HomeMy WebLinkAbout2025-03-17-CEC-ATM-rptCAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
CAPITAL EXPENDITURES COMMITTEE
TOWN OF LEXINGTON
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APRIL 19�"
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REPORT TO THE
2025 ANNUAL TOWN MEETING (ATM)
Released March 17, 2025
Submitted by:
Charles Lamb, Chair
Lisah Rhodes, Vice -Chair
Sandy Beebee
Michael Boudett
Rodney Cole
David G. Kanter, ex officio
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
See Appendix C at the end of the Report for a Summary of
Articles and Sub articles addressed in this report.
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Table of Contents
Foreword.............................................................................................................................................
1
The Mission of the Capital Expenditures Committee...........................................................................3
Howto Read This Report....................................................................................................................
4
CapitalBudget.....................................................................................................................................4
CapitalProjects.............................................................................................................................
5
TheProjects Agenda.....................................................................................................................
5
The Community Preservation Act..................................................................................................6
Enterprise Fund Projects...............................................................................................................
8
RevolvingFund Projects................................................................................................................8
Five -Year Capital Plan.........................................................................................................................
9
Conservation and Open Space.........................................................................................................
13
Lexington Community Center............................................................................................................
14
FireDepartment.................................................................................................................................14
PoliceDepartment.............................................................................................................................
15
CaryMemorial Library.......................................................................................................................
16
PublicWorks......................................................................................................................................16
PublicFacilities..................................................................................................................................23
Recreation.........................................................................................................................................
26
Schools..............................................................................................................................................
29
Innovation& Technology...................................................................................................................
31
TownClerk's Office............................................................................................................................32
AffordableHousing............................................................................................................................
32
Planning.............................................................................................................................................35
2025 ATM Warrant -Article Explanations and Recommendations......................................................37
Article 7: Sustainable Projects.....................................................................................................37
Article 8: Appropriate Funding to Construct a Playground at Fletcher Field................................37
Article 10: Appropriate for the FY2026 Community Preservation Committee Operating Budget
andCPA Projects.........................................................................................................................38
(a) Cotton Farm/Community Center Connector......................................................................38
(b) Simond's Brook Conservation Area Trail Design & Engineering.......................................38
(c) Document Conservation....................................................................................................
38
(d) Hancock -Clarke House Roof Replacement......................................................................
38
(e) Affordable Housing Trust Funding.....................................................................................39
(f) LexHAB Affordable Housing Support, Restoration, Preservation, and Decarbonization...
39
(g) Park and Playground Improvements - Center Playground................................................40
(h) Park Improvements - Athletic Fields - Harrington.............................................................
40
(i) Lincoln Park Field Improvements#3..................................................................................
41
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
U) Administration Budget........................................................................................................
41
Article 11: Appropriate for Recreation Capital Projects................................................................41
Article 12: Appropriate for Municipal Capital Projects and Equipment ........................................
42
(a) Transportation Mitigation...................................................................................................42
(b) Fire Pumper Truck.............................................................................................................42
(c) Equipment Replacement...................................................................................................
43
(d) Sidewalk Improvements....................................................................................................44
(e) Hydrant Replacement.......................................................................................................
44
(f) Street Improvements..........................................................................................................45
(g) Stormwater Management Program..................................................................................
45
(h) New Sidewalk Installations - Study and Design...............................................................
46
(i) Intersection Improvements - Adams St at East St. and Hancock St ..................................
46
U) DPW Building Improvements.............................................................................................
46
(k) Lincoln Park Parking Lot - Design.....................................................................................
46
(1) Municipal Technology Improvement Program....................................................................
47
(m) Network Redundancy & Improvement Plan.....................................................................
47
Article 13: Appropriate for Water System Improvements.............................................................48
Article 14: Appropriate for Wastewater System Improvements...................................................
48
(a) Pump Station Upgrades....................................................................................................
48
(b) Sanitary Sewer System Investigation and Improvements.................................................49
Article 15: Appropriate for School Capital Projects and Equipment ............................................
49
Article 16: Appropriate Public Facilities Capital Projects.............................................................
50
(a) Public Facilities Bid Documents........................................................................................
50
(b) Public Facilities Interior Finishes.......................................................................................51
(c) School Paving and Sidewalks...........................................................................................
51
(d) Municipal Building Envelopes and Associated Systems ...................................................
51
(e) Central Administration Building Demolition.......................................................................
52
(f) Estabrook Elementary School Nurse Bathroom Renovation .............................................
52
Article 18: Rescind Prior Borrowing Authorizations.....................................................................
52
Article 19: Establish, Amend, Dissolve and Appropriate To and From Specified Stabilization
Funds(SFs).................................................................................................................................53
Article 21: Appropriate for Authorized Capital Improvements......................................................53
Article 23: Dispose of 116 Vine Street.........................................................................................
53
Appendix A: Information on the Town's Current Specified Stabilization Funds .................................
54
AppendixB: Acronyms Used.............................................................................................................55
Appendix C: Summary of Warrant Articles Addressed......................................................................
57
Appendix D: Affordable Housing Trust 5 Year Capital Plan...............................................................59
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Foreword
While we encourage you to read this report cover to cover, we also recognize that its length is prohibitive.
Nevertheless, we encourage you to read this section to learn what keeps our Committee 'awake at night'.
Additionally, you can use this report as a resource to:
Get details on a particular Capital or Community Preservation Act (CPA) Article.
Get context and historical perspective on a department or a Capital project.
See what Capital spending might look like in the future. Refer to this Committee's Five—Year Capital
Plan (5YCP) starting on Page 10. It lists the projects we are tracking on our radar.
Supply chain and build -lead time issues continue to plague Lexington Fire and Rescue and the Chief is
actively planning to replace ambulances and trucks a year sooner than is traditional. As an example,
current projections are 48 months from contract to delivery for a ladder truck. The problem plagues all
departments across the US and extensive coverage has appeared in the press.
The Town has a solid free -cash position headed into FY2026, but bear in mind that utilizing free cash is not
the basis of a sound budget because it is one-time revenue. As a general policy, free cash has and
continues to be used to fund cash capital (a policy with which we enthusiastically support). However,
when the pressure grows on balancing a budget, the policy of using free cash to fund cash capital is
generally the first thing to be given up, reducing the amount of cash -based capital that can be
accomplished in the next fiscal year. The alternatives are to either do less (in capital) or borrow. In the
past several budget cycles, the Town staff and Select Board have made the righteous decision to continue
moving towards a cash -based capital financing policy for all programs'. However, the less free cash that
there is to work with when advancing this policy, the less the Town can accomplish in moving towards that
cash -based capital program financing. To wit, some capital requests were deferred this year, a practice
which has not occurred in the past several budget cycles.
The two finance committees, the staff, and the Select Board take at least a 10 -year view of big ticket
capital projects, a process which commenced predominantly in the context of sequencing swing -space
usage at 173 Bedford Street. Not long ago the 10 year plan consisted of only the Police Station rebuild
(which was completed a year ago) and the Lexington High School rebuild (currently estimated at
$662 million with a cost to the taxpayer of up to $562 million (there is a potential for additional energy
grants). But still remaining on that 10 -year agenda are the
• East Lexington Fire Station,
• Cary Memorial Library,
• Stone Building,
• 173 Bedford Street (tentatively slated to be the home of the LPS administration for the next
several years until the new LPS opens, and then swing space for Cary Memorial Library during that
rebuild),
• the Town Office Building,
• Clarke Middle School HVAC
• Bridge and Bowman Elementary Schools which will need significant updates if for no other reason
than the community will demand physical plant and program parity with the other elementary
schools in the district, and
• numerous recreation needs.
' Within the development of budgets and other financial actions, "program" is used for already on-going
needs while "project" is used for what is considered to be a one-off endeavor, such as a new building or
specific renovation effort, during the five-year scope of financial planning.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Lexington High School has suffered from overcrowding for many years. While student enrollment is
forecasted to drop to 2384 by FY2028, the building core spaces were meant for only 1850 students. The
LHS rebuild project has entered the Schematic Design phase and is focusing on the "Bloom" option.
Current estimates, including a renovated Field House, are $662 million with a cost to the taxpayer (after
MSBA reimbursements and potential renewable energy grants) of about $500 million or more. But note
that those are preliminary pre -schematic -design estimates which have a fair amount of variability either
plus or minus.
The staff have produced a first -draft debt -service analysis which proposes a possible financing plan that
makes good use of our well -stocked Capital Stabilization Fund (CSF), currently $41.8 million with $6.5
million projected to be added in FY2026. The Town has been making deposits to that fund for well over a
decade, and it will go a long way towards taxpayer relief when we undertake this project. The finance staff
has also produced a handful of different scenarios for utilizing the CSF (e.g. prepay debt or spread out the
CSF offsets to the debt service) and these scenarios were discussed at a finance Summit in 2024. The
general Summit consensus was that the CSF should be used to gradually reduce the impact of the LHS
debt service over (say) five years. To be clear, nothing is cast in stone on this front, and that discussion was
just a 50,000' view of the possibilities. The staff is committed to refining the CSF usage as more is known
about the cost and sequencing of the project as well as the available funds in the CSF.
The Debt Exclusion for the LHS rebuild project will be in late 2025 (along with the associated Special Town
Meeting to vote an appropriation for the project).
And now for some political commentary and advice on that Fall 2025 Special Town Meeting vote to
approve LHS construction monies. Normally, it is our (Town Meeting, the Select Board, the finance
Committees) job to represent our constituents with our votes. But the vote to ratify any Debt Exclusion is
different. In Debt Exclusions, it is our duty to give the electorate the last word, whether or not we like the
project. We should not second guess what we think our constituents want or don't want. It is incumbent
upon us to let them have their say at the ballot box. Therefore, our votes at the Special Town Meeting
should be Yes, thereby giving the electorate the last word. It doesn't matter whether they have written to
us telling us how we should vote, yay or nay. Debt Exclusions are designed to give them the last word, and
we should honor that, whether that vote passes or fails. Of course it is our duty (and right) to vote
however we please in the ballot box, but by all means, give the majority the last word.
Last year's Annual Town Meeting approved $10 million of debt for Design and Engineering for the LHS
project (Article 26). Those monies are currently being spent on the previously mentioned Schematic
Design phase. If the Debt Exclusion is passed, these monies will be rolled into the excluded debt service. If
the future Debt Exclusion doesn't pass then the Town will be left to carry up to $10 million ( $11.875
million including the already appropriated study monies) from the non -excluded tax levy (note that the
MSBA has reimbursed us for some of those funds already). Further, the Town will be left to decide how to
proceed. The staff has produced a document titled "The Cost of Doing Nothing", and the estimates to
renovate current LHS infrastructure are over $300 million, a project which won't alleviate the current
overcrowding or meet the proposed education plan. Other proposals for a multi -phase project were
discredited, and rejected, by you in your near -unanimous vote against STM 2024-1 Article 8.
Moving to the Community Preservation Fund (CPF), this year, the available funds were not enough to
meet the requests. Recreation deferred some projects and/or funded them with GF monies.
As a closing remark, we would be remiss if we didn't remind you that this Committee is appointed by the
Town Moderator and chartered to advise Town Meeting, a mission we take seriously. While we work
collegially with Town Departments and other Boards and Committees, our recommendations represent
what we believe to be in the best interests of you, Town Meeting, and, therefore, the Lexington citizens
who you represent. We hope you will find this report useful.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
The Mission of the Capital Expenditures Committee
From the Code of the Town of Lexington (§29-13):
D. Each year the Capital Expenditures Committee shall request and receive from the Town
Manager information on all capital expenditures requested by Town boards and
departments that may be required within the ensuing five-year period. The Committee
shall consider the relative need, timing and cost of these projects, the adequacy thereof
and the effect these expenditures might have on the financial position of the Town.
E. The Committee shall prior to each Town Meeting for the transaction of business prepare,
publish and distribute by making copies available at the office of the Town Clerk and at
Cary Memorial Library, and by mailing or otherwise distributing to each Town meeting
member, a report of its findings, setting forth a list of all such capital expenditures
together with the Committee's recommendations as to the projects that should be
undertaken within the five-year period, the approximate schedule for the funding of each
recommended project to the extent practical, and its recommendations on policies with
either a direct or indirect effect on capital matters. This publication may be combined
with and distributed at the same time as the Appropriation Committee report.
From the Code of the Town of Lexington (§29-14):
The term capital expenditures shall mean any and all expense of a nonrecurring nature not
construed as an ordinary operating expense, the benefit of which will accrue to the Town over an
extended period of time.
Definition of Capital Projects (Select Board's Recommended Budget & Financing Plan, Page XI -1):
A capital project is defined as a major, non-recurring expenditure that generally meets the
following criteria:
• Massachusetts General Law permits the Town to issue bonds to finance the expenditure;
• The expenditure is $25,000 or more;
• The expenditure will have a useful life of 10 years or more for buildings or building
components and 5 years for vehicles and equipment; and
• Planning, engineering, or design services may be considered capital when such services
are integral to a construction, renewal or replacement project that meets the criteria for a
capital expenditure.
From the Code of the Town of Lexington (§29-26):
The Capital Expenditures Committee shall state whether it endorses each recommendation of
the Community Preservation Committee.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
How to Read This Report
The balance of our report is divided into four sections:
• An overview of Capital projects in Lexington,
• Presentation of a five-year Capital plan,
For each department and program, an overview of its purpose, spending history, any general
Capital plan, references to any funding request in the FY2026 budget, and
This year's Capital -related Warrant Articles.
"2025 ATM Town Warrant" refers to the respective portions of the Town of Lexington Town Warrant for
that March 24, 2025, Town Meeting. "Brown Book" refers to the "Town of Lexington Fiscal Year 2026
Recommended Budget & Financing Plan". Where our narrative includes a "See Article _." it is referring to
that Article in the last section of "Warrant -Article Explanations and Recommendations". In that section
you will find that:
We have quoted the Town's documentation for each of the Articles on which we are reporting. If
we believe that quote has both adequately described the proposed work and satisfactorily made
the case for the Town's need, we will not reiterate either of those matters in this report. However,
additional narrative is included where we feel it would be helpful for better understanding an
Article or subArticle. (If in italics, it is what we believe should be included when our Committee is
asked for its spoken position.)
