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Home My WebLink About1969-02-28-TOBC-rpt-002.pdf • REPORT OF COMMITTEE ON TOWN OFFICE BUILDING _ . _. Feb'-uary 1969 Article 3/ - 1969 A.ctic0, 16 of the 1966 Annual Town Meeting held on March 21 , 1966 authoL- 17ed tn Selectmen to obtain preliminary plans and •.i-pecifications for alterations ani additions to the eAisting Town Office Bailuings and tol construciior o: an addlt•Loral Town Office Building Ihe sum of $2, 000 was appropriated in conjunction with this artiyie The S'?lectmen appoint e.d the following committee to a ' 1531 the Board in celying out the intent ci tne Town Meeting vole. Robe, t Cataldc: , Seloctman, xepresenting the Board John B1a .1 tepre9enting the Appropriation Committee M Cnapin Albert Gray, EN;Pci,f-ly Assistant to the Board john Carroll. Supt of Public Woiks and Town Engineel Otis Brown Rich -1 M Pe .y Cowotroileol. *M:ark Mome . repa('ed Hugh M Chapin john IvicSeenev, To,,on Engineer replaced John Ceirroll '..selectman Robrt I-$..taldo was elected ChiArman of the Committee PROBLEM FE'.OGNiZED _. ( ) AoY of the membtA.s of th'(..s commattee had airPady aerved on the Committee sv!, rig the space req... ments T:.) the Puolic ¶brks Ga,_ac,e, and t.tcognized at that t .,11.e the neec foi additional office space in the Town Office Building ibis was brou,:j1.t out in their iepolt -)171 the Garage , wi.ich wem submitted in zeb-s:uarv, 1466 That committee had orducted a month, lorg trefic suzvey in the two Town Office Buildings . Evcry person enterinf4 the buildings we7ce counted and asked hether his in included business with ooth he Pub1i . Works D,paxtment and sone otht "'own Department . tn ndditior a close check was Kept in iiTT depalimen . on the namber of visits (wnicn could riot have 1›een. made DA, telephone) that employees made between all othei departments , „Ind the Public Works Adminis'txation Based on the Lesults of the surlyev, the Garage committee voted unanimously on September 14 , 1965 , torec•-ommend lo the Selectmen that the Public voiks Administration and Engineeiing section should iemain in the Town Off ie Buildirg, The 'ion Office Building Committee wede a tour of the Barnes propertY tSchool Admtnistiation Buildinci) , and determined i was not suitable for its needs , Lf the school departmnt wds to tansfel itc, operation to one of the school b,lildincp- , The ComWttee met with the School Cc.amittee regarding the availability of Lmace , i.r) the near future, in any school building_ The possibility of xut,ingti.v.c Police D(.?partment to tna Munioe School , when and if it was to be phased out, was Im,estigated the postibi1ity of the School Administra- tic-n incluthAd In the Town Ocriv,3 ,..OMDleY. was dscussed, - 2 `° but i way: appa� ent that the School Department has fu�.u3 e plans of con-- v1 ii.,,_� Munroe to Adininie ration puipe es. „L. no doubt that consider:able time and effictency is lost b _ of ca pa.rement.s being in two separate buildings.. It is next to inzpossr ple to s '' i'amlint operations under these cond.iL1 one . It is c J so aggravating to cit= zens of the Town to brave the elements in bad weather,. if they are e : erred to another department only to find it is in the othe L 'Deriding. iding The present office machine room contains an addressing equipment, accounting machines and water billing machines , in an area that is only 1.30 square feet, creating extremely crowded conditions. Due to lack of space, the copying machine, duplicating machine, and postage meter mach- ine must be kept in corridors or in an office where it is both inefficient and disturbing to have people coming in and out to use them At present, the Water Department is utilizing part of the hallway on the second floor as office space, It is possible that the Welfare Department space, now rented by the State will eventually be available for used but this only contains approximately rs15 square feet: SPACE REQUIREMENTS in the fall of 1966 , all Departments, Boards , Committees and Commissions, were queried as to their estimation of space and personnel requirements, with an ultimate population in mind for the Town of 