HomeMy WebLinkAbout2025-07-07 SB Packet - ReleasedSELECT BOARD MEETING
Monday, July 7, 2025
Select Board Meeting Room, 1625 Massachusetts Avenue, Lexington, MA 02420 - Hybrid Participation*
6:30 PM
AGENDA
EXECUTIVE SESSION
1.Exemption 6: To Consider the Purchase, Lease, Exchange, Value of Real Property -
3,4,5 Militia Drive
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 2 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 781-698-
4580 if they wish to speak during public comment to assist the Chair in managing meeting times.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
1.Select Board Member Announcements and Liaison Reports
TOWN MANAGER REPORT
1.Town Manager Weekly Update
CONSENT AGENDA
1.Approve: Select Board Committee Appointments & Reappointments
Historic Districts Commission Full Member Seat - Scott E. Cooper
Vision for Lexington - Vineeta A. Kumar
Town Celebrations Subcommittee - Ashley E. Rooney
2.Accept: Select Board Committee Resignation
Paul Chernik - Sustainable Lexington
3.Approve: Select Board Minutes
June 9, 2025 Select Board
June 16, 2025 Summit Meeting
June 18, 2025 Select Board Retreat
4.Approve: One-Day Liquor License(s) - Galaray House, 1720 Massachusetts
Avenue
After Hours Wine Night - 7/9/2025; 7/10/2025; 7/16/2025; 7/17/2025;
7/23/2025; 7/24/2025; 7/30/2025; 7/31/2025; 8/01/2025;
5.Approve: One-Day Liquor License - Neillio's Gourmet Kitchen, Lexington
Community Center
Private Memorial Service - July 19, 2025
6.Approve: Battle Green Use Request - Lexington Minute Men
18th Century Military Drill - Saturday, July 12, 2025
7.Approve: Amendment to §192 Traffic Rules and Orders: Stop Sign Placement -
Parker Street
ITEMS FOR INDIVIDUAL CONSIDERATION
1.Application: Liquor License Amendment Request - Biswas Enterprise Inc d/b/a
Nick’s Wine & Spirits - Change of Hours
7:05pm
2.Accept Easement: 50 Valleyfield Road 7:10pm
3.Approve: Worthen Road School Safety Zone 7:15pm
4.Approve: Letter of Support for the Lowell Street Executive Office of Housing and
Livable Communities (EOHLC) Process
7:25pm
5.Approve: FY25 Year End Budget Adjustments 7:30pm
6.Discussion: Next Steps for Select Board / Town Manager Goals for FY2026 7:40pm
7.Initial Discussion: Town Manager Review Process 7:50pm
8.Discussion - Lexington High School Debt Exclusion Vote Date 8:05pm
ADJOURN
1.Anticipated Adjournment 8:20pm
Meeting Packet: https://lexington.novusagenda.com/agendapublic/
*Members of the public can attend the meeting from their computer or tablet by clicking on the
following link at the time of the meeting:
https://lexingtonma.zoom.us/j/82013535294?pwd=mGvKYC9PHOT8ByUHHa0a18jNRhRXpf.1
iPhone one-tap: +13017158592,,82013535294#,,,,*848540#
Phone +1 646 876 9923
Meeting ID: 820 1353 5294
Passcode: 848540
An Act Relative to Extending Certain State of Emergency
Accommodations: https://www.mass.gov/the-open-meeting-law
The next regularly scheduled meeting of the Select Board will be held on Monday, July 21, 2025 at
6:30pm via hybrid person participation.
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and
subject to change.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Exemption 6: To Consider the Purchase, Lease, Exchange, Value of Real Property - 3,4,5
Militia Drive
PRESENTER:
Board Discussion
ITEM
NUMBER:
E.1
SUMMARY:
SUGGESTED MOTION:
Move that the Board go into Executive Session under Exemption 6: To Consider the Purchase, Lease,
Exchange, Value of Real Property - 3,4,5 Militia Drive and to reconvene in Open Session. Further, that as
Chair, I declare that an open meeting may have a detrimental effect on the negotiating position of the Town.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
7/7/2025
ATTACHMENTS:
Description Type
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Select Board Member Announcements and Liaison Reports
PRESENTER:
Jill Hai, Select Board Chair
ITEM
NUMBER:
LR.1
SUMMARY:
Under this item, Select Board Members can provide verbal updates, make announcements, as well as comment
on any additional points or concerns.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
7/7/2025
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Town Manager Weekly Update
PRESENTER:
Steve Bartha, Town Manager
ITEM
NUMBER:
TM.1
SUMMARY:
Under this item, the Town Manager can provide verbal updates, make announcements, as well as comment on
any additional points or concerns.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
7/7/2025
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve: Select Board Committee Appointments & Reappointments
PRESENTER:
Jill Hai, Select Board Chair
ITEM
NUMBER:
C.1
SUMMARY:
Category: Decision-making
Appointments:
Historic Districts Commission
The Select Board is being asked to appoint Scott E. Cooper to the Historic Districts Commission as a full
member for a term set to expire on December 31, 2030. Scott E. Cooper is being nominated for full
membership by the Cary Memorial Library Board of Trustees.
Vision for Lexington
The Select Board is being asked to appoint Vineeta A. Kumar as the Select Board Member on the Vision for
Lexington Committee to fill the unexpired term of Jill Hai that is set to expire on September 30, 2027.
Reappointment:
Town Celebrations Subcommittee
The Select Board is being asked to reappoint Ashley E. Rooney to the Town Celebrations Subcommittee for a
term set to expire on June 30, 2026.
SUGGESTED MOTION:
To appoint Scott E. Cooper to the Historic Districts Commission as a full member for a term set to expire on
December 31, 2030.
To appoint Vineeta A. Kumar as the Select Board Member on the Vision for Lexington Committee to fill an
unexpired term set to expire on September 30, 2027.
To reappoint Ashley E. Rooney to the Town Celebrations Subcommittee for a term set to expire on June 30,
2026.
Move to approve the consent.
FOLLOW-UP:
Select Board Office.
DATE AND APPROXIMATE TIME ON AGENDA:
7/7/2025
ATTACHMENTS:
Description Type
Cooper, Scott E. HDC_Redacted Backup Material
Submit Date: Mar 28, 2025
First Name Middle
Initial
Last Name
Email Address
Home Address Suite or Apt
City State Postal Code
Primary Phone Alternate Phone
Lexington MA Boards & Committees
Application Form
Profile
Attendance to a regularly scheduled meeting of the board or committee of interest is
strongly encouraged when considering applying for membership. All committee
meetings are open to the public and are posted at least 48 hours in advance of the
meeting in our www.lexingtonma.gov/calendar.
If you are appointed to the board or committee for which you have applied, information
from this application will be used to contact you regarding your appointment from the
appointing authority as well as the Town Clerk’s Office. Please do not offer information
on this application you would prefer we not use.
Applications will be kept on file and considered as vacancies occur for up to one year
unless otherwise noted.
If you have any questions or need more information regarding the completion of the
application, please contact either the Select Board Office at 781-698-4580 or the Town
Manager’s Office at 781-698-4540.
Nickname
Preferred Title (i.e. Mr., Ms., Mx., Dr., Rev .....)
Mr.
Alternate Email Address (Optional)
Length of Residence in Lexington (Note: ZBA requirement is a minimum of 8
years)
25 years
What Precinct do you live in?
Precinct 9
Scott E.Cooper
@gmail.com
Massachusetts Avenue
Lexington MA 02421
Mobile: (617)
Scott E. Cooper
Employer Job Title
Upload a Resume
Work Address
Massachusetts Avenue
Which Boards would you like to apply for?
Historic Districts Commission: Submitted
Interests & Experiences
Please tell us about yourself and why you want to serve.
Special Training and/or Qualifications
I am a retired attorney with 43 years of experience in commercial real estate and real estate
finance. I am the former chair of the real estate department at Hinckley Allen, a Boston
based regional law firm. I currently serve as an associate member of the Zoning Board of
Appeals and previously served on Special Permit Residential Development (SPRD) Ad Hoc
Committee for approximately 5 years which recommended changes to the Town subdivision
law which were adopted in 2023.
Why are you interested in serving on a board or commission?
I feel I am a good fit for this position because of my legal background in real estate and my
long standing interest in architecture and historic preservation. As a long-time resident of
Lexington, I have a great appreciation for the Town's historical significance and the beauty of
its architecture. As a real estate lawyer and member of the ZBA, I have a keen
understanding of real estate development and its impact on the aesthetic landscape and
historical integrity of the community and its neighborhoods.
How did you hear about the board or commission for which you are applying?
I've long been interested in serving on this commission. I recently received an email from the
Town regarding the open position. Now that I am recently retired, I've been looking for ways
to further contribute my experience and skills to our Town in a meaningful way.
Have you recently attended any meetings of the board or committee for
which you are applying?
Yes No
Have you confirmed your availability to attend the board or committee's
meetings? (i.e. can attend at the time the committee regularly meets)
Yes No
Retired Attorney
Scott E. Cooper
Conflict of Interest Law Training Certificate
Do you currently serve on another board or committee?
Yes No
If yes, please list date of most recent Conflict of Interest Law Training.
2023
Scott E. Cooper
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Accept: Select Board Committee Resignation
PRESENTER:
Jill Hai, Select Board Chair
ITEM
NUMBER:
C.2
SUMMARY:
Category: Decision-making
Resignation:
Sustainable Lexington Committee
The Select Board is being asked to accept the resignation of Paul Chernik from the Sustainable Lexington
Committee, effective immediately.
SUGGESTED MOTION:
To accept the resignation of Paul Chernik from the Sustainable Lexington Committee, effective immediately.
Move to approve the consent.
FOLLOW-UP:
Select Board Office.
DATE AND APPROXIMATE TIME ON AGENDA:
7/7/2025
ATTACHMENTS:
Description Type
Resignation Letter Backup Material
1
From: noreply@civicplus.com <noreply@civicplus.com>
Sent: Sunday, June 22, 2025 4:43 PM
To: Select Board <selectboard@lexingtonma.gov>
Subject:Resignation from Sustainable Lexington
Your Name Paul Chernick
Your Email
Subject Resignation from Sustainable Lexington
Message I have moved to Portland Oregon, so I think that you should
replace me on the SLC.
I have immensely enjoyed serving the Town in this capacity,
and I expect to continue attending meetings remotely.
My resignation becomes effective when you have replaced me,
unless you choose to make it effective sooner.
Best,
Paul
Attach a File (Optional)
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve: Select Board Minutes
PRESENTER:
Jill Hai, Select Board Chair
ITEM
NUMBER:
C.3
SUMMARY:
Category: Decision-making
The Select Board is being asked to approve the following set of minutes:
June 9, 2025 Select Board
June 16, 2025 Summit Meeting
June 18, 2025 Select Board Retreat
SUGGESTED MOTION:
To approve and release the following minutes:
June 9, 2025 Select Board
June 16, 2025 Summit Meeting
June 18, 2025 Select Board Retreat
Move to approve the consent.
FOLLOW-UP:
Select Board Office.
DATE AND APPROXIMATE TIME ON AGENDA:
7/7/2025
ATTACHMENTS:
Description Type
DRAFT 06092025 Select Board minutes Backup Material
DRAFT 06162025 Summit minutes Backup Material
DRAFT 06182025 Select Board minutes Backup Material
SELECT BOARD MEETING
Monday, June 9, 2025
A meeting of the Lexington Select Board was called to order at 6:30p.m. on Monday, June 9, 2025, via a
hybrid meeting platform. Mr. Lucente, Chair; Mr. Pato, Ms. Hai, Mr. Sandeen, and Ms. Kumar, were
present, as well as Mr. Bartha, Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback,
Executive Clerk.
Chair Lucente called the meeting to order at 6:30p.m.
PUBLIC COMMENTS
Jim Williams, 8 Stratham Road, expressed concern about lack of public participation to date in the Article
97 process and asked the Town Manager to immediately open the EEA portal for the high school building
project.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
1. Select Board Member Announcements and Liaison Reports
Mr. Lucente stated that he and Ms. Kumar attended the LHS graduation on June 1st. There were 583
Lexington High School graduates, and stated Ms. Kumar did an amazing job providing the remarks on
behalf of the Board.
Ms. Hai stated that this Friday is the Massachusetts Municipal Associations’ Select Board training day
from 8:30am-330pm in Devons.
TOWN MANAGER REPORT
1. Town Manager Weekly Update
Mr. Bartha stated that he attended the ICMA board meeting this past weekend in Minneapolis and learned
during that they will also be hosting some events this year to celebrate America's 250th. He noted that
Lexington would be happy to share its ideas. He stated that Joanne Belanger retired earlier this spring and
the applicant portal for that position closed last Friday with a strong response. The Town is also in the
middle of interviewing for the DPW Ops Director and the Communications Director positions. Mr.
Bartha stated that this is Wellness Week for Town employees.
CONSENT AGENDA
Consent Agenda Item #9 was held for further discussion.
1. Accept: Select Board Committee Resignation
Lexington Bicycle Advisory Committee - Ramprasad V . Reddy
To accept the resignation of Ramprasad V Reddy from the Lexington Bicycle Advisory Committee
effective June 09, 2025.
DOCUMENTS: 2025.05.20 Ram Reddy - Lexington Bicyle Advisory Committee_Redacted
2. Approve: Dissolution of Town Manager Search Screening Committee
To dissolve the Town Manager Search Screening Committee.
3. Approve: Select Board Minutes
To approve and release the following minutes:
May 12, 2025 Select Board
May 19, 2025 Select Board
May 29, 2025 Select Board
DOCUMENTS: DRAFT 05122025 Select Board minutes, DRAFT 05192025 Select Board minutes,
DRAFT 05292025 Select Board minutes
4. Approve: Fiscal Year 2026 Cost-Of-Living Adjustment (COLA) for Non-Represented Employees
To approve the Fiscal Year 2026 Cost-Of-Living Adjustment (COLA) for Non-Represented Employees
as presented.
DOCUMENTS: FY 2026 COLA for Non-Represented Employees
5. Approve: Request for Water and Sewer Deferral
To approve deferral of the FY2025 water and sewer payments for136 Maple Street.
DOCUMENTS: Deferral -136 Maple Street
6. Approve: Water and Sewer Commitments
To approve:
Water & Sewer Commitment Section 3 $ 4,251,492.62
Water & Sewer Commitment Cycle 9 March 2025 $ 320,007.37
DOCUMENTS: SB Meeting Commitments Water-Sewer
7. Approve: Chamber of Commerce Request to Place Sign at Emery Park
Announcing the Free Community Summer Concert Series
To approve the Lexington Chamber of Commerce request to place a 36-inch by 72-inch wooden
sandwich board sign on the lawn at Emery Park, Depot Square from June 13 through August 23, 2025, as
proposed.
DOCUMENTS: Chamber of Commerce request to place sign, 2025 Summer Concert Series Sandwich
Board
8. Approve: One-Day Liquor License – Wilson Farm, 10 Pleasant Street
Dinner in the Field – Thursday, June 26, 2025
To approve a One-Day Liquor License for Wilson Farm to serve beer and wine for the purpose of their
‘Dinner in the Field’ event to be held at Wilson Farm, 10 Pleasant Street, outside of farm greenhouse #7,
on Thursday, June 26, 2025 from 5:30pm to 9:30pm.
DOCUMENTS: Dinner in Field MAP
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve Consent Agenda
items 1-8.
CONSENT AGENDA
9. Approve: License for Public Entertainment on Sunday – Fiesta Shows, Hastings Park
69th Annual Fourth of July Carnival
Mr. Lucente recused himself from this item.
