HomeMy WebLinkAbout1955-12-07-ATOBC-min AMITIoNAL TOWN OVPIOB BUILDING COWITTEE
Det 7, 1955
A meeting of tho Additional Town Offioo Wilding Committee
was hold in the Uleotments Room* Town Office. Building* on Wed.
nesday* DecoMber 7 19 at etoo P.M* Chairman BroOks* Messrs.
Revd and johnoon were present* The Secretary was also present.
Mr. Greeley* the architeet* Mr. Burns* Superintendent of
Public Works* and Nr. Gayer* Superintendent replacing Mr* Burns*
et with the Committee.
Plano were presented and the discussion re the proposed
building was more or loos av follows:
Chairman: (To Mr, Barns) Did yo find anything you did not
like. or think should be changed?
9urnot ,4omething we should go for* more or less* is one..
atop Shopping. The Assessors* Tax Collector* Clerk
and Trosarer* have common business to all and should
be more or less in the some place. no one has to see
the Accountant except someone from one of the offices.
Chairman, Basically* or in the beginning or thla, we tried to
et the pollee business settled and we understand we
do not have any right* under the vote, to make changes
In the present building* However* in doing this some
ohanges will have to be made but that is something
that will hav to be taken up. We have tried to work
out the departments we felt were crowded and find places
for them. Yea think the Engineering and Planning
should be together?
Darns:
wee, They are always travelling back and forth getting
lot numbers* house numbers and information on plot plane,
Also, between there and the Assesors.
Reed: You will have, a hard time to do that, if you put the
Building Department in one place you will have to have
the Wiring and Plumbing Departments there. Then you
have the Assessor° and the first thing you know yoa
will have no ono in. the new building but the Pollee
Department,
Greeley: It you were starting new you would put everything in
hero but the police, but the Town Nesting has given ue
a little diffrent kind of a. slant on it* We are to
repeat this building over there. You are right in
saying that the Moopoctoro* X3uildin Department* Health
and Assessors. We have those together. The engineers
and PUblic Works you say also has a lot or back and forth
so you have to make a split somoWhere. We said. public
Works* Engineers and Planning Board here. We would
qiree with youbut we can't make the Whole thing.
You are talking about Engiwers* Planning Board and
urns: Public Works on the second floor?
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Chairman: The Building Department* Inspeotors, etc. will be
over there* The Cellector will stay be and the
Assessors will be over there* If it more all one
building we could give an entirely differ*nt picture
but it has to be split 41-0
Burnet Unions the Assessors are jammed up have them thor
and let the Accountant go to the other place beg:mune
no one has to se him but a lot of people have to se
both the Vnginsers and the Assensors*
Oreelcyt I thin that is a good point* The Accountant would
rather be alone* We have a lot more room for the
Assessors here which they want*
Burns t That ie all rtght If they aro jammed up*
Reedt Actually we need space for the Appropri*tion Committee
in with the Accountant* I wonder If they would not be
bettor over there with the Accountant instead, of the
Assessors*
Oreeleyt The Assessors want very mush to have a conference room*
Reed* The Appropriation Committee is now meeting in the
()Worths° room and every time they want information
the Accountant has to come over here and got it* The
Appropriation Committee only moots a cArtain time of
the year but they do need space* If you say the
Ansessors think they should have more room that is
all right* The Accountant does not need much room
except when the Appropriation. Committee 14 there.
If theywcre in the same building they would not have
to run back and forth*
;Johnson: The Assesors will need more room as the town grows
but the ACeountant will not nood ,much more room,
Greoloyt I think we find we would not be very popular with the
Assessors. if we did not give them a conferenov room
and crowd them*
fieedt There is no question but there in going to be some in*
convenience somewhere*
Chairman t That is true due to the foot that we are going to have
two sevrate buildings*
Burnet I am not thinking br the inconvenienc4 to the departmont,t
or the people in the departments, but the public*, You
will. have people running all around* That is the only
part I thinX of*
Ohairmant That 10 true and the only solution to that would. be a
singje buildin *
T3urnet That ip true and there is no question about them being
crowded*
Greeley's The public Comes to the Clerk-Treasurer' °Moe for
nothing else* They come nd o* The public comas. to the
Assessors, Inspectors and health and that public will want
to go to whom else over there?
