The URL can be used to link to this page

Home My WebLink About1974-03-17-LBC-rpt.pdf 41:17ftrn of AAexizt5fIIn, 4xssacl1useff MEMORANDUM �7 TO TMMA Members DATE. 3/1�7/1 1 4 PAGE: FROM Lexington Bicentennial Committee SUBJECT' Lexington Bicentennial FY 75 Budget Attached for your information and review is the FY 75 Bicentennial Celebration summary budget submission of the Lexington Bicentennial Committee (Exhibit A) , the Schedule of Events for the weekend of April 19th, 1975 (Exhibit B) , and Examples of Special Events planned during the eighteen-month period following the April 19th weekend (Exhibit C) . Recommendations of the LBC are as follows : 1. That the 1974 Town Meeting appropriate $110,000 which when added to the $30,000 previously appropriated would make the taxpayers ' total contribution 5114.0,000. 2. That the LBC request use of the Leroy S. Brown Trust Fund, and any other trust funds deemed appropriate to defray approximately $10,000 in costs of the April 19, 1975 Patriots Day Parade. The above total FY 75 Budget of $150,000 anticipates the highest probable cost of the Celebration, and may be reduced significantly based on the level of State and Federal assis- tance provided, and/or the level of net profits earned by the Lexington Bicentennial Corporation. (Note: The Lexington Bicentennial Corporation has been established to create and market commemorative medals, with the intent of donating net income to directly off-set authorized Bicentennial expenses. While the Corporation can give no assurance at this time as to forecast earnings, it is expected that a significant amount will eventually be defrayed from the above requested appropriation due to this effort. ac att/ t I pRll�9roe,xinsionjaicznknniat� !� Pride in our past - - Faith in our Future ____. 1975 • — 0• LEXINGTON BICENTENNIAL CELEBRATION-FISCAL YEAR - l97, . GENERAL: Consideration for the health and safety of the Town of Lexington, its residents and its guests has been given priority over all other interests relative to Lexington' s Bicentennial activities. This basic principle is reflected throughout the attached budget. COORDINATED SOURCES : The attached budget for the Lexington Bicentennial Celebration (Exhibit A. ) , covers the period April 1975 through June 1975. It reflects the best-known information and/or best judgement of available resources. Coordination in ascertaining levels of support and other budgetary requirements have been effected with the Town Manager, Chief of Police, Chief of Fire Department, Director of Public Works and Director of Planning, as well as the Lexington Bicentennial Committee, Town Celebrations Committee, Lexington Bicentennial Corporation, Minuteman Historical National Park, Scottish Rites Museum, Joint Military Bicentennial Committee, Massachusetts Bicentennial Commission and other State-level agencies, and various officials from surrounding towns. MAJOR ASSUMPTIONS : Major unknowns for which assumptions had to be made and budgeted, include: a. quantity and dispersion of visitors. b. Level of Federal, State, and Military assistance. c . Weather conditions for April 19th, 1975. d. Energy problems relating to private transportation. e. Presidential acceptance of Rededication Invitation. f. Number and level of other invited dignitaries. No funds have been budgeted for a Presidential visit. All related costs and extra-ordinary assistance required would be provided as a part of the "acceptance package" . This is based on information secured from authoritative sources. EXHIBIT A SUMMARY BUDGET - LEXINGTON BICENTENNIAL CELEBRATION - FY 7.5 Fiscal Year 1975 Bicentennial I (April 18-21 1975) Paul Revere - Reenactment $ 50 Dawn Battle - Reenactment 1,120 VIP Luncheon 4,000 Patriots Day Parade 68,712 Post-Parade Reception 2,000 Evening Program and Ball 2,000 DPW - All Support 6,660 Rededication