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Home My WebLink About1995-12-18-BFC-rpt.pdf BUILDING FINANCE COMMITTEE (BFC) Report to Selectmen December 18, 1995 Committee Members: Peter Kelley, Chairman David Eagle Gilbert Garber Donald Jenkins William Kennedy Mark Moore Wilter Pierce P on Grammont, Capital Exp. Corn. Rep. Introduction The BFC has been meeting regularly since January We have reviewed the Archetype report, met with Town officials and visited the Town's building facilities to assess their present condition and needs relative to their current and future uses With many buildings we have been able to identify specific issues which can be quantified and categonzed for suggested improvements to protect the facility and enhance its condition for continued service to the Town. With others we are questioning the ments of the Town's continued ownership and/or use of the building. In some cases we're suggesting reassigning the building's care to an enterpnse fund. In some instances we have not been able, as yet, to endorse fully specific recommendations due to insufficient information or uncertainty relative to the future needs the Town may have for the building. In this connection it should be emphasized that programs for renovations can only be properly and fully evaluated in the context of the future needs of buildings Department heads must, wherever possible, develop and keep up-to-date master plans for buildings so that these can inform decisions on repairs and up-grading. In evaluating the school facilities, the BFC has become aware of circumstances that are particular to this department's operations Clearly the schools receive considerably more wear and tear than other Town buildings, having to serve a population of over 5,000 children daily Due to budgetary challenges of recent years, often associated with the Town's Special Education responsibilities, the schools have not fully funded operation budget maintenance (') This has caused many building needs to accumulate to the point where they are no longer funded as maintenance costs but rather must be handled as capital improvements at greatly (1) FY96 budget request for maintenance was $1,164,910 the amount funded was $711,342. of which $100,000 came from the ovemde. 1 increased costs Coupled with this is the School's need to address substantial enrollment increases and meet the technology and statutory challenges facmg their programs. Lexington must continue its long standing commitment of offering a first class education for its children. It also must be sure all its buildings are safe and functional, maintaining panty in each elementary distract. When judgmg how to meet the building needs of the schools, the BFC has challenged the department to evaluate professionally its space and facilities needs keepmg a fiscally conservative position on future requirements. (2) When endorsing expenditures for improvements and additions for schools the BFC has taken into account the funding opportunities that are available for State reimbursement that will pay 59% of renovation costs which are enrollment dnven. These buildings are also noted within the report. 2 (2) All amounts shown as"enrollment driven" have been provided by the school department. While all other amounts have been reviewed and represent the opinion of BFC, we do not feel qualified to make a judgment in regard to appropriate enrollment driven costs or needs. With this question in mind, BFC members made three visits to Lexington schools. On November 7, 1995, a visit was made to the High School A,B,C,D,E, and F houses and to the first floor of the science building during the class block period just before the first lunch period. The following observations were made at this snapshot view of High School classes. A,B C.D.E. and F HOUSES SCIENCE BUILDING(first floor) 42 classrooms observed 9 classrooms observed 14 were empty 6 were empty Lecture hall was not m use On November 14, 1995, a visit was made to the High School main building during the class block Just before the first lunch period. 33 classrooms were observed 8 were empty staff library was unused On November 21, 1995, a visit was made to Diamond Middle School during the first two class block periods First block, 8 10 - 9.10 AM Second block, 9 15 - 10.15 AM 39 classrooms observed 39 classrooms observed 16 were empty 16 were empty (The empty classrooms were not the same rooms at each of the two class blocks) While these are one-time snapshot views by non-professionals, they compel the BFC to recommend for serious consideration the engaging of a professional space planner who would work closely with school officials to determine enrollment driven needs where these are indicated. The interest of the BFC is to insure the greatest efficiency in the use of existing space. 