Our Committee's recommendations and how we voted are shown only in the boxed header for
each Article and, if applicable, in any sub -elements unless there are further comments on our
position However, in any case where we are not unanimous in a recommendation to Town
Meeting there will be comments, including from those opposed to the recommendation or both
sides if a tie vote.
Our oral report on the Town Meeting floor will highlight elements of our written report and present any
new information not available as of this writing. When we report on a Capital article on the Town Meeting
floor during the deliberations, a committee member will provide this Committee's recommendation and,
if applicable, comments related to that recommendation.
Capital Budget
Lexington allocates resources to Capital projects by considering them in three categories:
Capital Projects (by definition those that can be debt-financed, are greater than $25,000, and have a
useful life of at least 5 years for vehicles and equipment, and 10 years for buildings or building
components);
• Enterprise & Revolving Funds projects (greater than $25,000); and
• Community Preservation Fund (CPF) projects (any dollar amount).
The Capital Expenditures Committee (CEQ
. Assesses Capital needs brought forward by each department (municipal and schools) as well as the
Community Preservation Committee (CPC) through the annual budgeting process;
• Works with those departments and the CPC to identify likely Capital needs for the next five years;
• Independently considers public facilities, infrastructure systems, and prospective longer-term needs,
as well as issues and facilities not being addressed within any department; and
• Through this report and in presentations, advises Town Meeting about necessary and prudent
investments to maintain, improve, and create facilities required to serve Lexington citizens safely,
effectively, and efficiently. During the year, Committee members also work with, advise, and consult
staff members in various departments and with other public committees—notably in budget
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
summits with the Select Board (SB), the Appropriation Committee, and the School Committee—in
an effort to shape a responsible Capital budget for Lexington.
Please note these important caveats:
• All cost figures are estimates and may not reflect the cost in then -year dollars. The degree of
accuracy varies by project. Estimates that are several years into the future are the most uncertain.
They are subject to refinement as projects are designed, bid, and built. Even relatively near-term
work is subject to cost uncertainties until projects are bid and contracts signed because material,
labor, and contract -management costs are often highly variable even over a period of just a few
months.
• The scope of future projects is also often highly uncertain. Accordingly, project budgets are subject
to significant revision as the work is defined through the political and budgeting processes.
• Dates for appropriations and taxpayer impact of financing projects, unless otherwise specified, are
given in fiscal years, beginning July 1.
Capital Projects
Capital projects require careful analysis, budgeting, and broad support. Generally, recommended large
Capital projects are funded through borrowing, consistent with their expected life and annual budgeting
for operating needs.
Borrowing incurs debt service in later fiscal years, and this is funded in one of three ways:
1. Through the operating budget, which may'crowd' the budget for other Town needs.
2. Through the use of a Proposition 2% debt -exclusion, which has the additional benefit of
reinforcing broad community support.
3. Through the CPA, in which case, neither a debt -exclusion vote nor operating budget funds are
required. However, sometimes there may be separate funding for companion elements—usually
essential—of the project that are not eligible for use of the CPF.
This Committee applauds the Town departments' emphasis on continual infrastructure maintenance and
upgrades. We continue to work closely with the stewards of our assets to prioritize, plan, and project the
Capital work for a period of five years or more.
The Projects Agenda
The following are big-ticket items being considered in Lexington. Except for the first item identified by the
SB as the Town's highest priorities—with which this Committee agrees—no priority ranking is intended;
the rest of this listing is simply alphabetical.
• School Buildings—Expansion, Renovation & Reconstruction (See Articles 15, 16(c), 16(e), 16(f)).
• Community (Affordable) Housing—Development and Acquisition (See Articles 10(e, f) and 25)
• Conservation/Open Space Land—Acquisition and Enhancement (No action at this Town Meeting.)
• Hartwell Avenue Transportation Management Overlay District (No action at this Town Meeting.)
• Police Station (Completed in Spring 2024, no action at this Town Meeting).
• Recreation Facilities—A continuing need (See Articles 8, 10(g, h, i), and 11.)
• Roads—A continuing need (See Article 12(f).)
• Sidewalks—A continuing need. (See Articles 12(d, h)
• Stone Building (previously the East Lexington Library), 735 Massachusetts Avenue—Determine
use and renovation. This structure has been stabilized but is not code compliant nor suitable for
use without further renovation or build -out. Design funds to explore possible renovation and
future uses (including a Lyceum) were voted at 2023 Annual Town Meeting, resulting in an
estimated $6,110,000 renovation cost assuming phased construction. (No action at this Town
Meeting.)
• Sustainability—This is a new Capital Program, commencing with EV Chargers behind the Town
Office Building (see Article 7).
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Transportation Mitigation—This is a continuing need. (See Articles 12(a, i)) (Actions taken are
often an element of road -related projects, rather than being solely to achieve specific mitigation.)
The SB, School Committee (SC), CPC, and Permanent Building Committee (PBC) continue to evaluate,
refine, prioritize, and schedule these projects for the next several years. Realistic cost proposals are
typically incorporated in the 5 -year projections.
The Community Preservation Act
In March 2006, Lexington voted to adopt the CPA—an opt -in, State -funding mechanism for selected
purposes. CPA funds may be used for capital projects proposed by municipal and non -municipal entities
within four categories: Community Housing, Historic Resources, Open Space, and Recreational Use. These
monies help accomplish some of our Town's traditional needs, but only those that fall within the limited
purposes of the Act. (See Article 10).
Currently 200 municipalities have adopted the CPA, compared to 194 last year. Each community opting
into the Act voluntarily adds a surcharge from 1% to 3% to its municipal taxes to fund its CPF. Lexington
has selected the maximum 3%. Under the statute, each CPA municipality is then eligible for annual
supplemental State funding in November based on its collected surtax level. The funds available for these
State supplements are taken from a surcharge on the transaction fees charged by the State's Registries of
Deeds. The original State supplement "matched" the total of each municipality's surcharge receipts, but
as more municipalities opted into the program, the supplement level to each has diminished. When the
initial distribution to adopted municipalities was less than a 100% surcharge collection match, the State
began a proportional distribution. For those communities that have adopted the maximum 3% surcharge,
a second- and a third -round distribution is also calculated to determine their final supplemental funding.
See the Table following for the lifetime history of supplemental distributions to Lexington, including the
projection for FY2026.
The Lexington CPF receives the annual receipts from our local surcharge, the State supplement, and
interest on the balance in our Town's CPF. Under the statute, 10% of the total received each year is
allocated to each of the following categories: Community Housing, Historic Resources, and Open Space.
The remaining 70% of this income may be spent for any of these categories or for Recreation. Funds may
be accrued from year to year and are available for debt service on previously approved projects.
A CPA -funded project can only be brought to Town Meeting for action through recommendation by the
CPC whose membership, in our Town, is prescribed in the Code of Lexington as follows:
§ 29-23A. There is hereby established a Community Preservation Committee pursuant to Section 5 of
Chapter 44B of the General Laws (the "Act") consisting of nine members. The Board of Selectmen shall
appoint three members of the Community Preservation Committee and the following bodies shall each
select one of its members for membership on the Community Preservation Committee: the Conservation
Commission, the Planning Board, the Recreation Committee, the Historical Commission, the Housing
Authority, and the Housing Partnership.
Town Meeting can only approve, reduce the funding, or disapprove a project; it cannot change the
purpose. Town Counsel has provided an opinion that Town Meeting can change the funding mechanism
for a given project (cash or debt). This Committee gives our recommendation on each of the projects put
before Town Meeting. See the report of the CPC for information on how Lexington has spent from the CPF
since 2007.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Community Preservation Act Funding to Lexington
Fiscal Year
3% Surcharge
Amount
State
Supplemental
Percentage
State
Supplement
Amount
Total CPA
Funding
FY2008 (Actua 1)
$2,556,362
100.00%
$2,556,362
$5,112,724
FY2009 (Actua 1)
$2,777,882
69.40%
$1,927,708
$4,705,590
FY2010 (Actua 1)
$2,931,678
36.20%
$1,060,390
$3,992,068
FY2011 (Actual)
$3,042,587
28.20%
$858,729
$3,901,316
FY2012 (Actua 1)
$3,206,117
27.60%
$885,463
$4,091,580
FY2013 (Actua 1)
$3,344,371
27.80%
$929,507
$4,273,878
FY2014 (Actua 1)
$3,572,460
54.10%
$1,932,347
$5,504,807
FY2015 (Actua 1)
$3,777,676
32.60%
$1,230,116
$5,007,792
FY2016 (Actua 1)
$4,012,883
30.70%
$1,229,774
$5,242,657
FY2017 (Actua 1)
$4,217,305
21.30%
$897,243
$5,114,548
FY2018 (Actua 1)
$4,442,893
17.80%
$789,905
$5,232,798
FY2019 (Actua 1)
$4,659,786
19.80%
$922,256
$5,582,042
FY2020 (Actu a 1)
$4,911,223
24.80%
$1,219,950
$6,131,173
FY2021 (Actual)
$5,214,556
29.70%
$1,549,955
$6,764,511
FY2022 (Actua 1)
$5,492,511
45.50%
$2,500,261
$7,992,772
FY2023 (Actua 1)
$5,815,118
40.00%
$2,323,956
$8,139,074
FY2024 (Actua 1)
$6,216,085
21.80%
$1,354,935
$7,571,020
FY2025 (Actua 1)
$6,649,355
18.73%
$1,234,313
$7,883,668
Tota I Actua 1:
$70,191,493
34.40%
$24,168,857
$94,360,350
FY2026
(Projected)
$6,270,000
15.00%
$940,000
$7,210,000
Totals including
projected:
$76,461,493
32.80%
$25,108,857
$101,570,350
The projected available CPF cash is not a limitation on what the CPC can recommend to Town Meeting for
spending approval. The CPA can include debt financing, though only after careful consideration and as a
last resort. Financing costs are paid over the term of the borrowing using the CPF. Most recently, the CPA
recommended, and Town Meeting approved funding for the Monroe Center for the Arts renovation
(2023 ATM Article 10(b)) with a combination of existing CPA funds and $2 million debt, although this
project is stalled in the planning stages. This Committee has always stated that cash funding should be the
first preference. However, (1) Any such debt should be for as short a term as practical, with and payment
front-end loaded, as practical, after considering the funding projected for the CPF (not including any State
supplemental funds) over at least the next 10 years; and (2) Such debt should be approved only after
consideration of potential future projects that might come before the CPC for consideration which would
require funds beyond those allocated to the three, mandatory reserves for Open Space, Historic
Resources, and Community (Affordable) Housing.
The debt service is an obligation borne by the CPF throughout the term of those instruments—whether
short-term financing (i.e., notes, such as a Bond Anticipation Note [BAN]) and/or long-term financing (i.e.,
a bond). It is the Town's practice that each year's debt service will be paid from any funds remaining in the
reserve category under which that project was eligible—whether or not initially financed from that
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
reserve—before use of other available funds. In subsequent years, the CPC recommends to Town Meeting
those obligatory debt -service -payment appropriations. The CPC is currently debt free and therefore not
requesting funds for projected debt service in FY2026.
The Town, the CPC, and this Committee are mindful of the additional taxes which the CPA imposes on our
community at a time when our tax burden is projected to rise to pay for essential capital projects like the
new or renovated Lexington High School. To lessen the impact on Lexington households, particularly those
with smaller homes, the Town has adopted a provision in the CPA law that exempts the first $100,000 of
home value from the CPA surcharge.
By choosing the maximum 3% surcharge, Lexington has received the maximum supplement allowed paid
from the State for every year since 2007. As of FY2025, the Town has received $25.4 million in
supplemental funding and projects an additional $940,000 for FY2026. Given the substantial State
supplement, this Committee continues to believe that Lexington should maintain its CPA participation at
the 3% level, and that not to do so would be "penny wise and pound foolish."
See the CPA Summary in the Brown Book (Appendix C, Starting page C-13) for a summary of the CPF
status, including projects that have been funded from the CPF since its inception in Lexington and those
being requested for FY2025 under Article 10.
Enterprise Fund Projects
The Town operates three enterprise funds (EFs) for revenue-producing activities funded outside the tax
levy by user fees: water distribution, wastewater distribution (sanitary sewers), and certain Recreation
and Community Programs (R&CP) services, such as the golf course, swimming pools, and tennis courts.
The costs of these activities are normally funded out of their respective enterprise funds. Unlike
property -tax revenues, EF fees are not subject to a limit under Proposition 2%. Recreational playground
restoration and equipment, in contrast, are not fee generating and Capital investment for such equipment
is therefore normally funded as part of the small -ticket program of the General Fund (GF)—sourced by the
tax levy. The 2012 amendments to the CPA expanded the range of recreation projects that are eligible for
funding under that Act; therefore, many recreational projects have since been submitted to our CPC with
requests for use of the CPF as the fund source. That continues this year; many of the recreation projects
coming before this ATM will request full or partial funding from the CPF rather than from the EF or GF.
This Town Meeting will consider requests from the Departments that manage the R&CP, Water, and
Wastewater EFs. (See Articles 13 and 14.)
Revolving Fund Projects
Revolving funds established under the provisions of Massachusetts General Laws (M.G.L.) Chapter 44,
Section 53E%, must be authorized annually by Town Meeting vote. (As the Schools Food Service Revolving
Fund was established, instead, under M.G.L. Ch. 548 of the Acts of 1948, it does not require Town
Meeting's annual authorization or appropriation to use it.)
Each fund is credited with only the departmental receipts received in connection with the programs
supported by such revolving fund, and expenditures may be made from the revolving fund, without
further appropriation, for those programs.
Revolving funds are usually expended to cover non -Capital costs, and this Committee normally does not
report on their annual authorizations unless a Capital expense is contemplated. Such an expense is not
contemplated in FY2026.
0
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Five -Year Capital Plan
The table and its footnotes on pages 9-12 summarize this Committee's Five -Year Capital Plan. This plan
reflects the expected FY2026 appropriations at the 2025 ATM, and the FY2027-FY2030 requests that this
Committee recommends, We started with the amounts and timing shown in the Brown Book, Page XI -6
for FY2026, and XI -23 for FY2027-FY2030. Those requests have also been updated based on any
information we received after it was published (including for FY2026). Additionally, if we feel that the
project is multi -phase and either Design & Engineering or construction monies are anticipated, we have
made additional entries or changes, even though no formal position has been taken by the Town. In that
vein, there are important caveats to our table:
Footnotes explain when this Committee's position differs from the Town's position.