To approve a License for Public Entertainment on Sunday for Fiesta Shows for the purpose of providing
amusement rides and games for patrons of the 69th Annual Fourth of July Carnival to take place on
Sunday, July 6, 2025 at Hastings Park, 0 Massachusetts Avenue, from 1:00pm to 8:00pm.
VOTE: Upon a motion duly made and seconded, the Select Board voted 4-0 to approve Consent Agenda
item 9.
ITEMS FOR INDIVIDUAL CONSIDERATION
1.HEARING: Noise Bylaw Permit – Mural Project at 135 Massachusetts Avenue
Mr. Lucente explained that the Economic Development Department is requesting approval of a Noise
Bylaw Special Permit to allow evening work to be performed at the rear of 135 Massachusetts Avenue for
the East Lexington Mural Project, outside of the allowable hours under the Noise Bylaw. Work would
start on Tuesday, June 24, 2025, through Friday, June 27, for approximately three nights from 9:00 p.m.-
11:00 p.m. While the artists believe that the work can be accomplished in three nights, four nights are
being requested in the event that rain causes a delay. The hearing notice was mailed to abutters and was
also posted to the Town Website Legal Notice page.
Jay Abdella, Senior Economic Development Coordinator, explained that a noise consultant reviewed the
proposed area to be impacted and determined that the boom lift, in conjunction with a white noise alarm
to disperse the backup alarm, would result in levels that are approximately 50-60 decibels, which is
similar to the average car driving through Mass Ave. As requested by the Board, letters were sent out to
all abutters asking for feedback and opinions. An open session with the artists was also held for those
interested.
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve a Noise Bylaw
Special Permit for evening work to be conducted from 9:00pm to 11:00pm to take place between June 24,
2025 – June 27, 2025 for work related to the East Lexington Mural Project.
DOCUMENTS: Request Memo For Select Board Special Permit
2. Discussion: Diversity Equity & Inclusion Staffing Update
The Board received a presentation from staff on plans to expand staffing resources dedicated to DEI
based on feedback received from employees, local stakeholders, and subject area experts. It was
explained that the request is for an Assistant HR Director position, which would also function as an
Internal Equity Officer. Another request is for a new external position, a Clinical Engagement and
Community Equity Officer.
The Board suggested internal and external goals, a way to track progress, and additional data reporting.
Mr. Sandeen suggested that one of the main aspects of equity from a community perspective is housing.
He requested that the housing be a key priority of the externally focused goals for this position. Mr.
Bartha agreed that these things would be considered and worked on.
Deborah Strod, 10 Thoreau Road, stated that she appreciated the investment in the research and outreach,
and the involvement and empowerment of multiple staff. She also appreciated the embodiment in teams
and teamwork, with senior leadership involved and accountable. She agreed that efforts on both external
and internal work are needed, and that they require different types of resources and coordination with the
community.
Stephanie Hsu, 9 Locke Lane, emphasized the importance of making sure that Human Services is fully
staffed throughout this process, and that their resources are not depleted in the process of working through
these goals.
Wendy Manz, 3 Captain Parker Arms, thanked Mr. Sandeen for invoking the issue of housing in the
context of DEI. She urged the Board to look at specific, tangible items that make a difference, as opposed
to organization structure only, and housing is one of those things.
Melinda Walker, 14 Larchmont Ln, stated that the applauds these efforts. She stated that work that can be
done in terms of respecting people who work in the Town, but who do not live in the Town.
DOCUMENTS: DEI 2.0 Memo w/ attachment, DEI 2.0 PPT Cover Mem
3. Approve: Parklet Location on Massachusetts Avenue
Sandhya Iyer, Economic Development Director, explained that, for the last several years, the Town has
placed a parklet on the Southwest side of Massachusetts Avenue due to the narrow sidewalks. This year,
with unanimous approval from the Lexington Center Committee, the Economic Development Department
recommends the placement of the Parklet be located in the three parking spaces in front of 1718
Massachusetts Avenue. There is support from MiniLuxe, Galaray House, and Marathon Sports. Police
and Public Works have also indicated their support for the location. A walk through with Economic
Development and Public Works occurred on June 3, 2025.
Kerry Brandin, 16 Franklin Rd, suggested a parklet on Waltham Street. There is an indent on the sidewalk
which could be utilized, and this would be a welcomed item in this area.
Dawn McKenna, 9 Hancock St, stated that there is a tremendous amount of traffic along the bikeway and
the more parklets installed, the better. She noted that these parklets came about during the year that the
Tourism Committee decided to start Revolutionary Revelry. At the time, there was no place for bicycles
to park. She spoke with Mr. Michaelson, who was opposed to taking a space out of the Center, but she
convinced him that 20 bicycles could fit in that space. At the end of the six-week period, he agreed to
leave it up all summer.
Jay Luker, 26 Rindge Ave, asked when the Town will move beyond parklets and try to widen the
sidewalk in this area. The public space that these parking spaces take up is extremely valuable and there
are other amenities and benefits which they could be used for. If the parking spaces are so important, they
should be charged more for.
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to authorize the installation
of the Massachusetts Avenue Parklet starting the week of June 16, 2025, through the end of October
2025, in three parking spaces in front of 1718 Massachusetts Avenue.
DOCUMENTS: Parklet 2025 Location Details, MiniLux e Parkelt Support Letter, Galaray House
Support Letter, Nouve - Support Letter, Marathon Sports - Support Letter, Artinian Jewelry letter of
concern, Btone Support Letter Backup Material
4. Discussion: Battle Green Use Policy
Mr. Lucente stated that, at the request of the Police Department, the Select Board is asked to consider
potential amendments to the Use of the Battle Green regulation to clarify the physical boundaries of the
Battle Green and to address permitted use of the pedestrian island directly in front of the Captain Parker
Statue. In response to growing public safety concerns and the need to ensure unobstructed ADA access in
this constrained and historically significant location, the Police Department has recommended that this
area be formally recognized as distinct from the main Battle Green and subject to Select Board review for
any proposed assembly or demonstration. The intent is to discourage such activity in this space and
reinforce the importance of permitting and oversight in sensitive areas. He noted that the Board heard
from 17 residents ahead of the meeting.
Captain John Mazerall, Police Department, stated that the concern is public safety. The local groups seen
in this area have been very peaceful but there could be an issue if opposing groups meet each other in this
small space.
Town Counsel Mina Makarious stated that the Board’s intent is not to limit speech. He confirmed this
area cannot be closed off entirely for free speech, similar to the Battle Green.
Mr. Pato stated that he believes it is essential to preserve the ability for people to express themselves
freely in a time and place that is appropriate. The Battle Green area is an appropriate place, though he
recognizes the need to preserve safety issues. He is having trouble understanding the difference between
the apron area and the sidewalks in the Center. The Town should aid a group to make sure they are not
impeding safe travel. This location is not necessarily one that should be treated differently than anywhere
else. He is uncomfortable with changing to a permitting process, as it does not seem consistent with the
types of expression that he commonly sees in this area. He asked if there are other ways to accomplish the
safety goal without compromising the ability for spontaneous engagement. Captain Mazerall stated that
there is an ability for the Police to legally move people across the street if things get out of hand.
However, it is difficult to determine where that line is.
Ms. Hai stated that no one on the Board wants to limit free speech. The Police are very responsive if
safety becomes an issue. She would not like to see this proposed amendment move forward as written.
Ms. Kumar stated that she is uncomfortable with placing restrictions as drafted. She does believe that
there needs to be a balance between the safety needs and not taking away use of the Captain Parker statue
for public demonstrations.
Mr. Sandeen stated that Lexington, being the birthplace of American liberty, should not be or be
perceived as making it harder for residents to exercise their First Amendment freedoms, one of which is
the right of the people to peaceably assemble. He stated that Lexington has been using the Battle Green
for 250 years in the exercise of these rights and is confident that it is possible to continue to use the Battle
Green peaceably and safely for the next 250 years. He does not believe a change in policies or regulations
is needed.
Mr. Lucente asked if the Board believes any limits should be placed on pedestrian island directly in front
of the Captain Parker Statue for those assembling.
Mr. Pato suggested opening up some portions of the grass area behind the statue to allow for impromptu
events. He would like to see the use of this area broadened.
Toby Sackton, 8 White Pine Lane, stated that there has been a long tradition of public protest and political
activity in the Center. Lexington Alarm was started by an ad hoc group to reawaken the spirit of
resistance to tyranny that animated America's founding 250 years ago. The group peacefully opposes
government actions that violate the Declaration of Independence, the Constitution, and the Bill of Rights.
The group strongly opposes the request to expand the definition of the Battle Green beyond the grassy
area, because the Captain Parker statue represents the beating heart of the Town's history. The resistance
to tyranny today is deeply grounded in the history and reflects the values that Captain Parker and the
Minute Men defended on the Green. This activity of standing out and expressing the historical concern
about tyranny should not be met with more restrictions on freedom of speech and assembly in Lexington.
Dawn McKenna, 9 Hancock Street, stated that, first and foremost, this is a national treasure, and a
National Historic landmark. The discussion that this is somehow an expansion of the Battle Green is
incorrect. The Battle Green has changed sizes multiple times over the years. It is important to understand
that the way the area is being used now was not the original intention. She stated that, per page 49 of the
Battle Green Master Plan, the Select Board’s charge was to ask for a draft regulation. The Board has
never passed that draft regulation.
Linda Patch, 75 School Street, stated that some of the purported concerns that have been heard include
tourist foot traffic, photography, and walkway obstruction. These pale in comparison to the foundational
rights at stake: the freedom of speech and the right to peaceful assembly. If the Town begins to prioritize
postcard perfect images and commercial convenience over civic engagement and constitutional liberty,
that is a descent into tyranny, and it is not preserving history. Overreach from any entity must not reshape
people’s rights through concocted redefinition and red tape. The redefinition of what constitutes the Battle
Green in order to limit protest space is politically and morally corrosive. Designated protested zones
recall authoritarian regimes, not democratic towns.
Elizabeth Garrels, 11 Plymouth Road, stated that for four or five weeks now, she has demonstrated with
the Minute Women for Democracy. This group comes together for a half hour at the statue of Captain
John Parker on the Lexington Green. As the group's name indicates, it gathers to speak out in defense of
democracy and to decry the growing threats are seen to weaken or even destroy the sacred democratic
institutions of this country.
Jessie Steigerwald, Cedar St, stated that she has helped organize or support 20 protests since February 5.
She stated that the increase in activity being seen, especially around Captain Parker, has nothing to do
with the physical improvement of the sidewalk, and everything to do with the issues at stake, namely with
President Donald Trump working to dismantle democracy. Having a central place means a lot to gather
people together. It has also been great for tourism in the Center. On May 1, Captain Mazerall approached
her during a large turnout event and noted that people could not stand on the sidewalk/stone dust area.
There does need to be clarification. She echoed Mr. Pato’s suggestion to allow people to use the sidewalk.
Clarence Labonte, Grove St, stated that the minute any restriction is place on, or anyone is given the
power to control, the ability to speak, this is a downhill spiral.
Charlie Bauer, 2 Oakland St, stated that his background is civil rights. He has represented law
enforcement for over 40 years in the State of New Hampshire. The proposal is a complete ban on speech
and assembly in a public area. The United States Supreme Court and the highest court in Massachusetts
has stated that any banning or limiting of free speech and free assembly on a public sidewalk, street, or
park, must be done in the most narrow and constricted way possible. This proposal states that
demonstrations, which are not defined, should be across the road. That is not narrowing the restrictive
use, as required under the law. He stated that he would be willing to work with Town Counsel to address
both safety, which is essential, as well as the freedoms of right of assembly and speech.
Avram Baskin, 43 Carville Ave, stated that holding political protests in front of the Minuteman statue
sends a unique and symbolic message. Symbolism that will be lost if residents are restricted to protesting
along Mass Ave or on the sidewalks around the Battle Green. If the concern is that groups of peaceful
protesting residents somehow impact the accessibility or experience of tourists, most, if asked, would
likely temporarily spend their First Amendment rights and gladly step aside so people can take
photographs in front of the Minuteman statue.
Mr. Sandeen stated that there needs to be more public outreach to determine what the public believes
should occur.
It was agreed that a Mr. Pato and Ms. Hai would continue to review this item and bring back another
proposed amended policy to preserve public safety when gathering on or near the Battle Green.
DOCUMENTS: Battle Green Memo from PD, Proposed Changes Battle Green Regulations – redlined,
Battle Green Use Regulation, Battle Green Proposed Boundaries Map
The Board took a brief recess.
5. Approve: Conduct and Decorum for Public Meetings Policy
Mr. Lucente explained that, at the July 8, 2024, Select Board meeting, the Board reviewed and discussed
the proposed Conduct and Decorum for Public Meetings Policy, which is intended to establish clear and
consistent guidelines for behavior at public meetings. The policy outlines expectations for participation,
order, and respect, while ensuring alignment with constitutional protections for public speech, as affirmed
in Barron v. Kolenda and other relevant case law. Suggested edits from the July meeting have been
incorporated into the revised draft. Town Counsel has reviewed the current version and is satisfied with
its content. Approval of this policy will allow for its inclusion in both the Select Board Procedures,
Policies, and Regulations Manual and the Town Clerk’s Board and Committee Handbook.
The Board reviewed the draft policy and made some edits. Town Counsel Mina Makarious also suggested
amendments.
Bob Pressman, 22 Locust Ave, stated he feels that this is a highly flawed document which comes to the
Board with no statement of facts as to why committees should be micromanaged in the way identified,
and, more importantly, hides and distorts the full scope of freedom of speech as identified in the Kolenda
decision.
Melinda Walker, 14 Larchmont Ln, asked if language within the document means that boards and
committees have to require a time for public comment. Mr. Lucente stated that this does not mean that
public comment is required at each public meeting. If there is public comment, the chair should announce
the guidelines. Ms. Walker stated that it is confusing to some committee in terms of what the policies are
for declaring public meetings as working sessions.
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the Conduct and
Decorum for Public Meetings Policy with the five edits as outlined this evening, and to incorporate it into
the Select Board Procedures, Policies, and Regulations Manual and the Town Clerk’s Board and
Committee Handbook.
DOCUMENTS: Policy-Conduct and Decorum for Public Meetings-060925,
Redline_Conduct_and_Decorum_Comparison_from_July Version
6. Approve: List of Legal Holidays during which Construction Noise is Limited as it Relates to
Noise Control Bylaw Chapter 80
Mr. Lucente explained that, at the 2024 ATM, Town Meeting voted to approve amendments to Chapter
80 (Noise Control) of the General Bylaw to clarify when construction noise is restricted. As part of this
update, the bylaw now defines “Legal Holidays” as those recognized by the Commonwealth and those
identified on a list approved by the Select Board [Article 29, adopted 3/18/24]. To comply with this
provision, the Select Board is asked to formally approve the list of holidays during which construction
activity is subject to restrictions. This action ensures clear communication to residents, contractors, and
enforcement departments. The proposed list reflects:
The 12 Massachusetts-recognized legal holidays
The same list of 12 holidays presented to Town Meeting during the Article 29
presentation
This approval will aid in consistent enforcement by the Building Department, DPW, and Police, and
addresses recent public inquiries about when construction is limited due to holidays.
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve the following
legal holidays during which construction noise is limited, as outlined in the Noise Control Bylaw, Chapter
80.