3 Reports on Buildings To help the Board review each building, evaluate the BFC's suggestions and consider the estimate of project costs, we have charted each building, identifying project needs followed by estimated expenditures. Our conclusions were denved by starting with the Archetype report suggestions and adjustmg them with mput from Town and school personnel as well as BFC members Dollar amounts are inserted for pnontizmg and planning purposes. Pnor to budgeting or presentation to Town Meeting for funding, more accurate estimates should be obtained. Column one, identifies an expenditure recommended by the Archetype report. Column two lists an amount identified to address an urgent need within the next 1-3 years. The third column identifies an amount needed to refurbish the building to keep the facility functioning m its present capacity for another 10-25 years The last column represents a total cost for BFC recommended expenditures This column will often be accompanied by a comment and recommendation as to how the project is funded. For both the Town and school buildings we have presented a summary chart to offer a cost evaluation of needs. The charts estimate needed improvements and potential major facility reconstructions or additions to offer a financial consequence at this "Picture m Time" 4 Town Department Building Review for Capital Needs BFC Report December 18, 1995 5 # 0553 PUBLIC BUILDINGS FACILITY STUDY Descnption of Facility Study of Each Building #1 Town Offices ARCHE. TOWN. VMS YEAR. PROJECT TYPE$$ BLDG`1-3 BLAG:.44Q 0EG: CiD: 'COMMENTS Year 1 ADA $ 55,000 $ 18,000 $ 18,000 Door handle levers $14,400 Elevator alterations$12,000 Signs$2,200 Funded over 2 years in O.B. Year 5 Repointing of Masonry 22,000 N/R The situation is not severe. It should be monitored and repairs funded in O.B. Year 5 Replace slate roof 27,000 N/R Maintenance funded annually m O.B. at$5,000 for all slate roof buildings Year 5 Sprinklers m Basement 8,000 N/R Not recommended at this time Misc. 18,000 N/R Such needs to be satisfied m O.B TOTAL $ 130,000 I $18,000 I I $ 18,000. I O.B. funded This building is generally in good condition. Those issues identified should be funded in annual operation budgets. The buildings ADA needs have been evaluated by Emily Silberberg from the Enablement Committee, whose modest and reasonable suggestions should be undertaken over the next two years. N/R= Not recommended O.B = Operating Budget C.B = Capital Budget #2 Cary Memorial Building ARCHE TOWN TOWN YEAR PROJECT TYPE$$ BLDG 1-3 BLDG4-10RFC'two COMMENTS Year 1 ADA $ 14,000 N/R To be reviewed with Enablement Committee C.B Includes reflashmg,pointing and repairs of roof Year 1 Repairs of roof structures 22,000 $ 25,000 $25,000 parapets and chimney Year 1 Additional studies,use&stage 28,000 N/R Year 1 Relocate heating pipes 8,000 N/R C.B. Granite steps should be removed,foundation sealed Year 1 Rebuild entrance stairs 40,000 40,000 40,000 and steps remstalled Year 5 Lmtel replacement 8,000 N/R Year 5 Replacement of floors 12,000 N/R Year 10 Replace slate roof 120,000 N/R O.B. funded annually at$5,000 for all slate roofs BFC Fire/smoke detection BFC 60,000 60,000 BFC recommends for protection BFC Restroom ventilation&renovations BFC 100,000 100,000 Lower level Mens&Womens TOTAL $270,000 I $ 65,000 I $ 160,000 I $225,000 I C.B The committee has identified specific needs that should be funded immediately Others that warrant action in the near future are a fire& smoke detection system, restroom renovations and ventilation system. Cary Hall has tremendous potential as a Community resources. The BFC suggests a group of interested citizens could identify several worthy uses and explore resources that could fund upgrading alternatives. N/R= Not recommended O.B = Operating Budget C.B. = Capital Budget #3 Police Station ARCHE TOWN TOVVN YEAR PROJECT TYPE$$ BLDG 1-3 BLDG 4-10 MC RECO COMMENTS Year 1 ADA $43,000 N/R Satisfied in 1994 renovation Year 1 Masonry work 12,000 N/R Funded with O.B Year 1 Roof repairs 13,000 N/R Maintenance funded annually m O.B. at$5,000 for all slate roofs Misc. 3,000 N/R Funded in O.B TOTAL I $71,000 II I I The Station is in fine operational shape since its 1994 renovation. It needs to re-evaluate storage space and perhaps some renovations to restrooms and the basement finng range. These issues should be funded within future operational budgets. N/R= Not recommended O.B =Operating Budget C.B =Capital Budget 00 #4 D.P. W. Facility ARCHE `TOWN. TOWN YEAR PROJECT TYPE$$ 'BLDG:1- $T.4DG4.40: iUEC RECO COMMENTS Year 1 ADA $ 16,000 N/R Enablement committee to review Year 1 Build new vehicle storage bldg. 2,110,000 Allow time for new director to evaluate operational needs Year 1 Replace concrete garage floor 10,000 N/R Year 1 Replace roofs 137,000 N/R Year 1 Replace doors 7,000 N/R Intake air registers should be installed to help vent exhaust Year 1 Ventilation repairs 5,000 5,000 5,000 fumes. Funded within O.B. Year 5 Replace mezzanine stairs 21,000 N/R Misc. 14,000 N/R TOTAL $2,320,000 $ 5,000 $ 5,000 O.B The DPW garage, used to store vehicles, should have the ventilation system upgraded to supply