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Home My WebLink About2025-05-08-LHA-minLEXINGTON HOUSING AUTHORITY REGULAR MEETING — MAY 8, 2025 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Richard F. Perry at 8:32 A.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Richard F. Perry Mena Bell Caileen Foley Mark McCullough Kathy Kilroy Nicholas Santosuosso Sue Rockwell Melinda Walker 2. MINUTES Approval of Minutes of Regular Meeting of April 10, 2025 Upon a motion by Melinda Walker and seconded by Nicholas Santosuosso, the Board voted to approve the Minutes of the Regular Meeting of April 10, 2025, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mena Bell Mark McCullough Nicholas Santosuosso Melinda Walker Approval of Minutes of Annual Meeting of April 10, 2025 Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board voted to approve the Minutes of the Annual Meeting of April 10, 2025, all members having received copies. The roll call vote was as follows: YEAS NAYS Richard F. Perry NONE Mark McCullough Nicholas Santosuosso Melinda Walker 3. PUBLIC COMMENT ABSTAIN ABSENT NONE Mena Bell Sue Rockwell reported that the COA and Human Service Department "Aging in Place" Resource Fair on 5/6/25 was a huge success with over 300 attendees and 54 vendors. It may become an annual event. The Board congratulated Sue Rockwell on receiving the 2025 Minuteman White Tricorne Hat Award! 4. FINANCIALS A) Approval of Bills and Checks paid in April 2025 April 2025 REVOLVING FUND Check Numbers 21376 through 21447 689-C MANAGEMENT Check Number 2334 PARKER MANOR BEDFORD STREET MRVP VOUCHER SECTION 8 Check Number 2124 Check Number 1308 Check Numbers 4442 through 4447 Check Numbers 19717 through 19730 Upon a motion by Mark McCullough and seconded by Melinda Walker the Board voted to accept the Bills and Checks as presented for April 2025. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mena Bell Mark McCullough Nicholas Santosuosso Melinda Walker 5. EXECUTIVE DIRECTOR'S REPORT Caileen reported the following to the Board: Caileen sent in the Comprehensive Modernization NOFA application for substantial rehab of the bathrooms and kitchens at Greeley Village. • An electric garage door was installed at 96 Wood Street. • The USIG annual unit inspections were this week. • The invoices for the Greeley Village power outage totaled $71.075.77, waiting on reimbursement from EOHLC. • Michelle Ciccolo has ear marked $100,000.00 from the house budget to replace the underground wires at Greeley Village • Repositioning has been finalized for 5/l/25. LHA staff is working on the administrative software input now. • LHA received an abutter notice for 114 Wood Street. Seaver Construction is building 17 townhouse units. 2 6. NEW BUSINESS A. Write off TAR $245.74 A Greeley Village tenant passed in 1/25. The family was unable to pay the rent. LHA applied the pet security deposit to the rent due. The amount to write off is $245.74, Upon a motion by Melinda Walker and seconded by Nicholas Santosuosso, the Board vote to write off TAR $245.74. The roll call vote was as follows: YEAS NAYS ABSTAIN Richard F. Perry NONE NONE Mark McCullough Nicholas Santosuosso Melinda Walker B. FY25 Budget Revision The revision had to be done due to these changes: • Reduced solar income due to actual earnings Updated administrative salaries for new hire/people leaving • Increased maintenance labor for new DLI 4/1 • Increased contract costs due to spending • Increased extraordinary maintenance due to various work done • Increased legal in federal program due to spending ABSENT Mena Bell Upon a motion by Mark McCullough and seconded by Nicholas Santosuosso, the Board voted to approve FY25 Budget Revision and Certification for the 400-1, 689, and MRVP programs as presented. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mena Bell Mark McCullough Nicholas Santosuosso Melinda Walker C. Low Bid Approval — Dandis Contracting — 561/563 Mass Ave, Exterior Improvements (689-2), $270,000.00 We went out to bid for the Mass Ave Exterior Improvements project that includes all new siding and windows. Bids were due on 5/6/2025, and we received 6 bids. The most responsive and responsible bidder was Dandis Construction. The architect, 3 Richard Alvord Architects, reviewed the bids and completed reference checks. Everything was in order. Consideration of request by the Executive Director to approve the Low Bid for 561/563 Mass Ave, Exterior Improvements to Dandis Contracting Inc. in the amount of $270,000.00. Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board voted to approve the Low Bid for 561/563 Mass Ave, Exterior Improvements to Dandis Contracting Inc. in the amount of $270,000.00. YEAS NAYS Richard F. Perry NONE Mark McCullough Melinda Walker Nicholas Santosuosso ABSTAIN ABSENT NONE Mena Bell D. Contract Approval-NRG Business Marketing, LLC -Gas Service and Contract Approval-MP2 Energy d/b/a Shell Energy -Electric Service Both gas and electric contracts are expiring. We currently work with Secure Energy who has procured these for LHA. The projected electric savings is $21,000.00 with the new contract. Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board vote to accept both the Gas and Electric contracts. The roll call vote was as follows: YEAS Richard F. Perry Mark McCullough Nicholas Santosuosso Melinda Walker 7. OLD BUSINESS 8. DISCUSSION 9. ADJOURNMENT 9:10 A.M. NAYS ABSTAIN ABSENT NONE NONE Mena Bell A true copy attest ........................... CAILEEN FOLEY, SECRETARY 4