45,000. Once again • the interdepartmental activity was studied and reviewed With no extra space available in any department, (the Water Department having already been moved into the corridor to utilize all available space) , the need fox additional room was already upon us In the present building hour!nq the Selectmen, Public Works , etc , there is approximately 11,600 square feet. To house the departments that are now on the second floor of the Police Building, and provide for the additional space necessary, approximately 11,000 square feet more is requii :d. In November of 1966 several architects were contacted and interviews set up with them On February 20, 1967 , Perry, Dean a Stewart, Architects, 31 St James Street; Boston, Massachusetts, were retained. This company handled the colonial_ restoeation of Williamsburg, Pennsylvania; and are th : architects for the new Liberty Mutual Building on Bedford Street in Lexington Mr Detail of 'lorry, Dean & Stewart, met with this committee periodically during i967 and 1968, in studying the space problem, determining the &mount of: space necessary to 'Ihcuse" the ,number of personnel estimated .aeces,e ry to serve a population of approximately 45,000 , aided in deter- raring the building concept to adopt, and fuenishing preliminary pians DF`id'F'x_:D;`.• FNT OF DESIGN Lcc a r... study, it atiCOrh sva t that �aanpco . a tev� more this-1� r • '' ' z Mi y,x7i ,:- .,: . .. :.' Lu: ri 1 1 , of; ..• .- :: . ,.1,::. , E. . 1 1) 0 i r a- , '',1.1 ,,,t ,...11 ( •,p1.),,,,, ai r)1fi4-, ..-1).0. .. ),m 4. -C/1.4.'t:': .1 ;; ,::''.. . • - • oYs,;-fi in t f:.:. PCtl L, A-1d1T-ig '::201(1 _1,1.f:. 1.. :45-)t. Oic.a - iit1- -,).-. T,..i.,in E-c.5,1.11 .. e th,:an 2ecluc;s1.1-g .,niction If-ip,JCi0 j Oti7ce in the ($.,h,3i buileiing .L11.1.igini, thi*ea quionr.: olled koramoEt in the. minds of the ,:-cilit: 3.:-:. lt st,tdid the ItIobleim• 1; c.,hJUJU :.i. conaidei abilndo -Anci the pi,,sent bt.ilaing, hol2sIng tnl, Si Ofrica etc. , avd con-itluctinq a corapiitL, L)v nal, 'Oovili-, Office LuildInfl on ..? -,Id &d:lacent to the Si. ion ailing? The. dv.ipactmq-nts on the ser-ond lo-: o' the Poii(.-E, Building would mc;ve jnto thiu num building in citer to r:-.:o,i.A ....hat udditional af..:t( 4, fo',. the Poilc,8 D (Plan , ) Sh fl, Goildel ( t,..nstii-nq ;:3, 11,7 Po 2C€ StAition, thaleoe psov4dir fo2 one=f,E.1'2 i..1,e ,:,(tdoneJ 8paioe cii-lx4.,a by tho ci -)f this i _' ;-d ai_o , plus c.,onstruc'tIng ', Etditio-la --cm lioth 1c Li Luidincicy 4':.) thi, )..,41anc,a ok i5pace nq,cesox.v. 1 WLan :; c .-.A„d ..- ,... . ,,I-1 ,: r.ld... _o,1 t- ; 1-:hel. p.Lesent bu.A. Ld2p(-4 L,-4. 212 7 :S b€Jc. f i. 0'274:-.... , --cc , Otat ,:o:lici. be ia.A . , .3H , 4:, p7o.4t,ae LI,,I, :-J,-. ,. ) Li,y41 ,a ._W,t.td j:toi abl . Ea ,t>. jVc!._ depf. , .I_P4VE') • 1: lose ncw ( ' cf, • . n , 2,10Jaau.: If: no..1:—t'ci“ 3illIdivg ) ‹: m, cilfvE, ,,I._, n ..zi f .,:' ..7,1. sl,t di . Pol. o,..fineJalus , " =391STANCE -i- 51L-s; ,ic. e.c4.c.,: -t fol. ail -1-A, siJ)2o zi,,u1c;tanoa, 4fl fthliAC:''q1-i' s Lot:rh ded fr,.Wcot. 1:, the comiyet ?,1 ;:i 71,,th f-L. . John ,i, Lcv-,11 ',,Tiq A.Ye-1 Pilec--or a Defen on De..i.- ml-Y, -40 , 196 , Il oid : l ) :iceiv,,, ;,A Pede, l Glevt, it wouJd 1: a 7r. ary ioolx.:vd,a t, C D.2.,feng.e clz- cy opai...ion cenroz of , 000 ucluttr,.:, fer . , p4%t c. tvhtch coll.-La be : ,,i.-A. ti the. normal day to day opttLation TIT L,..1.3 PirticiP pasgc::s , applJcZion will 1), k.t.id f,7)2.- Fq• dEA., a1 132ann4ag 11J.2,nfty . i.nd tue 01_iAt o± cor/ECLA.m,Idng thl , Q.a t--; w_m(iillm'ante.1 spc- i .e.L.:,znt-. wilA Ye .i..valQ.z.41- 1,, c,Z, 'zhz,a. .Line rOMCLYOncl with t,; t ../::t -o,0 cna ; c,, sidaltiolA Awlf:-1.2-i7ihilti. c.111';. .10 ;. . r.i .ied .;i• tho follo, c..2., '.z..o ' ;; ).na:; .,:i,. wel'qa d ....uo, 1D?- 1f)oionnt ol r4 ') • • • I . . , .• _ .1CA.. \. .s.A.11 . La.203ed operatine.., cn . oi two Duilding , Tht. cahcting a hll'w poic tatiori, plus additiops to both town ofiice iic • d prosie T9c..7,:oltiv 41.m PlnrI hut wlthout 3t44 advantnges • • • rd . t . s :0.11 j •:•. . • _ . • • 1 •- I c,'.• he •'• 5, 36A ()Orr Id I. II . 3,; " 2:1-,