intake air This should be done immediately The BFC supports a funding for a design stage planning process to replace the old wooden car barn used for vehicle storage. This should include a site analysis regarding site conditions and environmental issues. The committee suggests allowing time for the new DPW director to familiarize himself with the department and prepare to work on the project. The facilities present Bedford Street location is appropnate and should be able to service the DPW's future needs. N/R= Not recommended O.B =Operating Budget C.B =Capital Budget #5 Cemetery Office YEAR PROJECT ARCHE TOWN 'TOWN TYPE$$ BLDG 1,3 riLpG440., liFCAECO. COMMENT Year 1 ADA $21,000 N/R Enablement Committee to review Year 1 Masonry 4,000 N/R Funded m O.B Year 1 Replace roof 6,000 N/R Repaired 1995 Year 5 Replace electrical system 19,000 N/R TOTAL I $50,000 II I I This facility is satisfactory Any improvements should be funded in O.B N/R= Not recommended O.B= Operating Budget C.B.= Capital Budget #6 Animal Shelter ARCHE TOWN TOWN YEAR PROJECT TYPE.$$. BLDG 1-3 BLDG 44.0BEC RECO :COMMENTS Year 1 ADA $ 8,000 N/R Year 1 Masonry repointing 7,000 N/R Year 1 Provide ventilation 8,000 N/R Year 1 Update electrical system 11,000 N/R Year 1 Provide paved parking area 17,000 N/R Year 5 Replace floors 7,000 N/R Year 5 Replace roof 4,000 N/R TOTAL $62,000 I I I I This facility has recently had improvements made. It satisfies the Towns needs as is. N/R= Not recommended O.B =Operating Budget C.B = Capital Budget #7 Fire Station HQ ARCHE TOWN 1T0WN: YEAR PROJECT TYPE.$$ BLDG 14, BLDG4-1Q BFC.RECO: :COMMENTS.. Year 1 ADA $ 14,000 Enablement Committee to review Year 1 Replace boiler&heating system 110,000 $ 110,000 $ 110,000 Needed for long term commitment Year 5 Foundation repairs 80,000 NIR O.B. Year 5 Masonry work 23,000 N/R O.B Year 5 Replace floors 32,000 N/R O.B. Year 5 I Replace slate roof I 95,000 $50,000 $50,000 C.B. BFC recommends architectural asphalt shingles. * Year 5 I Replace windows 35,000 N/R Year 5 Replace emergency generator and electrical system 51,000 51,000 $51,000 Needed for long term commitment Year 5 I Major facility renovations I 910,000 N/R IBasement floor under dram 10,000 10,000 10,000 C.B TOTAL I $1,450,000 $60,000 $ 161,000 $221,000 C.B The BFC suggests immediate replacement of the roof and correction of basement water problems. The building, although in need of interior refurbishing is in sound shape. It can serve the community for many years with a relatively small capital reinvestment. * Historic District Commission approval required. N/R= Not recommended O.B =Operating Budget C B = Capital Budget #8 East Lexington Fire Station ARCHE TOWN TOWN YEAR PROJECT TYPE$$ BLDG 1-3• BLDG 4-10 DEC RECO COMMENTS Year 1 ADA $ 13,000 N/R Enablement Committee to review Year 1 Replace boiler 48,000 N/R Done in 1994 Year 1 Replace doors 14,000 N/R Done in 1994 Year 5 Repair masonry 15,000 N/R O.B Year 5 Replace windows 20,000 N/R Year 5 Major facility renovations 370,000 N/R TOTAL $480,000 II I I This station is in good repair N/R= Not recommended O.B = Operating Budget C.B = Capital Budget #9 Reservoir Service Building OCHE TOWN TOWN: YEAR PROJECT TYPE$$ BLDGi-3 BLDG 4-10 BEd:RECO COMMENTS Year 1 ADA $9,000 N/R Enablement Committee to review Year 1 Repair exterior 7,000 N/R Year 1 Replace roof 5,000 N/R Year 1 Replace doors 2,000 N/R Year 1 Upgrade electrical 7,000 N/R TOTAL I $ 30,000 II I I The BFC recommends this facility be maintained with Recreation Enterpnse fund. N/R = Not recommended 0.B = Operating Budget C.B = Capital Budget #10 Center Field Service Building AMIE TOWN TOWN YEAR PROJECT TYPE$$ BLDG 1-3 BLIJ.GI 440 BFC RECO COMMENTS Year 1 ADA $ 4,000 N/R Enablement Committee to review Year 5 Paint extenor 7,000 N/R Year 5 Repair floors 6,000 N/R Year 5 Replace roof 11,000 N/R Year 5 Replace doors 4,000 N/R Year 5 Upgrade electrical 8,000 N/R Year 5 Replace gravel apron 56,000 N/R TOTAL I $ 100,000 II I The BFC recommends this facility be maintained with Recreation Enterpnse fund. N/R= Not recommended 0.B = Operating Budget C.B = Capital Budget #11 Munroe School Building ARM TOWN' TOWN YEAR PROJECT TYPE$$ BOG 440 :AFC RECO: COMMENTS Year 1 ADA $ 20,000 N/R Year 1 Repair windows 8,000 NIR Year 5 Repair masonry 50,000 N/R Year 5 Replace doors 19,000. N/R Year 5 Replace heatmg system 109,000 NIR Year 5 Upgrade plumbing 20,000 N/R Year 5 Electrical upgrade 150,000 N/R Misc. 4,000 N/R TOTAL $ 380,000 The BFC strongly encourages the Town to divest of this building. It should retain the playground and a buy back option. N/R= Not recommended 0.B =Operating Budget C.B =Capital Budget #12 Munroe Cemetery Sheds ARcHE TOWN TOWN YEAR PROJECT *TYPE$$. BLJ)(: 3 BLDG 440 BFC:JtEcg: COMMENTS Year 1 Misc.repairs $9,000 NIR O.B. TOTAL 9,000 II I I O.B These small buildings which serve as storage are in good repair and should be maintained with operating budget funds. Nat= Not recommended O.B = Operating Budget C.B = Capital Budget #13 Bandstand ARCHE TOWN TOWN YEAR PROJECT TYPE$$ BLDG 1-3 BLDG 4-10 BM RECO COMMENTS Year 1 ADA Ramp Study ?? N/R Year 1 Extenor repair $5,000 N/R Year 1 Floor repairs 13,000 N/R Year 1 Replace roof 8,000 N/R Year 1 Stair repairs 8,000 N/R Year 5 Electrical upgrade 4,000 N/R Year 5 Ventilate crawl space 2,000 N/R TOTAL I $40,000 II I I This facility has been refurbished by Grace Chapel in 1995 no expenditures are needed. Nat= Not recommended 0.B =Operating Budget C.B = Capital Budget 00 1O #14 Cary Memorial Library AKRE TOWN. TOWN YEAR PROJECT TYPE:$$ BLDG:1 3 BLDGG4-10 BFC.:RECO COMMENTS Year 1 ADA $ 13,000 Year 1 Replace carpeting 45,000 Year 1 Roof repairs 10,000 Year 1 Reconstruct rear entry walk 18,000 Year 5 Repair stucco extenor 26,000 Year 5 Repair windows 14,000 Year 5 Air system improvements 20,000 Year 5 Sprmlder system 51,000 Year 5 Lightmg upgrade 124,000 Misc. 14,000 TOTAL $335,000 I I I I While the BFC acknowledges that there are significant repair and renovation needs throughout the building, it understands that these are addressed in the Comprehensive Library Building Study currently underway and that these will be incorporated in the Final Study submitted to the State in April 1996 with the intent of qualifying for participating State finding. Evaluating the repair and renovation needs independently from the Comprehensive Building Program is not considered pertinent at this writing. N/R= Not recommended O.B = Operating Budget C.B =Capital Budget #15 East Lexington Library ARCH, TOWN TOWN: YEAR PROJECT TYPE$$ BLDG 1-3 BLDG 4-10 .BFC:RECO .COMMENTS; Year 1 ADA $5,000 N/R Enablement Committee to review Year 1 Exterior Repair 4,000 N/R O.B. Year 1 Repoint chimney 7,000 N/R Year 1 Repair stairs 3,000 N/R O.B. Year 5 Replace windows 31,000 N/R Year 5 Upgrade electrical 21,000 $ 21,000 $21,000 C.B New electrical service needed for technology update Misc. 3,000 N/R O.B TOTAL I $74,000. I $21,000. I I $21,000 I C.B. This building has a strong connection to and for the East Lexington neighborhoods. It should have minor public safety issues addressed. Repairs can be funded within an operation budget. N/R= Not recommended O.B =Operating Budget C.B = Capital Budget N O t.) #16 Senior Center ARCHE TOWN TOWN YEAR PROJECT TYPE$$ BOG 13L1)04, 0. fwcnco com*NT$ Year 1 ADA $ 13,000 N/R Enablement Committee to review Year 5 Replace entry floor 13,000 N/R Year 5 Heating 21,000 $ 60,000 $60,000 Serious air quality issues have been identified. Immediate remedies are warranted. CB Year 5 Kitchen upgrade 52,000 N/R Misc. 11,000 N/R TOTAL I $ 110,000 I $60,000 I I $60,000 I CB The Semor Center has seen ever increasing needs taxing its facility, the Town should evaluate future needs and judge how best they can be met. This Center is rapidly losing its ability to be fully effective. N/R= Not recommended 0.B = Operating Budget C.B = Capital Budget #17 Visitors Center ARCH' TOWNTOWN YEAR PROJECT TYPE$$: BI DG:1=3 BLDG 4=10: RFC RECO COMMENTS: Year 1 ADA $45,000 N/R Enablement committee to review Year 1 Repair Extenor Wall 10,000 N/R O.B Year 1 Upgrade heating 5,000 N/R Year 5 Replace roof and flashing/vent 38,000 40,000 40,000 C.B. Replace with architectural grade asphalt shingle * Year 4 Upgrade electrical 52,000 N/R BFC Extenor/handicap restrooms 50,000 50,000 50,000 Business community funded? TOTAL I $ 150,000 I $90,000. I I $90,000 I C.B This building should have its restrooms renovated and made accessible from the outside. Lexington is host to many visitors from around the world. We must accept our responsibility to be certain our citizens and guests feel welcome and are appropriately served. * Histonc District Commission approval required. N/R= Not recommended O.B = Operating Budget C.B = Capital Budget N N, Town Building Capital Needs SummaryReport of BFC 12-18-95 BEC Recommended Expenditures. 1-3 Year .Long Range Possible Future Potential BUILDING •IN eedS Needs Tiois in'peovements' iQuoidefodlog .,O:Cost tO,TOO Town Offices Cary Hall $ 65,000 $ 160,000 $225,000 Study to determine To be determined $225,000 Police Station New vehicle DPW Facility storage bldg. $2,400,000. $2,400,000 Cemetery Office Animal Shelter Fire Station Central 60,000 161,000 221,000 $221,000 Fire Station East Reservior Buildmg Center Park Service Bldg. Munroe School Monroe Cemetery Sheds Bandstand Renovation State: $2,000,000 Cary Library Addition 4,500,000 Trustees: $ 1,000,000 $ 1,500,000 East Branch Library 21,000 21,000 Senior Center 60,000 60,000 New Center 1,000,000 $ 1,060,000 Busmess Community Visitor's Center 90,000 90,000 50,000 $40,000 TOTALS $296,000 $321,000 I $617,000 $7,900,000 $ 3,050,000 $5,467,000 ' School Department � Building Review for � Capital Needs � BFC Report December 18, 1995 ' 24 Bowman Elementary School YR BLT 1965 School Project Archetype $$ Sch Dent 1-3 Sch Dept 4-10 BFC Reco Comments Bowman Site Work Paving 289,620 106,075 0 100,000 C B - Parking redesign & safety improvements Signage 8,000 500 0 Lighting & Utilities 