HomeMy WebLinkAbout1957-07-31-ATOBC-min r»• 4isot
ADDITIONAL TOWN OFFICE BUI DING COMMITTEE
Jud►"31, 1957
A meeting of the Additional Town Office Balding Committee
was held in the Selectxraen's Room, Town Offioo Building, on
Wedneaday (waning, tray 31., 1957 at 800 P. Y. Chairman Brooks,
Messrs. Hunter, John,.on and I alonoy 'ware .proeent. Mr. William
Roger Greeley and the Secretary were also present*.
The discussion held lama about alas follows;
The Chairman explained that in yiew of a breakdown rasa.
salved fromMr. Greeley he pr `pared a revised financial
abatement.
Chairman; One item ian ts allowance for additional exam -
,
xQm -,
tion which was not used.. We paid $393 a change
order, We have that free and clear which will be
deducted from the contract amount. Now Mr. Greeley
is working to eliminating this much by not doing
the shooting gallery, aeoustiaaal tile, sewer and
water,
Greeley; You have a cushion of $1,000. Take the $300 out and
you are down to $700.
Chairman; I have ,$76 more. We are running too close, partiou-
lari, in the light of other claims that Blake has
which might eventually havo to be paid.
Greeley; We said in the contract that the contractor would be
obliged to move' the loam within one-half mile of the
site.. Then. he sari that Nr. Gayer asked him to
move it a mile and a half« He said he needed it
there and to go ahead and do it. It was all richt,
but outside anyroper charge to the contractor.
That from the point of view of this Committee puts
us in the hole if we pay for it. I think the cost
of that over and above tha belt vile should be paid
by the Selectmen* It is something they wanted and
they ordered. I think it would be proper for that
to be on the Selectmanoa aoorunt,
Maloney; Where did they arrive at the half mile figure?
me
Greeley; We had to put in sodistance so we put in half'
mile.
Chairman; May we let that one go now? ••
Maloney; Haw much loam was involved and where did it got
•
Greeley; He is claiming somewhere in the neighborhood of
$250 for the extra distance. I donut know where
it was dumped.
Chairman; he says about 350 cubic yards of additional loam,
I have a little di runt approach on this based
on this statement from Mr. areelsy.It was an a]..
lowanee of $1500 .for additional excavation which
was not used. It looks now, instead of the other
surplus, if we could get $3417 we could go ahead
with all these things, furniture included.
gin+
Chairman: However, Mr. Greeley feast it would be better to
let the shooting galle and acoustical tile wait.
We acre veryclose to getter the job done with the
furniture in. The only thong is we have to put in
the antenna and cable or the pollee Department canet
operate.
Greeley: Is the *1,000 for the cable something under the
Committee?
Chairman: Y.s.
Grooleyt As acitizen, we are all invited to see the building.
It there is no furniture in it the impression n
be =eh poorer than' ii" we leave the 'win.
shooting gallery
unfinished. I think it would be better than to
leave the furniture: out,
Hunter: It would he a mistake to paint the shooting gallery
now, It is not only d but there is a puddle there,.
Chairman: I would like to run through this to get a general
picture.
stead the reviaod statement)
Johnson* On the shooting range equipment, Will that give us
the revised plan?
Greeley: Yes.. That is mostly what it is about, the additional
protection.
In the contract it nays that anyallowance must be
authorized by the Committee* Te sewera2d water was
put in, but without: reference from the Cottee
or us. It is all right. The Town has to pay for it
If the Committee is atuok for that amount and the
Selectmen could pay that, it would be nice b causo
it is the Committee that is in an emergency. I
would not say the Selectmen should pay it, but Gayer
did not notify me or the Committee and went ahead
and did, it. It was work we wanted done. Could the
work be paid for by the Selectmen?
Maloney: He only did it after the contractor made a deposit.
Your man is the one I took it up with.
Chairman: Englehart.
Maloney: He wanted it broken down and I called the engineer.*
ing office one day and had it broken down, There
is a small balance due. I don't known how you would
get money back from the Sewer and Water Department.
Chaim: You feel. Blake has applied and paid for it?
Maloney! He put up the deposit. The Sewer and Water Depart-.
mant very seldom move unless they have the money.
