HomeMy WebLinkAbout1976-03-18-TCC-min.pdf ma; CO ,f,7M
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PRESENT: Vice-chmn. Gaughan (presidins), Mrs. Litchfield, Mrs. Mitchell, 31r. Turner,
Mr. Fitzgerald, Hrc, Flynn
Chief Marshal Rooney, Guests: Paul Jenkine, Herb GW033iM014 Tea Connor
of the Lexington Hinute Ken° Major Rhodos of eam AFB.
MINUTES: of the meeting of Harch 11, 1976. Vice-chmn. Guaghan rill assist Mr.
Brenchick in masking arrangements for service help and additional re-
freshments at the post-parade reception. Nr. Fitzgerald hes made
come catering arrangements.
CORRSEPONDEMCE: Mrs, Litchfield reported that she had received the following
letters or calls:
Prom 24aoor Rhodea at Nanscom APB, who will be sending a list of the general
officers to be considered for reviewing stand invitations as well as the names of
the varioue unit and group commanding officers.
Prom the commanding officer at Pt. Devens who declined our invitation to
send a unit to march in the parade since there have been many too many invitations
for all to be accepted.
Prom Boston Gas Company - a letter regarding a float which features a
replica of the BEAVE2 and is a reminder of the Boston Tea Party. The TOO asked Nee.
Litchfield to forward this letter to Kr. Brencl6Ack for follow up. If the float
doeo not enter the -prize competition, and if all lettering, signs, etc. confirm to
Lemington°n float regulations, the TOO would welcome this entry.
Prom Town Manager O'Connell - who will join the TOO (along with a repre-
eentative of the DPW) on March 25 to talk with the TCC and the Menuto Men re-
garding final Reenactment plasm and such other arrangements as may be necessary
for other times during the day.
Prom Mrs. Rowena Fobinaon who has indicated that the Commissioners Staff,
Battleroad District, Boy Seoute of America would like to march in the oorning
oarado.
CBE= LIST: The TCC reviewed all arrangements by use of the traditional cher
lint and any areas not already assigned and underway were assigned to various
coomettee members. Some decisions are still pending: notably, the question of
guest favors, shuttle bus arrangements, luncheon seating and hosting aesignments.
Later in the evening, Major Rhodes said that he would inform the TCC members
responsible for seating arrangemente of the requiremente of military protocol in
-
valved.
PARTICIPANTS. Hr. Fitzgerald has spoken with Fire Chief Harebell regarding
apearcelce e ohiefe and apparatus from contiguous mutual aid towns. I' was ageoed
that the TCO would return to the former practice of making a small allowance for
booting expanses for the chiefs of these communities, should they wish to come.
Vice-Chmn. Gaughan reported that the Lexington VFW now planned to sponsor
entry of at least 25 flag-bearers from Vermont. Theee mon will be planning to
arrive in their own cars; it was agreed that a fee which would normally be used to
hire a bus for such a unit could be forwarded to the VFW to cover expenses of feeding
this group before step-off time. The men carry replicas of all the American flags
ever used, save one, the Bedford Flag.
Na.. Flynn gave a progress report on all units invited and, with Chief
Marshal Rooney, on responses received. He will follow up on the "missing"
during the coming we It is the TCC's intent to give the responsibility of
roster preparation, finalization and unit placement into the hands of the Cnief
arshel following the March 25th meeting; the drawing of positions for floats
oil' also take lsee at that time.
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TOM CAOBRATIONS CtKAITTEE Mitom- Tarch 16, 1976 Page 2
TNT: The TCC Was joined by Messrs. Goon and Cclqors of the Loring
-
ton Minute men and by Major Rhodes of Hanmcom APB who had been a diner guest of
that organisation for the evening in a discussion of all aspects of participation
by Hanscom in the Lazingtoa celebration. The PA system may be used for the
Reenactment and then remain throughout the day; there will be operators from
Hanscom in attendance.
Mr. Grossimon also reported that Police Chief Corr had asked that those
colonial units furnishing piokolm have the men assembled for a briefing re-
garding their duties, etc. prir to the time they tate their placeon the
Green; the TCC suggested that cone arrangements regarding both protection ead
use of the reviewing stand be worked out; this could serve as an area for both
press representatives and any honored guests of the Town.
OTHER MILUARY PARTICIPATIOH: Major Rhodes also noted that the only military
band left in the general area is stationed at Maguire AM, although than may
be a musical unit at Otis. He will inquire as to possible parade part4.cipatioa
by a military musical unit, but offered little hone that such a unit would be
available.
The TOC also mentioned that Lexingto* would be planning a celebration on
July 4, 19W and inquired of Najor Rhodes what, if any, rarticipation might be
requested from Hanscom, in light of last *Aloe letter stating that one appearance
per yoar per community would be the general rule henceforth. The or sial
that this day has been assigned to Lincoln, however, Hanscom could probably
Provide sone represantation, perhaps a color guard. The full marching unit
and color guard coming to Lexington on Patriots Day is the annual assignment
for us from H,MBre021.
BUSSZS: There was discussion of shuttle bus arrangements for the late
morning and early afternoon; riders allowed, routes to be taken, busses
needed, etc. r. itzgerald will Investigate prices and availability of
busses and drivers before Narch 25. The TCC agreed, however, that no bus
service would be provided following the Reenactment before the Adams Och064. -
morning parade step-off; it will be necessary for marchers to make their own
arrangesents to get to the assembly area.
NISOLLANEMS: Other traffic and tranm9ortation arrangements, as noted on
copies of the requests and requirements prepared for the police department
wore briefly reviewed. girs. Mitcholl gave two packages of IC-TCC pink
parking passes to the Chief Hershal for cine by incoming units; additional
pink cards were retained for TOC use if needed.
The (Thief Marshal also has a supply of maps formerly used to send
with parade orders mud rosters; these can be used in the preparation of
updated material.
Respectfully submitted,
Ruth N. Nitcholl, Recording Secretary