Ceremony 3,820 Masonic Dedication 100 National Park Dedication 100 Youth Sports Day 100 TOTAL - Bicentennial I $88,962 Bicentennial II. (April 22 - June 30, 1975) Special Holidays 1,200 Special Events* 7,400 Plaques and Citations - General 800 TOTAL - Bicentennial II. 9,400 General Administration (thru 1975) 44,555 TOTAL - Fiscal 1975 Bicentennial Basic Cost 142,917 Miscellaneous (5%) 7,146 TOTAL - Fiscal 1975 Bicentennial Celebration $150,063 *Reimbursable to the extent of $800 in FY 75. Appendix 1. (Exhibit A. ) SUMMARY BUDGET - LEXINGTON BICENTENNIAL CELEBRATION ( continued) BREAKOUT OF SIGNIFICANT MAJOR FUNCTIONS Fiscal 1975 VIP Luncheon: Meal and Favors $ 1,750 Plaques and Gifts 750 Invitations 500 Accomodations 900 Special Transporation 100 Patriots Day Parade: Marching Units 10,650 Add'l Police Support 37,696 Add' l Fire Support 6,066 Special Transportation 300 Food Service 4,250 Collations 1,050 Medical Support 250 Mobile Toilets 6,000 Barricades 500 Decorations 1,500 Wreaths and Flowers 50 Arm Bands 75 High School Custodians 75 P.A. Operators 50 Signs 200 Rededication Ceremony: Add' l Police Support 1,120 Add' l Fire Support 1,800 Plaques and Gifts 800 Wreaths and Flowers 100 Special Events: Publications 6,000 (all reimbursable) Exhibits 200 Musical Programs 1,000 ($800 reimbursable) Miscellaneous Projects 200 General Administration: (Oct 73 - June 75) Salaries 39,400 G and A 4,625 Equipment 450 TCC Administration 80 EXHIBIT B. TENTATIVE SCHEDULE OF EVENTS - "BICENTENNIAL I" TIME FRIDAY SATURDAY SUNDAY MONDAY APRIL 18th I APRIL 19th I APRIL 20th APRIL 21st 4. • 5AM - J General Alarum 6 _ BATTLE ON GREEN 7 - YOUTH 8 _ PARADE CEREMONY 9 - 10 - 11 - CHURCH YOUTH 12 - DAR CEREMONY EVENTS SPORTS Paul Revere 1 PM - LUNCHEON LUNCHEON 2 - - - PATRIOTS 3 REDEDICATION YOUTH 4 _ DAY CEREMONY SPORTS 5 - PARADE I 6 - POST - PARADE 7 - DINNERS RECEPTION 8 - RECEPTIONS EVENING SPECIAL 9 - PROGRAM EVENT 10 _ AND DANCES 11 BALLS 12 - PAUL REVERE �� i Pp0.11,9 Lx/�C 1''�n(��^'l�n 13/colic/mica V Pride in our past - - Faith in our Future A1 1775 1475 kat • EXAMPLES OF SPECIAL EVENTS BEING PLANNED DURING BICENTENNIAL II PUBLICATIONS : 1. Bicentennial Program listing both historic buildings and program of events during Bicentennial II. 2. Expansion of brochure, "Lexington, Past and Present" . Will cover Colonial to Contemporary Lexington. 3. Regional History Brochure. EXHIBITS : 1. Town' s historical documents displayed at Scottish Rite Museum, then turned into permanent school study program. 2. Photographic Essay, "Lexington Architecture - Colonial to Contemporary." . 3. Textile Exhibit - Colonial Quilts 4. Live Colonial Fashion Show 5. Exhibit of Colonial Costumes and Accessories - Permanent. 6. Art exhibits with Colonial theme. One by school pupils and one by school instructors. 7. Individual church exhibits focusing on its church history as it relates to American history. 8. Copper exhibit, Colonial through Contemporary. 9. Gravestone rubbings, "Portraits in the Past" . 10. Town' s historical portraits. ,pRiIig e ` ' ion Pride to our past - - Faith in our Future 1775 aio 1.37 voN MUSICAL PROGRAMS : 1 . Masterworks Chorale Concert 2. High School Pops Concert 3. High School musical, " 1776" . 4. Period music chorale by High School 5. High School Band Exchange and Concert 6. Individual musical concerts by Lexington residents. MISCELLANEOUS PROJECTS : 1 . Nature Trail and/or Garden for the Blind. 2. "Patriotic Planting Project" , town-wide plantings by Lexington's commercial nurseries. 3. Guides for Foreign Visitors program under direction of High School Foreign Language Department. 4. Bicycle Tours of historic interest 5. Walking Tours of historic interest 6. Bicentennial Poster Contest UNDEFINED: 1 . Recreational activities under direction of Park Dept. 2. Fraternal and Civic organizations - in-house activities.