HomeMy WebLinkAbout1955-09-15-ATOBC-min ADDITIoNAL TOJR Wyn(12 BUILDING Gal ,TTEE
September 15, 1955
A meeting of the Additional Town Office Building foommittee
was held in t Selectmen's Room, Town Office Buildln64 on Thurs-
day, September 15# 1955 at 8;10 P. H. Chairman Brooks, Messrs*
Hood, Maloney, Hunter and Johnson were present, The Secretary
Was also pre,ient.
Thorp were no correqtions or additions ro the mnates
or the meetin& held on September 7, 1955 and tho r*ading or
same was dispensed with.
mr* Ilia Roger 0r4eley. a Actbe r of the firm or
qlham# hopkins# Creasy 44 Brodie, architects who designed
the present Town Office Building and Cary Memorial Hall, met
with the Comwittec.
The discussion hold was more or loss as follows:
Chairman: The reason in asking you he at thiectins is
to Inquire how-much study you did give to the
dupliCation of this building. 1. presume youhave
plot plan of the land an4 know where it is 11-uP.
Greeley: That is as Vat' as we went.. At the time we did not
lay out any departments. The Town 0011111404:e at
that time thought that some day the police would
require Moro room so it was laid out with'antici.
pation or balancing the. whole thing. The *lancing
is not as important now as it was thirty' years atso.
The Police and ripe Departmnts, or whatever had to
grow), was to be over there. A few years ago we were
aaked again to make studies of additions to this
building of a very minor ;nature which did not amount
to anythinc. We made some studies but it did not
come to a Vote at Town Meetilv,. W did' do some re.
arrangins of the offices here and a little addition
or a few feet 131 the back, That la the history of
it, Atter we went over it for a few weeks at that
time it was felt nothing,. was needed and nothinp was
done.
Reedl I think we should read the vot to Roger so he will
know under what conditions we aro working.
The f4lairman road the vote under Article 40 passed
at the Adjourned Town Meeting bold April 40 1955.
Chairman: They do wish to duplicate this building*
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Greeley: Pollowin the orital I believe ClaPP
was chairman then. Ho enginered the whole thing,
parohadd the property and to 0n*
johnsoni Po you have a. plot plan to know how *lode a building
or thla siso would come to the Barnes property/
Greeley: I believe. no property hat been purchased by the Town
recently so that this t it.
Mr* Greeley presented tissue drawings, and indloated
the property linos*
Greeley: Lyon ir we had not pnrchased the Barnes property
our aeheme it coming well within the area that is
there. What la left Is enough for 4 driveway*
Ravine: the Barnes property, we woad not cress the
6rivewaY0 One thinyou will have in mind la Ln
creased parki * Whethr you ev around the Monet
prop4rty or not, the otudy ahead bear in mind semo
additional parking. It would not do any ham to have
parking in ow* of t Barnes PrePortY*
Chairman: The police will go In the and you will want aocoss
to the -drive right close*
Reed: W4 would want eVerything coming in the rear* We feel
that almost the entire first floor. Would have to be
for the police*
Greeley: These opinions tonight 4r0 offhand* In my Pdgment
you would. not need the increased building in the rear*
We could put in all you -want in two stories and a bate.,
ment here. Wo had thought of threoiocar capacity for
garAging in the back. I am assuming, am I not, that
you have in mind appointing us to do this work/
Chairman Yee*
Reed WO fat whore it is a duPlieate of the present bnilding,
it is 4 foregone elusion,
Greeley: Wo are very much pleated to hav4, you, entrust us with
this because it is inteietting and very Close to my
interest.
Referring to the sketches, Mr. Greeley explained
the batement as including a three..car garage4i heating
and ical room, stairway, room tor lawn tools,
not necessarily just for this building.
Greeley: This whole place here is more or less underground so-
il; not desirable for °Moos, but I think we Shoul4
have as muoh as that for storage of office records*
Reedit We have a rifle, range area now In the old coalbin. I
think that would be the ideal plaeo for a rifle range.
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..3..
Greeley: That to fifty.five feet, but it is not lonfi,. enough.
You would m6ed seventy feet. With the rifle range
or not, you would have room to file record .
The first 1100 we had an entrance, the article of
the Police chief, couple of bedrooms, cells, if you
want them. I en not up to date. Something in the
way of cells, a vault. The whole bat* room for
locker4, toilets and lounge. That fills a floor and
is net orowded.
Upstairo, we studied all the present building and you f
can very well fill the building we are in without the
Lngineern and the Planning Ocard. They can get along
themselves better than anyone elee. You expect in thin
office, the Treaeurer, Clerk* Accountant, public Works,
,
Water and Sewer. That makes a good setup for a compact
i
area hero. Angineers 4zo research men and de not have to ,
be visited by the public. The Planning Board is researeh;
their hearings in the evening*
Reeds What about the Building Department?
erection 1 have them in this building.