New Year’s Day
Martin Luther King Day
Presidents Day (Commonwealth of Mass - Washington’s Birthday)
Patriots Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Indigenous Peoples' Day (Commonwealth of Mass - Columbus Day)
Veteran’s Day
Thanksgiving Day
Christmas Day
DOCUMENTS: List of MA legal Holidays, Article 29 noise presentation posted 2.12
7. Discussion: Proposed Compost Pilot Partnership with Black Earth at Hartwell Avenue Site
Andrew Brousseau, Black Earth Compost, stated that the proposal is for a pilot with the Town at Hartwell
Ave, with the goal being to integrate food scraps into the existing yard waste operation. In the long term,
this will save the Town the most money and provide the service for the lowest cost. This would include a
reduction in the Town's collection bill of approximately 5%. There would also be a revenue portion, that
for every cubic yard of compost sold, the company would provide a revenue payment to Hartwell to help
compensate their books. The pilot would allow the Town to determine if it would like to continue with
this into the future.
Mr. Sandeen thanked Town staff and Black Earth for moving this forward.
Ms. Kumar asked how to make this pilot successful. Mr. Brousseau stated that some metrics of success
include how the company works with Hartwell and if the operations match. There could be a concern
regarding complaints, such as rodents, which are outside of the company’s control. Making sure the
project is financially viable is also important. DPW Director Dave Pinsonnault stated that it will be
important to make sure the two entities can coexist at the site without impacting each other. The pilot will
help to evaluate that.
There was agreement to move forward with a pilot partnership and report back to the Board in the future.
DOCUMENTS: Black Earth Partnership PPT
8. Discussion: Condo Conversion Board
Mr. Lucente explained that the Select Board will review and discuss the future of the Condominium
Conversion Board, which was established in the 1980s and has remained inactive for well over a decade.
While it still appears on the Town’s official list of boards and committees, there are currently no members
appointed, and no recent activity has occurred. However, recent resident inquiries, such as one involving
a potential condo conversion on Massachusetts Ave., have highlighted the confusion this creates for
property owners and staff. In the absence of an active board, questions regarding procedural requirements,
such as application review and hearings mandated by Chapter 63 (§63-6) and Chapter 144 of the Town
Code, remain unresolved.
The Select Board could potentially appoint a standing board, another Town body, or even itself to serve
as the Condominium Conversion Board. Options include:
Take no action, and wait to see if any issues arise – which preserves the current ambiguity
Dissolve the Condominium Conversion Board and Reassign the functions – to staff, another
existing board or committee, or the Select Board itself; This would also require amending the
relevant Town Code sections.
The Board agreed that Staff should make a recommendation as to which committee/board could take over
the responsibilities of this Board.Town Counsel Mina Makarious stated that the bylaw already allows the
Board to delegate the responsibility to any other board that exists or to the Select Board itself.
Jay Luker, Precinct 1, stated that the administrative purposes and tasks can certainly be passed to other
entities. The urgency under which this Board was established may be even worse now 30 years later, and
he is unclear who will pick up the torch.
DOCUMENTS: Condo Board – Charge, Condo Board - Code Chpt 63, Condo Conversion Board - Code
Chpt 144
9. Discussion: Board and Committee Member Service Policy
Mr. Lucente stated that the Select Board will revisit a long-standing discussion on whether to establish a
policy, guideline, or best practice concerning the length of service for members of Lexington’s boards and
committees. The aim is to balance respect for dedicated, long-term volunteers with the need to encourage
broader participation and foster new leadership. Questions include whether to set expectations for rotating
leadership roles (such as chair), whether to limit consecutive years of service for members, and how to
approach reappointments. Specifically, whether incumbents should be evaluated alongside new
applicants. While prior efforts (including a September 2021 work session, and a July 2022 Memo from
the Town Manager) identified interest in these issues, no formal policy was adopted. If the Board wishes
to pursue this further, a draft framework will be developed for consideration.
Ms. Hai suggested asking committee members and/or chairs their thoughts on these topics.
Mr. Sandeen agreed that committee term limits are appropriate and can encourage new voices, but Mr.
Sandeen also noted he is concerned about establishing chair term limits as it can take new chairs some
time in order to learn how to most appropriately chair and this should be considered.
Ms. Kumar stated that she is generally in favor of some sort of limits.
10. Discussion: Potential Creation of Committee Academy
Mr. Lucente stated that the Select Board will discuss the concept of launching a “Committee Academy”, a
potential half-day training program designed to provide both foundational knowledge and practical skills
to current (and, potentially, prospective) members of Lexington’s committees and boards. While the
existing Committee Handbook contains valuable information, many members will benefit more from
interactive, real-time guidance. This initiative aims to improve consistency, compliance, and confidence
across committees by offering training on key areas such as municipal law, ethics, conflict of interest,
Open Meeting Law, public records, meeting procedures, and effective public engagement. At this stage,
the Committee Academy is presented as a concept. If the Board is supportive, the Select Board Office
will collaborate with the Town Clerk’s Office to further develop a proposed framework and content.
The Board agreed that it would like to pursue the creation of this academy, with Staff, Mr. Lucente, and
Ms. Kumar to work in a small group to gather a framework.
EXECUTIVE SESSION
1. Exemption 3: Collective Bargaining - To discuss strategy with respect to collective bargaining
(LMEA, LMMA, Fire, Police Superior)
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 4-0 at 10:00 pm that
the Select Board go into Executive Session under Exemption 3 to discuss strategy with respect to
collective bargaining for the Lexington Municipal Employees Association (LMEA), Lexington Municipal
Management Association (LMMA), Fire Department, and the Police Superior Unions, and not to
reconvene in Open Session. Further, it was declared that an open meeting discussion may have a
detrimental effect on the bargaining and litigating position of the Town.
ADJOURN
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 from the
Executive Session to adjourn both the Executive Session and the Regular Meeting at 10:25p.m.
A true record; Attest:
Kristan Patenaude
Recording Secretary
Summit
Select Board, School Committee, Appropriation Committee,
Capital Expenditures Committee and Planning Board
June 16, 2025
The Summit was called to order by Select Board Chair Doug Lucente at 6:31 p.m. on Monday, June 16,
2025, via a hybrid meeting platform in Estabrook Hall, Cary Memorial Building, 1605 Massachusetts
Avenue.
Present for the Select Board (SB): Mr. Lucente, Chair; Mr. Pato; Ms. Hai; and Ms. Kumar as well as Mr.
Bartha, Town Manager; Ms. Axtell, Deputy Town Manager: Ms. Kosnoff, Deputy Town Manager for
Finance; and Ms. Katzenback, Executive Clerk
Present for the School Committee (SC): Ms. Jay, Chair; Ms. Cuthbertson; and Ms. Lenihan
Present for the Appropriation Committee (AC): Mr. Parker, Chair; Mr. Bartenstein; Mr. Levine; Mr.
Michelson; Mr. Ahuja; Ms. Verma; and Ms. Yan
Present for the Capital Expenditures Committee (CEC): Mr. Lamb, Chair; Ms. Beebee; Mr. Cole; and Ms.
Rhodes
Present for the Planning Board (PB): Mr. Schanbacher, Chair; Mr. Creech, Mr. Hornig; and Ms.
Thompson
Also Present: Dr. Hackett, Superintendent of Schools; Ms. Kowalski, Assistant Town Manager for
Development; Abby McCabe, Planning Director
All boards and committee called their groups to order with a roll call of attendance.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Residential Impact Study Debrief
Mr. Bartha explained that this presentation is to update attendees on the status of several MBTA projects
and provide a high-level review of the March 2025 residential development impact study prepared by
Mark Fougere and Jeff Donahue.
Ms. McCabe stated that 1,096 dwelling units have been approved by the Planning Board over the last two
years since the 2023 zoning changes. They are almost all, except for ten, under the MBTA Zoning. No
new applications have come in since March. There are two projects currently before the Planning Board,
including one for 15 units and another for eight units. For all the projects that have gone through the
Planning Board process, ten have been approved. If they all go forward according to their estimated
timelines, 2027 will likely be the occupancy of most of these projects.
Ms. Kosnoff stated that Lexington has a split tax rate, and so commercial properties and residential
properties are charged at different rates, with commercial being higher. When new projects come online,
especially these larger developments, they will initially be valued at an approximation of what their
construction cost is. Going forward, the properties are valued based on whether or not they are apartment
buildings or condominiums. If it is an apartment building, those properties will be valued on the income
method. On the other hand, a condo, will be valued using the market or sales approach, based on similar
types of units in Lexington that have sold recently.
Mr. Bartha stated that, regarding potential impact on Town services, the key takeaway is that Emergency
services may see a slightly higher impact than other departments. There are some operating costs for
departments, such as DPW, which were not reflected in the report because they are not significant.
Mr. Parker (AC) stated that his Committee submitted a memo on this topic. It included a general concern
with the per student costs. The Committee feels that the estimate was not done very logically or with
numbers that made sense. The Committee would like to see break points at which the Town would
seriously have to consider capital investments.
Mr. Levine (AC) stated that he believes the scope of the report is insufficient. The magnitude of the
problem needs to be known first. A large fraction of the financial impacts of coming new housing has to
do with new students moving into the district and paying to educate those students. The Foundation
budget numbers are not marginal costs, and they were never intended to be marginal costs. They are not
relevant to actual education spending per pupil in Lexington.
Mr. Bartenstein (AC) stated that there is an addition of new residential homes that are above average
price, which creates new substantial growth. As this is above average and at the high end of the valuation
curve, it provides the Town an additional revenue, beyond 2.5%. The Town has also have benefited from
significant commercial development, which has also been a boost to the annual revenue growth. From a
macro level, there appears to be a major change in the proposal for how to develop the Town. The Town
will now have apartment buildings and condominiums that will presumably be at or below the average
valuation of other homes in Town. He stated that he believes the Town will see a declining amount of
new revenue per new resident, which will create financial challenges to the budget.
Mr. Michelson (AC) stated that the community needs to know at what point it will need new schools, or
to increase the capacity of the water and sewer system, or to add more firefighters/police, or when the
traffic will be overwhelming. It also needs to be determined how those items relate to population growth
and how the number of new units translates into these break points. This information is not available in
the report.
Mr. Cole (CEC) suggested a breakpoint analysis and eventually a buildout analysis.
Mr. Lamb (CEC) asked if fire trucks were taken into account. Mr. Fougere stated that only ambulances
were considered. Mr. Lamb stated that a fire truck is sent on every medical call and therefore need to be
accounted for in the impact analysis.Mr. Lamb also stated that there will be a breaking point where a
third fire station is needed.
Ms. Lenihan (SC) stated that many who can afford to move into affluent towns in the Commonwealth can
also afford to send their children to private schools. This may be something faced by Lexington. The
enrollment working group may want to consider looking into this.
Ms. Jay (SC) stated that in the last couple of years, the Schools have seen an increase in more students with
higher needs. This led to a situation of lower enrollment but much higher costs due to an increase in staffing
levels to accommodate that. There is not extra revenue to cover these costs.
Mr. Schanbacher (PB) stated that prior to Special Town Meeting in March, the pace of unit development
was faster than the Planning Board anticipated. However, these projects take time to come online and so
there is some time available to absorb some of these impacts. There is only one data point for apartments,
which was from 15 years ago. The data is fairly limited on what impact any of these developments will
have on the Town. As each building permit comes online, better data is achieved.
Ms. Thompson (PB) stated that Special Town Meeting Article Two put a big slow down on development.
Ms. Hai (SB) stated that she is not in favor of a buildout analysis, as this would require a lot of
speculation. She asked about mixed-use development in terms of valuations. Ms. Kosnoff stated that there
would be a total valuation of the building, with a commercial component of it broken out for that square
footage.
Ms. Kumar (SB) stated that she found the report to be informative and that it gives direction for the new
units. This could be a basis for extrapolation for the future. The groups could consider at what volume the
Town’s service needs will have need for additional expenditure, whether capital or operational.
Mr. Pato (SB) stated that as the community evolves, its needs will change. These changes need to be
articulated and assessed as to the cost and effort associated with accommodating them. The groups should
also consider the values that the community has driving how to provide for that kind of change.
Mr. Lucente stated that his main takeaways were tipping points and service levels. The Town’s
population over the course of time has changed. The Town has done certain things over time to deal with
that change. It is important to understand the tipping points for that change.
Mr. Levine (AC) stated that, in terms of marginal costs for students entering the school system, there is
not a single marginal cost. The marginal cost depends on the situation and how many students are coming
in. This is a difficult analysis to begin with. The report largely agrees with the report of the Appropriation
Committee to Special Town Meeting, and the memo the Committee released in February with regard to
the property tax revenues and the projection of the number of new students that will come into the schools
in approximately 1,100 units. The impact study extends the Committee's work in a number of useful
ways. He liked the way the consultants interviewed department heads, received input, and presented it
with detail. This was a worthwhile exercise.
Mr. Bartenstein (AC) stated that he believes the Town should start considering how it may need to tighten
or loosen its belt now, particularly related to the School budget.
Mr. Ahuja (AC) asked about the Town’s liability if the existing level of service does not carry over to the
new developments. Mr. Bartha stated that there are services in place to make sure that emergencies do not
go unmet.
Mr. Schanbacher (PB)stated that he has spoken in past meetings about how years of exclusionary zoning,
single family zoning, has led to this point. The Town must now reconcile how to keep the services
exclusionary zoning has allowed it to provide while creating and supporting the inclusionary zoning it
claims to want.
Mr. Lamb (CEC)stated that there has been discussion regarding maintaining reasonable services, but if
school enrollment is added in, this could lead to a redistricting. There will be some big bang points along
this process, but the incremental points can also be significant.
Mr. Lucente stated that he feels the Human Services Department should be considered more closely as
there are additional needs in the community.
DOCUMENTS: MBTA Study Follow Up (June 2025), Lexington Residential Impact Report (April
2025)
ADJOURN
Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to adjourn the meeting at
8:00p.m. The Appropriation Committee, Capital Expenditures Committee, School Committee and
Planning Board followed suit.
A true record; Attest:
Kristan Patenaude
Recording Secretary
SELECT BOARD MEETING
Thursday, June 18 2025
A meeting of the Lexington Select Board was called to order at 9:00am on Wednesday, June 18, 2025, via
a hybrid meeting platform. Mr. Lucente, Chair; Mr. Pato, Ms. Hai, Mr. Sandeen, and Ms. Kumar, were
present, as well as Mr. Bartha, Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback,
Executive Clerk.
Also in attendance: Mr. Wortmann, Novel Communications, LLC
ITEMS FOR INDIVIDUAL CONSIDERATION
1.Facilitated Session on Communication – Strategies and Best Practices
Mr. Wortmann led a facilitated session with the Select Board, Town Manager and Deputy Town Manger
regarding strategies and best practices of Board communications. The group discussed overall
communication styles, effective communication strategies when engaging with Town Staff and each
other, as well as the need to improve communications with Town committees. The Board also had an
initial discussion on setting goals for FY2026.
The Board agreed to meet on July 17, 2025 to continue the goal setting discussion in further detail.
ADJOURN
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to adjourn the meeting at
12:00p.m.
A true record; Attest:
Kim Katzenback
Executive Clerk
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve: One-Day Liquor License(s) - Galaray House, 1720 Massachusetts Avenue
PRESENTER:
Jill Hai, Select Board Chair
ITEM
NUMBER:
C.4
SUMMARY:
Category: Decision-Making
Galaray House:
Galaray House, located at 1720 Massachusetts Avenue, is requesting nine One-Day Liquor Licenses to serve
beer and wine in connection with its “After Hours Wine Nights” series. These events will feature artwork by
local residents and are scheduled for July 9, 10, 16, 17, 23, 24, 30, 31, and August 1, 2025, from 3:30 PM to
8:00 PM.
