HomeMy WebLinkAbout1999-04-28-Y2K-min.pdf Y2K Awareness/Communication Team
Minutes
DRAFT
Date/Time April 28, 1999, 3 00 p m. -4 00 p m.
Location Room 111
Present. Joe Marino, Diane Snell, Ray Carberry, Donna Hooper, Linda Vine, Steve Corr, Rosa Tsai
Absent. None
➢ Minutes of previous meeting were reviewed and approved with minor changes
➢ Joe reviewed discussions at Y2K Team meetings, including completion of departmental
inventories, prioritization of services and/or products, subcommittee happenings, vendor
management letter mailings, and contingency planning.
➢ Joe recently attended a meeting held by major utility companies at which a review of their progress
was made
➢ Review was made of publication table, with additions of missing dates and publications It was
agreed that releases should be sent to all publications on the list as well as all schools in Lexington
The Lexington Clergy Association was added to the database for inclusion The Town Manager's
Office will assist with mailing distribution
➢ Sample Draft Public Releases written by Joe and Ray were further edited and agreed upon to be
sent for OK by Y2K Team and legal counsel
➢ Web Page - Content for Web Page is to be determined. However, initial posting should include the
Y2K report to Town Meeting. In addition, the page should list LINKS to other Y2K sites
➢ Discussion on need for and role of dedicated Y2K telephone line (ext. 709) raised a number of
issues It was agreed the line would be put "on hold" for now, and not publicized. Future usage
may be for depository of questions to be responded to by appropriate representative or staff person
➢ Cable TV clips - Discussion was had on possibilities for Cable performances This will be
discussed further at upcoming meetings
➢ The Team reiterated plans to sponsor an event at the COA sometime this fall
Next meeting
The next meeting is scheduled for Wednesday, May 12, 1999 u 3 00 p nn in Room 111
Donna Hooper, Recorder