Reed: They—might work With th* Engineero and PIannin Toard,
Greeley: They do not have much to do with each other, ,
Hunter: There is a connection between the kubito Works and
Engineerao f
Greeley: Mat 411 city halls and town halls, they do not put
them together. Engineers are usually working outside
or drafting. The cirr Engineer will go t the Public
Works, but engineers aro field men or on the drafting
board.
Hunter: 1 have in mind the Public Works Superintendent looking
over the plena on the draft board.
Johnson: In thin town the Superintendent of Public Works is also
the 01114 Engineer and that might influenoo it somewhat, ,
Oreeley$ We would have to consult hi0.
We made three pars here, lobby, storage with, Health
and Welfare in here*
Mr. Greeley suggeoted £oldir* doors in the Selectmenss
Roan and change the present room to include th , office.
For email meetings the (Wore could be closed and when
more room is need44 for hearinza, the doors could be
) opAaed.
Greeley: The solution I have outlined Just comfortablyoccupies
both buildings. The. only conclusion I have cone to
is that this will probably take care of everything.
Reed: Do we have money in the vote to allow us to make
changes in this building?
Grekley: You have a vote which carries you to the p x'iod of
plans and it mijAt 1, y bids although it says estimates.
In our office we would probably want to carry it through
to bids. The $10,000 would. not ho appropriate as a fee.
Hunter: Could we do it legally?
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f
Greeley* YOU could not do anythik, in this building* but you
, could present plane allowing a new building and certain
minor alterations hero. I th vote was yes* sou would
be
need: Have you any idea what the figure would be for a duplica-
tion or such a buildin0
Greeley: I have not thought of it at all. I think this building
was just over A00,000. Certainly' it is doubled if not MOPO*
Rood* We did not have a figure when we wore thinking about thio
and. were talking '1,7•500000 :
Greeley* That ie something we can report on to you very soon.
Reveal: de wanted a ripurc to present the, Town Mooting and that .
is what we w talking. ,
Greeley: It won't take us long to figure this up. We have other
arohlteets to cheoV with* Frank Criep is one. He did the
Fiske School. Just from the also or the building* without
having authorized the final arrangement or roomp* we can
give you a fiure.
Chairman* We az authorized to spend. $10,000 to eourplans* etc. .
,
If we oxceed that what happens?
Johnson: You can't exceed it.
Groisys I don't think WO wilI take you exceed it.
ReedWe had thought almost about final plans in that figure
without tb arohitoot's fee.
Greeley: This 0.0000. If this wore going to cost 42000000 than
our tee on that would probably be 014,000 complete* in.*
oluding supervision.
Reed* I think we left out supervision.
Greoly: We go by the Blue Book. The rate is* I think* 7% for
this type of building. The ratt i done up to supervision
and placed at 3/4 or that. We would be willing to el. it
for V3; beeause I am a resident citizen and mit partners
will go along. If that id your wish* I Mean*
Ref,d: That wad my intent. We Nantod, to have it for the Pall
Town Meetin-64 but when we found capital expenditures were goingi
to be ao high we decided Town Mooting would not go along with
it so asked to have the report brought in at the Annual Town
Mooting rather than the Pall MOeting. The chtiow4 of getting
this amount o money in Oetober or Novemb.r would be
practically
niL
Greeley: We probably* in another town* would say we wanted 414000
for plans and specifications. If you have only 010,000 that i
is all right by me.
Reed:
W won't have ; utte J,1000004
Chairman: We have other expenses.
Greeley: We will draw an aaroement with you to tell you just what we
will do. It you woulA like to have mo* I can send two copies
of a printed. form of contract for you to rill out and ask
me to sin.
410
Malet1011 It will probably be, necessary in order to get started.
Iluntort is it a standard forml
Greeley: It 10 printed in Washington and used all Over the United
States* Thera ia no other form existing except a speoial
•
form which Town. Counsel might draw up. This Is the only
form. that is current* 4 Will send you a couple of Copies
to look over and see if it is satisfactory* I will say now,
edbject to signing the form, I have not talked. to my
partners but they wontt argue*
Reed: The word specifications in the vote sounds like we will have
to have the final plans*
The Chairman read the vote again*
Greeley: Coot estimates Is definitely not the word or bid, That 10
an elotinat upon which you ee an appropriatlen* YOU- can
interpret this either way you want to. They wre not asking
for bid ,
Chaiman: We have no appropriation to talc* bids, We can et estImatAs*
Greoly1 There 10 no question about your $10,000* Take out what
you need for your rvort and so on *hioh will be about
45004 We 04A then agree on the term of contract,
Chairman: The next thing is to got our department beads in. Is there
any possibility, in starting a discussion with these depart»
mont heads, to get copy or those tracin :s?
oreel4y: No. That is just for us, USually you call the department
heads together, then tell them what is oink on . .nd then
tell me, in their presence, to go to their departments to
measure up. That is after yok4 talk to them, You wal
expect- no to do the follow up.
