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BICENTENNIAL COMMITTEE
November 24, 1972
Mr Allan F Kenney, Chairman
Board of Selectmen
Town of Lexington
Lexington, MA 02173
Dear Mr Kenney
As a matter of information, the recent exchanges of written and verbal
communications between the Bicentennial and Celebrations Committees relative
to the relationship of the two committees through 1975 have resulted in
the enclosed Memorandum of Understanding agreed to by the chairmen This
Memorandum of Understanding shall be ratified by the respective committees
prior to formal submission to your Board for final approval
Sincerely yours,
Dr( ,L , ' /yo-A2 LtW(e
Kingston L Howard
Chairman Bicentennial Committee
KLH/cf
cc Bicentennial Committee Members
Raymond B Barnes, Chairman
Copy: Town Manager 11-30-72
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IF
PROPOSED
Memorandum of Understanding
between
Bicentennial Committee
and
Celebrations Committee
of the
Town of Lexington
relative to
Program of Bicentennial Events of 1975
1 The primary objective of all Patriots Day events of 1973 and 1974
shall continue to be to give the residents of the Town suitable and well-
executed celebrations Special objectives in the planning and execution
of events in 1973 and 1974 shall be to try ideas aimed at improving quality,
control, and participation within reasonable budgets The Achievements
of these primary and special objectives within appropriated budgets shall
be the responsibility of the Town Celebrations Committee, with all appropriate
assistance to be rendered by the Bicentennial Committee and the Parade
Advisory Committee
2 During 1975 the Town Celebrations Committee shall function as
a sub-committee of the Bicentennial Committee All of the by-law respon-
sibilities of the Town Celebrations Committee shall be carried out in
1975 by the Town Celebrations Committee reporting to the Bicentennial
Committee and in a manner pursuant to the 1975 program and theme to be
adopted by the Bicentennial Committee
3 Specifically related to Patriots Day weekend of 1975, the Town
Celebrations Committee shall be responsible for all parades to be scheduled
by the Bicentennial Committee All aspects of fundamental importance to
successful parade execution are to be submitted to the Bicentennial
Committee before final commitments are made by the Town Celebrations
Committee Essentially the Bicentennial Committee (which will be held
ultimately responsible) will be depending upon the judgement of the Town
Celebrations Committee to submit for approval to the Bicentennial
Committee any decision which will have a significant impact on the results
of any activity which the Town Celebrations Committee is running in 1975
+`78
Copy Town Manager 11-30-72
40
wok ,or 4 In addition to the parades, on April 19, 1975, the Town Celebrations
Committee shall be responsible for all other activities which have been
associated with the day of Patriots Day in 1973 and 1974, and any unique
activities scheduled by the Bicentennial Committee for April 19, 1975,
which may be designated as the responsibility of the Town Celebrations
Committee All VIP invitations and all invitations of a political and
social nature customarily issued by the Town Celebrations Committee or
deemed appropriate in 1975 by the Town Celebrations Committee shall be
submitted to the Bicentennial Committee which will either approve this
issuance by the Town Celebrations Committee or route them to an invitations
committee for its consideration and possible issuance in the name of the
Bicentennial Committee
5 In addition to the other normal responsibilities of the Town
Celebrations Committee (such as Veterans Day and Memorial Day) in
1975 there may be special occasions which will be designated as Town
Celebrations Committee responsibilities if in the judgement of the
Bicentennial Committee the Town Celebrations Committee is best qualified
to take charge of them
6 As we get closer to 1975, it may become appropriate to change
the above guidelines or to become more specific as the projected events
come into clearer focus These guidelines have been prepared to clarify
responsibilities so as to permit maximum latitude while avoiding unnecessary
overlap, duplication, and unproductive independent action
Raymond B Barnes Kingston L Howard
for Celebrations Committee for Bicentennial Committee
Date
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Resolution passed in joint meeting February 17, 1972
RESOLVED• that the assembled persons here do agree that the mayor,
selectmen, or town manager of the several cities and towns involved
in the events of 1775 in Middlesex County, should appoint one person
to represent the town or city
RESOLVED to work in concert one with another to pool resources,
discuss the coordination of mutual problems, draft articles and
perform those duties deemed essential to efficiently handle common
problems of transportation, parking, and accommodations which will
be attendant to the commemoration of the events hereabout in 1975
and 1976.
RESOLVED that said appointed members meet at an appointed place in
the Town of Lexington on or before April 1 , 1972 for the expressed
purpose of organizing their format and that until a chairman is elected
it be requested that this meeting be moderated by the Chairman of the
Board of Selectmen of the Town of Lexington, or his appointee, and
assume the responsibility of communicating this resolution to the
respective communities.
Copy Donald M Graham 4-4-72