HomeMy WebLinkAbout1974-04-17-AC1775CB-rpt.pdf ADVISORY COMMITTEE ON THE 1975 CELEBRATION
BUDGET
INTWDUCTION:. This Selectmen' s Advisory Committee was formed
in December 1969 to determine 1) what Acton is going to do
within its own borders ,2 coordination with activities of
surrounding towns , and 3)moasuras for public safety.
Legislation by the Great and General Court
P=itted towns to sot aside amounts of money in anticipation
of the 1975-76 events. Acton has set aside '',.20 ,000 from 1969
to this year. Operating expenses (most) of tho Committee have
been included in the Selectmen's budget. Expanses of the
Committee are mainly related to the additional amounts
needed by Town departments and organizations ( Minute Men)
over the 1974-76 period. Medallion sales and other projects
make up most of the balance. We suggest projects, but do not
fund any school activities. State and Federal monies available
for matching grants have so far been very limited , although
we have applied for those for refurbishing ccmetary markers.
The celebration will begin with a Crown Resist—
ence Day parade and Harvest Ball in September 1974, April 19th
March to Concord in 1975 , and close with a Crown Resistance Day
parade in September 1975. No other parades are planned, nor
are we planning July 4th celebrations.
Planning has been done on the basis that while
participation will be much larger at our events, there will
be no demonstrations or other disturbances.
APPRC)PRIATIONS AND CURRENT BALAN • ( 4/17/74) :
$2,000 voted by Town in 1969
3,000 rt rt rt rt 1970
4,000 +t\ " rt 1971
5 ,000 " rt " " 1972
6,000 " " 1973
7,000 asked 1974
Total $27,000
Current Balance
` l4,000 in Certificates of Deposit available 1/75
" ,846 available for expenditure*
$17,845
* This is a net figure derived as follows.
16,000 deposited in bank
2, 455 interest — bank and C.D.
yd, 45 5
4, 609 spent
v3,846 balance shown above
EXPENSES :
Detail sheet of expenses is kept in the Town Manager's
office. Major items are as follows :
Medallions and related expenses : '34, 438
Savings bond given as prize lc)
Planting on Line of March 120
Conferences attended 50
ADVISORY COMMITTEE BUDGET ( cont 'd)
BUDGET :
Ccmetariy $1,500 Contingent, 4;750 aid applied for.
Crown .Ltosistanco 6,000 Two parades, see exhibit, does
not covor fire and police
'ire Department 3,000 Patriot 's Day 2,000
C.R. Parades 1,000 ( 2t500ea. )
Police Department 3,200 Patriot 's Day 1, 600
C.R. Parades 1, 600
Health and Sanitation 1,500 Portable toilots mainly.
Program 3,500 Includes printing C1,000,
Historical Brochure •300-400,
Communications ' 2, 500
Decoration and Markers 1,500 Bunting, planting, marker
at Hayward Homestead ( t500) .
Bus Transportation 1, 650 30 buses at $55 per day
Harvest Ball , 2,000 "Seed" money — tickets to be sold.
Medallions 4, 438 spent
1, 600 Boy Scout order to come
29 ,880
Comments : The budget above does- not include specifically
certain items such as provision for an
historian, expenses of VIP' s,a display case
for the Town Hall, tow trucks, emergency
medical facilities, or any contingency
for damage to public or other property.
MEDALLIONS:
Sale
Ordered Price Sale Potential
700 bronze MOO x$2,100
250 silver 10.00 2, 500 loss sales tax
400 lucito 6.00 2, 400
To be ordered
2,000 bronze 1. 12 ( Scouts) 2, 240 no sales tax
9 , 240
210 less sales tart
$9 ,030 returned to Town
6,038
` 2,992 profit to Town
So far, after about ono year of sale , we have sold
241) bronze, 153 silver, and 132 lucito, for about
x3,000.
ADVISORY COMii ITT E BUDGET ( cont'd)
BUDGET: Sinco certain monies the Committee .9-ponds will
come back to the Town and not the Committee ,
the exhibit below is presented to show about
how this works out.
`! 27,000 Total appropriation
3,000 Interest earned
;p30,000
-6,038 Medallion cost
V23,962
-1,500 Ccractary expense
116-88 Harvest Ball
$20, 462 balance for other budget items
Other budget items total $20,550.
April 18th, - 1974
Respectfully submitted ,
Hayward S. Houghton
Brewster Conant, Chmn.
BUDGET FOR CROWN RESISTANCE DAY PARADE
SEPT. 1974 AND SEPT. 1975
Figures shown are for each parade . Estimates arrived at are
based on expenditures made for the Crown Resistance Parade in
September of 1973 .
The Crown Resistance Parade in September of 1973 consisted of
approximately (40) Colonial Units . We estimate that the parades in
1974 and 1975 will contain 50-60 units with over-1500 Colonial
Marchers .
Some of these units will come at no charge due to reciprocation
by the Acton Minutemen. Other units will come from out of state for
a nominal fee.
BUDGET
FOOD FOR 1500 MARCHER' S $1500
CAMPING AREA FOR OUT OF
STATER' S IN LITTLETON 150
ADVERTISING , POSTERS ,
STREAMERS - 300
INVITATIONS , KITCHEN HELP
POSTAGE - MISC. 150 •
FEE ' S FOR OUT OF STATE
COLONIAL UNITS 1000
TOTAL ANTICIPATED EXPENSE/
PARADE $3100
Walter R. Laite