Greeley: We could return that money to the contractor if the
Selectmen. could { it.,
Chairman: I assume that the PUblie Works Department will have
a claim against the building, so I kept ,It in. The
acouatioal tile for the shooting range could be
eliminated at this time,
C
.3.
Greeley* It should. be beeaute of dampness.
Chairman: Won't it be. noisy'?
Greeley* It will* but that Should have some months so it will
dry out.
Maloney: Could you, use metal?
Greeley* It would cost more. I feel the shooting gallery
could go without further treatment until a Fall Town
Meting.
Maloney* Our Fall Toon Hooting It going to be .;.bout the
middle of September which is tilt weeks away*. It is
not too far Way*
Chairman* There 1$ 47,50 which we did not "wow we had which
will reduce our previous request at least by that
amount.
Greeley* There is $100 which I saved an the lantern00
In view of tits statement we are 047.94 short.
If we don't do anything with the furniture we can
get everything else done* It seems that no matter
bow we handle, the other items we cant purchase
the furetture without some extra mono .
Maloney* Everything else could be demo with the money yen
have?
Chairman; With the exception of the furniture.
Greeley* The furniture has to be bought piece meal. If you
bought 4700 worth of furniture and left the rest
and the finishing of the shooting galle for an
appropriation by Town; Meeting* the buil* wouldn't
be bad*
Chairman* How much of 0 hardship is it going to be if we get
everytang else done and got the appropriation for
the furniture. How much of a hardship Will it be
to got the furniture in, place?
Maloney* The building (matt be used until the Board decides
who la going in there.
Greeley; There is some furniture from this building going
in there.
If you go to the Toon lieetine in Sept4extr and say
for the rest of. the furniture, it would sound a
lot better than, to say for furniture. I thin% on
the shooting gallery we are almett forced to igai
that ean't be completed until it Is a little drier.
Chairman$ ISn$t there anyway of dryine it out?
Greeley: We could. It*, salamanders in there if there it a
rush call and it will incur a little extra expense.
Chairman* If it could be done I weed like to see the building
emplete.
Greeley: That is equipment the same as the furniture*
Johnson* You feel confident that the moisture is coming from
the concrete?
Greeley: I tool to. Suppose some water hat come in. We will
never and It oat if it is covered with The
beat way is to let it stay there and know. If we
cover it up we may have to take the tile off. I
don't think it is a hardship on the Police Force
If they don't t,4,t it until November.
1
Maloney; 1 don't either, but I 'would not oonoider the buildw
Ins ci to unleas everything watt in. Isn't that
building Water proofed?
Greeley* des.. I believe it is absolutely tight.. I think
the Com ittee understands tho s tuation as far an
we are concerned and whatever you do is all right.
However!w! 1 would defer putting anything in the
Very Cantil it is drier.
Johnson* If the boiler were started would it dry?
Greeley* It would help.
Chairman.* Wouldn't it be cheaper to put in sa, Irzdor 0`
Greeley* We coed, put in. salamanders and a good sued ton.
We omit- tell until it is bone dry. It there is
�. . oozing through it can be fixed.
Johnson: If you r it out with a saltuiiander. and tun whatwill ha ..:n next Star? Do we need something more
than what is there nowt
Greeley,* Ma damoness a good deal in in. the concrete itssoi$.
Gawk dried out there is not much dampness again.
I very building should, once a week in the dog days,
have the fans run. Every building unoccupied in
the dog. days should have the fans running one dux
a week* This will all. right when it gots out
o
and once a week during August run the fans a little
while
'c hnean t I don't think we on open the building and keep. the
doors of the shooting 1 er7 looked.
Hunter* I think it should be f' i; 4: d and eqquipped
Johnson* Why dentt we ,'ust go to the Town and toll them We did
the 'bet we possiblycoUld and here we are. We still.
.
need 0o.
s r i That was the purpose of cal .ink. thin meeting tonight.
To see whether or not we shoul, authoriae these
various items to get the building of itself completed
andt the :money for the furniture later.
t aloueys It will tea„ langur to complete the building than
it will to buy the fu i»ture. We should -shit the
building a . . tea
Chair= Even if it in furnished and someone found the un-
fini hed section of the shooting gallery there might
be a. questions,
Jobnscnt Within a weeks time after we get the money WO can
et the. furniture in there.