99,500 50,000 50,000 CB Playgrounds 73,500 73,500 N/R funded by school community Landscaping , Fields & Misc. Site work 365,360 55,900 N/R 0 B over years Sub-Total 837,980 106,575 179,400 150,000 CB Building Exteriors Roofing / Walls 10,000 331,000 330,000 0 B for repairs/reroof out years CB Windows & Doors 486,946 30,000 75,000 N/R 0 B for repairs selective replacements Building Interiors & Finishes 690,273 100,000 225,000 325,000 C B - painting, floors, carpets, ceilings Engineering Systems 926,258 109,400 354,200 440,000 C B - mechanical, electrical, plumbing Network/Electrical 73,100 75,000 C B - 156 computer drops building wide (3) Sub-Total 2,103,477 322,500 985,200 1,170,000 CB Building Total 2,941,457 429,075 1,164,600 1,320,000 CB The Bowman is satisfying the district's needs well. No additional space is needed. The site requires parking and roadway redesign for safety Reinvesting into its mechanical and interior finishes will keep it serviceable for many years. (3)-This number is supplied by the School Department to fund on line technology programs at the school. N/R - not recommended OB - operation budget funded CB - capital budget N.) In N a, Bridge Elementary School Yr Bit 1966 School Project Archetype $$ Sch Dept 1-3 Sch Dept 4-10 BFC Reco Comments Bridge Site Work Paving 233,690 135,950 0 135,000 CB - Parking redesign and safety improvements Signage 8,000 500 0 Lighting & Utilities 78,500 0 70,000 70,000 CB Playgrounds 73,500 20,000 35,000 N/R funded by school community Landscaping, Fields & Misc. Site Work 417,175 20,000 150,000 N/R OB over years Sub-Total 810,865 156,450 255,000 205,000 CB Building Exteriors Roofing, Walls 15,000 331,000 330,000 OB for repairs/reroof out years C B Windows & Doors 483,496 25,000 75,000 N/R OB for repairs selective replacements Building Interior & Finishes 294,361 100,000 225,000 325,000 CB - painting, floors, carpets, ceilings Engineering Systems 797,780 109,125 354,200 450,000 CB - mechanical, electrical, plumbing Network/Electrical 73,100 75,000 CB - 156 computer drops building wide(3) Sub-Total 1,575,636 322,225 985,200 1,180,000 CB Building Total 2,386,501 478,675 1,240,200 1,385,000 CB The Bridge is satisfying the district's needs well. No additional space is needed. The site requires parking and roadway redesign for safety Reinvesting into its mechanical and interior finishes will keep it servicable for many years. (3)-This number is supplied by the School Department to fund on line technology programs at the school. N/R - not recommended OB - operation budget funded CB - capital budget Estabrook Elementary School Yr Blt 1960 School Project Archetype $$ Sch Dent 1-3 Sch Dept 4-10 BFC Reco Comments Estabrook Site Work Paving 235,990 182,950 0 180,000 CB - Parking and safety improvements Signage 8,000 500 0 CB Lighting & Utilities 70,000 20,000 30,000 50,000 CB Playgrounds 96,500 0 35,000 N/R funded by school community Landscaping, Fields & Misc. Site Work 476,420 0 68,000 N/R OB funded over years Sub-Total 886,910 203,450 133,000 230,000 CB Building Exteriors Roofing, Walls 27,000 0 N/R OB funded Windows & Doors 495,089 0 150,000 N/R OB for repairs/selective replacement Building Interior & Finishes 357,932 110,000 275,000 400,000 CB - painting, floors, carpets, ceilings Engineering Systems 896,122 68,500 299,000 300,000 CB - mechanical, electrical, plumbing Network/Electrical 91,600 100,000 CB - 136 computer drops building wide(3) Replace Portable Classrooms+1+cafe 700,000 700,000 CB - enrollment driven(2) Sub-Total 1,819,110 297,100 1,424,000 1,500,000 CB Building Total 2,636,053 500,550 1,557,000 1,730,000 CB The Estabrook should be considered for an enrollment driven renovation. The three temporary classrooms should be replaced with four permanent ones. A cafeteria should be added and mechanical and finish upgrades done (3)-This number is supplied by the School Department to fund on line technology programs at the school. N/R - not recommended OB - operation budget funded CB - capital budget N v co Fiske Elementary School Yr Blt. 1948 School Project Archetype $$ Sch Dept 1-3 Sch Dept 4-10 BFC Reco Comments Fiske Site Work Paving 241,625 11,700 201,555 200,000 CB- Expanded Parking Signage 8,000 500 0 Lighting & Utilities 73,500 10,000 20,000 30,000 CB Playgrounds 80,500 0 7,500 N/R funded by school community Landscaping, Fields & Misc. Site Work 426,161 1,500 16,000 N/R OB funded Sub-Total 829,786 23,700 245,055 230,000 CB Building Exteriors Roofing, Walls 60,000 0 N/R OB funded Windows & Doors 856,735 45,000 100,000 N/R OB funded Building Interior & Finishes 348,374 0 348,374 350,000 CB - painting, floors, carpets, ceilings Engineering Systems 853,083 54,750 340,000 350,000 CB - mechanical, electrical, plumbing Network/Electrical 66,975 70,000 CB - 111 computer drops building wide(3) 3 New Classrooms 600,000 600,000 CB - enrollment driven(2) Sub-Total 1,508,488 226,725 1,388,374 1,370,000 CB Building Total 2,887,978 250,425 1,633,429 1,600,000 CB Fiske