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HomeMy WebLinkAbout2011-11-18-LEX2020-min.pdf 2020 Vision Committee Minutes of November 18, 2011 Selectmen's Meeting Room Members present Fernando Quezada,Chuck Benson,Marian Cohen,Dan Krupka.Jane Warren, Greg Zurlo George Burnell. Alan Wrigley Public present.Andrew Dixon Staff Carl Valente, Candle McLaughlin, Michelle Stevens Action Items. • Pursue a focus group with the Rotary Club. • Develop a process for reviewing the data from the focus groups. • Community survey subcommittee(Marian and Dan)to meet with Carl regarding the community survey • Subcommittee will also prepare a draft of the survey for the Committee's review Meeting Began. 7 45 a.m. The Committee approved minutes from October 2011 meeting. Finalize Focus Groups Fernando said Margaret was not able to attend the meeting but she did send her notes from the LexFun focus group Alan said he had followed up with the Rotary Club,and Candy said she was hoping to hear back from them soon. Candy has compiled the responses from the focus groups to date and reported the results to the Committee. Marian said she was disappointed that the results haven t identified any new issues. She also expressed a desire to know more about what people s thoughts are behind their responses. Fernando said the exercise is very worthwhile and Candy commented that some priorities have shifted. Discuss Goal Renewal and Measurement The Committee discussed a possible community survey Dan said the subcommittee looked at comparable communities.but most do not have a visioning process. He said the subcommittee is interested in following a process similar to one found in Mecklenberg County in North Carolina. He said the county started with a vision and then the county commissioners made it concrete Dan said the Committee needed the same support out of the Board of Selectmen. Marian expressed frustration about lack of Committee followup and suggested more direction from the Selectmen might be useful. George said the Board of Selectmen relies on the Committee for long-range planning perspective. Chuck said the Committee has made many recommendations and some, such as the Citizens Academy,have stuck.He said goals shifting are a positive thing. Marian said she is interested in finding out if priorities are shifting because the issues identified previously have been addressed,or if it's because times are changing. Fernando said the Committee is taking the right steps towards a long-range plan with the survey Dan said the Committee has two options 1)comprehensive town wide survey with representative sample or 2)the Committee could construct a representative sample and then hold interviews to get more information.He said the subcommittee has many details to iron out.including deciding between a paper or internet survey and finalizing the content. Hear Reports on Citistat in Massachusetts Carl said he met with Chuck and Dan,who are interested in performance management systems such as Citistat. He reported on a meeting of Massachusetts communities using this type of data-driven system. He said that,although Lexington does not have a formal performance management system, Lexington does address performance management issues Boards.Committees and Staff address complaints and make recommendations on how the services can be improved. Carl said using a survey to discover these types of issues in Lexington has merit,but we need to go beyond_lust a survey Dan said the survey needs to identify short and long-range issues Alan said it is difficult because vision and long-range planning are moving targets that shift over time Future meeting schedule Future Committee meetings will occur on Fridays at 7 45 a.m. Candy said a photographer will be at the December meeting to take a picture for the Annual Report. Chuck Benson is moving to New Hampshire,and Fernando thanked him for his work on the Committee Meeting Adjourned. 9.00 a.m. Future meeting schedule: (all at 7 45 a.m. in the Selectmen's Meeting Room) • Fnday December 16 • Friday January 12,2012 • Friday February 10 2012 • Friday March 9 2012 • Friday April 6, 2012 • Friday May 4 2012 • Friday June 8 2012 Lexi.igton,Massachusetts 2/9/12 6 31 PM Alir:"''r Search � I11 igto "a914assachuset rsa er µ{i Home News&Events Residents Visitors Businesses Town Government FAQs Online Services 2020 Vision Committee Focus Group Discussions 2010/ 11 Background In fall of 2010, roughly ten years after a vision statement and set of coals were developed, the Lexington 2020 Vision Committee wanted to check back with the community They sought to confirm or revise the goals, and to identify issues where there is agreement or difference of opinion The Committee planned a series of small focus groups to engage residents in discussing what issues they see as important for Lexington both now and in the future. The Committee contacted a number of organizations in town and asked each to assemble a small but diverse group of 6-10 people to discuss several open-ended questions. Focus Group Questions 1. What do you value about Lexington? 2. What would you like to see different? 3. What specific goals do you think the Town should accomplish over the next 10-15 years? Groups Sponsoring Focus Group Discussions • Graduates of Lexington's 2009 Citizens' Academy • Indian Americans of Lexington (IAL) • Lexington Interfaith Clergy • Chinese American Association of Lexington (CAAL) • Global Warming Action Coalition (GWAC) • Lexington Chamber of Commerce • LexFun (formerly Lexington Preschool PTA) • Lexington Rotary Club Focus Group Input • Prioritization of Original Goals • Things Liked and Would Like Different about Lexington http.//lexingtonma.gov/committees/2020focusgroups.cfm Page 1 of 1