Greeley* There .are two change orders tonight that clear up
s little items that were on the same letter that
we had the *352 and. some cents toward the steel
43utauicontraotor. Thin ait • ;e order is a paving of
22. rot* voted the items *ut did not issue the
Change order because it was on the .sem letter an
that in Harold Stevonn care, After talking with
h1 , I have worded it.
Greeley There is one other oh nge order and that ie the one
on the second Low bidder of the oteel* You wrote
us that you would pa 4> $2g5Q so we made it out in
the amount of 04,52•50 2.5 'Odell wad half of the f, 900
or whatever the amount wao#
Chairman; Harold St•vena s not ruled on whether we can do
this or not. I c_lied hix and he feels he should
not have to rule on it and feels it is thing
the Cottee should do itself* We are not hiding
anything* 1 don't see why 'e eantt authorize it.
1taloncy0 X think slake should give us some conoideration for
allowing him to ao along on that window jots* if we
are god to pay for ours, he should (molder vet*
Chari lie has written mo a letter in which he lists quite
a few item*
Minter; On th steel, we are paying' half and he is pay. half*
Chairs; Yes* I , if wondering this s claim on the, loam is
�'
valid. Could we *ter off the windowthing against
that and still authorize the itL$O for the s. eel
Maloney Why not discuss with * Garr what happened to the
loam* Did the Town Ilse it?
Greeley; That is the beat way* It was the thing to do* Ti
Town needed it. It was further away than the con.-
tractor' under his contract wanted to take it so he
put in a bill for theextra trying and time*
Maloney Letrts find out what happened to it*
Chairman; This steel item has been hanng for a l . �, while
and perso .11y 1 would like to got rid of it one way
or another*
Maloney it is one item mon iihich there is still a question
and it might be well to iesv• it to the last.
Greeley; The Cox ttee has voted co it*, Blake woe complaining
and I told him the Committee had voted him that
$2.
Hunter: That is right. That is f,mly half of it*
Greeley; Town Counsel wanted to word' it so that there would
be no question, but then he .said we should word it
and I have done so perfectly straight rorward0
Mutters wive you had any indication that the low bidder will
approach uS?
Greeley X don't belieVe it is conceivable now. rte said he
could not fu nioh the steel himself, for sir months,
Chaim It is my urderatanding that we agreed with Make
and told him to foolish the Steel and then agreed to
help him out* I am sure we agreed to go half way
ant have written a letter to t ef'feat*
.lonoy: If the Chairman has written a letter that is e;li there
is to it.
Greeley I have written the letter. You did not grantee to
pay* The old gentleman said it would take several.
months. The Committee told him to go ahead.and it
would do the fair thing by him* The Committee did not
promise him anything in dollars.
e,
4.60*
Chairman: This Committee -vote4 andwe sveed to pay half of it.
Jo.bnsont I know the diacusnion ban bein that tow all along*
but about the letter I dontt know*
Greeley: You never. tied yoursolVes up until youvoted and
notified xv that it was voted*
Maloney: So 'too notified you that it was voted* Thei there in
nothing Furterto discusn*
Chairman„: Total, Counsel thought he phoUld Vora the order* but
now he thinlut wethould.worditt o' elves and Mr*
Greeley has worded itt* "Fcr 1/2dded cost due to
selection of necondlow bidder for stool* as to
bidder could not make deliveries on time*"
Greeley: That in the whole trtith and it was worth a lot at
the tire*
Maloney: At that time it was ortent And we were using our
bent Judgment*
:Johnston: I &vitt .sk:e anything wro with it and I am willing
to sign it*
Minter: am*
Maloney* I the it would have coot him several hundred
dollern if we said wadidnt t like those windows*
( r410* He would have had to do it and stand the extra ex-
pense* There in no arguirtent* when you accept them
ru can't exact any penalty* if you refuse to accept
alert he has to.
Maloney: We have not 40cepted them.
Chattriunt To get rid of the claim on the loam why dontt we use
the windows fox a bargaining point?
Maloney: Fie knows what is right and what is wrong*
JOhnson* Y011 mean now, loam ttgainntwindows?
It was manimoutay agreed to sign change order #100
Nalacey$ We have to pay for oVery extra brick or block and
the mi.otaken of °taxon are overlooked*
Greeley; People should pay for their an mistakes*
Maloney: A little bit IP
Greeley: We paid b92 for the hardware on the garage door.