Excluding the many hundreds of millions of dollars of to -be -determined (TBD) entries, the total in
this Committee's Plan for FY2027-FY2030 is over $500 million. The TBD entries include future
construction phases, undetermined project elements, or entire major facility projects. If any
project includes any TBD in any year, whether standalone or augmenting a dollar amount, none of
the project's funding is included in our total estimated amounts.
For several years the Town has been building the Capital Stabilization Fund (CSF) so that it can be
used to mitigate the debt service tax impact of Capital projects. While the CSF can, and will, have
a significant positive impact on taxpayer burden, given the current proposed and possible
out -year projects in our Capital Plan, mitigating our debt service with the CSF will fully deplete
that reserve (by design) before the debt service for the future projects are completed.
CEC Five -Year Capital Plan (FY2026-FY2030)
Program or Project Name
FY2026
Recommended
FY2027 Plan
FY2028 Plan
FY2029 Plan
FY2030 Plan
Total
excluding
TBDs
Innovation & Technology Programs
Application Implementation
TBD
TBD
TBD
TBD
TBD
Network Core Equipment Replacement
$100,000
$100,000
$700,000
$700,000
$1,600,000
Municipal Technology Improvement Program
$150,000
$145,000
$100,000
$365,000
$100,000
$860,000
Network Redundancy & Improvement Plan
$760,000
$250,000
$250,000
$150,000
$150,000
$1,560,000
Phone Systems & Unified Communications
$80,000
$80,000
$60,000
$60,000
$280,000
Network Technology and Improvements
$161,000
$86,000
$86,000
$86,000
$419,000
Subtotal $910,000
$736,000
$616,000
$1,361,000
$1,096,000
$4,719,000
Land Use, Housing and Development
Transportation Mitigation
$80,000
$80,000
$80,000
$100,000
$100,000
$440,000
Town -wide Pedestrian & bicycle Plan Implementation
$180,000
$330,000
$1,040,000
$1,550,000
Subtotal $80,000
$260,000
$410,000
$1,140,000
$100,000
$1,990,000
Public Facilities Programs
Public Facilities Bid Documents
$125,000
$125,000
$150,000
$150,000
$150,000
$700,000
Public Facilities Interior Finishes
$468,000
$486,720
$506,189
$526,437
$547,494
$2,534,840
School Paving and Sidewalks
$200,000
$225,000
$250,000
$250,000
$925,000
Public Facilities Mech/Electrical/Plumbing Replacements
$4,565,000
$3,000,000
$7,565,000
Municipal Building Envelopes and Associated Systems
$1,100,000
$2,670,000
$3,300,000
$7,070,000
School Building Envelopes and Associated Systems
$3,000,000
$3,000,000
Subtotal $1,893,000
$5,401,720
$3,576,189
$3,926,437
$6,997,494
$21,794,840
9
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
CEC Five -Year Capital Plan (FY2026-FY2030) (Continued)
Program or Project Name
FY2026
Recommended
FY2027 Plan
FY2028 Plan
FY2029 Plan
FY2030 Plan
Total
excluding
TBDs
Public Works Programs
Equipment Replacement
$2,168,000
$1,835,000
$1,355,000
$2,000,000
$1,750,000
$9,108,000
Sidewalk Improvements
$870,000
$800,000
$800,000
$800,000
$800,000
$4,070,000
Townwide Signalization Improvements
$55,000
$55,000
Stormwater Management
$2,642,500
$2,655,000
$2,332,500
$2,292,500
$2,292,500
$12,215,000
Street Improvements
$2,726,806
$2,746,777
$2,767,247
$2,788,230
$2,809,737
$13,838,797
Hydrant Replacement Program
$75,000
$75,000
$75,000
$75,000
$75,000
$375,000
Subtotal
$8,482,306
$8,166,777
$7,329,747
$7,955,730
$7,727,237
$39,661,797
School Programs
LPS Technology Program
$1,500,910
$1,650,334
$1,630,125
$1,533,875
$1,544,005
$7,859,249
Subtotal
$1,500,910
$1,650,334
$1,630,125
$1,533,875
$1,544,005
$7,859,249
Ongoing Capital Programs -Enterprise Funds
Hydrant Replacement Program
$75,000
$75,000
$75,000
$75,000
$75,000
$375,000
Pump Station Upgrades
$100,000
$520,000
TBD
TBD
$620,000
Pump Station Building Improvements
$200,000
$150,000
$150,000
$500,000
Sanitary Sewer System Investigation and Improvements
$1,082,431
$1,104,080
$1,126,161
$1,148,684
$1,171,658
$5,633,014
Water Distribution System Improvements
$2,334,940
$2,381,639
$2,429,271
$2,477,857
$2,527,414
$12,151,121
Water Tower(s) replacement
$2,600,000
1,300,000
$3,900,000
Subtotal
$3,692,371
$6,410,719
$4,300,432
$5,001,541
$3,774,072
$23,179,135
Recreation & Community Programs
Center Recreation Complex -Athletic Field Resurfacing
$835,000
$835,000
Lincoln Park Parking Lot
$375,000
$4,056,360
$4,431,360
Pine Meadows Improvements
$130,000
$89,000
$105,000
$324,000
Pine Meadows Equipment
$70,000
$30,000
$80,000
$180,000
Subtotal
$445,000
$160,000
$4,145,360
$185,000
$835,000
$5,770,360
Fire
Replacement Pumper Truck
$1,100,000
$1,100,000
Ladder Truck
$2,500,000
$2,500,000
Off Road Fire Engine
$460,000
$460,000
Ambulance Replacement
$600,000
$600,000
$1,200,000
Subtotal
$1,100,000
$2,500,000
$600,000
$460,000
$600,000
$5,260,000
10
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
CEC Five -Year Capital Plan (FY2026—FY2030) (Continued)
Program or Project Name
FY2026
Recommended
FY2027 Plan
FY2028 Plan
FY2029 Plan
FY2030 Plan
Total
excluding
TBDs
Public Facilities Projects
LHS School Project
$662,000,000
$662,000,000
Central Administration Building Demolition
$3,550,000
$3,550,000
East Lexington Fire Station- Feasibility Study
$1,000,000
$14,000,000
$15,000,000
Clark - Electrification, Roof, Windows, Flooring, Security
$1,500,000
$2,000,000
$35,000,000
$38,500,000
Cary Library Upper Floors HVAC Renovation
$200,000
$1,800,000
$21,000,000
$23,000,000
Estabrook Elementary School Nurse Bathroom Renovation
$300,000
$300,000
Subtotal
$665,850,000
$1,200,000
$17,300,000
$23,000,000
$35,000,000 $742,350,000
Public Works Projects
Hartwell Ave. Compost Site Improvements
$220,000
$220,000
Cemetery Columbarium
450,000
$450,000
Public Parking Lot Improvement Program
$528,000
$528,000
New Sidewalk Installations
$150,000
$450,000
$5,200,000
$5,800,000
Bedford & Hartwell Transportation Improvements
$1,950,000
$1,950,000
Adams Street Intersections Improvements (@East; @Hancock)
$325,000
$100,000
$5,500,000
$5,925,000
DPW Building Improvements
$120,000
$200,000
$200,000
$200,000
$200,000
$920,000
Street Acceptance
TBD
TBD
TBD
TBD
TBD
TBD
Subtotal
$595,000
$3,898,000
$5,400,000
$5,700,000
$200,000
$15,793,000
Recreation & Community Projects
Park Improvements- Athletic Fields
$2,000,000
$835,000
$2,835,000
Lincoln Park Field Improvements
$1,090,000
$1,090,000
Subtotal
$1,090,000
$835,000
$3,925,000
CPA Projects and Programs
Non -Governmental Projects
Monroe Center for the Arts
TBD
TBD
TBD
TBD
TBD
Affordable Housing Trust (AHT) Funding
$3,000,000
2,500,000
2,600,000
2,700,000
2,800,000
$13,600,000
LexHAB Restoration/Preservation and Decarbonization (see footnote 1)
$494,140
TBD
TBD
TBD
TBD
$494,140
LexHAB Other (see footnote 1)
TBD
TBD
TBD
TBD
TBD
Lexington Housing Authority Projects (see footnote 1)
TBD
TBD
TBD
TBD
TBD
Subtotal
$3,494,140
$2,500,000
$2,600,000
$2,700,000
$2,800,000
$14,094,140
Historical
Hancock -Clarke House Roof Replacement
$57,800
TBD
TBD
TBD
TBD
$57,800
Stone Building Renovation (see footnote 2)
TBD
TBD
TBD
TBD
TBD
Subtotal
$57,800
$0
$0
$0
$0
$57,800
11
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
CEC Five -Year Capital Plan (FY2026-FY2030) (Continued)
Program or Project Name
FY2026
Recommended
FY2027 Plan
FY2028 Plan
FY2029 Plan
FY2030 Plan
Total
excluding
TBDs
Conservation
Wright Farm Barn Preservation and Rehab #3
TBD
TBD
TBD
Cotton Farm/Community Center Connector
$300,000
TBD
$300,000
Conservation Land Acquisition (see footnote 3)
TBD
TBD
TBD
TBD
TBD
TBD
Simond's Brook Conservation Area Trail
$75,000
$172,500
$247,500
subtotal $375,000
$172,500
$547,500
Recreation & Community Programs
Park and Playground Improvements
$1,490,000
$1,465,000
$350,000
$3,305,000
Park Improvements - AthleticFields
$1,197,904
$350,000
$250,000
$350,000
$350,000
$2,497,904
Park Improvements - Hard Court Surfaces
$390,000
$390,000
Park Improvements - Site Amenities
$50,000
$50,000
$100,000
Outdoor Pickleball Courts Construction
$2,025,000
$2,025,000
Center Recreation Complex -Athletic Field Resurfacing
$365,000
$365,000
Aquatics Improvements
$125,000
$30,000
$50,000
$205,000
Lincoln Park -Field Improvements
860,000
$860,000
Lincoln Park - Boardwalks
$830,000
$830,000
Lincoln Park Field Improvements
$1,090,000
$1,090,000
subtotal $4,637,904
$2,645,000
$425,000
$380,000
$3,580,000
$11,667,904
Town Manager
Sustainable Projects
$24,000
TBD
TBD
TBD
TBD
$24,000
subtotal $24,000
$24,000
Town Clerk
Archives & Records Management
$21,000
$20,000
$20,000
$20,000
$20,000
$101,000
subtotal $21,000
$20,000
$20,000
$20,000
$20,000
$101,000
Total (all pages)$694,248,431
$35,721,050
$48,352,853
$53,363,583
$65,108,808 $898,794,725
Footnotes
(1) Future LexHab and LHA requests are likely to be to the AHT rather than other sources
(2) Town building, managed by DPF. Current estimate to renovate is approximately $6,110,000 assuming phased construction.
(3) Added by this Committee as a TBD in the outyears for possible future conservation land acquisitions.
The Town has developed contingency plans for a possible failure of the High School Debt Exclusion
Override expected in the fall of 2025 (see table below). If the override fails the current high school will
need to be renovated which will cost approximately $300 million to replace its major systems and perform
the required code upgrades. The Central Office will not be able to move into the planned location within
the new high school, and its building on Maple Street - the old Harrington Elementary School - has
received a failing condition grade and will need significant renovations for long term use. That will cost
approximately $20 million. The Field House is similarly in very poor condition. Three options are included
in the table, ranging from temporary fixes ($9,250,000) to a small new field house ($38,000,000) to a large
new field house ($71,000,000). The total then for all three projects is between approximately
12
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
$329,000,000 and $391,000,000 for an older facility that is undersized for the current population and
does not meet the district's educational needs.
Contingency Projects
Program or Project Name
FY2027 Plan
FY2028 Plan
FY2029 Plan
FY2030 Plan
Total
LHS Building Systems Replacement
$10,000,000
$20,000,000
$270,000,000
$300,000,000
Renovation of LPS Central Administration
146 Maple St
$2,000,000
$18,000,000
$20,000,000
Existing Field House 5-10 Year Band Aid Plan'
$900,000
$8,350,000
$9,250,000
LHS New 146 -Meter Track Fieldhouse -36,000 SF'
$1,000,000
$3,000,000
$34,000,000
$38,000,000
New Fieldhouse - 72,000 sf'
$1,000,000
$6,000,000
$64,000,000
$71,000,000
Conservation and Open Space
The Conservation Division serves three primary purposes:
• to administer and enforce State and local wetlands protection codes, as well as the State
Stormwater Management Policy
• to manage over 1,400 acres of Town -owned conservation land and monitor conservation
easements and restrictions
to conduct outreach and education regarding the town's natural resources and watersheds
Wright Farm. The 2020 ATM approved $69,000 in CPA funds for site design to provide for public access
and parking while protecting conservation lands. The Conservation Commission established a Wright Farm
Advisory Subcommittee to assist in the Commission's planning and to make recommendations for
program activities and management of the property. The 2022 ATM approved $155,000 for barn
stabilization. DPF is supporting Conservation with next steps regarding stabilization activities. It is likely
that there will be out -year requests for work to make the barn suitable for year-round programming.
Parker Meadow Universal Trail Project. Pursuant to the ADA Goal of Lexington's Open Space and
Recreation Plan, last approved in 2015, the Parker Meadow Universal Trail project was mostly completed
in 2022, using a total of $786,776 in CPA funding. The final year of native vegetation monitoring and
invasive species management was 2025.
Willard's Woods. The 2023 ATM approved funding of $1,211,675 for trail improvements including the
construction of a Universally Accessible trail. The final design and engineering plans and the Notice of
Intent Conservation permitting was completed in November of 2024, and the completion of the full bid
documents is expected in February 2025 to initiate the construction bidding process with an expected
spring 2025 commencement.
Land Acquisition. In 2021 the Town purchased conservation land located at 39 Highland Avenue with
$4,560,000 in CPA funds.