*This One-Day Liquor License applies to the indoor premises only of Galaray House, 1720 Massachusetts
Avenue . Alcohol may not be consumed or carried outside or onto the adjacent parklet area.
SUGGESTED MOTION:
To approve nine One-Day Liquor Licenses for Galaray House, located at 1720 Massachusetts Avenue, to
serve beer and wine from 3:30 PM to 8:00 PM on July 9, 10, 16, 17, 23, 24, 30, 31, and August 1, 2025, for
their “After Hours Wine Nights” showcasing artwork by local residents.
Move to approve the consent.
FOLLOW-UP:
Select Board Office.
DATE AND APPROXIMATE TIME ON AGENDA:
7/7/2025
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve: One-Day Liquor License - Neillio's Gourmet Kitchen, Lexington Community
Center
PRESENTER:
Jill Hai, Select Board Chair
ITEM
NUMBER:
C.5
SUMMARY:
Category: Decision-Making
Neillio’s Gourmet Kitchen is requesting a One-Day Liquor License to serve beer and wine at a private
memorial service to be held at the Lexington Community Center Library Lounge on Saturday, July 19, 2025,
from 1:00 PM to 4:00 PM. The event will include light food refreshments and is expected to host
approximately 20–30 guests.
While the event is private and not open to the public—typically exempt from licensing—the Community Center
Policy requires a One-Day Liquor License for any event serving alcohol on-site.
SUGGESTED MOTION:
Move to approve a One-Day Liquor License for Neillio’s Gourmet Kitchen to serve beer and wine at a private
memorial service at the Lexington Community Center Library Lounge on July 19, 2025, from 1:00 PM to 4:00
PM.
FOLLOW-UP:
Select Board Office.
DATE AND APPROXIMATE TIME ON AGENDA:
7/7/2025
ATTACHMENTS:
Description Type
Neillio's Event Diagram Backup Material
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve: Battle Green Use Request - Lexington Minute Men
PRESENTER:
Jill Hai, Select Board Chair
ITEM
NUMBER:
C.6
SUMMARY:
Category: Decision-making
The Lexington Minute Men have requested permission to use the center of the Battle Green on the
Harrington Road side for the purpose of conducting an 18th-century military drill on Saturday, July 12, 2025
from 9:00am -1:00pm.
There will be no other equipment other than that carried by the participants. All participants will be dressed in
standard militia campaign kit, including packs, edged weapons or bayonets, and flintlock muskets. The request
also includes permission to blank-fire their muskets, limited to no more than 15 rounds, solely for training
purposes.
The Police Department, Department of Public Works, and the Fire Department have no objections to this
request.
SUGGESTED MOTION:
To approve the request of the Lexington Minute Men to use the Battle Green on Saturday, July 12, 2025 from
9:00am - 1:00pm for the purpose of 18th-century military drills and musket blank-firing demonstrations.
Move to approve the consent.
FOLLOW-UP:
Select Board Office.
DATE AND APPROXIMATE TIME ON AGENDA:
7/7/2025
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve: Amendment to §192 Traffic Rules and Orders: Stop Sign Placement - Parker Street
PRESENTER:
Jill Hai, Select Board Chair
ITEM
NUMBER:
C.7
SUMMARY:
Category: Decision Making
The Board is being asked to vote to amend Traffic Rules and Orders: Chapter 192-10 Schedule 7 Stop Signs
and Yield Signs to add a stop sign and line on Parker Street southbound at Clarke Street.
Attached memo provides the backgound for this recommendation from the Traffic Safety Group.
SUGGESTED MOTION:
to approve in accordance with the provisions of Chapter 689 of 1986 of the general laws, the traffic rules and
orders of lexington, adopted by the Board of Selectmen on November 13, 1967, now chapter 192 of the code of
Lexington, are hereby amended by adding the following to
§ 192-10 schedule 7: Stop signs and YIELD Signs
Street Location Regulation
Parker Street Southbound at Clarke Street Stop
Move to approve the consent agenda
FOLLOW-UP:
Select Board Office/Staff
DATE AND APPROXIMATE TIME ON AGENDA:
7/7/2025
ATTACHMENTS:
Description Type
Parker at Clarke Stop Sign Memo Cover Memo
Code Amendment Signature Sheet (Parker at Clarke)Cover Memo
1
TOWN OF LEXINGTON
TRANSPORTATION SAFETY GROUP
1625 Massachusetts Avenue
Lexington, Massachusetts 02420
781-698-4560
https://www.lexingtonma.gov/transportation-safety-group
Date: July 2, 2025
To: Steve Bartha, Town Manager
Kelly Axtell, Deputy Town Manager
Cc: Kim Katzenback, Executive Clerk Select Board
Meghan McNamara, Assistant Planning Director
Ross Morrow, Assistant Town Engineer
Carol Kowalski, Assistant Town Manager for Land Use, Housing and Development
Chief Mike McLean, Police
Captain Chris Barry, Police
Fr: Transportation Safety Group
RE: Recommended Traffic Regulation Amendment: Stop Sign on Parker St at Clarke St
Requested Action:
Vote to amend Traffic Rules and Orders: Chapter 192-10 Schedule 7 Stop Signs and Yield Signs to
add a stop sign and line on Parker Street southbound at Clarke Street
Background:
The request for a stop sign originated from comments made during a neighborhood meeting for the new
high school that focused on traffic safety concerns. A resident of Clarke Street communicated to TSG
separately through the online portal that they feel unsafe using the crosswalk because of the lack of stop
sign. TSG is also proposing a stop line be painted to further emphasize the stop control in front of the
existing crosswalk. To provide for greater visibility and safety of crosswalk users, TSG is also proposing
the installation of “No Parking Here to Corner” signs, to be located 20 feet from the intersection of Clarke
Street on both sides of Parker Street. A stop sign and line exist on the opposite end of Parker Street at the
intersection of Massachusetts Avenue, as well as “No Parker Here to Corner” signs. Only the request for a
stop sign requires a vote of the Select Board.
2
Note – signage location below is approximate and will be determined in the field with staff
VOTED IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 689 OF
1986 OF THE GENERAL LAWS, THE TRAFFIC RULES AND
ORDERS OF LEXINGTON, ADOPTED BY THE BOARD OF
SELECTMEN ON NOVEMBER 13, 1967, NOW CHAPTER 192 OF
THE CODE OF LEXINGTON, ARE HEREBY AMENDED BY ADDING
THE FOLLOWING TO
§ 192-10 SCHEDULE 7: STOP SIGNS AND YIELD SIGNS
STREET LOCATION REGULATION
Parker Street Southbound at Clarke Street Stop
DATE OF PASSAGE
SELECT
BOARD
ATTEST TOWN CLERK
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Application: Liquor License Amendment Request - Biswas Enterprise Inc d/b/a Nick’s Wine
& Spirits - Change of Hours
PRESENTER:
Jill Hai, Select Board Chair
ITEM
NUMBER:
I.1
SUMMARY:
Category: Decision-making
Nick’s Wine & Spirits, located at 1666 Massachusetts Avenue,current approved hours of operation on their all
alcohol package store liquor license is 10:00am – 8:00pm Monday- Saturday and 12pm-8pm on Sundays.
Biswas Enterprise Inc d/b/a Nick’s Wine & Spirits has submitted the necessary paperwork for a change of
hours amendment. They respectfully request to stay open an additional hour later mon-sat. They are asking for
the hours of operation to now be 10am - 9:00pm Monday through Saturday, while keeping the same hours on
Sunday of 12pm- 8pm on their all-alcohol package store license.
Owner and Manager on Record, Anukul Biswas will be at the meeting to answer any questions you may have.
SUGGESTED MOTION:
Move to ( approve ) the request from Biswas Enterprise Inc d/b/a Nick’s Wine & Spirits located at 1666
Massachusetts Avenue, Unit H to update the Monday through Saturday hours of operation to be 10:00am to
9:00pm on their all-alcohol package store liquor license and issue an amended license reflecting said update
with no change to Sunday hours being12pm - 8pm.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
7/7/2025 7:05pm
ATTACHMENTS:
Description Type
Nicks Wine and Spirits = Change of Hours applicaiton Backup Material
90847-PK-0612
BISWAS ENTERPRISE INC
June 12, 2025
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Accept Easement: 50 Valleyfield Road
PRESENTER:
Carol Kowalski, Asst. Town Manager
for Development
ITEM
NUMBER:
I.2
SUMMARY:
A drainage easement was negotiated with LexHAB as a condition of a financial contribution from the
Affordable Housing Trust for LexHAB’s acquisition of the home and property at 50 Valleyfield Road in May,
2024. The easement plan was recorded and the Select Board is now asked to vote to accept and sign the
easement document. This easement will allow Lexington Engineering and Conservation staff to continue to
access the property to complete stormwater storage and drainage improvements that were already in progress
before LexHAB’s purchase of the property.
The Select Board is being asked to vote to accept the easement and to sign the easement document.
SUGGESTED MOTION:
To accept and sign the Drainage Easement at 50 Valleyfield Road as presented.
FOLLOW-UP:
Planning Department Staff to coordinate with Town Counsel for the processing of the fully executed easement
document.
DATE AND APPROXIMATE TIME ON AGENDA:
7/7/2025 7:10pm
ATTACHMENTS:
Description Type
Memo Cover Memo
Drainage Easement 50 Valleyfield Backup Material
Valleyfield Recorded Plan Backup Material
1625 MASSACHUSETTS AVENUE • LEXINGTON, MA • 02420
Town of Lexington
Land Use, Housing, and Development
Carol Kowalski, Assistant Town Manager for Development
Tel: (781) 698-4500 | Fax: (781) 861-2780
TO: Select Board, Steve Bartha, Kelly Axtell
FROM: Carol Kowalski
DATE: June 16, 2025
RE: Request for 7/7/25 Select Board Meeting agenda time; Accept easement, 50 Valleyfield Road
Cc: Jillian Bargar, Anderson & Kreiger; Sarah Morrison, LexHAB; Kim Katzenback, Karen Mullins, John Livsey
Attachments: Easement document for execution; recorded plan, Valleyfield easement
At the request of Town Engineering and Conservation staff, a drainage easement was negotiated with LexHAB as a
condition of a financial contribution from the Affordable Housing Trust for LexHAB’s acquisition of the home and
property at 50 Valleyfield Road in May, 2024. The easement plan was recorded and the Select Board is now asked to vote
to accept and sign the easement document. This easement will allow Lexington Engineering and Conservation staff to
continue to access the property to complete stormwater storage and drainage improvements that were already in progress
before LexHAB’s purchase of the property.
A vote of the Board is requested to accept the easement, and to sign the easement document. LexHAB will then sign the
easement, as well. This drainage easement allows for the potential for the Town to implement a drainage improvement
project in the area in the future if deemed a feasible project after evaluation, and a design is prepared. The cost of executing
this drainage easement was legal and survey work, which has mostly already been incurred. Town Counsel will record the
easement once executed.
Thank you for considering this.
1
GRANT OF EASEMENT
Effective as of this ___ day of _____________, 202__, LEXINGTON HOUSING
ASSISTANCE BOARD, INC., a Massachusetts non-profit corporation, with a principal place
of business at 1620 Massachusetts Ave, Lexington, MA 02420 (hereinafter, “Grantor”),
for One Dollar ($1.00) and other good and valuable consideration paid,
hereby grants to the TOWN OF LEXINGTON, acting by and through its Select Board, a
municipal corporation, with an address of 1625 Massachusetts Ave, Lexington, MA 02420,
Massachusetts, Middlesex County, Massachusetts (hereinafter, “Grantee”),
with quitclaim covenants,
the perpetual right and easement in gross over, under and upon that certain strip of land in
Lexington, Middlesex County, Massachusetts, being shown as “Proposed Town Drainage
Easement A” and “Proposed Town Drainage Easement B” (collectively, the “Easement Area”)
on a plan entitled “Easements over Land Owned by Lexington Housing Assistance Board Inc.
and the Town of Lexington 46, 48, 50 & 52 Valleyfield Road Lexington, Massachusetts” dated
October 1, 2024, prepared by WSP USA Inc. and recorded with the Middlesex South District
Registry of Deeds (the “Registry”) as Plan 29 of 2025, a copy of which plan is attached hereto as
Exhibit A (the “Plan”) and to which Plan reference may be had for a more particular description
of said Easement Area,
for the location, placement, installation, operation, maintenance, repair, removal and replacement
of drainage facilities and appurtenances of every type and kind, including but not limited to
underground and above-ground pipes, conduits and manholes, for the purpose of surface and
subsurface drainage, together with the permanent right of entry upon and passage over the land
of the Grantor and said Easement Area with any and all material and equipment necessary from
time to time for all purposes stated herein and uses incidental thereto.
The Grantee agrees to exercise the Grantee’s rights hereunder without doing unnecessary harm
to the Grantor or the land of the Grantor, and the Grantee hereby agrees to properly maintain and
keep in good order any drainage facilities installed in the Easement Area. Whenever any surface
is disturbed by the Grantee by authority of this instrument, the surface shall be restored to Property Address: 50 Valleyfield Street, Lexington, Massachusetts
2
substantially its condition prior to such disturbance, to the extent practicable and to the extent
that the surface is not impacted by a drainage facility permitted hereunder.
The Grantor reserves unto itself the right to use and enjoy the said Easement Area in any manner
not inconsistent with the rights and easement herein granted. The Grantor agrees not to grant
any other easements, leases, deeds or licenses that will interfere with the Easement Area or the
Grantee’s rights set forth herein without the prior written consent of the Grantee. Any easement,
lease, license or deed granted in violation of this provision shall be null and void.
All rights and privledges granted herein, including all benefits and burdens, shall run with the
land and shall be binding upon and inure to the benefit of the Grantor and the Grantee and their
respective successors and assigns.
Grantor is granting the rights set forth herein in order to memorialize property rights of Grantee
to the Easement Area. There shall be no merger of the rights and easements granted hereby on
account of the fact that the interests of the parties hereunder may from time to time be held,
directly or indirectly, by the same entity. The parties expressly agree that, upon Grantee’s
request, the parties shall reaffirm and further document such rights as provided herein, if
necessary.
For Grantor’s title, see Deed from Karen M. Boudreau and David M. Duchesneau, Trustees of
the Hopper50Realty Trust, dated May 15, 2024 and recorded with the Registry in Book 82775,
Page 304.
[Remainder of page intentionally left blank.]
3
EXECUTED under seal this ____ day of _________________, 202__.
LEXINGTON HOUSING ASSISTANCE BOARD,
INC.
By: __________________________
Name:
Title:
By: __________________________
Name:
Title:
COMMONWEALTH OF MASSACHUSETTS ) ) COUNTY OF )
On this _____ day of _______________, 202__, before me, the undersigned notary public,
personally appeared _______________________, proved to me through satisfactory evidence of
identification, which was _____________________________________, to be the person whose
name is signed on the preceding document and acknowledged to me that (he)(she) signed it
voluntarily for its stated purpose as ___________________________ for Lexington Housing
Assistance Board, Inc., a Massachusetts nonprofit corporation.
_________________________________
Notary Public
My Commission Expires:
COMMONWEALTH OF MASSACHUSETTS )
)
COUNTY OF )
On this _____ day of _______________, 202__, before me, the undersigned notary public,
personally appeared _______________________, proved to me through satisfactory evidence of
identification, which was _____________________________________, to be the person whose
name is signed on the preceding document and acknowledged to me that (he)(she) signed it
voluntarily for its stated purpose as ___________________________ for Lexington Housing
Assistance Board, Inc., a Massachusetts nonprofit corporation.
