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HomeMy WebLinkAbout1977-01-06-TCC-min.pdf TOWN CELEBRATIONS COMMITTEE January 6, 1977 PRESENT Mr Brenchick (acting chairman) , Mrs Litchfield, Mrs Mitchell, Mr Flynn, Mr Fitzgerald, Mr Turner Paul Jenkins MINUTES of the meeting of December 9 were approved Although the TCC met at the Visitor's Center on December 16, there was no business at hand, thus the meeting was of an informal and brief nature and no minutes were taken CORRESPONDENCE Mrs Litchfield reported a phone call from Mrs. Scalise of Lexington Her son owns a battery-powered mini-bike and would like to participate in a Patriots Day parade The TCC agreed that there were many problems associated with this type of request and that much further information is needed Mrs Scalise will be asked to attend a future TCC meeting There has been no communication regarding a definite arrival date for the new flagpole PATRIOTS DAY There was discussion as to qualified individuals who might be asked to serve as Chief Marshal Those present at the meeting agreed that asking non- Lexington residents to act as Chief Marshal could pose many problems, general agreement was that the Chief Marshal should be a resident of the Town No vote was taken Suggestions as to possible parade theme were as follows Celebrate a Proud Land One Nation Indivisible, One Nation for All Old Glory Still Flies Old Glory Flies Again Long May It Wave Flag of the Free Our Flag - Long May It Wave Old Glory - Long May It Wave Stars and Stripes Forever It is to be noted that much of the discussion of possible parade theme for 1977 was made with the assumption that a dedication of the new flagpole might well be scheduled as part of the weekend celebration The TCC will handle that correspondence which has been handled by the Chief Marshal during the two Bicentennial years Mr Flynn will oversee correspondence with bands and other musical units, Mrs Litchfield will handle general correspondence and guest invitations, Mr Brenchick will handle all correspondence relating to float participation In the latter regard, Mr Brenchick noted that Mr Bok had not fulfilled his obligations within the Town during 1976, the TCC will no longer recommend that groups contact him On January 13, the TCC will review the forms to be sent to marching units (musical and otherwise) as well as a covering letter It is planned to send these letters and enclosures to groups well before the end of the month Mrs Mitchell and Mr Flynn will review them in detail and bring suggested changes to the meeting The celebration in Lexington will be held on April 18, Monday, the legal holiday Other events were discussed It was moved, seconded and voted that Mr Fitzgerald should request a reservation for the Kennedy school There will be a post-parade reception, the TCC would like to hold it there again There was discussion as to whether or not the luncheon should be held again in the usual manner, Mr Fitzgerald will ask that the Sheraton forward a copy of their luncheon menu to him so that price estimates can be made Whether or not a luncheon is held, it was agreed that reviewing stand guests who are not marching should arrive at the stand at the same time TOWN CELEBRATIONS COMMITTEE - Minutes, January 6, 1977 Page 2 Mr Fitzgerald will, therefore, ask that the Kennedy school reservation be held from approximately 1 pm on, in case there is no luncheon and we ask the guests to assemble there before going to the stand It was moved, seconded and voted that the reviewing stand this year should be located on the Battle Green in the same position as in 1976 Mrs Litchfield will write to the Lexington Minute men to ask [or their official representative to the TCC for all Patriots Day activities The committee does, indeed, plan to coordinate the Battle Reenactment as in past years, the event itself is the responsibility of the Minute men There was some discussion regarding means by which financial sponsorship of marching units might be obtained, if this were desirable Mr Fitzgerald noted that business sponsorship should be approached by means of the Lexington Chamber of Commerce It was suggested that various service organizations might be willing to sponsor - some have done so in the past It was agreed that if the TCC undertakes to seek this help actively, it would be desirable to contact the service clubs first No firm decisions were reached, however Mrs Litchfield will contact Mary Ferris at Hanscom AFB for a list of officers presently holding commands of those groups which are usually repre- sented or have customarily been invited as guests of the Town on Patriots Day She will also obtain the addresses of the elected representatives of the Town so that invitations may be sent at the proper time Respectfully submitted, Ruth M Mitchell, Recording Secretary