HomeMy WebLinkAbout2018-01-10-LHA-min LEXINGTON HOUSING AUTHORITY
REGULAR MEETING—JANUARY 10, 2018
MINUTES
1. ROLL CALL
The meeting was called to order by Chairman, Weidong Wang at 6:00 P.M.
MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT
Weidong Wang NONE Caileen Foley
Melinda Walker Jenna Milne
Nicholas Santosuosso Andrew Riffin
Robert D. Peters Ryan Ballinger
Richard F. Perry
2. PUBLIC COMMENT
There was no public comment offered at this meeting.
3. MINUTES
Approval of Minutes of Regular Meeting of December 13, 2017
Upon a motion by Robert D. Peters and seconded by Nicholas Santosuosso the Board
voted to approve the amended Minutes of the Regular Meeting of December 13,
2017, all members having received copies. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE NONE
Melinda Walker
Nicholas Santosuosso
Robert D. Peters
Richard F. Perry
4. BILLS & CHECKS
Approval of Bills and Checks paid in December 2017
December 2017
REVOLVING FUND Check Numbers 15381 through 15439
689-C MANAGEMENT Check Number 2239
PARKER MANOR Check Number 2034
BEDFORD STREET Check Number 1227
MRVP VOUCHER PROGRAM Check Numbers 4052 through 4054
SECTION 8 Check Numbers 18013 through 18042
Upon motion by Nicholas Santosuosso and seconded by Robert D. Peters, the Board
voted to accept the Bills and Checks as presented for December 2017. The roll call
vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE NONE
Melinda Walker
Nicholas Santosuosso
Robert D. Peters
Richard F. Perry
5. EXECUTIVE DIRECTORS REPORT
A. LHA Financials
Upon motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted
to accept the December LHA Financials. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE NONE
Melinda Walker
Nicholas Santosuosso
Robert D. Peters
Richard F. Perry
B. FYI Budget Presentation-Jenna Milne
Jenna presented the FYI Budgets. The guidelines were just released on 1/2/18. The
State budget guidelines for FYI allow a 10%Allowable Non-Utility Expense Level
(ANUEL) increase and 5% salary increase for administrative staff. Maintenance rates
are set by DLI in April. They are also giving a one-time $10,000.00 tech allowance to
help offset costs associated with the new regulation and program demands of the
PMR, etc. Insurance and benefits are down in general however the benefit payments
increased slightly due to new and current employees enrolling in the system. Overall,
we are still budgeting the year for higher reserve than last year due to the new 10%
ANEUL increase, high occupancy rates, low utilities and other maintenance cost
saving issues.
Upon motion by Robert D. Peters and seconded by Melinda Walker, the Board voted
to approve the FY 18 401-C budget as presented. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE NONE
Melinda Walker
Nicholas Santosuosso
Robert D. Peters
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Richard F. Perry
Upon motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted
to approve the FYI 689-C budget as presented. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE NONE
Melinda Walker
Nicholas Santosuosso
Robert D. Peters
Richard F. Perry
Upon motion by Robert D. Peters and seconded by Nicholas Santosuosso, the Board
voted to approve the FYI MRVP budget as presented. The roll call vote was as
follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE NONE
Melinda Walker
Nicholas Santosuosso
Robert D. Peters
Richard F. Perry
The new Executive Director salary schedule is based on a comparability study of
other Public Housing Executive Directors in Massachusetts and other states. Their
goal is to align with current market rates of comparable senior management. This
new calculation is based on total units and program factor. It also replaces
experience factor with the new "state family factor" to accommodate the fact that
the study focused primarily on housing authorities with federal housing
nationally. In order to approve the salary, the LHA budget must be able to absorb
the increase, show it is sustainable and is reflective of the Director's performance.
Upon motion by Robert D. Peters and seconded by Melinda Walker, the Board voted
to approve the Executive Director salary as calculated on the DHCD Local Housing
Authority Executive Director Salary Calculation Worksheet. The roll call vote was as
follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE NONE
Melinda Walker
Nicholas Santosuosso
Robert D. Peters
Richard F. Perry
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C. Project updates
Greeley Village Rear Porch Project
The contractor submitted a revised schedule anticipating finishing next week. The
punch list for buildings 1-20 is complete. Caileen and the architect walked
through buildings 7-13. Minor issued found were repaired right away.
Caileen and the architect will do the final walk through when complete. There
was a delay from the snow storm.
Vynebrooke Village Paving Project
The project is in the schematic design phase. We anticipate going to bid in
February. The total development cost is $109,000.00 and a construction cost of
$82,000.00. The original scope of work included milling and paving all concrete
at the village. The estimate is 25% over budget so a few items will be listed as
alternates- 1) upper parking area, 2) inner circle and 3)building walkways. The
base bid will include the road from Waltham Street and the first parking area
around the circle. The architects will try to minimize the slope at the maintenance
shop and a concrete dumpster pad will be installed.
Pine Grove
The new leases have been done and rents have been adjusted. Caileen has had
conversations with the architect to assess the needed work. There is $300,000.00
for improvements. Caileen needs clarification from the Town with regards to their
public procurement procedures vs DHCD. Dick Perry has offered to walk the
property with Caileen.
D. Any other new business that may come before the Board
MassNAHRO has asked housing authorities to complete a survey. The Board
completed and Caileen will submit.
6. UNFINISHED BUSINESS
7. NEW BUSINESS
There was Board discussion regarding changing the regular monthly meetings to the
morning. The Board agreed on the second Tuesday of each month at 7:30 A.M.
Upon motion by Robert D. Peters and seconded by Nicholas Santosuosso, the Board
voted to change the Regular and Annual Board meeting time to the second Tuesday
of each month at 7:30 A.M. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Weidong Wang NONE NONE NONE
Melinda Walker
Nicholas Santosuosso
Robert D. Peters
Richard F. Perry
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S. ADJOURNMENT 7:00
A true copy attest...........................
CAILEEN B. FOLEY, SECRETARY
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