Burnet The Clerk*Treasurer and Collector are the first three*
Greeley; They don't go to anyone else*
Burnet If a man pays a tax bill and there is a complaint hewill
go to the Assessors* The traffie pattern is that way,
that is all*
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Greeley: As w.r , s we are coneerned# your judgment is how best
to arrange these and then see how we can do it. it •
you think something should be changed and it looks
tonight as if it could not be changed* never minds
Let us try. ,
Chairman: i we put the Assessors back here and move this dc..
port In the other building then yo will crowd
something here and. throw that all out.
Rood: iv this something you talked over with Reser? .
I.3urns: No* That is the way it wan. 1 sot along with this
present small office space*
Reed: You mill have less walls thr . It seems like a lot
of extra space.
Burns: The space I need- is for tiling and moving some of the
business. machines* We have so much window space there
In no Wall space. As for the office I would have no
need for anything larger*
Greeley: Are you saying that alone would be enough for you?
1.1urnst Per 411 office yes.
Greeley: It 14 not bels enough for the Assessors. If that space
there will take care of you* this will ta3 czars or
the Assessors, d
ChairmanWhy can't they put the office between the Vngineers
or Superintendent of Public Works? It it the intent
that the Superintendent of Public Works will always
be the Ungincer? .
Reed.: That is the intent tor some tine,
Chairman: Why couldn't this office suffice for the dual Job?
Burns: We need room for mach4n4a. We have an addrossograph,
cases for the plates and a billing madhinc, de need
more cabinet spaces
Greeley: You are saying if that la your office and if moat of
the tiles and machines are in her , th n this. what .
were you sa.ying about that?
Burns: This willhave to be for the clerks.,
Peed: Could the Superint4indent us i a little more apace?
burns: Yes* If you have something to discuss with someone
you have no place to spread out plans and, ther should
be some privaeys .
Gayer: I have noticed that is a very small room. There is no
chance to talk and another thinj is that the people
must walk through all these girls to get into see Mrs
Burns, I like it as it is and removing this wall.
That is only my opinion and 1 have not been here very ,
longs ,
Darns; You could not function with the machines here booauae
you can't hear yourself think* .
Gayer: X was thinking of leaving this partition out and leaving
the machines out here*
Reed: You could put a partition here and 1. ave thin for the
Superintendent. -
Creeley: It looks as if you had the right ideos
liew-41 This ha 4- to be done after the now buildings
Grooley4 You would not want to be with the pollee and would want
to bo in thin building no this is the proper allotment
of space and the proper building. .
Reed: This seems the ideal place for the Superintendent
of Public Works* The pUblic can oomo in here and
not ao tn either the Superintendent's or Engimperst
office* •
Chairman: In general then* that takes care or that part*
Reed: When the building le dont there is nothing to pre,.
vent the Selectmen from Changing the. offices around*
Burns: The people will set the pattern after it has been in
use for awhile,
Chairmanl I don't know of anything more that we should keep you
for Bill* That was the important thing* Uu* as head
of one of the largest departments* we wanted to be sure
you 'woad see what we wore doing* ,
Reed: Bow would we take care of the money to fix this here?
Burns: There is not much money involved* Youcould do it with
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the regular budget*
Reed: Do you think it should be included in the. bucot?