Moloney: We should have Mr* Greeley present when we talk to these
department heads,
Greeley: I have done this before* You get the general ideas and, then
ask me to go into detail aa to how many files they havi,
how many they think they needs ste. There in a lot of in»
formation we must have* Me have the outline of land but
no up.to»dato survey of the grades and levels* It is a
shame
for you to pay me for that * I think they have it in
the t4nginecring Department, Mk them to fjve us a copy or
the tope or this property with the public: services data;
sewer, sewer level, water location and size or pipe, point
at which. you wish to take the juice, whether underground
or not, That is all the prOcodure I think or. We had vry
Serious quickati in the Town Hall and here wo almost fell
out of sight, It cost 413.1te a, lot to box up the quieksand*
Over there. I think there will be no trouble at all. I
think the quicksand had to do with the twook* I spoke of that
because before we go too far, the next item would be to have
the Town Oubiic Works put In a taw little hales there to see
what tt is like. We would have to do that I Should thinit*
when would, you be meeting again?
Chairmwl: Two weeks from now- Which would give us "a chance* You wouXd
not want all the department heads in one niFht*
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Gr*oley: Tell them it that they are to admit mo. All the
authority should co from you. It they know, that Is
Or someone from our office, has aathority It will make
a differen00.
Johnson: Have, Mr. Greeley' given the authority to have him oz' hie
man come in and make, his own survey first and soo what
we have here.
Greeley: That is all right it before that you will at least write
a letter to tho heads and ask them, to extend the eourteay
to us, Then we would have the aleting.
Reed: The Superintendent of aublic Worka covers quite a few.
You ha e the Tax Collectors Town Clerks Aspeasor40 Chief
of Pollo#0
Greeley: How about Uoalth And. Planninf, Board?"
Reed: The Dogma of Appeals has becoMe quite a thing.
Maloney: The depart *a most in need is the pollee. If you start
With them firsts they will have the first say,
Greeley: The thing is all one problem. We dont know today who is
going to be hero or there.
Chairman: The need for additional eonforenoe rooms has been discuaaed
and come thought should ho Given to that.
Greeley: ihose things should all come Oat early in the game. Before
making Oa,ns I would like to have a echedule of the neAa.
Chairman: We then should authorize your man to come in and talk with
the, Department heads.
Reed: 1 think the first floor ai basement will be for the police.
Greeley: That Is a forogon oontlusion. We will study it though.
Write
the or communicate whatever way you wish, and ask
them. to give us the proper facilities.
Johnson: How mach tim would you needs Is two weeks long enough?
Greeley: We would need more than. two weeks, but you might want to
meet and have um present a report of progress,
Hood: We might go and look at the new station in Wakefield or
somsthing like that.
Chairman: Beforo you got to that point we .4hoald have a preliminary
discussion as to what are the needs of the departments and
whether or not they are waking for too much.
Greeley: X should like to be invited to visit Wakefield. I would
be a nonavoting member of the eommittoe. Dont hesitate
to include aw as X as willing to go with you.
Reed; X think the more Information w have when it comes to Town
Meetint,s the castor it willsell.
;Johnson: Set a date, when w an go to Wakefield.
Reed: Let me talk to the Chief and find out about a date. Why
dontt we sleet a (1te now and Z will tell the Chief who ean
ell them up and let; then know we aro ooming.
Greeley: Thereto a very good police station in West Newton. 1 will
make some inquiries and sew U there are some particularly
goad ones. There la a very good one in Vellealey.
Hunter: Have you any combination Town Offices and Police Stations?
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.07.0
Greeley: I will check Around and make a lit that Will help us all,
will end yov copy of the contr“lt, form. you. might
like to show it to Town Cdansel, There mi&ht be some
current matter that he would liXe to add a sentenceo
Cho _man: think that would be the thing to do,
Greeley: I will send you those things and await word from you on
the date for a visit. If you maVe a date and Ican't go, I
will have someone fro my office familiar with the plan,
Mi 0 Greeley retired, at 900 0* Mo
It was unanimously agreed to visit Wsvefiold, Wellesley and.
Newton on Tuesday, September 21st, the comoittee to mart at the Town
Office.. Building and go frot there, Mr, Rood agreed to contact the
Chief of Police and request hint to call thoSe throe towns and advise
them of the plan.,
The Secretry wasinstructed to write the department heads and
inform them that Mr, Greeley or a representative from his firm will
shortly contact them for the purpose of obtlining information and to
request that they extend him the courtesy of discussing the needs of
their pertieAsr departmcoto and to furnish whatever laormatIon
vlay be desired,
Mr, Adams, Lexington ftnute.Van, le to be informed, as a news
Item, that We committee has retained, the services of lham, Hopkins,
Greeley Brodie and ala that the ttee has made err
to visit other town hallo and police stations,
Th meting adjOurned at 9430 6 MI
A, true r000r6, Attest:
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