School is the oldest of Lexington Schools. It is a sound building in the geographic center of Town. It would service the enrollment needs for many years with the addition of three classrooms and support space By expanding Fiske, all improvements could qualify for 59% reimbursement funding (3)-This number is supplied by the School Department to fund on line technology programs at the school. N/R - not recommended OB - operation budget funded CB - capital budget Harrington Elementary School Yr Blt. 1956 School Project Archetype $$ Sch Deat1-$ Sch Dent 4-10 BFC Reco Comments Harrington Site Work Paving 242,010 242,010 250,000 CB - traffic and safety improvements Signage 8,000 750 Lighting & Utilities 84,000 40,000 40,000 CB Playground N/R funded by school community Landscaping, Fields & Misc. Site Work 652,900 29,500 65,000 N/R OB funded over years Sub-Total 1,085,410 84,500 377,760 290,000 Building Exteriors Roofing, Walls 216,776 220,000 CB - replace roof and vent Windows & Doors 1,915,001 50,000 50,000 CB - added to earlier funding Building Interior & Finishes 310,934 137,000 210,000 340,000 CB - painting, floors, carpets, ceilings Engineering Systems 728,866 105,500 75,000 180,000 CB - mechanical, electrical, plumbing Network/Electrical 139,475 140,000 CB - 123 computer drops building wide(3) 3 New Classrooms 700,000 700,000 CB - enrollment driven(2) Sub-Total 1,508,488 598,751 1,035,000 1,630,000 Building Total 4,040,211 683,251 1,412,760 1,920,000 Harrington has the largest elementary school site It is well suited for the addition of three classrooms and support space to satisfy projected enrollment needs. An enrollment driven renovation will qualify it for the 59% reimbursement program. (3)-This number is supplied by the School Department to fund on line technology programs at the school N/R - not recommended OB - operation budget funded CB - capital budget N C Hastings Elementary School Yr Blt 1955 School Project Archetype $$ School 1-3 School 4-10 BFC Reco Comments Hastinas Site Work Paving 0 Signage 0 Lighting & Utilities 0 Playgrounds 0 Landscaping, Fields & Misc. Site Work 0 Sub-Total 0 Building Exteriors Roofing, Walls Windows & Doors 0 Building Interior & Finishes 0 Engineering Systems 450,000 450,000 450,000 CB - perhaps can be staggered over OBs Network/Electrical 0 Sub-Total 450,000 450,000 450,000 Building Total 450,000 450,000 450,000 The Hastings has just received a $1,500,000 renovation which is 59% refundable N/R - not recommended OB - operation budget funded CB - capital budget Clarke Middle School Yr Blt 1972 School Project Archetype $$ SchDept 1-3 Sch Dent 4-10 BFC Reco Comments Clarke Site Work Paving 162,730 25,000 137,000 165,000 CB - rework upper parking and roadway Signage 8,000 200 1,000 Lighting & Utilities 49,750 26,450 25,000 CB Playgrounds 15,000 15,000 N/R funded by school community Landscaping, Fields & Misc. Site Work 439,943 32,000 250,000 280,000 CB Sub-Total 675,423 57,200 429,450 470,000 Building Exteriors Roofing, Walls 13,300 N/R OB funded Windows & Doors 155,350 15,000 25,000 N/R OB funded Building Interior & Finishes 0 75,000 250,000 320,000 CB - painting, floors, carpets, ceilings Engineering Systems 100,000 25,000 ? electric heat alternative? Network/Electrical 178,000 180,000 CB - 204 computer drops building wide(3) Proposed Addition 500,000 800,000 enrollment driven(2) Sub-Total 215,350 806,300 275,000 1,300,000 Building Total 890,733 863,500 704,450 1,740,000 Clarke Middle School must have space added for enrollment increases due in 1997 At least two new classroom spaces must be created. In doing this the site could also accommodate permanent homes for support staff; specifically SPED and the Print Shop. this would free up space at the High School to satisfy its needs. Such a project could be 59% reimbursable. (3)-This number is supplied by the School Department to fund on line technology programs at the school. N/R - not recommended OB - operation budget funded CB - capital budget L.) Diamond Middle School Yr Blt. 1957 School Project Archetype $$ Sch Dept 1-$ Sch Dept 4-14 BFC Reco Comments Diamond Site Work Paving 281,720 281,720 285,000 CB - safety issue Signage 8,000 1,200 Lighting & Utilities 157,500 40,000 40,000 CB Playgrounds 15,000 15,000 N/R funded by school community Landscaping, Fields & Misc. Site Work 374,710 73,000 N/R OB funded Sub-Total 836,930 322,920 88,000 325,000 CB Building Exteriors Roofing, Walls 7,000 140,000 140,000 CB Windows & Doors 693,877 150,000 N/R OB fund over years Building Interior & Finishes 570,154 96,000 197,258 300,000 CB - painting, floors, carpets, ceilings Engineering Systems 1,492,602 145,475 450,000 600,000 CB - mechanical, electrical, plumbing Network/Electrical 217,100 220,000 CB - 188 computer drops building wide(3) Proposed Addition 750,000 750,000 CB - enrollment driven(2) Sub-Total 2,756,633 1,215,575 937,258 2,010,000 CB Building Total 3,593,563 1,538,495 1,025,258 2,335,000 CB The Diamond needs more classrooms due to