Burns: I don't see haw you would do it thisyeer,
Reed: I mean put the money in if the building is built,
Greeley: This building* if authorized* will be authorized
about the fit of- April, It will be put on the
market in mid summer and woula maybe be finished in
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the Spring or middle Summer of 1957#
R*04: W, would not have to worry about this then*
Burns: We could do it with next yearts budget*
Greeley: There is a possibility that the Town might say to you
people to chane tato partition and that partition and
pass a vote at the time to make it proper and Harold
Stevens could do it which would cost the Town less in
the end,
Johnson: The change in this building was not going to cost very
mudh.
Greeloyl. Ve* but the Committee could get what it wanted*
(Rink to contour map) I was calling attention to
the fot that this looks like four feet but on the lot
it does not look over one
Burns: It is over one but might not be four. I told him to
chock it.
Oreeloyi Zr we get going on this we should know where it .1. 1* •
This invert ia the meet important thing* We aro moving .
this driveway over a t.41: feet so it makes a littlo •
difference if the bank is one toot high or four feet high*
Awns: That may not be correct because we have widened the
driveways*
Chairman: You asked for something on the services* water* etc* .
, Greeley: They have pat it on,
Burnet The only other- thing you asked for wo• the borings and.
we could not handle that*
Greeley: Would you s..t1 that should come now?
Chnirmani Didn't we decide to have a test pit dug?
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Ournst The test pit I can do, '
Greeley: Why donst we start and that may be enough,
Burns: Where do you want to start?
Greeley: If you vont out fro Ta hers* from those stops, straight*
that is the plata that 10 important* The boiler room
will be in bore* 4omewhere opposite those steps and
thirty or fewty toot from here*
nurns: I will have a test pit made, Is this in the bankins?
Greeley: The banking i there. I should say in the top or the
banking you could. get more digging but that Is here
the building goes,
Burns: It will have to be done deep to be any Good,
Greloy: We wouldwant to go three foot below the parking area,
Burns: I can do that for you,
Johnson: To you see anything we have left out here?
Borns: No,
ohnsont The Veterans gent, Cemetery and Welfare will he down,.
stairs in this building*
Chairman: We could prolong this by. having all the department heads
in but I don't think we would get anywhere doing that,
I think after the next meeting we will 1) in such shape
that we will be ready for our estimate*
Greeley: That seems reasonable* Cou can move the offices around
at no cost* You are aiming to get an arrangement and a
coat and, if the balding is votedyol, would say sub.
etantially so you can make t change of offices it you
need to. The important thing is not to have the vote
say according to the plans but u e the word. eubstantially,
If we have our estimator do it, he is loaded. up. Can
you give me 4 deadline?
Chairman; Now long Would it take to et it?
Greeley: Yesterday we persuaded him to do a job this size in
two weolt4s, At first he aaid he could not do it and
then he said ho could, This is Bookingham who 4000
nothing else*
JOhnsont Can he estimate from what you have?
Greeley: Me can estimate from these p341.8 with specificationew
We will give him speCifiSations or about fifty to one
hunared pages. The deadline is the important thing,
Reed; How about the middle of January?
Greeley: Oh sure,
Reed: They won't have the estimate on the library until
February and I told the Capital Expenditures. COmmittee
roughly two or three. weeks, If you get it before the
fifteenth of January it Will be ample time,
Greeley: Say January 16thor. before, It we can get it WO(k or
ton daysearlier we will.
Chairman: By setting the 16th we will be in time to talk to th,
Capital Exvnaitores Committee?
R4ed: Yes,
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Greeley: I will et this a$ 000D, as I can. but at the offloo
I would like to have a deadline*
Chairman: In getting thla. Have you enough information from aaY
Greeley: I was going to ask you if there is anything apocial.
We understand that the buildin6 on the out4ide la to
correspond to this one. On the inaide there will be
more advanced mechanics of conatruction. The sprinklers
will be concealed with no fancy business, no mahoeny
or marble except with the showers* I would like marble
there. The floors mould be asphalt tile. The toilets
will be ceramic tile.. The partitions, all but one or
two. will be masonry cinder block* We use tinder block
with enamel paint, but if you prefer plaater okay. All
the schools botn& built use cinder block* it luta, becOm
universal. We are assuming that it would be the normal
thing.