Trail Work. The 2023 annual town meeting appropriated $300,000 of CPA funding for repair work on the
Whipple Hill trail. Conservation staff have hired Woodard and Curran to design the crossing and staff is
currently evaluating conceptual designs to determine the final design plan for preparing and completing
the final plans, permitting, and bidding package by summer 2025. This year work is contemplated for a
Universal Access trail connecting Cotton Farm with the Community Center, and another at Simonds Brook
(see Articles 10(a) and 10(b)).
Open Space and Recreation Plan Update. The 2021 ATM approved an appropriation of $50,000 from the
FY2022 CPA Administrative Budget for updating Lexington's State -mandated Open Space and Recreation
Plan which expired at the end of 2022. The final OSRP was approved through May 2030.
13
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Conservation and Open Space 5 -Year Capital Appropriation History (All Sources)
Lexington Community Center
Lexington Community Center (LexCC), at 39 Marrett Road, was purchased by the Town in 2013. The LexCC
incorporates functions of the previous Lexington Senior Center and provides expanded,
multi—generational services to the Town. To manage the LexCC and the closely associated Town functions,
the SB created the Recreation and Community Programs Department. Programming began in 2015 and
includes structured classes and drop-in programs such as yoga, table tennis, and billiards. LexCC also
provides meeting and function spaces.
Since the Town has a substantial backlog of capital -intensive priorities, the Recreation Department has
postponed seeking additional funding for expanding the Community Center. The 2019 Community Needs
Assessment revealed that residents still desire spaces to conduct cultural performances as well as fitness
and wellness activities, so the Department is using online classes to compensate for the lack of physical
space. Meanwhile, accessibility was improved in the current building through replacing a sidewalk and
patio alongside the mansion side of the Community Center up to full compliance with the Americans with
Disabilities Act. (See 2021 ATM Article 10(c).)
At present, there is no decision on space usage in the Muzzey High Condominiums that previously housed
the Town's Senior Center. Deed restrictions on that space limit it to uses for the benefit of seniors. The
Carriage House located next to the Community Center also has deed restrictions that limit its use. DPF
currently maintains both spaces in a caretaker mode.
Fire Department
The Fire Department uses industry standards and its own experience to establish its Capital—equipment
replacement schedule. Unlike many pieces of Town equipment, fire engines and medic trucks
(rescue -ambulances) are partially custom-made and equipped, require detailed specifications, and
typically require many months between placing the order and the delivery and acceptance.
Several years ago, the mission of this Department in the 21St century shifted beyond traditional firefighting
to emergency services, homeland security, and community education. Our firefighters are trained for
Emergency Medical Services and Advanced Life Support. The equipment to perform these missions has
changed with new technologies for firefighting and communications, yet the basic pumper truck, ladder
truck, and rescue ambulance are still essential to the mission. (See Article 12(b)).
Lexington must continue to replace its aging equipment and retain backup capacity. The table below
includes the forecasted need for replacing major Capital vehicles in the current Department inventory.
Cost escalations continue to occur frequently and are attributed to supply -chain cost increases passed
14
FY2021
FY2022
FY2023
FY2024
FY2025
Wright Farm
$69,000
$155,000
Conservation Meadow
Preservation
$22,425
$28,175
Willard Woods Land
Management and Site Plan
$1,211,675
Pedestrian and Bike Path
$65,000
Whipple Trail Projects
$551,026
$235,750
$300,000
Totals
$642,451
$235,750
$248,175
$1,511,675
N/A
Lexington Community Center
Lexington Community Center (LexCC), at 39 Marrett Road, was purchased by the Town in 2013. The LexCC
incorporates functions of the previous Lexington Senior Center and provides expanded,
multi—generational services to the Town. To manage the LexCC and the closely associated Town functions,
the SB created the Recreation and Community Programs Department. Programming began in 2015 and
includes structured classes and drop-in programs such as yoga, table tennis, and billiards. LexCC also
provides meeting and function spaces.
Since the Town has a substantial backlog of capital -intensive priorities, the Recreation Department has
postponed seeking additional funding for expanding the Community Center. The 2019 Community Needs
Assessment revealed that residents still desire spaces to conduct cultural performances as well as fitness
and wellness activities, so the Department is using online classes to compensate for the lack of physical
space. Meanwhile, accessibility was improved in the current building through replacing a sidewalk and
patio alongside the mansion side of the Community Center up to full compliance with the Americans with
Disabilities Act. (See 2021 ATM Article 10(c).)
At present, there is no decision on space usage in the Muzzey High Condominiums that previously housed
the Town's Senior Center. Deed restrictions on that space limit it to uses for the benefit of seniors. The
Carriage House located next to the Community Center also has deed restrictions that limit its use. DPF
currently maintains both spaces in a caretaker mode.
Fire Department
The Fire Department uses industry standards and its own experience to establish its Capital—equipment
replacement schedule. Unlike many pieces of Town equipment, fire engines and medic trucks
(rescue -ambulances) are partially custom-made and equipped, require detailed specifications, and
typically require many months between placing the order and the delivery and acceptance.
Several years ago, the mission of this Department in the 21St century shifted beyond traditional firefighting
to emergency services, homeland security, and community education. Our firefighters are trained for
Emergency Medical Services and Advanced Life Support. The equipment to perform these missions has
changed with new technologies for firefighting and communications, yet the basic pumper truck, ladder
truck, and rescue ambulance are still essential to the mission. (See Article 12(b)).
Lexington must continue to replace its aging equipment and retain backup capacity. The table below
includes the forecasted need for replacing major Capital vehicles in the current Department inventory.
Cost escalations continue to occur frequently and are attributed to supply -chain cost increases passed
14
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
onto the end-use manufactures. Delivery dates have been pushed out significantly from our precovid
timeline of one to two years as a result of supply chain issues.
The approved FY2023 $650,000 funding for a replacement Pumper turned out to be insufficient as the bid
price came in at $732,882.00. The $82,882 shortfall was secured from the American Rescue Plan Act
(ARPA) Funds allocated to the Town. The pumper was delivered in Spring 2024.
Pumper trucks have a recommended replacement frequency of 20 years (which doesn't account for harsh
New England conditions). Article 12(b) requests $1,100,000 to replace the Department's 2004 reserve
pumper truck. Lead time is 755 days from contract signing. Both lead time and purchase price have risen
significantly.
Capital Equipment Replacement
The following is the current replacement inventory of the Fire Department's major Capital
eauir)mentl—ordered by the vear of the currentiv oroiected replacement fundine:
Police Department
The Lexington Police Department, which provides public safety services through a team of dedicated
police officers, detectives, dispatchers, and support staff, is supported by the Town's Capital Program in
the areas of communication systems, computer systems, and improvements to the facilities in which it is
housed and trained.
The primary on-going Capital project for this Department has been to provide a new Station as the
previous facility at 1575 Massachusetts Avenue was out of date in many ways and failed to meet the
needs of modern professional policing and requirements set by the Massachusetts Police Accreditation
Commission (MPAC). That building was completed and entered into service in Spring 2024. The remaining
work on this project is to construct solar panels and related storage.
15
Originally
Projected
Put in
Projected
Replacement
Model Year
Service
Useful Life
Funding
ID
Type
Make
Purchased
Date
(Years)
Original Cost
FY2027
L-1
Aerial
Emerncy
2017
Jan 2018
204
$875,000
One/Cyclone
FY2026
E-3
Pumper
Eme ncy
2004
Jan 2005
203
$327,390
One/g
FY2028
M-2
Ambulance
Ford/
2018
Jul 2018
9Z
$260,9305
Horton
Chevy/
FY2029
F-1
Pumper
2008
2008
204
$85,000
Kodiak
FY2030
M-1
Ambulance
Ford/
2021
2021
9Z
$304,961
Horton
Emergency
FY2033
E-4
Pumper
One/
2013
Mar 2014
203
$465,000
Typhoon
1 Includes ID series "E" (pumpers),"L" (ladder), "F" (forestry) & "M" (Medic).
2The lifespan of ambulances is based on 6years of frontline service and 3years as a mechanical spare.
3The lifespan of these vehicles is based on 10 years of frontline service, and 10 years in reserve status.
4These vehicles are based on lifetime.
5 Net cost $254,930 ($260,930 less $6,000fortrade-in 2009 ambulance).
Police Department
The Lexington Police Department, which provides public safety services through a team of dedicated
police officers, detectives, dispatchers, and support staff, is supported by the Town's Capital Program in
the areas of communication systems, computer systems, and improvements to the facilities in which it is
housed and trained.
The primary on-going Capital project for this Department has been to provide a new Station as the
previous facility at 1575 Massachusetts Avenue was out of date in many ways and failed to meet the
needs of modern professional policing and requirements set by the Massachusetts Police Accreditation
Commission (MPAC). That building was completed and entered into service in Spring 2024. The remaining
work on this project is to construct solar panels and related storage.
15
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Public -Safety Departments 5 -Year Capital Appropriation History (All Sources)
FY2021 FY2022 FY2023
FY2024 FY2025
Fire Trucks &Ambulances $325,000 $732,882
$502,000
Fire Other Specialized Vehicles
$65,000
Fire Self -Contained Breathing Apparatus $416,545
Fire Heavy Vehicle Extraction Equipment I 1
1 $175,000
Totals $325,000 $416,545 1 $732,882 1
$65,000 1 $677,000
Cary Memorial Library
The Cary Memorial Library began a renovation in June 2024 of its Children's Room, nearby Large Meeting
room, and lower floor HVAC systems. For the Children's Room this will improve accessibility, create a
flexible design that accommodates diverse programming objectives, and improve safety. The Large
Meeting room will be able to offer a wider range of programming, including cooking classes. The new
HVAC systems will be all electric and improve sustainability. The entire project is expected to take twelve
months. Town Meeting appropriated $100,000 (see 2019 ATM, Article 20(h)) for the initial feasibility study
for the Children's Room renovation and $671,800 in Mechanical Systems Funding (see 2020 ATM, Article
16(j)). Construction funds of $5.5 million was appropriated from several sources such as $1.7 million from
General Fund (2024 ATM, Article 16(e)), $2.3 million from CPA (2024 ATM Article 10(a)) and private
donations of $1.5 million. Phase 2 of the project involves replacing the upper floor HVAC, which will cost
an estimated $23 million over FY27-29.
The Stone Building (former East Lexington Library Branch) continues to be maintained by the DPF in
caretaker status under the oversight of the Library's Board of Trustees. The Stone Building
Feasibility/Reuse Committee was established in August 2020 with a charge of "exploring constructive
reuse by researching the feasibility of alternative uses for the building. That Committee issued a report
recommending the transformation of the building into a 21s' century Lyceum, after conducting research,
holding conversations with Town stakeholders and holding a public forum. The Town received $400,000
(see 2023 ATM, Article 10(a)) from the CPC, and architects created a design for the first phase renovation
and an addition. The Select Board recommended the the issuance of a RFP to find tenants who would
operate and invest in the construction of the building. Therefore the project has been paused and was not
included in the Brown Book Capital Projections.
Library 5 -Year Capital Appropriation History (All Sources)
FY2021 FY2022 FY2023 FY2024 FY2025
Children's Room Renovation $100,000 $4,000,000
Public Works
The Department of Public Works (DPW) is responsible for design, bidding, construction, and project
management related to Town infrastructure, including buildings assigned to the Department of Public
Facilities (DPF). Routine maintenance and other operational activities are not capital -related and are not
addressed by this Committee.
The DPW is organized around seven divisions that are responsible for: Administration, Engineering,
Highway, Public Grounds, Environmental Services, Water, and Sewer. The Environmental Services division
manages solid waste, recyclables, yard waste from Lexington and private contractors, and hazardous
products from Lexington and eight neighboring communities.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Major components of DPW's FY2026-FY2030 capital projects include:
• Road, sidewalk, and signalization improvements
• Water distribution, sanitary sewer, and pump -station upgrades
• Hydrant replacements
• Parking lot improvements
• Town water towers rehabilitation
• Stormwater Management improvements
• Hartwell Ave. Long -Range Transportation Improvement Planning
• Trucks and heavy equipment necessary to accomplish the DPW mission
A 5 -year history of DPW capital appropriations appears at the end of this section. For equipment
replacement see Article 12(c). For improvements to various DPW buildings see Article 12(j).
DPW's capital needs—except when funded in whole or in part by the Town's Community Preservation
Fund, Revolving Fund, or Enterprise Funds—must be funded by cash or financed through the general tax
levy and/or voter -approved debt exclusions. Almost all construction projects for the sanitary -sewer
system and for the water -distribution system are funded by Water- and Sewer -rate payers through the
Enterprise Funds. Large trucks and heavy equipment used in support of the sanitary -sewer and
water -distribution systems are also funded, either in whole or in part, by Enterprise Funds.
Engineering
Engineering work for all DPW projects is either done in-house or contracted through public procurement
to outside consulting or design firms. In addition to supporting ongoing DPW work, Engineering is a major
participant in DPW's future projects. The simple title of this Division does not reflect its enormous and
crucial contributions across the breadth of the DPW's capital and operational activities.
Roads
Lexington has almost 200 miles of roads, which include Town, State, and unaccepted roads. This total
consists of 132 miles of Town -accepted roadways (TAR), 18.5 miles of private/unaccepted roadways, and
46 miles of State highway. (Source: Stantec FY2017 Asset Management Summary, January 2017). The DPW
maintains the TAR; the remainder are maintained by the private owners or the State. The DPW also
maintains the Town's portion (5.3 miles) of the 10 -mile Minuteman Commuter Bikeway ("Bikeway"),
which opened in 1993.
The Town uses a software system that uses a measure called the Road Surface Rating (RSR) to assess road
condition, and a contractor (BETA Group) provides annual RSR updates. The goal is to maintain a RSR at
least in the mid -80s. Inspections in 2023 showed an RSR of 89.90, which is quite strong. A FY2022 analysis
recommended that the Town spend approximately $2.5 million annually to maintain the current road
network's RSR, or more to increase it. The Town has been maintaining or exceeding such
recommendations in an effort to steadily improve the conditions of the roadways.
The DPW was recently honored with the James B. Sorenson award, given annually to one agency in the
nation, in recognition of its outstanding work on our streets. This Committee congratulates DPW on
winning this prestigious award.
A list of planned street work in the 2025-6 construction period will be posted when available on the
Town's Engineering website at:
https://www.lexingtonma.gov/engineering/pages/eneineerine-construction-projects.