increased enrollments in 1997 These needs and all renovations should be included in an enrollment driven program for 59% funding (3)-This number is supplied by the School Department to fund on line technology programs at the school. N/R - not recommended OB - operation budget funded CB - capital budget Lexington High School Yr Blt 1951,56,64 School Project Archetype $$ Sch Dept 1-3 Sch Dept 4-10 BFC Reco Comments L H S Site Work Paving 607,700 325,000 150,000 480,000 CB - roadways and parking areas Signage 60,000 4,000 Lighting & Utilities 315,000 15,000 75,000 80,000 CB Playgrounds 0 Landscaping, Fields & Misc. Site Work 1,155,000 60,250 191,400 250,000 CB Sub-Total 2,139,000 404,250 416,400 810,000 Buildina Exteriors Roofing, Walls 25,280 250,000 250,000 CB Windows & Doors 2,313,192 350,000 N/R OB funded over years Building Interior & Finishes 0 150,000 750,000 900,000 CB - painting, floors, carpets, ceilings Engineering Systems 0 675,000 1,000,000 1,725,000 CB - mechanical, electrical, plumbing Network/Electrical 690,625 700,000 CB - computer terminals(3) Space Restructuring 5,100,000 5,000,000 enrollment driven(2) Future Study 100,000 Sub-Total 2,413,192 6,640,905 2,350,000 8,525,000 Building Total 4,552,192 7,045,155 2,766,400 9,360,000 The High School must address space allocation and utilization issues which have been long outstanding. Much upgrading is needed with programatic and cultural concerns addressed (3)-This number is supplied by the School Department to fund on line technology programs at the school. N/R - not recommended OB - operation budget funded CB - capital budget Lo w W Administration Building YR BUILT 1900 Building Project Archetype S$ Building 1-3 Building 4-10 BFC Rec4 Comment Central Office ADA 22,000 25,000 25,000 CB - entry ramp, doorways, restroom Foundation Repairs 7,000 7,000. 7,000 CB Exterior Wall Repairs 14,000 100,000 100,000 CB - new windows, siding, trim, color Replace Roof 14,000 20,000 20,000 CB Build New Facility 1,310,000 N/R Miscellaneous 13,000 8,000 8,000 CB Building Total 1,380,000 160,000 160,000 CB The School Administration needs are best served at its present location. The building should have the exterior restored and the entrance made handicap accessible, Historic District Commission approval required. N/R - not recommended OB - operation budget funded C/B - capital budget School Building Capital Needs Summary Report of BFC 12/18/95 Lexington Public Schools Summary Sheet BUILDING 1-3 YEAR LONG RANGE TOTAL (2)ENROLLMENT QUALIFIED FOR RBMBURS- 1/n NET COSTS DRIVEN GROWTH STATE FUNDING MENT CO 59% TO TOWN Bowman 375,000 945,000 1,320,000 1,320,000 Bridge 410,000 975,000 1,385,000 1,385,000 Estabrook 160,000 1,570,000 1,730,000 700,000 1,570,000 926,300 4 803,700 Fiske 110,000 1,490,000 1,600,000 600,000 1,490,000 879,100 4 720,900 Harrington 420,000 1,500,000 1,920,000 700,000 1,500,000 885,000 4 1,035,000 Hastings 450,000 450,000 450,000 Clarke 340,000 1,400,000 1,740,000 800,000 1,400,000 826,000 4 914,000 Diamond 335,000 2,000,000 2,335,000 750,000 2,000,000 1,180,000 4 1,155,000 LHS 1,000,000 8,360,000 9,360,000 5,000,000 8,360,000 4,932,400 4 4,427,600 Adm. Bldg. 160,000 160,000 160,000 TOTALS 3,310,000 18,690,000 22,000,000 7,850,000 16,320,000 9,628,800 12,371,200 (4)-41% of State supported projects + 1-3 year column needs La Summary Statement The most important issue the BFC wishes to emphasize and emphasize strongly is the responsibility the Town has in funding a realistic buildmg mamtenance program, one that is adequately funded annually to protect the $120,000,000 of buildings within its care The BFC feels such a commitment would substantially lessen the accumulation of major capital expenses which has occurred m recent years The fact that the Town's buildings are not m cnsis is a tribute to the skillful mamtenance by a dedicated staff who take pnde m the buildings and are committed to their functionality and well bemg. Maintenance is now being attempted with expenditures that are far less than a prudent maintenance budget would suggest, and substantially less than the amount the Archetype study suggested be budgeted. The BFC has scrutinized the Archetype report and all the Towns buildings We have taken a rebuilding program that Archetype projected could exceed $60,000,000 and identified projects to suggest a net expenditure of approximately $20,000,000 may well serve the community's needs even beyond those listed by Archetype At this time Lexmgton must prepare for a major capital re-investment m its buildings, so that the community's vaned needs may be satisfied well into the 21st century Many decisions must be made soon and collectively to avoid duplication of efforts The Town should have a clear understanding of what needs the community wishes to identify and satisfy The building needs of one group are not necessarily mutually exclusive of those of another group If we are going to undertake a major capital reinvestment m our buildings, something the BFC feels is called for, we must be certain the moneys spent are spent wisely and in a manner to satisfy as many worthy needs as possible with the finite dollars available 36 j Something that must be kept in mind when considering such a rebuildmg program is how best the identified needs can be funded. 