_________________________________
Notary Public
My Commission Expires:
4
ACCEPTED AND AGREED
TOWN OF LEXINGTON, by its
Select Board
_____________________
_____________________
_____________________
_____________________
_____________________
_____________________
COMMONWEALTH OF MASSACHUSETTS ) ) COUNTY OF ) On this _____ day of _______________, 202__, before me, the undersigned notary public,
personally appeared the following named members of the Select Board of the Town of Lexington
__________________________________________________________, proved to me through
satisfactory evidence of identification, which was _____________________________________,
to be the persons whose names are signed on the preceding document and acknowledged to me
that they signed it voluntarily for its stated purpose as the foregoing named members of the
Select Board of the Town of Lexington, a municipal corporation.
_________________________________
Notary Public
My Commission Expires:
5
EXHIBIT A
Easement Plan
(to be attached)
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve: Worthen Road School Safety Zone
PRESENTER:
Ross Morrow, Assistant Town
Engineer; Meghan McNamara,
Assistant Planning Director
ITEM
NUMBER:
I.3
SUMMARY:
Category: Decision Making
At their May 12, 2025 meeting, the Board received a presentation regarding the creation of a school safety
zone.
The Board is now being asked to approve the recommendation from the Transportation Safety Group (TSG) to
create a school safety zone on Worthen Road near Lexington High School.
SUGGESTED MOTION:
Move to approve in accordance with the provisions of chapter 689 of 1986 of the general laws, the traffic rules
and orders of lexington, adopted by the Board of Selectmen on November 13, 1967, now chapter 192 of the
code of Lexington, are hereby amended by adding the following to:
§192-70 twenty-mile-per-hour school zones:
School Street Limits Time
Lexington High
School
Worthen Road Between 1 Bushnell Drive and
approximately 0.4 miles NW on
Worthen Road
30 minutes prior to
school start to 30
minutes after dismissal,
while school is in
session
FOLLOW-UP:
Select Board Office/Town Staff
DATE AND APPROXIMATE TIME ON AGENDA:
7/7/2025 7:15pm
ATTACHMENTS:
Description Type
Worthen School Zone Memo Cover Memo
Worthen School Zone Map Cover Memo
Code Amendment Signature Sheet (Worthen)Cover Memo
Page 1 of 2
TOWN OF LEXINGTON
TRANSPORTATION SAFETY GROUP
1625 Massachusetts Avenue
Lexington, Massachusetts 02420
781-698-4560
https://www.lexingtonma.gov/transportation-safety-group
Date: July 2, 2025
To: Steve Bartha; Town Manager
Kelly Axtell, Deputy Town Manager
Cc: Kim Katzenback, Executive Clerk for the Select Board
Carol Kowalski, Assistant Town Manager for Land Use, Housing and Development
Ross Morrow, Assistant Town Engineer
Meghan McNamara, Assistant Planning Director
Susan Barrett, Transportation Manager
Chris Barry, Police Captain
Mary Canavan, School Transportation Manager
RE: School Zone on Worthen Road for the High School
Town Staff attended the Select Board meeting on May 12, 2025 to present a proposal for a
school safety zone on Worthen Road. Since this meeting, members of the Transportation
Safety Group discussed the hours for which the safety zone (reduction in speed to 20 MPH)
should be set. Since the high school is an open campus, TSG recommends the hours be set
for the duration of the school day, and not limit it to only arrival and dismissal times.
TSG’s recommendation is for the school safety zone to be set to: 30 minutes before the
start of school to 30 minutes after school dismissal, and only while school is in session.
By setting the school zone to the 30 minutes before/after window, it will allow for future
adjustments in the setting of the safety zone without requiring a code amendment. For
example, if the start and/or end time of the high school should change in the future, a code a
mendment will not be required and the flashing lights timing will only need to be adjusted.
See attached plan for recommended location of school zone (remains unchanged from first
meeting)
Page 2 of 2
Requested Action:
Vote to amend §192-70 Twenty-mile-per-hour school zones to add a 20 MPH school zone on
Worthen Road for the High School.
School Street Limits Time
High School Worthen Road Between 1 Bushnell Drive
and approximately 0.4 miles
NW on Worthen Road
30 minutes prior to
school start to 30
minutes after dismissal,
while school is in
session
Next Steps:
If the Select Board votes to amend §192-70, staff request the Select Board Chair provide
written documentation of the school zone approval. This memo will be provided to
MassDOT and signage will be installed. Christopher Barry recommends advance signage in
both directions to notify the public of the new speed regulation. Staff recommend the school
administration notify parents, students and employees of the speed regulation through various
channels.
The cost to install the school zone signage is approximately $25,000 and can be funded by
the Transportation Safety Group.
High School
0 25 500 750 1000
Scale in Feet
Proposed School Zone on Worthen Road
WHENFLASHINGWHENFLASHINGWHENFLASHINGWHENFLASHINGWHENFLASHINGWHENFLASHING
WHEN FLASHING
High School
0 25 500 750 1000
Scale in Feet
Proposed School Zone on Worthen Road
WHENFLASHING
WHENFLASHING
WHEN FLASHING
VOTED: IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 689 OF
1986 OF THE GENERAL LAWS, THE TRAFFIC RULES AND ORDERS
OF LEXINGTON, ADOPTED BY THE BOARD OF SELECTMEN ON
NOVEMBER 13, 1967, NOW CHAPTER 192 OF THE CODE OF
LEXINGTON, ARE HEREBY AMENDED BY ADDING THE FOLLOWING
TO:
§192-70 Twenty-mile-per-hour school zones:
School Street Limits Time
Lexington High
School
Worthen Road Between 1 Bushnell Drive and
approximately 0.4 miles NW on
Worthen Road
30 minutes prior to
school start to 30
minutes after dismissal,
while school is in session
________________________
DATE OF PASSAGE _______________________________
SELECT
_______________________________
BOARD
_______________________________
__________________
ATTEST TOWN CLERK
_______________________________
_______________________________
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve: Letter of Support for the Lowell Street Executive Office of Housing and Livable
Communities (EOHLC) Process
PRESENTER:
ITEM
NUMBER:
I.4
SUMMARY:
The Board will consider a letter of support related to the Lexington Woods (40B) affordable housing project
application for Low Income Housing Tax Credits through the Executive Office of Housing and Livable
Communities (EOHLC). A similar letter of support was provided by the board in April that was included in
Lexington Woods Project Eligibility application submission.
The 30-day comment period for this application for Project Eligibility began on June 18, 2025. During this 30-
day window, the town can collect comments from various town departments, committees, and the public regarding
the proposed project.
As a part of this 30-day comment period, The Select Board is being asked to submit a letter of support related to
the Lexington Woods (40B) affordable housing project eligiblity application.
SUGGESTED MOTION:
Move to approve and sign the Select Board Letter of Support, (as proposed/ as edited), to be sent to the
Executive Office of Housing and Livable Communities (EOHLC) for the consideration of the Lexington
Woods Project Eligibility Letter.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
7/7/2025 7:25pm
ATTACHMENTS:
Description Type
Draft Select Board Letter of Support Backup Material
Draft Select Board Letter of Support - redlined Backup Material
General information 30-day comment period for 40B project eligility
application Backup Material
Planning Board Comment Letter to Select Board re Lexington Woods
application Backup Material
Affordable Housing Trust Letter of Support re Lexington Woods Backup Material
Town of Lexington, Massachusetts
SELECT BOARD OFFICE
JILL I. HAI, CHAIR
JOSEPH N. PATO
DOUGLAS M. LUCENTE
MARK D. SANDEEN TEL: (781) 698-4580
VINEETA A. KUMAR FAX: (781) 863-9468
1625 MASSACHUSETTS AVENUE · LEXINGTON, MASSACHUSETTS 02420
e-mail selectboard@lexingtonma.gov
July 7, 2025
Rebecca Frawley Wachtel
Low Income Housing Tax Credit Program
Executive Office of Housing and Livable Communities
100 Cambridge Street, 3rd Floor
Boston, MA 02114
Re: Comment letter, Project Eligibility, CW Lexington Woods
Dear Ms. Frawley Wachtel,
The Select Board is pleased to once again express its support for the application by CW Lexington Woods LLC for
subsidies through the Low-Income Housing Tax Credit Program for a Chapter 40B Comprehensive Permit.
In 2023, the Select Board authorized the Lexington Affordable Housing Trust to contract for due diligence testing
(drainage, wetlands, Phase 1 ESA, etc.) on this Town-owned site, a gift from the state in 1979, to evaluate its
feasibility for affordable housing. The Board then sought and received 2024 Town Meeting approval to request
developer proposals and to enter into a Land Disposition Agreement with the selected developer. In April 2025, the
Board submitted a letter of support for the pending application for Project Eligibility. The Board continues to be in
full support of this proposed 100% affordable housing development proposed for Town-owned parcel 68-44.
The CW Lexington Woods affordable development is consistent with the Select Board’s goals, and with
LexingtonNext, our 2022 Comprehensive Plan, helping to implement recommendation 2.1.6, Allow Housing
Development on Municipal Properties, and 2.2.4 Support builders using Federal and state subsidies, especially the
Low-Income Housing Tax Credit Program. The Town’s Affordable Housing Trust is prepared to make a local
financial contribution to support the CW Lexington Woods development. This is in addition to the value of the
negotiated Land Disposition Agreement.
The selected proposal meets our requirement for housing unit count in the range typically financed through the LIHTC
Program. The proposal also complies with Lexington’s Fossil Fuel Free bylaw, providing on-site renewable energy,
indoor air quality standards, eliminating red list material use, providing electric vehicle charging, and exploring
geothermal.
The CW Lexington Woods site is located near a grocery store and other shopping and restaurant options, and is on the
Town’s Lexpress bus route. The Town is also scheduled to add a crosswalk this year on the east leg of Lowell Street at
its intersection with North Street, adjacent to the development site, to improve pedestrian access.
The site design and architecture were prepared with input from Lexington’s emergency response, engineering,
conservation, planning, and housing staff. The architecture and site design have received overwhelmingly positive
feedback from boards, committees and members of the public.
1625 MASSACHUSETTS AVENUE · LEXINGTON, MASSACHUSETTS 02420
e-mail selectmen@lexingtonma.gov
-2-
The Select Board announced to the community that the comment period was open from June 18 , 2025 – July 18, 2025
regarding Lexington Woods Project Eligibility Letter (PEL) application. The Lexington Planning Board, Affordable
Housing Trust and Housing Partnership Board have submitted written support for this project.
The Board has confidence that the Lexington Zoning Board of Appeals is fully prepared to conduct a Chapter 40B
Comprehensive Permit process that will consider all public input received to date and during the hearing on the
application.
Thank you for this opportunity to comment as you contemplate the Project Eligibility.
Sincerely,
Lexington Select Board
JILL I. HAI, CHAIR DOUGLAS M. LUCENTE
JOSEPH N. PATO MARK D. SANDEEN
VINEETA A. KUMAR
[Date]
Rebecca Frawley Wachtel
Low Income Housing Tax Credit Program
EOHLC
100 Cambridge Street, 3rd Floor
Boston, MA 02114
Re: Comment letter, Project Chapter 40B Comprehensive PermitEligibility , CW Lexington Woods
The Select Board is pleased to once again express its support for the application by CW Lexington Woods
LLC for subsidies through the Low Income Housing Tax Credit Program for a Chapter 40B
Comprehensive Permit..
In 2023, the Select Board authorized the Lexington Affordable Housing Trust to contract for due
diligence testing (drainage, wetlands, Phase 1 ESA, etc.) on this Town-owned site, a gift from the state in
1979, to evaluate its feasibility for affordable housing. The Board then sought and received 2024 Town
Meeting approval to request developer proposals and to enter into a Land Disposition Agreement with the
selected developer. In April 2025, the Board submitted a letter of support for the pending application for
Project Eligibility. The Board continues to be in full support of this proposed 100% affordable housing
development proposed for Town-owned parcel 68-44.
The CW Lexington Woods affordable development is consistent with the Select Board’s goals, and with
LexingtonNext, our 2022 Comprehensive Plan, helping to implement recommendation 2.1.6, “Allow
Housing Development on Municipal Properties”, and 2.2.4 “Support builders using Federal and state
subsidies, especially the Low Income Housing Tax Credit Program”. The Town’s Affordable Housing
Trust is prepared to make a local financial contribution to support the CW Lexington Woods
development. This is in addition to the value of the negotiated Land Disposition Agreement.
The selected proposal meets our requirement for housing unit count in the range typically financed
through the LIHTC Program. The proposal also complies with addresses Lexington’s Fossil Fuel Free
bylaw, providing on-site renewable energy, indoor air quality standards, eliminating red list material use,
providing electric vehicle charging, and exploring geothermal.
The CW Lexington Woods site is located near a grocery store and other shopping and restaurant options,
and is on the Town’s LexPress bus route. The Town is also scheduled to add a crosswalk this year on the
east leg of Lowell Street at its intersection with North Street, adjacent to the development site, to improve
pedestrian access.
The site design and architecture were prepared with input from Lexington’s emergency response,
engineering, conservation, planning, and housing staff. The architecture and site design have received
overwhelmingly positive feedback from boards, committees and members of the public.
The Select Board announced to the community that the comment period was open from June 18 , 2025 –
July 18, 2025 regarding Lexington Woods Project Eligibility Letter (PEL) application.
The Board has not received any additional comments during the PEL comment period. from the
Lexington community including:
[Summarize input received by the Select Board during the PEL comment period]
The Lexington Planning Board, Affordable Housing Trust and Housing Partnership have also submitted
written support for this project. (insert other examples of community support? )
Formatted: Left
The Board has confidence that the Lexington Zoning Board of Appeals is fully prepared to conduct a
Chapter 40B Comprehensive Permit process that will considers the above comments and alladditional
public input received, to date and during the hearing on the application.
Thank you for this opportunity to comment as you contemplate the Project Eligibility.
[Board signature]
30-day comment period is a standard part of the Chapter 40B project
eligibility application process in Massachusetts.
Here's how it generally works:
1. Developer files for Project Eligibility Letter (PEL): A developer proposing a Chapter 40B
project first applies to a state subsidizing agency for a Project Eligibility Letter (PEL).
2. Subsidizing agency notifies the town: Once the application is filed, the subsidizing
agency notifies the chief executive official of the town where the project is proposed and
schedules a site visit.
3. 30-day comment period begins: This notification from the subsidizing agency marks the
start of a 30-day comment period for the town. (attached is a copy of our notification
letter)
4. Town collects and submits comments: During this 30-day window, the town can collect
comments from various town departments, committees, and the public regarding the
proposed project. The Select Board typically acts as a clearinghouse for these
comments and submits to the subsidizing agency.
5. Subsidizing agency reviews comments: The subsidizing agency then reviews these
comments when considering whether to issue the PEL.
Town of Lexington
PLANNING
DEPARTMENT
Abby McCabe, Planning Director
Meghan McNamara, Assistant
Planning Director
Aaron Koepper, Planner
Carolyn Morrison, Planning Coordinator
1625 Massachusetts Avenue
Lexington, MA 02420
Tel (781) 698-4560
planning@lexingtonma.gov
www.lexingtonma.gov/planning
Page 1 of 2
July 3, 2025
Chair Hai
Select Board Members
1625 Massachusetts Avenue
Lexington, MA 02420
Subject: Lexington Woods Lowell Street Parcel 68-44 Project Eligibility Comments
Dear Madam Chair Hai,
The Lexington Woods proposal advances the Town’s housing goals consistent with the 2022 Lexington Next
Comprehensive Plan. The Causeway project will fulfill a top objective of the Comprehensive Plan by producing a
range of housing types and increasing the supply of subsidized housing (Housing objective 2.1).