This Committee is pleased to see a quantitative basis for determining the condition of Town -owned assets
and is impressed by the Town's success in making substantial improvements to the street network's
condition. Continuing with the Pavement Management Program (PMP), along with DPW's careful
management of other potential impacts to our pavements (e.g., utility work, construction for storm -water
and wastewater system improvements, sidewalk -related projects, etc.) offer the promise of an ever -more
productive and cost-effective roadway program. Funding for the Pavement Management Program is
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
provided by a combination of Town Funds (typically 72%±) and State Chapter 90 funds. See Article 12(f)
and 12(i) for the FY2026 funding request.
Sidewalks
As of 2020, the Town had approximately 80 miles of sidewalks and 1,050 pedestrian curb ramps (source:
BETA Sidewalk and Curb Ramp Assessment report, September 2020). We have since added approximately
6 miles of new sidewalks.
The Town has been working with the BETA group since 2018 to develop and implement a sidewalk and
ramp survey methodology that will provide detailed and continuous data. Inspections on one third of the
Town/s roadways each year since 2018, and in September 2020, a new Sidewalk and Curb Ramp
Assessment report was released covering all three phases.
The BETA methodology uses Geographic Information System mapping tools and, in the case of sidewalks,
high-resolution cameras and lasers, to record the detailed conditions (including measurements of
sidewalk roughness), materials, and features of sidewalks and curb ramps across Town.
As of 2022, approximately 44 miles of sidewalk require either no repairs at all, or minor repairs on fewer
than 10% of the sidewalk segments. Another 25 miles require repairs to between 10% and 25% of the
segments surveyed, and the remaining 16 miles have at least some sidewalk segments in poor condition.
794 of the 1163 curb ramps inventoried were found to require minor or no repairs, 232 were in fair
condition, and 137 were in poor condition. In addition, 557 of the ramps are not yet ADA compliant. The
Department has analyzed these measurements and determined that they are equivalent to a 68.5 SCI
(Sidewalk Condition Index) score. While a new assessment has not been performed, DPW believes the
Town's investment in sidewalk repairs has been sufficient to slowly bring up the SCI.
The Transportation Safety Group (TSG), a Town Manager appointed Working Group, evaluates issues and
concerns relative to traffic, transit, pedestrian, bicycle, and parking safety. The TSG makes
recommendations to the Select Board and the Town Manager. The working group includes citizens and
representatives of the Police, Public Works, Planning and School Departments.
Regarding the sidewalk network, including ramps, DPW maintains the primary responsibility for both
maintenance and capital projects of the existing sidewalk network, while the TSG focuses on the need for
new sidewalks and pedestrian ramps, and bringing safety-related concerns about the existing network to
the attention of DPW.
Sidewalk replacement and extension are costly initiatives. Embedded in these costs are
sidewalk—construction obstructions, easement issues, and negotiations with residents. The DPW and TSG
overall policy has been to develop a prioritized sidewalk -construction plan focusing on the "Safe Routes to
School Program", other high -pedestrian -traffic routes, and streets with high walking hazards. All
reconstructed/new sidewalks and their pedestrian ramps are designed and constructed to comply with
the ADA. The DPW typically requests $800,000 per year for sidewalk improvement, usually resulting in
approximately 15,000 linear feet of sidewalk improvements. The total of $870,000 for FY2026 reflects an
additional request for $70,000 to study and improve sidewalks around town buildings.
The FY2026 request for new sidewalks is in Article 12(h), the request for sidewalk improvements is in
Article 12(d). School Paving and Sidewalks is in Article 16(c).
Townwide Signal Improvements
The town maintains signals other than those under the jurisdiction of the Massachusetts Department of
Transportation.
When Town intersections are improved, new signals are installed, if appropriate, with "smart" controls.
These controls provide efficiencies like preventing light changes when there are no cars approaching or
waiting and watching for pedestrians waiting to cross. Ten of the Town's signalized intersections have
18
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
been upgraded with smart signalization. Upgrading signals is generally done in conjunction with other
intersection work.
There is no funding request for FY2026.
Water Distribution System
Many of the Town's 178 miles of water mains were installed in the early 1900s and require an ongoing
engineering program for pipe cleaning, lining, or replacement. On an annual basis, the DPW implements
work for cleaning, lining, and/or replacement of unlined, inadequate, aged, and breaking water mains to
improve water quality, pressure, and fire -protection capabilities, and to reduce frequency and severity of
water -main breaks, as well as to minimize long lengths of pipe not fed at both ends (known as "dead
ends"). This work often requires excavation prior to pipe -condition analysis. Work also focuses on
replacing aging mains or those with a higher break history. The Town's annual funding requests are now
generally about $2.3 million, so that 1% of the Town's water -piping can be replaced each year. See article
13.
Plans for the next five years anticipate water main replacements on Vine Street, Hayden Ave., Valleyfield
Street, Grassland Street, and Marshall Road. A booster pump is also planned for a low-pressure area on
Fairfield Street.
Heavy equipment and trucks used by the Water Division to maintain the system are procured with Water
Enterprise funds that are funded directly by Water -rate payers. Where equipment is shared with the
Sewer Division, the costs are split.
Work to research and design repairs and eventually replacements for the Town's two water tanks looms in
the future, but there is no funding request for FY2026. These tanks were built in 1933 and 1950, and are
now approaching the end of their useful lives. A recent analysis has determined that the foundations for
the two tanks are sound, indicating that repairs are viable in the short term while a long-term resolution is
explored.
Hydrant System
This Committee continues to encourage ongoing hydrant replacement and supports the level of funding
proposed, which remains at $150,000 per year, estimated to allow the replacement of approximately 60
per year of the Town's 1,747 hydrants. Hydrants have an estimated life of 50 years. Funding for hydrant
replacement continues to be evenly divided between Tax Levy funds and the Water Enterprise Fund. For
the FY2026 funding request see Article 12(e).
Wastewater System
The sanitary -sewer system has about 176 miles of main sewer line and 8.5 miles of pumped "force main"
lines, and, like the water -distribution system, has sections that date back to the early 1900s. Due to
age-related deterioration, some sections are susceptible to storm -water inflow and groundwater
infiltration which increases the total flow to the Massachusetts Water Resources Authority (MWRA)
treatment system, resulting in increased charges to the Town, overload of parts of the system, and the
potential to spread waterborne disease. Engineering has an ongoing program of investigating, evaluating,
repairing, and replacing sections of the system. This work has been partially funded by the MWRA
Infiltration/Inflow (1/1) Local Financial Assistance Program. The FY2025 funding request is for
approximately $1.1 million. See articles 14(a) and (b).
The system has ten sewage -pumping stations that need continual maintenance and periodic major
upgrades. DPW is to be commended for upgrading several stations in recent years. See Article 14(a).Heavy
equipment and trucks used by the Sewer Division are procured with Sewer Enterprise Funds that are
funded by Sewer rate -payer fees, additional fees and charges, investment income, and connection fees. In
cases where equipment is shared with the Water Division, the costs are split.
19
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Stormwater Management Program
Note: As of 2024, this Program combines culverts, drainage and Comprehensive Watershed Study &
Implementation into one stormwater management program.
Storm drains collect stormwater along Town streets and parking areas and convey this water to streams
and other bodies of water. The storm -drain pipes, and the 4,700 catch basins that direct stormwater to
them, occasionally fail due to heavy loads passing over and/or loss of supporting soil, which can cause
holes in the street. In addition, as streets are repaired and repaved, it is often discovered that the
storm -drainage system has become seriously deteriorated. Concurrent drainage -system repairs are
required to prevent further deterioration and to protect the newly paved streets. Drains also have to be
analyzed and repaired where overflow conditions develop or complaints are received.
The Stormwater Management Program combines several programs which were separated in prior years:
the National Pollution Discharge Elimination System (NPDES), the Comprehensive Watershed Stormwater
Management System, and the culvert replacement program.
The goal of the Federal NPDES program, under which the Town has a State -administered permit, is to
maintain water quality in the drainage system. A number of municipalities nationwide, including some in
Massachusetts, have instituted a Stormwater Management Fee to offset the capital and operating costs of
managing stormwater emanating from private properties. To date, our town has not implemented such a
fee.
In addition, the Engineering Department has developed several approaches to hold down future NPDES
compliance costs, including, for example, implementing Illicit Discharge Detection and Elimination (IDDE)
requirements; the use of volunteer interns to help with the IDDE work; and an innovative, lower cost
phosphorus removal plan developed in conjunction with the Town of Arlington and the University of New
Hampshire.
In order that the Town's storm -drainage system capacity is maintained to handle runoff from impervious
surfaces, the Town must manage the stormwater runoff associated with its 18 brooks and three
watersheds. Additionally, sediment deposits, organic debris, and refuse can impede the flow of water
through watershed areas, and cause flooding and damage to private property, thus creating liabilities for
the Town. The Charles River, Shawsheen River, and Mystic River watershed -management plans have all
been completed and the work is ongoing.
There are 93 culverts in Town. A culvert is defined as a pipe or drain that carries a stream or ditch under a
roadway. Many older culverts are near or at failure. DPW has a Townwide Culvert Assessment and Asset
Management Plan to identify needs for regular culvert replacement and extraordinary repairs.
The funding request for FY2026 is for approximately $2.6 million for these combined efforts. See article
12(g).
This Committee welcomes Engineering's leadership and efforts, in compliance with Federal Environmental
Protection Agency requirements, to improve the water quality in Lexington's streams and ponds while
protecting the Town's investment and structural integrity of its streets. The Committee also applauds the
help of the University of Massachusetts Lowell volunteer and paid interns programs, which have
contributed significantly to the detection and elimination of illicit discharges in Town.
Public Grounds
The Town owns approximately 630 acres of land of which approximately 110 acres are in parks,
playgrounds, golf course, conservation areas, athletic facilities, school grounds, and historical sites. In
addition, DPW staff administers and maintains four cemeteries with a combined area of just over 30 acres.
The Forestry staff maintains approximately 10,000 trees along roadways and an undetermined number of
trees, shrubs, and plantings on Town -owned land.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
In FY2026 there is a request for $450,000 to purchase and install a columbarium (a storage space for
funeral urns) for Westview Cemetery, reflecting the recent increase in cremations versus burials. See
article 12(h).
DPW Equipment
DPW currently has 146 pieces of significant equipment including pick-up and dump trucks, construction
vehicles, and specialized equipment including pumps, rollers, sprayers, and mowers. Replacement
intervals vary from 5 to 20 years and are based upon manufacturers' recommendations and DPW
experience. Most of these vehicles have individual acquisition costs more than $25,000; therefore, their
replacement would normally be characterized as Capital and subject to this Committee's review.
DPW has developed a well -conceived program, which includes annual updates produced by Division
Superintendents, with review by the Manager of Operations and Department of Public Works Director.
This program replaces older, less fuel-efficient, and high -maintenance equipment with standard,
off—the—shelf, vehicles and equipment that will last longer and cost less to maintain and operate. (The
Department is beginning to transition some of its light-duty, non -emergency vehicles to hybrid or electric;
much of its heavy-duty or continuous -use equipment is not yet available in battery -powered alternatives.)
Inflation in durable goods has led to steady increases in the amount requested each year. The FY2026
funding request is for approximately $2.2 million, of which the majority is from the tax levy and smaller
amounts (roughly 10% and 5%, respectively) are from the water enterprise fund and the sewer enterprise
fund. For the list of this year's requested equipment, see Article 12(c).
21
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
DPW 5 -Year Capital Appropriation History (All Sources)
22
FY2021
FY2022
FY2023
FY2024
FY2025
Capital using Tax Levy, CPF, Other Capital Cash, and Chapter 90 Funds
DPW Equipment'
$1,038,000
$1,165,000
$1,536,000
$1,820,000
$1,215,000
Street Improvements & Easements'
$2,634,022
$2,651,674
$3,651,998
$3,678,740
$2,707,000
Street lights/Traffic signals
$125,000
$125,000
$50,000
Battle Green Master Plan
$317,044
$4,975,000
Town -wide Culvert Replacement
$390,000
$390,000
$390,000
Drainage/dams/brook cleaning
$385,000
$385,000
$570,000
$570,000
$1,350,000
Sidewalk/walkway/bikeway
improvements/installation 3,4,5
$1,080,000
$1,450,000
$875,000
$2,420,000
$800,000
Comprehensive Watershed Study & Implement
$390,000
$390,000
$390,000
Hydrant Replacement
$75,000
$75,000
$75,000
$75,000
$75,000
Public Parking Lot Improvement Program
$100,000
$160,000
$575,000
$15,000
Parking System Replacement
$343,237
Staging for Special Events
$65,000
Hartwell Avenue Infrastructure Improvements
$65,000
Bedford St. & Hartwell Ave. long-range impacts
$1,750,000
Subtotal
$5,654,066
$7,014,911
$12,812,998
$11,668,740
$6,212,000
Capital using Enterprise Funds
Sa n ita ry Sewe r
Sanitary Sewer System
$1,000,000
$1,000,000
$1,020,000
$1,040,404
$1,061,000
Pump station upgrades
$401,200
$520,000
$2,000,000
$75,000
$50,000
DPW Equipment
$110,000
$260,000
Subtotal
$1,401,200
$1,630,000
$3,020,000
$1,115,404
$1,371,000
Water
Water Mains Relining & Replacement6
$2,200,000
$1,110,000
$1,110,000
$4,209,580
$2,289,000
DPW Equipment
$55,000
$145,000
$145,000
$125,000
Hydrant Replacement
$75,000
$75,000
$75,000
$75,000
$75,000
Water Tower Replacement
$300,000
$300,000
Subtotal
$2,330,000
$1,630,000
$1,630,000
$4,284,580
$2,489,000
Enterprise -Fund Total
$3,731,200
$3,260,000
$4,650,000
$5,399,984
$3,860,000
Capital using Revolving Funds
Compost Operating Revolving Fund
DPW Equipment
$525,000
$275,000
$320,000
Hartwell Avenue Compost -Site Improvements
$200,000
Subtotal
$525,000
$475,000
$320,000
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
DPW 5 -Year Capital Appropriation History (All Sources) (Continued)
Public Facilities
The Department of Public Facilities (DPF) coordinates and cares for all Town -owned buildings under the
control of the Select Board, Town Manager, Library Trustees, Recreation Committee, and School
Committee. Expenses associated with the DPF staffing, maintenance (including preventive maintenance),
custodial services, capital -project management, utilities, landscaping and grounds (at schools only), and
managing of building rentals and other reservations for use of building spaces are the responsibility of this
department.