1 Can pnvate contributions of dollars and labors be recruited? A. Would Grace Chapel continue the responsibility for the Bandstand's maintenance as a community project? B Would the busmess community renovate the Visitor's Center restrooms? C Would a community theater group support Cary Hall renovations? 2 Would an enterpnse fund be appropnate? A. Such as Recreation's for funding and maintaining the center playground building and the reservoir bath house B Would an arts education group fund the renovations and operation of an Arts Center 3 Should the Town be tuning projects to take best advantage of bonding opportunities such as A. The Town's own bonding capabilities B The State School Building assistance Bureau (SBAB) Bonding program C Special programs such as State Library Bonds Often the best answer to such funding questions is one which vanes from project to project. 37 Another thing to keep in mind is when best a project is undertaken. The timing of a project can have a significant bearing on its degree of success Certainly financial timing is important, but equally important is being certain the project is timed to satisfy the identified need while maintaining the functionality of the.buildmg. Renovations and additions must be co-ordmated to be compatible with programmatic and technological goals They must also be timed to be properly and efficiently managed by the Towns staff and overseen by the Permanent Building Committee The Board of Selectmen must pnontize and coordinate facilities' needs to see that as many as possible are combined and satisfied with an appropnate level of expenditure The BFC has heard of and seen many worthy causes looking for building improvements and/or additional space We are not the ones to judge which should be advanced and which should be denied. This report identifies specific needs with cost estimates It offers comments to encourage discussions and debates which must take place before a specific capital mvestment plan is adopted. We hope this report helps to put the Archetype report into a new perspective The BFC is willing to assist m any way we can regarding how best an identified purpose may have its building needs satisfied. 38 1 POINTS TO PONDER - The BFC wants to emphasize strongly the importance of an adequately funded annual building maintenance program. - Perhaps the Town would be better served if a smgle building and grounds department had responsibility for all Town facilities rather than separate operations of the Town and schools Such a department should be appropnately funded by both municipal and school budgets - A capital program for buildings must have community wide coordination to encompass as many space needs as possible to msure an efficient use of space and funds, avoiding any duplication of effort. - The Town should mvest m buildings which offer flexibility m their use so as needs and programs change the buildings will be adaptable - The Town, which is clearly committed to the spirit of ADA, should work closely with the enablement committee to see that alterations are appropnate, efficient and practical. - While the charge to the BFC has been to advise the Town on how to budget building construction and maintenance funds most efficiently, such a charge, almost by definition, omits non-quantifiable considerations of design, histoncal context, optimum work and learning environments, etc , considerations which the Town cannot afford to ignore if it wishes to maintain a high quality in its built environment 39 Acknowledgments The BFC wishes to acknowledge the tremendous help extended to the committee over the many months we have worked to bring forward this report. Frank Fields, Fred Sweet and Joanne Bressi and others have patiently guided us through Town buildings, searched out requested information and compiled reports with efficiency, thoroughness, and most importantly, cheerfulness On the school side, John Moynihan has spent many hours with us walking long comdors and back rooms of school buildings He and Lisa Gibbs, have professionally and cheerfully accommodated our many requests for information and clarification on complicated procedures and programs which they must accommodate to keep Lexington's school system one which is of the highest quality We also want to thank Erna Greene, our able secretary, who always made our 7.30 AM meetings on time keeping excellent notes and a positive spirit. The BFC, as well as the Town, owes a great deal of thanks for the commitment to excellence and tremendous pnde so many take m their jobs Their willingness to work so effectively with citizen committees, such as ours, helps make Lexington the fine community we all enjoy 40