This development will add 40 new rental opportunities where only 17% of Lexington’s housing are rentals. All of
the dwelling units in the development will have rent restrictions for people of various incomes. In addition to the
project’s six dwelling units available for people earning 80% of the AMI, this project includes housing for people
of low and very low incomes with 22 dwelling units for people earning below 60%, six units below 50% AMI, and
six units for households earning below 30% of the AMI. The rental limits are significant in Lexington where average
rents are among the highest in the state.
The project is a result of the community’s persistent efforts. Lexington’s Affordable Housing Trust was established
in 2022. Members of the Board of Trustees worked closely with the Select Board to identify potential municipal
land opportunities for affordable housing. On March 18, 2024, the Planning Board unanimously voted to support
the Town Meeting article allowing affordable housing on this parcel. In 2024, Lexington Town Meeting authorized
the Select Board to proceed with an affordable housing development at the property.
The Chair of the Planning Board served as a member of the evaluation team that recommended Causeway
Development. Causeway Development’s proposal was selected from the seven proposals because it includes the
following positive features:
1) Efficient design with roof solar and green roofs;
2) Robust landscape proposal;
3) Modern, attractive, and creative building and site design;
2
4) Layout and amenities prioritize pedestrians with central walkways, landscaping, benches, 40-long-term
bicycle parking spaces, and outdoor amenity space;
5) Emphasis on two or more bedrooms to serve families earning below 80% of the AMI;
6) Buildings designed with elevators to provide accessible units;
7) Minimized presence of automobiles by locating the majority of the parking under the buildings creating
an enriching shared common space;
8) Exceptional common open space;
9) Proposal is sensitive and designed to be complimentary to the wetland areas;
10) Relevant experience developing affordable housing on municipal properties;
11) Family sized units provide opportunity for children to attend to Lexington Public Schools;
12) Location is near Conservation land including the ACROSS Lexington trail system connecting Lexington’s
conservation land and parks;
13) Local Lexpress bus service on Lowell Street to Middlesex Turnpike, the Burlington Mall and Lahey Clinic;
and
14) Development is within a half mile of a grocery store.
The Planning office staff and Planning Board are supportive of the Lexington Woods Development. The fully
affordable development and the design of the project have been a model for other multi-family developments in
town.
Sincerely,
Abigail McCabe
Planning Director
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve: FY25 Year End Budget Adjustments
PRESENTER:
Carolyn Kosnoff, Assistant Town
Manager Finance; Rosalyn Impink,
Budget Officer
ITEM
NUMBER:
I.5
SUMMARY:
A vote is requested for this agenda item.
Staff will present the FY2025 end-of-year budget adjustments, including four (4) End-of-Year (EOY) budget
transfer requests and five (5) Salary Adjustment (SA) transfers. No Reserve Fund transfers or Revolving Fund
increases are being requested for the end of FY2025.
A summary of the requests and supporting forms are attached. These adjustments have been reviewed by the
Appropriation Committee.
SUGGESTED MOTION:
Move to approve and authorize the Chair to sign the four (4) End-of-Year budget transfers and five (5) Salary
Adjustment transfers as presented in the attached summary.
FOLLOW-UP:
Approved transfers will be processed by the Finance department prior to the FY2025 year-end close.
DATE AND APPROXIMATE TIME ON AGENDA:
7/7/2025 7:30pm
ATTACHMENTS:
Description Type
End-of-Year Budget Transfers Backup Material
Department
Transfer from
Salary
Adjustment
End-of-Year
(Interdepartmental)
Transfer
Reserve
Fund
Revolving
Fund
Authorization
Increase
Total
Adjustment
Prop. & Liability Insurance -$ 45,000$ -$ -$ 45,000$
Library 97,000$ -$ -$ -$ 97,000$
Health Department -$ 1,000$ -$ -$ 1,000$
Finance 11,000$ -$ -$ -$ 11,000$
DPW 31,000$ -$ -$ -$ 31,000$
Select Board - Legal -$ 65,000$ -$ -$ 65,000$
Innovation & Technology -$ 11,000$ -$ -$ 11,000$
Police Department 220,000$ -$ -$ -$ 220,000$
Fire Department 63,000$ -$ -$ -$ 63,000$
422,000$ 122,000$ -$ -$ 544,000$
Summary of Requested FY2025 End-of-Year Budget Adjustments
TO:Appropriation Committee & Select Board
SUBJECT:Request for End of Year Transfer between Departmental Line-Items
1.Amount requested:
2.To be transferred to:
Legal Services
3.To be transferred from:
Town Manager Prof. Svcs
4.Present balance in Appropriations:
5.Explanation for purpose of transfer:
Action of Select Board:
Approved Disapproved
Action of Appropriation Committee:
Approved Disapproved
$147,455.00
Account Name Account Number
11123002-530000
Account Name Account Number
Town of Lexington
Request is hereby made for the following transfer between line-items as appropriated via a vote of Annual
Town Meeting, in accordance with M.G.L. Chapter 44, Section 33B, paragraph (b), as amended by the
Municipal Modernization Act.
$65,000.00
11151002-530030
Chair, Appropriation Committee
Kim Katzenback/Steve Bartha
Department Head
Date
The Legal Services account has occurred more expense than anticipated in the FY2025 budget
due to costs associated with the Affordable Housing Trust, LexHab transition to a 501c3 and
LHS School Builidng project. Transfers from the Town Manager's budget will cover these
additional expenses for FY2025.
Chair, Select Board
Date
Transfer voted in the sum of:$65,000.00
Transfer voted in the sum of:$65,000.00
EOY
ALLBudgetTransfers_FY2025 FY2025
TO:Appropriation Committee & Select Board
SUBJECT:Request for End of Year Transfer between Departmental Line-Items
1.Amount requested:
2.To be transferred to:
Property & Liability Insurance
3.To be transferred from:
Health Insurance
4.Present balance in Appropriation:
5.Explanation for purpose of transfer:
Action of Select Board:
Approved Disapproved
Action of Appropriation Committee:
Approved Disapproved
Town of Lexington
Request is hereby made for the following transfer between line-items as appropriated via a vote
of Annual Town Meeting, in accordance with M.G.L. Chapter 44, Section 33B, paragraph (b),
as amended by the Municipal Modernization Act.
$45,000.00
11915002-520000
Account Name Account Number
11914001-519080
Account Name Account Number
$6,296,760.64
Date
Transfer voted in the sum of:
Chair, Appropriation Committee
Department Head
Date
Transfer voted in the sum of:$45,000.00
Chair, Select Board
Property & liability insurance premiums are increasing at a rate greater than
budgeted in the past fiscal years; this adjustment will provide a more accurate
baseline for budgeting in future years. The General Health Insurance Budget has
adequate funds remaining to cover this transfer.
$45,000.00
Kelly Axtell
EOY
ALLBudgetTransfers_FY2025 FY2025
TO:Appropriation Committee & Select Board
SUBJECT:Request for End of Year Transfer between Departmental Line-Items
1.Amount requested:
2.To be transferred to:
Innovation & Technology Overtime
3.To be transferred from:
4.Present balance in Appropriation:
5.Explanation for purpose of transfer:
Action of Select Board:
Approved Disapproved
Action of Appropriation Committee:
Approved Disapproved
In fiscal year 2025, the Innovation & Technology department incurred overtime
expenses for the 2025 Special Town Meeting in February that was not budgeted for,
in addition to vacation buybacks. This overage in IT Personal Services can be
covered by a transfer from IT Expenses.
Town of Lexington
Request is hereby made for the following transfer between line-items as appropriated via a vote
of Annual Town Meeting, in accordance with M.G.L. Chapter 44, Section 33B, paragraph (b),
as amended by the Municipal Modernization Act.
$11,000.00
11155001-513000
Account Name Account Number
11155002-521000
Account Name Account Number
$38,345.45
Innovation & Technology Utilities
Tim Goncalves
Department Head
Date
Transfer voted in the sum of:$11,000.00
Chair, Select Board
Date
Transfer voted in the sum of:$11,000.00
Chair, Appropriation Committee
EOY
ALLBudgetTransfers_FY2025 FY2025
TO:Appropriation Committee & Select Board
SUBJECT:Request for End of Year Transfer between Departmental Line-Items
1.Amount requested:
2.To be transferred to:
Board of Health Regular Wages
3.To be transferred from:
Board of Health Contract Services
4.Present balance in Appropriation:
5.Explanation for purpose of transfer:
Action of Select Board:
Approved Disapproved
Action of Appropriation Committee:
Approved Disapproved
Town of Lexington
Request is hereby made for the following transfer between line-items as appropriated via a vote
of Annual Town Meeting, in accordance with M.G.L. Chapter 44, Section 33B, paragraph (b),
as amended by the Municipal Modernization Act.
$1,000.00
11512001-511000
Account Name Account Number
11512002-520000
Account Name Account Number
$25,462.00
Alicia McCartin
Acting Department Head
Date
Transfer voted in the sum of:$1,000.00
In fiscal year 2025, the Health department incurred unbudgeted expenses due to out-
of-grade pay necessary to cover leave and retirement. This overage in Health
personal services can be covered by a transfer from Health expenses.
Chair, Select Board
Date
Transfer voted in the sum of:$1,000.00
Chair, Appropriation Committee
EOY
ALLBudgetTransfers_FY2025 FY2025
TO:Select Board
SUBJECT:Request for Transfer from Salary Transfer Account
1.Amount requested:
2.To be transferred to:
3.Explanation for purpose of transfer:
Action of Select Board:
Approved Disapproved
Transfer voted in the sum of:
Chair, Select Board
During fiscal year 2025, Finance incurred expenses in excess of budget due to
vacation buybacks and retroactive pay; therefore overages are eligible to be covered
by a transfer from the Town Manager's Salary Reserve Account. The Town's Salary
Reserve account has a balance of $1,996,689 which is adequate to cover this
transfer (and others proposed for FY2025).
Carolyn Kosnoff
Department Head
Date
$11,000.00
Account Name Account Number
Town of Lexington
Request is hereby made for the following transfer from the Salary Transfer Account as
appropriated via vote of Annual Town Meeting:
$11,000.00
Comptroller Regular Wages 11135001-511000
SA
ALLBudgetTransfers_FY2025 FY2025
TO:Select Board
SUBJECT:Request for Transfer from Salary Transfer Account
1.Amount requested:
2.To be transferred to:
3.Explanation for purpose of transfer:
Action of Select Board:
Approved Disapproved
Transfer voted in the sum of:
Account Name Account Number
Town of Lexington
Request is hereby made for the following transfer from the Salary Transfer Account as
appropriated via vote of Annual Town Meeting:
$31,000.00
DPW Admin Regular Wages 11420001-511000
Chair, Select Board
During fiscal year 2025, DPW incurred expenses in excess of budget due to the
settlement of their collective bargaining agreement in June 2024; therefore overages
are eligible to be covered by a transfer from the Town Manager's Salary Reserve
Account. The Town's Salary Reserve account has a balance of $1,996,689 which is
adequate to cover this transfer (and others proposed for FY2025).
David Pinsonneault
Department Head
Date
$31,000.00
SA
ALLBudgetTransfers_FY2025 FY2025
TO:Select Board
SUBJECT:Request for Transfer from Salary Transfer Account
1.Amount requested:
2.To be transferred to:
3.Explanation for purpose of transfer:
Action of Select Board:
Approved Disapproved
Transfer voted in the sum of:
During fiscal year 2025, the Library incurred expenses in excess of budget due to
the settlement of their collective bargaining agreement in March 2024; therefore
overages are eligible to be covered by a transfer from the Town Manager's Salary
Reserve Account. The Town's Salary Reserve account has a balance of $1,996,689
which is adequate to cover this transfer (and others proposed for FY2025).
Department Head
Date
Town of Lexington
Request is hereby made for the following transfer from the Salary Transfer Account as
appropriated via vote of Annual Town Meeting:
$97,000.00
Library - Regular Wages 11610001-511000
Account Name Account Number
Koren Stembridge
$97,000.00
Chair, Select Board
SA
ALLBudgetTransfers_FY2025 FY2025
TO:Select Board
SUBJECT:Request for Transfer from Salary Transfer Account
1.Amount requested:
2.To be transferred to:
3.Explanation for purpose of transfer:
Chief Derek Sencabaugh
Action of Select Board:
Approved Disapproved
Transfer voted in the sum of:
Account Name Account Number
Town of Lexington
Request is hereby made for the following transfer from the Salary Transfer Account as
appropriated via vote of Annual Town Meeting:
$63,000.00
Fire - Regular Wages 11222001-511000
In fiscal year 2025 the fire department incurred unbudgeted expenses due to
vacation buybacks, coverage for injuries on duty, and overtime. The Town's Salary
Reserve account has a balance of $1,996,689 which is adequate to cover this
transfer (and others proposed for FY2025).
Department Head
Date
$63,000.00
Chair, Select Board
SA
ALLBudgetTransfers_FY2025 FY2025
TO:Select Board
SUBJECT:Request for Transfer from Salary Transfer Account
1.Amount requested:
2.To be transferred to:
3.Explanation for purpose of transfer:
Chief Michael McLean
Action of Select Board:
Approved Disapproved
Transfer voted in the sum of:
Account Name Account Number
Town of Lexington
Request is hereby made for the following transfer from the Salary Transfer Account as
appropriated via vote of Annual Town Meeting:
$220,000.00
Police - Regular Wages 11210001-511000
In fiscal year 2025 the police department incurred unbudgeted expenses due to
vacation buybacks, coverage for injuries on duty, and overtime. The Town's Salary
Reserve account has a balance of $1,996,689 which is adequate to cover this
transfer (and others proposed for FY2025).
Department Head
Date
$220,000.00
Chair, Select Board
SA
ALLBudgetTransfers_FY2025 FY2025
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Discussion: Next Steps for Select Board / Town Manager Goals for FY2026
PRESENTER:
Steve Bartha, Town Manager
ITEM
NUMBER:
I.6
SUMMARY:
Category: Discussion
The board will discuss next steps for Select Board / Town Manager Goals for FY2026. A preliminary set of
Strategic Goal Areas was established at the June 18 board retreat:
Complete The High School Project
Foster A Clean, Healthy, Resilient Environment
Increase Community Vibrancy
Maintain Fiscal Stability
Sustain A Livable Community
SUGGESTED MOTION:
N/A
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
7/7/2025 7:40pm
ATTACHMENTS:
Description Type
Memo - Goals (March 2025)Cover Memo
1625 MASSACHUSETTS AVENUE • LEXINGTON, MA • 02420
Town of Lexington
Town Manager’s Office
Steve Bartha, Town Manager
Kelly Axtell, Deputy Town Manager
Tel: (781) 698-4540
Fax: (781) 861-2921
M e m o r a n d u m
To: Select Board
From: Steve Bartha, Town Manager
Date: March 7, 2025
Subject: FY 24-25 Goals & FY 26 (and beyond) Goal Discussion
The purpose of this memorandum is to start a conversation around annual goal setting for the Select
Board and Town Manager. Several documents are attached for reference:
1. The adopted biennial goals (FY24-25) of the Select Board
2. An Oct. 2024 memo outlining (recommended changes to) the process I used previously
3. An example (from Andover) of how to effectively and efficiently communicate progress
At the outset, a goal for our goals: the ideal we were working toward in my prior position was a
framework where most of the board and manager’s five strategic objectives (established annually)
aligned with one, or both, of the adopted strategic and resiliency plans. This is covered in attachment
#2. The leadership team would then establish their two strategic objectives, one of which would also
align with the plans, and budget requests/decisions could be evaluated/made to ensure plan/goal/budget
alignment. This is a meta goal I think we should keep in mind as we revamp our process.