DPF is currently responsible for 30 properties:
• Town Office Building
• Cary Memorial Building (CMB)
• Police Station
• Fire Headquarters
• East Lexington Fire Station
• Samuel Hadley Public Services Building
• Stone Building (in caretaker status)
• Cary Memorial Library
• Visitors Center
• Lexington Community Center
• Unit in the Muzzey Condominiums, 1475 Massachusetts Avenue (in caretaker status)
• Westview Cemetery
• Animal Shelter, Westview Street
• 173 Bedford Street (currently swing space for the Police Station)
• Ten schools (Including 1 preschool, 6 elementary, 2 middle, and LHS)
• Old Harrington School (the Schools' Central Administration Office).
• Center Pool Complex
23
FY2021 FY2022 FY2023 FY2024
FY2025
Sale of Cemetery Lots Special Revolving Fund
Westview Cemetery Building'
Moved to DPF
Westview Cemetery Irrigation
$35,000
Westview Cemetery Columbarium
$50,000
Subtotal
$35,000
$50,000
Revolving Fund Totals
$560,000 $475,000
$370,000
Grand Total
$9,945,266 $10,749,911 $17,462,998 $17,068,724
$10,442,000
Footnotes
7) As endorsed by this Committee, this project has become the responsibility of the DPF—with DPW is its "client"—so this design funding
($270,000 General Fund debt with debt service funded from this revolving fund) has been moved to the DPF's funding history.
Public Facilities
The Department of Public Facilities (DPF) coordinates and cares for all Town -owned buildings under the
control of the Select Board, Town Manager, Library Trustees, Recreation Committee, and School
Committee. Expenses associated with the DPF staffing, maintenance (including preventive maintenance),
custodial services, capital -project management, utilities, landscaping and grounds (at schools only), and
managing of building rentals and other reservations for use of building spaces are the responsibility of this
department.
DPF is currently responsible for 30 properties:
• Town Office Building
• Cary Memorial Building (CMB)
• Police Station
• Fire Headquarters
• East Lexington Fire Station
• Samuel Hadley Public Services Building
• Stone Building (in caretaker status)
• Cary Memorial Library
• Visitors Center
• Lexington Community Center
• Unit in the Muzzey Condominiums, 1475 Massachusetts Avenue (in caretaker status)
• Westview Cemetery
• Animal Shelter, Westview Street
• 173 Bedford Street (currently swing space for the Police Station)
• Ten schools (Including 1 preschool, 6 elementary, 2 middle, and LHS)
• Old Harrington School (the Schools' Central Administration Office).
• Center Pool Complex
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
• Center Recreation bathroom facilities
• Reservoir facility
• Lincoln Park bathroom facilities
• Water Tower communications building
The DPF is organized around four areas: Administration, Project Management, Facility Maintenance and
Repair, and Custodial Services. Administration administers the Department. Project Management handles
major capital renovations and provides staff support to the Town's Permanent Building Committee for
new construction. Facility Maintenance and Repair maintains and repairs all the facilities listed above.
Custodial Services is responsible for custodial services in all those facilities except the fire stations and the
Westview Cemetery building.
DPF has taken a systematic approach to assessing the needs of both Municipal and School buildings,
including roofs, flooring, building envelope, and school playground, paved surfaces, and sidewalk areas. In
a few cases the needs are met by programs with annual funding and could be considered more as ongoing
extraordinary maintenance. However, as the needs exist and the work has traditionally been funded using
GF cash, the Committee supports labeling these projects as "Capital".
The 2024 ATM approved several DPF-related appropriations:
Public Facilities Bid Documents (2024 ATM, Article 16(a) $125,000): The department continues to
utilize these funds as required by projects that come up during the year. (See Article 16(a)).
Public Facilities Interior Finishes (2024 ATM Article 16(b) $450,000): All classroom flooring was
replaced at the Fiske Elementary School. The original Vinyl Composite Tile (VCT) required
significant maintenance efforts including stripping and waxing. The new Linoleum Vinyl Tile (I -VT)
is a more environmentally friendly flooring which does not require stripping or waxing. All flooring
surfaces at Fiske are now converted to LVT. At Clarke Middle School, six multi -staff restrooms and
four single -stall restrooms were completely refurbished. This update included hands free fixtures,
new flooring, ceilings, stalls, paint, and required fixtures were all upgraded and made current. The
last single toilet on the second floor of the Town Office Building (TOB) received a cosmetic rehab.
(See Article 16(b))
• Municipal Building Envelopes and Associated Systems (2024 ATM Article 16(e): Work has begun at
the community center to replace the slate roof, work is expected to be completed during the
summer. (See Article 16(d)).
• Public Facilities Mechanical/Electrical/Plumbing Replacements (2024 ATM, Article 16(D): The
Clarke Middle School HVAC Rooftop Unit (RTU) 1 and 2 were replaced as well as the domestic hot
water systems at Both Fiske and Harrington Elementary Schools. The two domestic hot water
systems were converted to all electric. The RTU's at Clarke were also replaced with electric units.
• LHS School Project (2024 ATM, Article 26 $10,000,000): The LHS project team has continued its
partnership with MSBA on the development of the project design. The project moved from
Module 3, Feasibility, into Module 4, Schematic Design. The team is working with the community
to develop and refine the design in order to be ready for the fall Special Town Meeting and
possible debt exclusion vote.
• Cary Memorial Library Renovation Project (2024 ATM Article 10(a) $5,500,000): The library
construction is proceeding as planned. The demolition of the lower spaces, all rough plumbing,
framing and electrical is complete. The balance of the work is still on schedule for substantial
completion this summer.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Renovation of 173 Bedford Street (2024 ATM Article 27 $6,000,000): The architects have worked
with school department personnel on the building layout and finalized the design in the fall of
2024. The engineering work on the fire suppression, HVAC and elevator work is complete and the
project was put out to bid. Hazardous building material abatement will take place during the first
week of February. The project construction work is expected to begin in early March with
completion of the work in late fall 2025. The school's central offices will move into the space
immediately afterward.
Pine Meadows Clubhouse Renovation Project (2024 ATM, Article 25): The Recreation Department
and the architect have developed a design for the rehabilitation of the Pine Meadows Golf
Clubhouse. The project was sent out to bid and came back favorably. The construction phase of
the project started late winter and should be completed late summer 2025.
The DPF is using the building assessment to develop a 20 -year capital plan. This information feeds directly
into the 5 -year capital plan that was submitted. The current budgeting and finance planning is for all five
years: FY2026 through FY2030. DPF narratives include significant facility needs that should be addressed
including 173 Bedford Street, the Central Office (see Article 16(e)), East Lexington Fire Station, and the
Town Office Building, and the need for upgrades to the nurses bathroom facilities at Estabrook Elementary
School (see Article 16(f)).
25
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Public Facilities 5 -Year Capital Appropriation History (All Sources)
(Exclusive of Land -Acquisition Costs)
Program
FY2021
FY2022
FY2023
FY2024
FY2025
Municipal (School(s) included)
Stone Building Design & Repair $400,000
173 Bedford Street $100,000 $6,000,000
Visitor Center Renovation/Upgrade
Westview Cemetery Building $3,290,000 $770,000
Bathhouses & Adjacent Facilities $1,080,000
Pine Meadows Building $120,000 $2,575,000
Irving Mabee Pool Water Heater $91,000
Public Facilities Bid Documents $100,000 $100,000 $100,000 $125,000 $125,000
Building Envelope $208,962 $214,186 $219,540 $225,029 $450,000
Town Wide Roofing $2,010,152 $528,000 $428,000
Major Electrical/Mechanical Systems
$672,000 $728,000 $787,000 $849,200 $4,015,000
Upgrades
Building Floor Program $150,000
East Lexington Fire Headquarters $50,000
Police Headquarters New Facilityl $870,000
Police Station Adjacent Solar Canopy $3,400,000
Cary Memorial Library Renovation $5,500,000
Subtotal $6,281,114 $3,210,186 $1,918,540 $970,029 $18,665,000
Schools (Sole recipient for each)
High School Overcrowding
Renovations/Expansions $150,000
High School Replacement or Renovation $1,825,000 $10,000,000
High School Equip Emergency Fund $500,000
Building Envelope & Systems $239,285 $245,199 $251,400 $1,457,864
School Paving & Sidewalks Program $125,000 $125,000 $145,000 $265,000 $265,000
Interior Renovations $125,000 $125,000 $407,200
Subtotal $639,285 $495,199 $2,721,400 $2,130,064 $10,265,000
Municipal & Schools Totals $6,920,399 $3,705,385 $37,976,940 $7,399,293 $28,930,000
Town -Owned Building Under Lease
Munroe Center for the ArtS2
$6,635,191
Grand Totals
$6,920,399
$3,705,385
$37,976,940
$14,034,484
$28,930,000
' Includes costs for the interim facility at 173 Bedford St -initially for the Fire Headquarters use and then to rehabilitate that facility for the Police
Headquarters use.
Z DPF required to approve & oversee all renovations to that Town -owned building under lease to that company.
Recreation
Recreation Department programs are funded from three sources:
General -Fund Tax Levy: The General Fund Tax Levy supports the wages associated with the three
full time employees for the Community Center (Community Center Director, Youth & Family
Coordinator and Admin Asst). Capital projects that do not qualify for CPC funds are paid through
Tax Levy, Free Cash/Bond and the Recreation Enterprise Fund. (e.g., used for neighborhood
26
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
playgrounds, athletic fields, and basketball court improvements if not recommended by the
Community Preservation Committee for CPA funding).
R&CP EF (e.g., used for fee-based activities such as at Pine Meadows Golf Course, Community
Center, Irving H. Mabee Pool, Old Reservoir, and tennis courts).
CPA funds (available for creation and preservation of recreation facilities, including those for
fee-based activities). CPA monies have enabled some large projects which otherwise might not
have been financially viable„ for example renovations at Lincoln Fields.
Current and Recent Projects
The demand for athletic playing fields remains very strong, with a current shortage of fields relative to
demand. A significant near-term challenge is the expected loss of fields while the High School is either
renovated or replaced, due to fields being taken offline for the construction and need for space to store
materials and machinery during construction. The School Building Committee (SBC) is working hard to
refine the building plan to minimize the impact, but there will remain a significant unmet need for playing
fields. In an effort to reduce the impact and by utilizing the findings from the 2022 Comprehensive Study
of Athletic Fields, this leads to the desire to construct two rectangular fields at the site of Old Harrington
Elementary School should that building be demolished as expected. The cost of constructing those fields
would in the past have been paid with CPF funds. However, with the advent of the Affordable Housing
Trust and the Town's desire to provide significant CPF funding into that trust there are insufficient funds to
move forward with the proposed designs of the Study. This led the Recreation Committee to reduce the
funding request for this field project while not jeopardizing existing end of life projects also in the FY2026
funding request to CPF. The shortage of playing fields will be a major challenge for the Recreation
Committee for at least the next few years. (See Article 10(h))
The Recreation and Community Programs Department has a large number of projects recently completed
or in progress, or seeking funding:
The Community Park Master Plan for Lincoln Park will allow the Recreation Committee to properly
coordinate capital projects and annual upgrades identified by the Recreation & Community Programs
Department, Recreation Committee, Lincoln Park Sub -Committee, as well as stakeholders and those
desired by the community. The Master Plan was approved in 2024 by the Recreation Committee and is
one tool that the Committee and staff are utilizing during the CIP planning process.
The Lincoln Park Field Improvements approved at ATM 2023, $3.391 million, for reconstruction of field 1,
and lighting for fields 1 & 3. The work was completed in 2024. The 2024 ATM approved $1,810,000 is for
laser grading and turf replacement for field 2 ($1,145,000 from CPF and $665,000 from the general fund).
The Lincoln Field #2 project will go out to bid in February 2025, mobilize in June 2025 with substantial
completion September 2025. In addition, $160,000 from CPF was approved for new fitness equipment. Of
the $160,000, $40,000 was approved from the Teresa and Roberta Lee public trust. The Lincoln Park
Sub -Committee, together with the Recreation Committee and staff anticipate the new equipment will be
installed by the end of the 2025 calendar year. (See Article 10(i)). Work is contemplated to improve the
parking lot at Lincoln Park (See Article 12(k)).
The Center area projects to renovate the Gallagher tennis courts and Center basketball courts, and
replace the bathroom facilities were largely completed in late 2023, with only some landscaping finished
in the spring. The Center Playground is due for renovation. (See Article 10(g))
At Pine Meadows golf course some cart paths and tee boxes were renovated or moved in the spring of
2024. At the 2024 ATM $110,000 from the RE was approved for renovations to fuel bays and safety netting
for the practice area and $2,575,000 was approved to renovate the Pine Meadows Clubhouse. The new
fuel bays were installed in the Summer of 2024. The practice area will be completed once the Clubhouse
27
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Renovation is complete. The Clubhouse bids came in favorably and the renovation is expected to begin in
late winter 2025.
Park improvements at Justin Park and Bridge School were made during the spring and summer of 2024.
The 2024 ATM approved $545,000 for Bridge Field renovation FY2025. The Justin Playground project will
not take place. The playground is on a Conservation parcel and is a challenging site. The structure remains
in good condition and was audited by a 3rd party company in addition to local inspections. The Recreation
Committee voted to leave the structure in place and at such time the playground becomes a hazard, it will
be removed and not replaced. The funds will be returned to CPF. The renovation of the athletic fields at
the Bridge School is tentatively scheduled to be completed in 2025.
Fiske Park & Playground Improvements and Athletic Fields renovation with laser grading, new backstops,
new natural grass, signage and fencing, and creation of walkways to provide accessibility between team
areas and different ball fields in accordance with the Town's 2017 ADA compliance study began in the fall
of 2024. The field renovation has reached substantial completion and the punch list items will be taken
care on in early Spring 2025. The ADA improvements remain to be completed.
The Old Reservoir Bathhouse project was put out to bid in the spring of 2023. The bids came in over the
allocated funds, and the project was put on hold while alternatives were considered. The project was then
brought in-house to be managed by the Department of Public Facilities and a full renovation of the
existing building was completed and is expected to open for the 2025 season.
