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HomeMy WebLinkAbout1977-01-27-TCC-min.pdf TOWN CELEBRATIONS COMMITTEE January 27, 1977 PRESENT Vice-chairman Gaughan (presiding) , Mrs Litchfield, Mrs Mitchell, Mr Flynn, Mr Turner Chief Marshal David Bean, Mr Grossimon and Mr Schulman (representing the Minute Men) , Paul Jenkins Mr Gaughan introduced and welcomed the 1977 Parade Chief Marshall, David Bean CORRESPONDENCE Responses from various marching units are beginning to be received Mrs. Litchfield, Mrs Mitchell and Mr Flynn have sent out many questionnaires and will send additional ones during the next several weeks The local youth groups will be contacted by telephone regarding the morning parade, as has been the custom in past years MINUTES of the meeting of January 20, 1977, were approved as distributed MINUTEMEN Messrs Grossimon and Schulman told the TCC that the Minutemen did hope to be able to stage the Battle Reenactment, as well as take a major part in all the Patriots Day celebrations, as has been their custom in the past years However, the organization is under severe financial strain - they asked the TCC if the Committee could give them an official figure as to the amount of expense contribution which might be expected in April Chmn Gaughan said that the tentative budget was for the usual sum of $450, in light of the fact that there will be no Bicentennial Funds available for use, this figure is not likely to be revised upwards There was a brief discussion regarding the manner in which invitations to march in the afternoon parade should be sent to the groups of minutemen in the area The Lexington group has handled this during the. Bicentennial period, however, it was felt by all that there would probably not be as many units available this year In addition, it was noted that the TCC felt that responsibility for all the "paperwork" could now be handled by the committee itself, since the Bicentennial "rush" is over The TCC and the Lexington Minutemen will cooperate in issuing invitations to colonial marching groups, however, the TCC itself will do the actual mailing, after consultation with the Minutemen regarding quality and availability of groups In this way, there can be no question as to the final responsibility for parade order compliance, etc There will be further discussion of actual details of Minutemen participation in all activities at a later date Mr Grossimon said that a designated liason man would work with the TCC OTHER BUSINESS Mr Gaughan announced that Chairman Barnes had heard that the TCC budget request for $7500 for fiscal 1977-78 was being reduced to $6500 during the overall Town budget preparation The schedule for meetings for the upcoming weeks is as follows February 3 - no meeting February 10 - meeting with representatives of the Police, Fire, Public Works and, if he so chooses, our new Town Manager Theme selection February 17 - meeting with youth groups February 24 March 3, 10, 17 and 24 Respectfully submitted, Ruth M Mitchell, Recording Secretary