Attachment #3 offers a simple approach (from Andover) to sharing out goal progress with
internal/external stakeholders (it also offers a helpful framework in the absence of a strategic plan,
discussed below). Spreadsheets track information; images tell a story. Both are important, but
utilizing a similar tool to communicate our goals would be one way to easily share progress (along
with regular meeting updates, e.g. quarterly reports).
Attachment #1 represents the current goals of the Select Board. A few thoughts. In the absence of an
adopted strategic plan, I think establishing major goal areas (similar to the Andover approach, which I
think is very good) would be a helpful framework to identify SMART goals (specific, measurable,
achievable, relevant, time-bound) within the priority areas. It goes without saying that much of the
work we do as a local government may not fit inside the goal areas, but adopted goals should. The
board’s current goals may offer an outline of what those goal areas could look like: sustainability, DEI,
communication, economic development, community housing, etc.
1625 MASSACHUSETTS AVENUE • LEXINGTON, MA • 02420
Memorandum: Goal setting
March 7, 2025
Page 2
At our March 10 meeting, I hope we can start a discussion on FY 26 goal setting with the goal (so
many goals in this memo) of having goals (sigh) in place prior to the start of the fiscal year. Below are
a few draft examples:
- Project: Work with SBC to advance LHS through MSBA Schematic Design, debt exclusion
vote, and Article 97 process
- Policy: Facilitate dialogue among CPC, Select Board, Recreation Committee, LAHT, and staff
to establish framework for equitable and sustainable CPA funding policy for FY27 budget
- People: Lead effort to re-establish internal/external DEI roles for community/organization
Next step: after town meeting, I would propose that we place this on an agenda to start discussing
specific ideas. We are also working to coordinate a one-day board retreat with Jon Wortmann
(possibly June 18) and could utilize a portion of that day to finalize FY 26 goals.
I look forward to starting this conversation!
FY 2024-2025 Select Board Goals
During the fall of 2023, the Select Board engaged Jon Wortmann to interview staff and Town
Committees to gather input for the upcoming two-year goal set. The Select Board met on
October 11, 2023 to review these aspirations and identified the Board’s top priorities. Each goal
was assigned to one member of the Board with a second member volunteering on some to
assist as needed. During November and December Board members worked with Mr. Wortmann
to identify measurable actions against those goals.
Prioritized Goal List Primary Assistant
1) Enhance community vibrancy by increasing diversity of
housing stock in size, accessibility, price and availability of
Affordable Housing
Jill Hai Mark Sandeen
2) Recognize and minimize issues around construction
preserving quality of life
Joe Pato Mark Sandeen
3) Create a more vibrant downtown
Doug Lucente Jill Hai
4) Improve communication efficiency in Board meetings and
with staff
Suzie Barry Doug Lucente
5) Transition to 100% renewable energy
Mark Sandeen
6) Advance age-in-community initiatives for Lexington seniors
Doug Lucente Suzie Barry
7) Raise community awareness and engagement with the high
school project
Joe Pato Suzie Barry
All goals will be continually reevaluated under core shared principles including:
Our commitment to fostering a diverse, inclusive, and equitable community that
thrives on the principles of respect, dignity, and fairness. We recognize that diversity
enriches our community, brings together unique perspectives, and strengthens our
ability to effectively serve our residents.
This includes our ambition to:
o Increase and broaden diverse participation in our professional ranks and civic
activities
o Welcome all people in Lexington
o Consider health in all decisions
o Provide recreation facilities for all
Honoring our rich historic traditions and taking pride in Lex250th celebration events
Diversifying the commercial tax base to reduce financial burdens on residents
allowing more to remain and lower the barriers for new residents to call Lexington
home.
Our commitment to being a sustainable and resilient community for all where we
strive to:
o reduce greenhouse gas emissions,
o create cleaner indoor and outdoor environments, and
o ensure all members of our community have access to the tools they need to
be resilient in a changing climate.
Town of Danvers
Electric Division
Clint Allen | Assistant Utility Director
1 Burroughs St, Danvers, Massachusetts 01923 | p:978-774-0005| f: 978-774-5623
www.danversma.gov | callen@danversma.gov
To: Steve Bartha, Town Manager
From: Clint Allen, Acting Utility Director, on behalf of the CLEATUS Committee
Date: October 10, 2024
Re: Management Compensation Plan Evaluation and Recommendation
Introduction
The Compensation and Leadership Evaluation to Align with Town Undertaken Strategies
(CLEATUS) committee has met several times since our kick-off meeting back in August to assess
the current Management Compensation Plan (MCP). The guidance from the kick-off meeting
provided the following key objectives for this assessment:
• Simplify and clarify the self-evaluation process,
• Incorporate Strategic and Resilient Danvers into the evaluation,
• Promote opportunities to collaborate with other departments and/or tie to Select Board and
Town Manager goals,
• Shift to a pass/fail rather than a sliding scale: either 0% or 1.5% on top of COLA based on average merit of 1.5% over the past 10 years,
• Digitize and streamline the self-evaluation report,
• Make it useful, efficient, and ensure that it is not in a vacuum by connecting department objectives through the leadership team, and
• Promote DEI metrics within the department as a component to the MCP.
Focused on this guidance, the CLEATUS committee has identified two major areas in the plan that
we feel can be approved:
• The timeline for setting goals, performance evaluations, and receiving the merit adjustment
• The self-evaluation form, supervisor assessment, and merit award calculation
Based on these two focus areas, please review the following recommendations.
MCP Timeline and Process
The committee started by laying out the current MCP process:
Town budget is approved for upcoming fiscal year May
Town budget goes into effect Jul
Town Manager requests MCP self-evaluations submitted
to supervisors for previous fiscal year Aug
Evaluations are performed and presented to Select Board Sept/Oct
Merit adjustment takes effect with retro back to July 1st Oct
Select Board sets current fiscal year goals Dec
Supervisors approve Major Performance Objectives
effective back to July 1st Dec/Jan
This process does not lay out the current fiscal year objectives until the year is halfway over. The
goals are not shared amongst the Leadership team until after they are presented to the Select Board
in the following fiscal year for approval. While there is some tie-in to the Select Board budget goals
and Town Manager goals, realistically the departments have already been operating independently
on their own goals for six months. The committee feels like each department head is operating in a
siloed environment and there is very little collaboration or opportunity to align goals amongst the
Leadership team.
Therefore, we recommend making the following timing and procedural adjustments to the current
budget schedule:
Current Proposed
Finance distributes budget guidelines to departments Oct/Nov
Departmental budget requests are received/reviewed Nov/Dec
Budget Policy adopted by the Select Board Dec
Budget Team (Town, Schools, Library) meets Jan
Town Manager sets next fiscal year goals Feb
Leadership Team drafts next FY goals based on: Feb
Town Manager Goals
Select Board Budget Goals
Strategic Danvers Goals
Resilient Danvers Goals
Select Board Budget Workshop Mar
Select Board Warrant Review Apr
Finance Committee Budget Hearings Apr
Finance Committee Warrant Review Apr
Leadership receives current year end performance
evaluations/ supervisor approves draft goals for
upcoming fiscal year
Apr
Town Meeting May
Town Manager goals formally approved by Select Board Jun
Leadership team goals formally approved by Town Manager Jun
COLA & merit adjustment goes into effect Jul
This proposal allows the Leadership team to draft their goals in-line not only with the Resilient and
Strategic plans, but also the goals of the Select Board and the Town Manager. It creates the
opportunity for the Leadership team to meet before the upcoming fiscal year’s goals are drafted and
collaborate. It makes sure that any budgetary considerations for drafted goals will receive the
necessary funding. It also puts the merit adjustment into effect at the start of the fiscal year.
We have reviewed the modified timeline with the Finance Director, and no preliminary issues were
identified.
Self-evaluation Form, Supervisor Assessment, Merit Calculation
The committee agreed the current self-evaluation form needs to be simplified with a heavier focus
on the day-to-day operational responsibilities of the Leadership team. With the all-or-nothing
approach to the 1.5% merit adjustment, we sought to modify and clarify the assessment categories
into a pass/fail point approach:
Operational Performance (5 points):
• DEI – 1 point
• Leadership & Strategic Planning – 1 point
• Financial Mngt – 1 point
• Personnel Mngt – 1 point
• Customer Service/Community Outreach – 1 point
Strategic Performance (4 points):
• Departmental Goal –
o Fail to Initiate: 0 points
o Consistent, Measurable Progress: 1 point
o Completion: 2 points
• Town/collaborative Goal
o Fail to Initiate: 0 points
o Consistent, Measurable Progress: 1 point
o Completion: 2 points
Special Achievement or Discretionary Performance Assessment (1 point)
In order to receive the 1.5% merit adjustment, the employee must receive a minimum of 7 out of the
10 possible points.
This approach promotes better inter-departmental collaboration by requiring one of the Strategic
Performance goals to tie directly to a town goal that is already driven by the Strategic and Resilient
plans. It simplifies the self-evaluation into a potential web-based questionnaire that would be
designed to create more of a conversation with the supervisor during the performance review rather
than a stand-alone testimony. It clearly sets the expectations that if you are coming in and doing
your job effectively every day while being mindful of the town’s larger goals you will be rewarded
with a standard merit increase.
Conclusion
I have enjoyed my time as chair for the CLEATUS committee and I want to thank every team
member for their honesty, genuine commitment, and great ideas that went into this recommendation.
On behalf of the committee, we look forward to future discussions with town administration on
improving the current MCP process and helping it to better align with the town’s goals and
strategies. We hope this recommendation will play a helpful role in guiding any updates the town
seeks to make to the MCP.
Please let me know if you have any questions.
TOWN MANAGER AND SELECT BOARD
STRATEGIC GOALS & OBJECTIVES
2024-2025
Approved August 6, 2024
MAJOR GOAL AREAS:
ADMINISTRATION &
FINANCE
RESIDENT RESPONSE
MANAGEMENT &
ENGAGEMENT
CAPITAL
IMPROVEMENTS
ECONOMIC
DEVELOPMENT &
HOUSING
RIVER & OPEN SPACE ACCESS ENERGY & SUSTAINABILITY
Work with the Select Board to further define the
relationship between the budget and the annual tax
increase.
Prior to setting the FY2025 tax rate, facilitate tax
information session for the purposes of illustrating
the mechanics of the annual tax increase and how
it relates to the budget and service delivery. At the
Board’s direction, identify impacts of reducing the
rate of growth of the average tax bill and present
alternative budget scenario in January.
Evaluate and assess the impact of Phase 1 of the Public
Safety Staffing plan, which includes having the third ambulance (A3) in service approximately 50% of the time.
Consider service impacts/improvements, revenues and
anticipated costs.
Based on evaluation of phase 1, make
recommendations for a phase 2 in the FY2026
budget recommendation.
Identify funding plan to appropriately resource the Town’s
cybersecurity efforts.
Make recommendation in the FY2026 budget
recommendation, or prior to the release of the
budget, providing resources are available.
GOAL:DELIVERABLE:
ADMINISTRATION &
FINACE
Hold Financial Summit with the Select Board, Finance
Committee and School Committee in Fall of 2024.
The purpose of the summit will be to review the
Long-Range Financial Plan and to receive feedback
on longstanding assumptions. Through working
groups, modify the plan to better align with current
revenue expectations and the needs of the
organization and community. Finalize updated
LRFP by end of 2024.
Begin to negotiate successor contracts for all Town
collective bargaining agreements expiring in FY2025.
Develop a framework for bargaining agreements
that promotes innovation, efficiencies, and a
potential expansion of services consistent with the
principles of the Long-Range Financial Plan.
Utilize funds from the opioid settlement to advance the
recommendations of the Community Health Improvement
Plan (CHIP).
Explore providing enhanced access to mental
health resources through utilization of opioid
funding. Develop a plan and present to the Select
Board.
GOAL:DELIVERABLE:
ADMINISTRATION &
FINACE
Develop communication plan and prepare for changes to
solid waste and recycling disposal.
Launch effective communication strategy to
inform residents of potential changes to solid
waste and recycling disposal and prepare for a July
1, 2025 transition.
Create a standing Select Board agenda item: Town
Manager’s Report.
The Town Manager will provide a report via a
standing agenda item at every Select Board
meeting. The report shall include, but not be
limited to, the following information as it is
available:
•Updates on Town projects and initiatives.
•Information on community events.
•Updates on key vacancies and the status of
hiring and appointments
•Updates on grants, including information on
grants received, projects funded and/or
proposed.
•Updates on achievements, recognitions and
professional development activities.
•Quarterly financial reports.
GOAL:DELIVERABLE:
ADMINISTRATION &
FINACE
Continue to develop approaches and programs designed
to promote the Town’s effort to recruit and retain a
talented workforce.
Work with the Andover Independent Employee
Association as part of pilot program to identify
opportunities to position and maintain Andover as
a competitive employer that meets the evolving
needs of the workforce. Work with AIEA to explore
the framework for an employee survey.
GOAL:DELIVERABLE:
ADMINISTRATION &
FINACE
GOAL:DELIVERABLE:
CAPITAL IMPROVEMENTS
Complete the capping of the Ledge Road Landfill.Complete the project in compliance with the
administrative consent order.
Develop plan for reuse of Shawsheen School.Develop process for evaluating the Shawsheen
School and identifying potential reuses. Develop
recommendations by the end of FY2025.
Develop phasing plan and financing model for the
Chandler Road property.
Acknowledging that the site may be developed in
phases, build a plan and corresponding financing
model to advance a potential project within the
next CIP period of FY2026-FY2030.
Coordinate the process for advancing the AHS Interim
Plan, including engaging the community, Select Board, Finance Committee and School Committee.
Select firm to complete design work for the Interim
Plan. Share with stakeholders and make decision
on next steps.
GOAL:DELIVERABLE:
CAPITAL IMPROVEMENTS
Complete the Facility Master Plan Study & identify
parameters, including a potential funding source, for a
Capital Stabilization Fund.
Facilitate the study of all Town and school buildings
to identify and prioritize long-term major capital
needs. Identify and recommend a funding source
for a Capital Stabilization Fund that is integrated
within the Long-Range Financial Plan.
GOAL:DELIVERABLE:
COMMUNICATIONS & RESIDENT
ENGAGEMENT
Improve public information regarding ongoing and
planned Town capital projects.
Explore platforms to maintain information about
projects, including solutions that may be external
from the website. Implement project information
solution by early 2025 and convene a cross-
functional working group with representation from
the Town Manager’s Office, Facilities, Public Works,
Planning and Administration & Finance to ensure
that project information remains current and
relevant.
Town Administration to conduct assessment of the Town’s
various communication channels and present findings and recommendations to the Select Board.
Present findings by the conclusion of FY 2025.
GOAL:DELIVERABLE:
ECONOMIC DEVELOPMENT &
HOUSING
Monitor and manage the permitting process for
development of 11 Lewis Street.
Ensure compliance with deliverables and timelines
established in the executed Land Disposition
Agreement.
Provide information to the Board on Town-owned parcels
that could potentially be disposed of in the future.
Provide analysis to the Board on available parcels,
the process required to authorize disposition, the
conditions that could be attached to disposition(s),
and potential uses for proceeds generated by
disposition(s). Facilitate action determined by the
Board.
