HomeMy WebLinkAbout1999-06-16-Y2K-min.pdf Y2K Meeting Notes
June 16, 1999
Member present: Steve Corr,Connie Rawson,Cynthia Johnson, Bill Hadley, Art Flavin,
Joe Marino, Steve Ellis, Beth Anne Sobieszczyk
Reports:
1 Connie and Steve Ellis went to Newton to check out there MIS department.While there,
they inquired about Y2K. Newton is very focused on Contingency Planning. 9/9/1999
they will have a simulation exercise.
2. Steve Corr reported that he found someone to test the Motorola system. It looks like it is
going to be the original 911 system vendor He wants a contingency plan m place before
he tests.
SubTeam Updates
Contingency Planning
Beth Anne will send an email to all SMT member asking them to send a file attachment
along with the contact(person who wrote the plan)to Steve Con The Contingency
Planning Subteam will be responsible for synthesizing all plans into one consistent, non-
overlapping plan.
Vendor Management
Priority ones and twos have been sent second letters. Two weeks until the next deadline.
Departments have to know that it is there responsibility to send letters for priorities 3-5,
or that they need to write a letter stating that they see no problem if their 3-5 vendors fail
them. All the letters they are receiving say nothing of great significance, that's why
contingency plans are so important.
Awareness
Working on the July Press Release with a focus on preparedness. More information will
be released come Sept on Oct on this topic
Testing
MIS is testing the servers tonight. A few haven't received service-release testing. Connie
is looking for a volunteer to chair the embedded systems team. The team is wondering
what a community like Lexington should be doing. We need something to benchmark
our activities against. We really need to bank our efforts on contingency plans. We need
to determine the functions of the system pieces and then review what may be affected,
and develop plans form there
The Alpha server needs mapping.
Consultants
We want someone to set benchmarks for us, take a second look to make sure that we're
moving in the right direction. Departments should continue to look for individual
consultants to test their equipment.
Joe Marino proposed forming a SubTeam to hire the consultant. He had an idea of about
2 people from this team and 2 other who know more about hiring consultants. Steve is
writing something for us to include in a proposal to them that asks for seemless interation
with Department contingency plans. Logical Team make-up include Peter Torode, Karen
Simmons and Ray (and not just because they're not here)
Review
People fele that hiring a consultant will boost their confidence in the process and their
actions and only then can we make real headway There was discussion of not holding
regular meetings but the Team agreed that it's good to continue meeting every couple of
weeks to share ideas, etc Everyone agreed that we need to focus on contingency planning
standards. Joe brought up the idea of having rotating chairs/facilitators for the main
Team. Everyone agreed that Karen is doing a great job and should continue in the leader
role
Inventory Note:
Karen and Rick's vehicles are not on the inventory Maintained by the police, need a
space on the inventory