'Per a long time we did not consider it our mistake* .
When we aro 0031Virmed it is our mistake we ‘pay for it.
When you Add nomething extra on 4 job you Pay more
than you would if you wore leaving it out.
Tho paint on the cells which looked pod does not
otick* lbrattles off. Ile Wants O503 to burn off
the old paint* We don't have the $583 What I
want to do and will, unless you stop moo is to make
him clean aU of the loose he can and then paint it.
There will be a little line but I think it is the
only sensible thing to do
Chairman: Will that scale off?
Greeley* We will have him clean off everything that in loose*
am not asking you to vote* I am going to do it
unless you stop me* In those cellit is Just an
clean in every way*
Johnson: That That is an extra.
Greeley: It would be if you made him burn it off.
Chairman: In cleaning it off he will fill it so there wontt
be any sharp edges?
Greeley: There will be sharp edges.
There is the question of the names on the doors of
the rooms. Do you want to approve this or shall I
go ahead and use the names on the plans?
Hunter: I don't think we can do the top floor.
Maloney; Are the rooms going to be numbered or names?
Greeley: It is confusing to have two sets of numbers . If
you number them they should be numbered by the plans .
I don't see how the Selectmen can change the occupancy
of the rooms. There is nothing bUbthe conference
rooms that can changed.
Maloney: I think that is it.
Greeley; Shall we have the names put on as they are on the
plans?
Johnson: I don't see why not.
Chairman: Omit the numbers .
Greeley: In the case of a janitor's closet I thought we should
take the number.
Chairman: Someone who might not know might open the door,
Johnson: Why not put the word "Private" .
Greeley: It might be wise to put a number on the detention room.
Johnson: He might want it conference room.
Greeley: I will ask the Chief.
I am holding back all the money in the contract for the
grass until we get some grass. The agreement is that
he will do that over the last half of September or
the first of October.
Chairman: Time is running out. If we can get settled on whether
or not we should go ahead and finish the building and
forget about the furniture for new. I think we should
get the building done.
Johnson: We should do the building. You can get the furniture
in a week or ten days.
Chairman: You will have to start right away to dry that out and
see if there is some fault in the water proofing. I
mentioned putting a fan in there a month or two ago
to see if that would circulate the air.
Greeley: It was a little bit premature . If concrete dr1g* too
quickly it will crack. I think now there is no
question but that it can be dried ,without injury.
I think we will owe him something for drying it
out quickly.
Chairman: He is obliged under the contract to finish it. Does
he want to dry it out and finish or come back?
Greeley: I guess we can sell that idea to him.
Johnson: Would the fan be adequate?
Greeley: I don't think so. I will get him to dry it out .
• te
- -**
.8.
The Chairman read a letter from Deputy Chief
Belcastro, written to the Board of Selco . r4 in
regard to an inspection of the oil burner in the
new Tam Orrice Building* The installation was
satisfactory but he recommended that during the
heating seaoon, sines no exhaust louvre was in.
Stalled that the window in the boater roam be
loft own to exhaust any excess of heat that might
build up,
Greeley: That woo the plan we bad in mind to have the window
for exhauot, I will roort an this from the engineer.
We cantt properly test it now,
Chairman: Do we go ahead and authorise the shooting range
equipment?
Johnsen: If we have the money I Move that we do it.
Hunter: Yes*
Maloney: Lotto complete the building,
Chair:Man: I think the range should be dried out*
Greeley: We will do that,
The CoMmittee has not been through the building With
us, but you underotand we would like to go throughi
the building with you when you, are ready.
Maloney: I would wait until it is a little further along.
Greeley, Would you let me know?
Chairman: The painting should be Campletcd and all the mill
Work and that type of thing* In fact, all the thine
Blake is supposed to do.
Greeley: I will let you know when it seers to be in about that
condition,
Br. Greeley retired at 9115 P.M.
Chairmen: Can we 5et the antenna and new cable approved so
when they aro ready to make, a move.
Nalancey0 We hope that the antenna will be installed in the
water tower* The reason, for it is it will cover
thetown completely. We have funds available here
and Civil Defense will share one half of the coot of
installation,
The meeting ad3ourned at 9:2 P. N.
A true record, Attett:
ba ") ary
(