Monitor real estate activity at Brickstone Square, collect
data as necessary and facilitate neighborhood discussions
about potential future uses.
Closely monitor potential sale of Brickstone Square.
Depending on the outcome, collect data and
facilitate a neighborhood discussion about future
reuse of the property.
GOAL:DELIVERABLE:
RIVER AND OPEN SPACE
ACCESS
Complete the Merrimack River Access Project along the
Heffron Right of Way and the Greater Lawrence Technical
School easement that will provide public safety and public access to the Merrimack River.
Complete access road by end of 2024.
GOAL:DELIVERABLE:
ENERGY & SUSTAINABILITY
Collaborate with the Andover Green Advisory Board on
shared goals and initiatives.
Advance opt-in specialized code in preparation of
consideration at the 2025 Annual Town Meeting,
promote and market the Andover Ultimate opt-Up
option of Andover Community Power, and host a
regional climate summit.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Initial Discussion: Town Manager Review Process
PRESENTER:
Board Discussion
ITEM
NUMBER:
I.7
SUMMARY:
Category: Brainstorming
The Board will begin their discussion regarding the process and schedule for conducting the annual
performance evaluation of Town Manager, Steve Bartha. Topics tonight may include the evaluation format,
criteria, use of self-assessment and Board input, timeline for each step, and designees to assist with
coordination.
Following is a sample list of milestones the Board may want to consider during initial discussion regarding
timeline:
Board holds initial discussion on process and timeline (this meeting)
Proposed evaluation form and finalized process agreed upon by Board (upcoming meeting)
Town Manager receives self-assessment form and begins completing it. Board members receive
evaluation materials and criteria.
Town Manager submits self-assessment. Board members begin individual reviews.
Board provides feedback and evaluation document culminated.
Final evaluation delivered and goals for the coming year discussed.
SUGGESTED MOTION:
N/A
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
7/7/2025 7:50pm
ATTACHMENTS:
Description Type
2023 - Lexington TM Performance Evaluation Form Backup Material
2022 - Danvers Goals and Evaluation form Backup Material
Page - 1 - of 8 Initial
Town of Lexington
Town Manager Performance Review Policy
TOWN MANAGER NAME: _
SELECT BOARD REVIEWER: _ ____________________ ______
REVIEW PERIOD:
DATE:
POLICY AND PURPOSE:
The purpose of this evaluation instrument is to formally evaluate the Town Manager’s
performance on an annual basis. The document allows the Select Board (Board) to assess the
Town Manager’s performance in key competency areas and in the accomplishment of goals.
Through the evaluation procedure, Board members will recognize strengths, offer positive
feedback, and suggest any areas that require corrective action.
Individual performance evaluation forms prepared by members of the Board are considered
work product/personal documents, and shall not be publicly released. The only document to
be released will be an overview document, compiling the scores and comments, prepared by
the Executive Clerk to the Board.
2023 REVIEW PROCEDURE:
1. The period of evaluation is October 1, 2022 through September 30, 2023.
2. The Town Manager will submit a narrative self-evaluation including a report on goal
achievement. A copy of that self-evaluation/goal achievement and a blank evaluation form will
be distributed to each Board member.
3. Board members will individually complete their evaluation forms and provide them to the
Executive Clerk by November 1, 2023.
4. The Executive Clerk will compile the ratings from individual evaluation forms and develop a
document inclusive of all Board member’s comments (the “consolidated review”). In each of the
competency areas, the Executive Clerk will provide the total number of ratings in each category
(E, M, M/I, I & N/A).
5. Jill and Joe will conduct individual interviews with members of SMT and any other direct reports
of the Town Manager. Information gathered will be aggregated into an anonymized report of
themes and trends (the “360 report”). Members may choose to leave questions regarding
supervision in the individual evaluations blank pending this report, if they choose.
6. The Executive Clerk will provide the Town Manager with the Consolidated Review at
least one week prior to the date at which the document will be publicly discussed.
7. The Consolidated Review and the 360 report will be released for discussion on a public
agenda.
Page - 2 - of 8 Initial
8. In that public meeting, the Board will discuss the consolidated review and identify areas
where there were conflicting or ambiguous comments, including those of less than a majority
of members. The Board will discuss if these comments are reflective of the Board as a whole.
Comments which request a change in behavior or set a specific expectation will be discussed
for consensus. The Board will also discuss the 360 Report. Any member of the Board may
request adjustments or additions to the review based on the discussion and the documents
presented.
9. Following the public discussion, the Chair will edit the Consolidated Review to reflect the
Board consensus and discussion regarding the 360 Report and generate the Final
Review to be voted by the Board at a December meeting.
10. The Executive Clerk will give the Final Review to the Director of Human Resources, who will place
it in the Town Manager’s personnel file
RATING METHODOLOGY & INSTRUCTIONS
This evaluation form contains ten categories of evaluation criteria. Each category contains a
statement to describe a behavior standard in that category. For each statement, use the
following scale to indicate your rating of the Town Manager’s performance.
Excellent/Outstanding (E) The Town Manager’s work performance is consistently excellent
when compared to the standards of the job.
Meets Expectations (M) The Town Manager’s work performance consistently meets the
standards of the position.
Mostly Meets Expectations
yet needs Improvement
(M/I)
The Town Manager’s work performance many times however
not consistently meets the standards of the position.
Improvement Needed (I) The Town Manager’s work performance does not consistently
meet the standards of the position.
No Knowledge (N/A) Not familiar enough to be able to rate this aspect of the Town
Manager’s performance.
Any item left blank will be interpreted as a ranking "M".
This evaluation form also contains a provision for entering narrative comments, including an
opportunity to enter responses to specific questions and an opportunity to list any
comments you believe appropriate and pertinent to the rating period. Please write legibly.
Return all pages of this evaluation form. Initial each page. Sign and date the cover page. On
the date space of the cover page, enter the date the evaluation form was submitted. All
evaluations presented prior to the deadline identified on the cover page will be summarized
into a performance evaluation to be presented by the Board to the Town Manager as part of
the agenda for the meeting indicated on the cover page.
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KEY COMPETENCIES EVALUATION SECTION:
1. Individual Characteristics
Is diligent and thorough in the discharge of duties
Exercises good judgment
Displays enthusiasm, cooperation, and willingness to adapt
Exhibits composure and attitude appropriate for executive position
2. Professional Skills and Status
Maintains knowledge of current developments affecting the practice of
local government management
Demonstrates a capacity for innovation and creativity
Anticipates and analyzes problems to develop effective approaches for solving them
Demonstrates a willingness to try new ideas proposed by governing body
members and/or staff
Sets a professional example by handling affairs of the public office in a fair and
impartial manner
identifies professional development opportunities to continue personal development
3. Relations with Elected Members of the Select Board
Carries out directives of the Board as a whole as opposed to those of any one
member or minority of the Board
Works with Chair to develop meeting agendas that reflect the guidance of the
Board and avoids unnecessary involvement in administrative actions
Disseminates complete and accurate information equally to all members in a
timely manner
Facilitates decision making without usurping authority
Responds well to requests, advice, and constructive criticism
4. Policy Execution
Implements actions in accordance with the intent of the Board and the goals
established by the Board and aligns internal organizational goals with the Board’s goals.
Supports the actions of the Board after a decision has been reached, both inside
and outside the organization
Understands, supports, and enforces the Town’s By-Laws, policies, and regulations
Reviews policies and procedures periodically
Offers workable alternatives to the Board for changes in By-Laws or policy when
an existing policy or ordinance is no longer practical
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5. Reporting
Provides regular information and reports to the Board concerning matters
of importance to the Town
Responds in a timely manner to requests from the Board for special reports
Takes the initiative to provide information, advice, and recommendations to the
Board on matters that are non-routine and not administrative in nature
Produces reports that are accurate, comprehensive, concise and written to
their intended audience
Produces and handles reports in a way to convey the message that affairs of the
Town are open to public scrutiny
6. Citizen Relations
Is responsive to requests from citizens
Demonstrates a dedication to service to the community and its citizens
Maintains a nonpartisan approach
Meets with and listens to members of the community to discuss their concerns and
strives to understand their interests
Monitors and makes appropriate efforts to maintain citizen satisfaction with Town
services
7. Staffing
Recruits and retains competent personnel for staff positions
Applies an appropriate level of supervision to improve any areas of substandard
performance
Stays accurately informed and appropriately concerned about employee relations
Ensures professional management of the compensation and benefits plan
Promotes training and development opportunities at all levels of the organization
Conducts labor relations in accordance with law and balances the impacts of employee
morale and fiscal responsibility with comparable communities to ensure the Town
retains the best staffing possible.
8. Supervision
Encourages department managers to make decisions within their jurisdictions with
minimal town manager involvement, yet maintains general control of operations
by providing the right amount of communication to staff
Instills confidence and promotes initiative in subordinates through supportive rather
than restrictive controls for their programs while still monitoring operations at the
department level
Develops and maintains a friendly and informal relationship with staff and work force in
general, yet maintains the professional dignity of the Town Manager’s office
Sustains or improves staff performance by evaluating the performance of staff members
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at least annually, setting goals and objectives for them, periodically assessing their
progress, and providing appropriate feedback
Encourages teamwork, innovation, and effective problem-solving among staff members
9. Fiscal Management
Prepares a preliminary balanced budget to provide services at a level deemed
appropriate by the Board
Makes the best possible use of available funds, conscious of the need to operate the
Town efficiently and effectively
Prepares a budget and budgetary recommendations in an intelligent and accessible
format
Ensures actions and decisions reflect an appropriate level of responsibility for financial
planning, accountability and development of policies and long term financial planning to
meet the long-term budgetary needs of the Town
Appropriately monitors and manages fiscal activities of the organization
Works with all departments including the Superintendent on developing a fair revenue
allocation formula that meets the needs of the entire Town
10. Community
Shares responsibility for addressing issues facing the Town
Avoids unnecessary controversy
Cooperates with neighboring communities
Helps the Board address future needs and develop adequate plans to address long term
trends
Cooperates with other regional, state, and federal government agencies and officials,
including Hanscom Air Force Base
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NARRATIVE EVALUATION SECTION (Select Board to complete)
1. What would you identify as the manager’s strength(s), expressed in terms of the
principal results achieved during the rating period?
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2. What performance area(s) would you identify as most critical for improvement?
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3. What constructive suggestions or assistance can you offer the manager to enhance
performance?
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PROGRESS TOWARD PRIOR YEAR GOALS (Town Manager to complete)
First year, no goals were set, goals will be set for the upcoming year
4. What other comments do you have for the manager; e.g., priorities, expectations, goals
or objectives for the new rating period?
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5. Unplanned Actions/Achievements
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6. Learning and Development Plans
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Town Manager Performance Evaluation Form
Acknowledgement of Receipt
This is to acknowledge the fact that the performance review was conducted by the Select Board
in accordance with the procedures and that the Town Manager has received the overview
document.
SELECT BOARD
Date:
TOWN MANAGER
Date:
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Discussion - Lexington High School Debt Exclusion Vote Date
PRESENTER:
Board Discussion
ITEM
NUMBER:
I.8
SUMMARY:
At 6/30/2025 Joint Select Board/School Committee meeting, an Article 97 update was presented as well as a
proposed timeline for the Lexington High School Project. As a follow up to the joint meeting, the Board will
continue the discussion in the effort of reaching a consensus on a proposed date for the Debt Exclusion
Referndum.
Attached is a copy of the presentation from the 6/30/2025 Joint Meeting for reference.
SUGGESTED MOTION:
N/A
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
7/7/2025 8:05pm
ATTACHMENTS:
Description Type
6/30/2025 Presentation - Article 97 Cover Memo
Article 97
Article 97 of the Amendments to the Massachusetts Constitution, approved by the voters in 1972,
established a right to a clean environment including its natural, scenic, historical, and aesthetic
qualities for the citizens of the Commonwealth.
To authorize the change in use of Article 97 land, the Town must secure a two-thirds vote of
Lexington Town Meeting, a two-thirds roll call vote of both houses of the Legislature, and a
determination and finding from the Secretary of the Executive Office of Energy and Environmental
Affairs (EOEEA) following submission of required documents to their office.
Locus Map
Existing Protected Area of Land Use Proposed Protected Area of Land Use
Existing Protected Land Use Proposed Protected Land Use
Existing Area Before Transfer Proposed Area After Transfer
Proposed Land Delineations After Transfer
This map identifies the
limits of land that
protected under Article
97 before and after land
swap.
Area with no color
overlay is existing land
for school use not
protected under Article
97 that has not changed.
Area with blue color
overlay is existing land
protected under Article
97 that has not changed.
Area with orange
color overlay is
existing land that will
be changed to “not
protected under
Article 97”.
Area with yellow
color overlay is
existing land that will
be changed to
“protected under
Article 97”.
What is the Article 97 Process?
An Act Preserving Open Space in the Commonwealth, known as the Public Lands Preservation
Act (PLPA), codified in November 2022, establishes process for Legislature to authorize
change in protected land.
PLPA process:
1. Notify public and EOEEA and conduct alternatives analysis demonstrating all other
options to avoid or minimize Article 97 disposition have been explored and no other
alternatives exist or are feasible
2. Submit alternatives analysis to EOEEA via PLPA portal and make analysis public
3. Identify replacement land that is of equal or greater in value as determined by an
appraisal
4. Dedicate the replacement land in perpetuity
Article 97 & Project Timeline
January 02, 2024
Initial project introduction call with Massachusetts Environmental Policy Office (MEPA)
March 15, 2024
Initial project introduction call with Executive Office of Energy and Environmental Affairs
(EOEEA)
May 15, 2024
Follow up call with EOEEA for project update and PLPA portal process discussion
July 30, 2025 (to be confirmed)
Community Meeting for Environmental Justice (EJ) Discussion
August 13, 2025
Community Meeting to Discuss Project Budget
Article 97 & Project Timeline
August2025
Lexington to submit application to Executive Office of Energy and Environmental Affairs
(EOEEA) through PLPA portal
Submission includes:
•an explanation of why the proposed change in use is necessary;
•an alternatives analysis;
•maps and descriptions of the impacted land;
•maps and descriptions of the proposed replacement land;
•a description of the current Article 97 uses and natural resource value;
•an appraisal report;
•approvals by public agencies; and
•submission of the draft authorizing legislation.
August 18, 2025
SBC must vote to submit Schematic Design submission (includes design, schedule and
budget) to MSBA (for October MSBA meeting)
August 28, 2025
Schematic Design Submission to MBSA
Article 97 & Project Timeline
September 8, 2025
Team will present Schematic Design to Select Board per Integrated Building Design and
Construction Policy
September 2025 TBD
Community Meeting
Mid-September
Select Board votes to call for referendum and Special Town Meeting (per law, referendum
must be called by LSB at least 35 days out)
October 29, 2025
MSBA Board meeting to accept Schematic Design Submission and approval of the Project
Scope and Budget
October 2025 TBD
Community Meeting
Article 97 & Project Timeline
November 3-4, 2025
Lexington Special Town Meeting – 2/3 vote required for both Exclusion & Article 97
November 17, 2025
Debt Exclusion Referendum
Fall/Winter 2025/2026
Anticipated timing of EOEEA issues decision on proposed change in use
Fall/Winter 2025/2026
Lexington will file a bill with the Legislature following Special Town Meeting approval and
EOEEA determination.
Winter/Spring 2026
Anticipated timing of Legislative action on proposed bill
July 2026
Break ground
See the Project Website for additional FAQ’s related to this topic: LHS Website