The Muzzy Athletic fields project was put out to bid in 2022 including two accessible paths, and was
completed in the summer of 2024.
The 2024 ATM approved $492,000 from the CPF for replacement of the Valley Road harcourts for tennis
and pickleball. The project is tentatively scheduled to go out to bid this winter and construction is
anticipated to take place in Spring/Summer 2025.
This year there are two trail projects, Cotton Farm to Community Center Connector and Simond's Brook
Conservation Area. (See Articles 10(a) and 10(b)).
Recreation 5 -Year Ca ital Appropriation Histor All Sources
Program
FY2021
FY2022
FY2023
FY2024
FY2025
Athletic Fields 1
$470,000
$155,000
$250,000
$285,000
$645,000
Park, Playgrounds, & Tot Lots
$95,000
$395,000
$200,000
$155,000
Pine Meadows Golf Course
$87,000
$95,000
$394,000
$2,685,000
Irving H. Mabee Poole
$35,000
Lincoln Fields Improvements
$100,000
$3,391,500
$2,000,000
Hard Court Resurfacing
$100,000
$2,500,000
$492,000
Athletic Facility Lighting
$450,000
Totals
$1,115,000
$637,000
$3,145,000
1 $4,260,500
1 $5,822,000
1FY2021$100,000forAthleticFields FeasibiIityStudy for the 14 Town -owned properties &$370,000 for
improvements.
2Previously included a project at the Old Reservoir Bathhouse. As endorsed bythis Committee, that
project has become the responsibility of the DPF—with Recreation as its "client"—so the design funding
($75,000 CPF (Cash)) has been moved to the DPF funding history.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Schools
Overview
The Lexington Public Schools (LPS) provide educational, athletic, and club activities for students in
grades Pre -Kindergarten -12. This is the enrollment for the current and the four previous academic years:
Enrollment in Lexington Public Schools"
Capacity
Academic Year
Grades
2020- 2021- 2022- 2023- 2024 -
2021 2022 2023 2024 2025
Pre -Kindergarten (Pre -K)
83*
57 67 75 76 70
Elementary (Kindergarten (K)-5)
3,248
2,790 2,702 2,702 2,674 2,541
Middle Schools (6-8)
1,849
1,793 1,748 1,765 1,737 1,732
High School (9-12)
1,850
2,261 2,273 2,303 2,318 2,405
Totals
7,113
6,901 6,790 6,845 6,805 6,748
tEnrollment figures are those as of Octoberlstas required bythe State's Departmentof Elementaryand
Secondary Education (DESE)foreach academicyear.
*LCP has capacity for 83ful-full time or166 part-time students or any equivalent combination thatadds to 83 FTE.
LPS currently owns and operates a preschool (the Lexington Children's Place (LCP)), six elementary—school
buildings, two middle -school buildings, and the high-school complex of four, freestanding, academic
buildings, and a field house. Central Office ("Administration") personnel and services are in what had been
the old Harrington School. The maintenance of these fifteen buildings is overseen by the DPF.
Starting in 2005 with the opening of the Harrington elementary school, the Town of Lexington has been
building and renovating its school buildings to address issues of obsolesce and what had been rising
enrollments. A new building for LCP opened in 2019. The following elementary-school buildings have been
replaced with new schools: Harrington [2005], Fiske [2007], Estabrook [2014] and Maria Hastings [2020].
The Bowman and Bridge elementary schools were renovated and expanded via space mining [2013]. The
middle schools Clarke and Diamond were renovated and expanded [2017]. In addition, modular
classrooms were added to Bowman, Bridge, and Fiske [2017], and in two phases at the high school [2014,
2016]. The Massachusetts School Building Authority (MSBA) has accepted the high-school project into the
fourth module or phase of its reimbursement program.
In the 2020-2021 school year, the national COVID-19 pandemic impacted school enrollments, reducing
student loads across the board. Since that time the enrollments have continued to decline in the middle
schools, and in particular in the elementary schools. This decline in students from existing housing is
expected to reach the high school in the coming years as those students reach high school age. It should
be noted though that additional students will be arriving from new construction in the same timeframe.
The preschool, elementary, and middle schools have sufficient capacity and plans for a new high school
are underway (see commentary below). However, the Town is potentially at another inflection point in
student population as a result of MBTA bylaw zoning changes adopted at 2023 ATM. Construction of new,
multi -family housing has occurred more rapidly and at a greater scale than originally anticipated. The
Superintendent's Office reconvened the School Master Planning Committee to reinvestigate options if
student popuations exceed current capacity. Additionally, the Office has conducted an impact study on
known building projects related to MBTA rezoning on student population projections. We are pleased LPS
is being proactive rather than being reactive as adding capacity is an expensive, multi year effort.
Preschool: The capacity at LCP for the educational program is 166 slots (a half-day student takes one slot,
and a full-day student takes two slots) across programs for Intensive Learning Program, integrated special
29
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
education, and general education. The enrollment tends to start low at the start of the school year and
grow during the year as children reach the age of two years and nine months. To date the maximum
enrollment has been 136 slots from 71 students (2017-2018).
Elementary schools: Each school is operating well within its capacity. Elementary enrollments are now
projected to decline slightly to 2,499 through FY2028 and will remain safely below capacity. One issue for
the town, regardless of fluctuations in student population, is that Bridge and Bowman Schools are older
facilities that may require extensive renovation or replacement in the next decade.
Middle schools: Both Diamond and Clarke are within capacity. Enrollments are currently projected to
decline to 1622 in FY2028, well below the buildings' capacity, as smaller elementary classes replace the
large cohorts currently in the middle school. Further expansion of both the middle schools is constrained
by the presence of wetlands.
High School: Lexington High School has suffered from overcrowding for several years. While student
enrollment is forecasted to drop to 2384 by FY2028, the building core spaces were meant for only 1850
students. $10 million was appropriated for design funds, and that design has passed the Preferred
Schematic Review (the "Bloom" option was selected") and is currently in the Schematic Design Phase.
Schematic Design is anticipated to be completed this fall with the result being more accurate cost
estimates suitable to take to the public for a Debt Exclusion in November, 2025. Current cost estimates are
approximately $662 million and net of estimated $100 million MSBA funding, $562 million cost to the
taxpayer. Additional energy grants of approximately $54 million may be available). This will be offset by
the Capital Stabilization Fund which has been built up over the past 12 years.
Lexington High School was invited into the Massachusetts School Building Authority School Building
(MSBA) Grant Program in June 2022, and since that time has been moving through the modules of the
MSBA's prescribed process. A School Building Committee (SBC) was formed to oversee the project and the
Town selected Dore and Whittier as the Owners Project Manager (OPM), and Symmes Maini and McKee
Associates (SMMA) as the Designer. These representatives are the project team for the duration of the
LHS project.
On Feb 26, 2025, the project moved to Phase 4 - Schematic Design of the MSBA process. In November
2024 the SBC voted to select the "Bloom" massing study as the preferred conceptual design. The Bloom
design is all new construction to be located on the fields next to the existing Lexington High School.
Special Town Meeting 2022-2 appropriated $1,825,000 for the Feasibility Study, and in FY2025 Town
Meeting appropriated $10,000,000 to advance the project through the Schematic Design Phase. Current
estimates are that the construction will cost approximately $654,000,000, which is requested in the
FY2026 budget. To move forward this project will require a Proposition 2 1/2 debt exclusion vote in
addition to Town Meeting approval, both expected to occur in Fall 2025. If successful, debt service related
to this project will be excluded from the limits of Proposition 2 1/2, and principal and interest on long- and
short-term debt will be funded outside the levy limit. The Town expects that the MSBA will contribute
approximately $100,000,000 to the project which will reduce the amount the Town must borrow. Debt
service will begin to be recognized in FY2027 and will increase in the following years, likely peaking in the
FY2030-2035 timeframe. As outlined in the policy section of this document the Town's fiscal guideline to
set-aside tax levy from new development is expected to partly offset Exempt Debt Service beginning in
FY2028. Detailed information about the Lexington High School construction timing, location, design, cost
estimates, public engagement, committee meetings and frequently asked questions are all available on
the School Building Project website at: www.lhsr)romect.lexingtonma.org.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
School Technology Program
There is a long-term plan to upgrade technology for students and staff throughout the schools by
replacing the oldest computers, Chromebooks, iPads, peripherals, projection systems, network -delivery
systems, and other associated hardware and software to have enhanced Pre -K through grade 12
instructional and administrative tools. (See Article 15.) Funding for at least some of the shorter lifespan
technology items will be cash funding within the operating budget to avoid the costs of debt financing.
Schools -Managed 5 -Year Canital Anoronriation History (All Sources)
Program
FY2021
FY2022
FY2023
FY2024
FY2025
Technology
$1,299,246
$1,186,236
$1,343,006
$1,465,488
$1,500,910
Innovation & Technology
This department supports, maintains and manages the Town's Information Technology (IT) systems
(hardware, software, and Web sites) that are critical service -delivery elements and provide program
management for all the Town's departmental operations. Services provided include: municipal IT
hardware/software operations and support for all activities; staff training; financial -management
hardware and software (including the Town's Munis system) maintenance that serves Town and School
departments; electronic mail and Internet access; Town website support; phone Voice Over Internet
Protocol (VoIP) infrastructure and applications; head—end management and support; and
co -management, with School Department Information Technology staff, of the Town's wide—area network
actively connecting to 28 Town and School buildings.
There are two FY2026 requests. See Articles 12(I) and 12(m).
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
5 -Year Capital Appropriation History (All Sources)
Program
FY2021
FY2022
FY2023
FY2024
FY2025
Cary Library Network
$95,000
$64,865
Network Core Equipment
$20,000
$20,000
$550,000
$550,000
Replacement
$20,000
$0
$20,000
$20,000
$84,865
Telephone System Replacements
$150,000
Municipal Technology
$550,000
$550,000
Improvement
MIS/Network Technology
$100,000
$161,000
$161,000
Improvement Program
Scanning Electronic Document
$110,000
$110,000
Management
Network Redundancy&
$945,000
$988,094
$998,500
Improvement Plan
Application Implementation
$325,000
$158,500
Totals
$575,000
$95,000
$1,213,500
$2,369,500
$2,259,500
Town Clerk's Office
This Office is the primary repository of official documents for the Town, and the custodian of, and
recording office overseeing the maintenance, disposition, and preservation of municipal archival records
and materials. Responsibilities include the issuance of vital records and statistics as well as preparation
and distribution of dog licenses and business certificates. The Office is tasked with the posting of meetings
of all government bodies in accordance with the Open Meeting Law as well as providing access to public
records in compliance with the State Public Records Law. Additional responsibilities include administration
of the annual census and ethics training compliance, recording of all Town Meeting actions, scheduled
reporting to the Department of Revenue and Attorney General, and, in conjunction with the Board of
Registrars, supervision of all election related activities in conformance with State and local laws.
There is one FY2026 request; see Article 10(c).
Town Clerk's Office 5 -Year Capital Appropriation History (All Sources)
Affordable Housing
To provide for the needs of its residents and to meet State law, the Town must plan and budget for the
continuing creation and maintenance of units of affordable housing. Indeed, increasing affordable housing
is both a priority for Lexington constituents and the State.
Massachusetts General Law Chapter 40B, passed in 1969, requires each municipality in the
Commonwealth to have 10% of its housing "affordable" as defined by the statute and its regulations. To
be maintained as affordable, a unit must be subject to a long-term, preferably perpetual, deed restriction
limiting its sale price to the affordable level as determined at the time of sale. To encourage more
32
FY2021
FY2022
FY2023
FY2024
FY2025
Election System
$64,865
Archives & Records
Management/Conservation & Restoration
$20,000
$20,000
$35,000
$20,000
Totals
$20,000
$0
$20,000
$20,000
$84,865
Affordable Housing
To provide for the needs of its residents and to meet State law, the Town must plan and budget for the
continuing creation and maintenance of units of affordable housing. Indeed, increasing affordable housing
is both a priority for Lexington constituents and the State.
Massachusetts General Law Chapter 40B, passed in 1969, requires each municipality in the
Commonwealth to have 10% of its housing "affordable" as defined by the statute and its regulations. To
be maintained as affordable, a unit must be subject to a long-term, preferably perpetual, deed restriction
limiting its sale price to the affordable level as determined at the time of sale. To encourage more
32
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
rental -unit creation, the statute also provides that if a rental -housing development deed restricts 25% of
its units, all the rental units will count as part of the town's Subsidized Housing Inventory (SHI), even
though 75% of them are actually priced at market rate.
There are several entities within Lexington that are involved with the creation of Affordable Housing.
The Affordable Housing Trust. In Fall 2022, Lexington voted to create the AHT in order to accelerate the
development of affordable housing (STM 2022-3, Article 12). The AHT acts primarily as a source of funds
to (1) buy land or housing, (2) provide funding to developers of market rate housing to create affordable
units, (3) finance construction (for example by providing funds to LexHAB or other affordable housing
development entity). The Trust can act quickly to purchase property when opportunities arise since once
funds are in the Trust there is no need to go to the Community Preservation Committee (CPC) or Town
meeting. Town funds or AHT funds require an affordable housing deed restriction, as well as Town
monitoring and compliance of a project, in addition to AHT oversight.
The AHT has primarily used its funds toward two LexHAB acquisitions in FY2024, and a considerable
reserve of $3.35 million remains as of February 2025. However, LexHAB and the Lexington Housing
Authority have projects that will require design and construction funding in FY2026 and FY2027. The AHT
is also actively involved in the creation of affordable housing at Lowell/North Street. In January 2025, the
Select Board signed a land disposition agreement to cede 3.2 acres of Town owned land to a developer to
create a 40 -unit all -affordable housing project (2024 ATM, Article 33). The AHT has committed to
providing a $500,000 loan upon closing. Finally, the AHT has identified opportunities to buy down market
rate units being created by developers as a result of the MBTA rezoning initiative. The AHT believes buying
down units already planned for construction creates affordable housing without adding additional
capacity, and may prove to be more cost effective. Please see Appendix D for AHT's projected revenues
and potential expenditures FY2024-FY2030.