Burns: That in the way everything is going.
Greeley; it is easily cleaned*
Barns: Th*re is ort aerloue proposition and that is the wiring
in this building; the wirinv and the lighting. ' It it
overloaded. brittle. The inaulation is dropping off
VvorY place we hkve had to open up we found the Inaula.
tion droppink off. it is so bud that the fuse boxes are
running hot. X had to reduce all the light upstairs to
use the addreasograph machine and. therc should be some.
thing dons. I don't know if it Is in the Scope of this
Committee or not.
Ohalrmant tn the new building we will take ears of all the lead we
anticipate.
Greeley: The new building will be full capacity for lights and
150 base plugs. The heating system might be hot water
tnntead of steam, but we would pat that in the hands
of the engineers who would talk to the Committee and
ourselves. Xu might decide on hot water. The lighting
might be Incandeseent or parlay incandoseent and partly
tube lighting, according to your decision. The cost
went be very different.
Chairman: Per our present estimate, those are details that could
come later.
Greeley: Yes. The plumbing la all out and dried.
Reed: Are we providing for air conditioning?
Gheirman; I mentioned to Mr. Groolgy last week that provisions
should be made to take care or air conditioning soma
time in tho future.,
Greeleyt We will have a figure in the ettlmatc for that.
Chairman That la a detail whiCh will have to be worked out.
Greeley: It will have to be included, in the beginning oven it'
the unit is not put tn. You will have to have the ducts.
This type or building would be a central unit.
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Johneont Are vo all set on the pollee?
Reed: You spoke to the Chief about a kitchen?
Chairman: That has been taken care of*
Greeley: I went over it with the Chief and it taken care of everything
he has in mind now and for the future* Mr* Lurvey is giving
me a detail of all he needs in the way or equipment*
johnsont T)ortt they have people ooming in? Is it practical to have
the laboratory exposed?
Greeley: It is like a Murphy kitchen* To put it in a separate room is
a waste of space* Ile said he would want it shut off but was
agreeable to my euggestion*
Chairman: You also have a list of furniture etc* In this appropriation
we mut have what additional furniture we will need*
Oreacy: You will need a list and th7t is something you will want to
put in the appropriation* I have a list of the present forn1.0
ture and its condition* I will want to check again with the
various departments to mae, Are*
T,lisors* ,aurns and. Gayer retired at 8:55 POI*
Oreeloy: Then we shall draw these plans out or make them a little
elearer and block out this specification or wait?
Johnson: Any material •savings in keeping those old eons?
Greeley: We don't know if you will save anything* If feasible It in
the thing to do to save money*
Johnson: The Chit would prefer sliding doors*
Greeley: If that is the case we might es well throw thse away. We will
call it now new cells* When we come to do it if it is worth
while we will save them* If we block out this specification and
you want to make some change that is okay*
Chairman: I expect there will be some changes up to the time you put it
out for bids* but they woad be incidental* I think w have
enough to arrive at a cost* Don't you feel we are far enough
along?
Greeley: I do* This le enough of a plan*
Johnson: I have a little reservation on the laboratory for the health man*
Chairman: It might be that he wanted quite a few things that could be
taken care of later..
Greeley: He is mailing me today or tomorrow of all his ideas in detail*
I am th4n taking him a revised plan with those incorporated, If
he does not like it X will report to you and then we wIll have
to do something oleo*
Johnson: My thought was anyone coming into the Health Depat.tment would
eee what he is working on*
Greeley; He won't be working When they come in*
Chairman: ?red means he might be working on something when someone comes in
Oreleyt I think it would be better to have it in the OAMO room* All 1 ,
has to do is close it up*
The Meeting adjourned at 9:O P.M.
A true record* Atteet:
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