The Community Preservation Act provides that 10% of each year's revenue under the Act be allocated for
community (low or moderate income) housing. Since Lexington's adoption of the Act in 2006, CPA funds
have been the primary means of adding affordable units to Lexington's inventory. Town Meeting has
approved LexHAB requests for CPA allocations to purchase and rehabilitate existing homes, as well as to
build new units, both of which are then deed—restricted and rented to eligible households. We anticipate
that CPA will, in the future, be a reliable funding source for the Affordable Housing Trust (AHT), CPA funds
contributed $4.7 million initial funding for the AHT in FY2024 and FY2025; the CPC has voted in favor of
appropriating an additional $3 million to the AHT in FY2026 as part of its request to Town Meeting (see
Article 10(e)).
The Lexington Housing Authority (LHA), is a five -member board, created in 1969 under Massachusetts
General Law, Chapter 121B. Under the statute, municipal housing authorities manage State- and
Federal -subsidized housing units and administer Federal housing vouchers to individuals and households
who qualify. As of this year, the LHA will own or manage 77 Federal units, 158 State units, and 14
subsidized, privately owned units. The LHA also administers 76 housing vouchers, including MRVP
(Massachusetts Rental Voucher Program) Section 8 vouchers which are used by households to pay private
landlords. Depending on the size and type of housing unit, the LHA's wait time for eligible households
varies from 1% to 8 years.
The LHA routinely applies for State and Federal contributions for maintenance and improvement of these
housing units. However, State contributions are normally insufficient to meet annual needs. Use of
Lexington's Community Preservation Act or the Affordable Housing Trust to fund capital improvements
that are eligible under the statute allows the Town to keep existing units functional and in compliance
with legal standards. This year, LHA is requesting $50,000 directly from the AHT for potential
predevelopment in anticipation for redevelopment and modernization of its housing portfolio.
In 2016, the Massachusetts Department of Housing and Community Development launched the
Modifying Public Housing and Supporting Elders (MoDPHASE) Initiative to distribute State grants for the
33
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
preservation of State public housing and the encouragement of cooperation between local Housing
Authorities and local service agencies for the benefit of seniors occupying public housing. In a competitive
process, Lexington was awarded a grant of $5.3 million to rehabilitate kitchens and baths at Vynebrook
Village in 2019. The award has since been increased to over $7 million. This project was completed in May
2024. A Lexington CPA application was awarded in 2022 to fund fire alarm upgrades as part of the project
(see 2022 ATM Article 10(I)). The contract was awarded and construction began in April 2023. As of
February 2024, work is approximately 85% complete with an anticipated completion date of May 2024
This was also completed in 2024. LHA has begun the work to reposition its federal housing portfolio, and
received approval from HUD to move forward with design. The AHT is projected to provide funding,
though not in this fiscal year.
The Lexington Housing Assistance Board (LexHAB) is unique to Lexington. The nine -member board was
created in 1983 by the Select Board (nee Selectmen), who were concerned about the need for affordable
and transitional housing for Lexington residents experiencing economic difficulties. LexHAB currently
owns and manages 85 affordable housing units and uses rents to maintain and improve the units as
needed. In 2024, the State approved Lexington's Home Rule petition to separate from LexHAB, and turn
the entity into a 501-3(c). LexHAB has sought funding from both CPA and the Affordable Housing Trust
(AHT). In FY 2025, LexHAB received $482,365 to preserve 26 affordable units under ATM 2024, Article
10(g) and is seeking $494,140 for a similar purpose in FY 2026. For larger projects, LexHAB has relied on
the AHT. In May 2024 LexHAB used $600,000 of AHT funding towards the acquisition of a 4 bedroom
home that would be low to moderate income housing into perpetuity. In FY 2026-7, LexHAB plans to
construct affordable housing units at 115 Vine Street at an estimated cost of $6m using AHT funds,
although CPA could be an additional funding source.
The Lexington Housing Partnership (LHP) is a nine -member board of Town residents appointed by the
Select Board to 3 -year terms. Its mission is to keep Lexington residents informed of the Town's housing
needs and to plan and advocate for the preservation and creation of affordable housing in Lexington.
Lexington's Subsidized Housing Inventory (SHI) The housing units administered by the LHA and those
LexHAB units that have been assigned under the State's lottery procedure all qualify on Lexington's SHI.
Including all applicable rental units, as permitted by statute, the Town's SHI stood at 10.77 % as of June
29, 2023. However, as 75% of the Town's rental units are not actually deed -restricted, the true percentage
of Lexington housing units that are affordable to households below the area median income is closer to
5%.
In order to support Lexington's SHI above the statutorily required 10%, the statute provides any private
developers who deed -restrict 25% of the units in their projects will not be subject to the density
restrictions of Lexington's zoning bylaw. This allows them to build larger and more densely sited
subdivisions than Lexington zoning would otherwise allow.
Surcharge to Fund Affordable Housing. The fall 2020 STM -3 approved a citizen petition to instruct the
Select Board to establish a surcharge on specific residential developments for the purpose of funding
affordable and community housing construction, renovation and associated land acquisitions or
easements, and to authorize the Select Board to petition the Massachusetts legislature to enact enabling
legislation for this purpose. The SB has done so and this petition is proceeding through the State House
legislation process.
0
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Planning
The mission of the Planning Department is to provide technical and administrative support to the
Planning Board and various Boards and Commissions to implement the community's long-term vision. The
Planning Department is responsible for assistance in the development of new zoning, advance planning,
development review, public information, and development compliance as permitted and conditioned by
the Planning Board.
Town Comprehensive Plan (LexingtonNext)
The Town Comprehensive plan guides the work of the Planning Department. The Plan covers Land Use,
Housing, Economic Development, Natural and Cultural Resources, and Transportation. The current plan
was adopted September 28, 2022.
TMOD Implementation -Permitting and Progress Tracking
The Traffic Management Overlay District (TMOD) to facilitate multi -modal transportation networks and to
improve traffic management and mitigation was approved in 2009, and at the 2010 ATM the TMOD
Stabilization Fund to receive mitigation payments from commercial developers was created. Compiling the
data from the TMOD developments will help us evaluate the effectiveness of various transportation
demand management elements and inform us how to better improve the requirements. At the 2023 ATM
$42,000 from the TMOD Stabilization Fund was approved for a permitting and tracking system to enable
the compiling of these data. Regulations for this effort were passed in September 2023 and
implementation will begin in 2025.
Transportation Mitigation
The Transportation Safety Group (TSG) is a working group appointed by the Town Manager and consists of
staff from the Planning Office, Engineering Division, Transportation Services, and the School and Police
Departments and is advised by representatives from the Commission on Disability, Bicycle Advisory
Committee, Transportation Advisory Committee and Greenway Corridor Committee. The TSG reviews
traffic safety requests from residents and from various Town Departments and provides the list of new
sidewalk priorities to DPW. TSG funds are used to evaluate safety requests, conduct studies, and develop
construction cost estimates for future capital requests as well as fund the design/construction of
smaller—scale, safety—related, projects.
Lexington receives an annual allotment from the Transportation Network Companies (TNC) fund which
collects fees from companies such as Uber and Lyft. Starting in FY2021, the Town asked Town Meeting to
allocate this allotment to the TSG. TSG spending was limited to the TNC funds in FY2021 ($16,504),
FY2022 ($20,889.20), and FY2023 ($6,823.50) in part because of the COVID-19 pandemic and because of
successful grant applications. TSG request for FY2024 was $87,685, which includes $7,685 from the TNC
fund, and for FY2025 the funding returned to the pre -pandemic level of $100,000 ($86,766 from the
general fund, $13,234 from the TNC). At the 2025 ATM the request is for $80,000 ($18,043 from the TNC
and $61,957 from Free Cash) (see Article 12(a)).
35
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Bedford St. and Hartwell Ave. Long Range Transportation Improvements
The 2019 Fall Special Town Meeting appropriated $1.5 million ($1,250,000 to be funded by debt, and
$250,000 to come from the TMOD Stabilization Fund) to develop the 25% Design for improvements to
Route 4/225 (Bedford Street/Hartwell Avenue), including the "jug -handle" intersection. The project aims
to create a complete street for vehicles, pedestrians, and cyclists by widening Route 4/225, adjusting the
intersection, and adding pedestrian and bus stop facilities. This project will improve traffic safety, fix choke
points, provide safe pedestrian crossings and safe bus stops, expand our existing pedestrian and bicycle
network, and improve access to the Minuteman Bikeway. A public meeting was held on Nov 16, 2023, and
the consultant used the resulting feedback to develop concept plans which the Select Board approved on
February 2, 2025. The plans were then submitted to MassDOT review in late winter and early spring. The
FY2024 funding of $1.75 million provided an iterative funding step toward the final PS&E (Plans,
Specifications & Estimates), and was critical to keeping Lexington's place for this project on the State's
Long -Range Transportation Plan (LRTP) for the 2026 -2030 -time band.
Plannine 5 -Year Canital Annronriation History (All Sources)
Program
FY2021
FY2022
FY2023
FY2024
FY2025
Hartwell signage
$65,000
Transportation mitigation
$16,504
$20,889
$181,824
$129,685
$100,000
Totals
$16,504
$20,889
$246,824
$129,685
$100,000
0.
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
2025 ATM Warrant -Article Explanations and Recommendations
Citationions of the "Town Warrant" refer to the "Town of Lexington Warrant Annual Town
Meeting 2025, March 24, 2025" Citations of the "Brown Book" refer to the "Town of Lexington
Fiscal Year 2026 Recommended Budget & Financing Plan". February 26, 2025
In this context, NIA stands for Not Applicable, IP stands for Indefinite Postponement
'To see if the Town will vote to appropriate a sum of money for sustainable capital projects including
electric vehicle charging equipment and related infrastructure improvements; the study, design, purchase
and installation of a solar collector, canopy, rooftop or other solar energy collection systems, including
battery storage and any costs incidental or related thereto; and determine whether the money shall be
provided by the tax levy, by transfer from available funds, by borrowing, or by any combination of these
methods; and further to determine whether the Town will authorize the Select Board to apply for, accept,
and expend in anticipation of federal and state aid for such sustainable projects, or act in any other
rta-mier ii relalftmi tWereto."
All 1111 1
This request is to perform solar feasibility studies at six town parking lots that are expected to be repaved
in the upcoming years. The parking lots include the lot behind Cary Library, the Depot Lot, the CVS lot, the
Town Pool lot, the Public Services parking areas, and the Community Center parking areas. Solar
I nt -2 rp v *t i vch jAP_rtJuiLt10_-,_�j il
Amount
Funding
Committee
Article 7: Sustainable Projects
Requested
Source
Recommends
Construct a Playground at Fletcher
$24,000
Free Cash
Approval 5-0
'To see if the Town will vote to appropriate a sum of money for sustainable capital projects including
electric vehicle charging equipment and related infrastructure improvements; the study, design, purchase
and installation of a solar collector, canopy, rooftop or other solar energy collection systems, including
battery storage and any costs incidental or related thereto; and determine whether the money shall be
provided by the tax levy, by transfer from available funds, by borrowing, or by any combination of these
methods; and further to determine whether the Town will authorize the Select Board to apply for, accept,
and expend in anticipation of federal and state aid for such sustainable projects, or act in any other
rta-mier ii relalftmi tWereto."
All 1111 1
This request is to perform solar feasibility studies at six town parking lots that are expected to be repaved
in the upcoming years. The parking lots include the lot behind Cary Library, the Depot Lot, the CVS lot, the
Town Pool lot, the Public Services parking areas, and the Community Center parking areas. Solar
I nt -2 rp v *t i vch jAP_rtJuiLt10_-,_�j il
37
Amount
Funding
Committee
Article 8: Appropriate Funding to
Requested
Source
Recommends
Construct a Playground at Fletcher
Field
Unknown
Unknown
IP Approval 5-0
37
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
"This request is for the surveying, engineering and design plans for a trail connection (Universally
Accessible (UA) if feasible) between Cotton Farm and the Lexington Community Center. This trail addition
would add approximately 0.4 miles to the existing trail system within Lexington."
(Brown Book XI -15)
Amount
Funding
Committee
Article 10: Appropriate for the FY2026
Requested
Source
Recommends
Community Preservation
CPA (cash)
Approval 5-0
Connector
$57,800
CPA (Cash)
Approval 5-0
Committee Operating Budget and
$8'735'844
CPA Cash
See Each Element
CPA Projects
Below
"This request is for the surveying, engineering and design plans for a trail connection (Universally
Accessible (UA) if feasible) between Cotton Farm and the Lexington Community Center. This trail addition
would add approximately 0.4 miles to the existing trail system within Lexington."
(Brown Book XI -15)
Amount
Funding
Committee
(a) Cotton Farm/Community Center
Requested
Source
Recommends
$300,000
CPA (cash)
Approval 5-0
Connector
"This request is for the surveying, engineering and design plans for a trail connection (Universally
Accessible (UA) if feasible) between Cotton Farm and the Lexington Community Center. This trail addition
would add approximately 0.4 miles to the existing trail system within Lexington."
(Brown Book XI -15)
"This request is for the surveying, engineering, and design plans for a new trail connection (and closure of
the existing wet trail connection) in Simond's Brook Conservation Area between the end of Rangeway
Street and the existing trail entering from Grove Street. This project will close and restore an existing
section of environmentally sensitive wetlands trail that is in very poor condition, and in turn will
accommodate a new ACROSS Lexington Route in the northwestern section of Lexington."
(Brown Book XI -15)
(c) Document Conservation
Amount
Funding
Committee
(b) Simond's Brook Conservation Area
Requested
Source
Recommends
Trail Design & Engineering
$75,000
CPA (Cash)
Approval 5-0
"This request is for the surveying, engineering, and design plans for a new trail connection (and closure of
the existing wet trail connection) in Simond's Brook Conservation Area between the end of Rangeway
Street and the existing trail entering from Grove Street. This project will close and restore an existing
section of environmentally sensitive wetlands trail that is in very poor condition, and in turn will
accommodate a new ACROSS Lexington Route in the northwestern section of Lexington."
(Brown Book XI -15)
(c) Document Conservation
Amount
Requested
Funding
Source
Committee
Recommends
$21,000
CPA (Cash)
Approval 5-0
"This is an ongoing request to fund the conservation and preservation of historic municipal documents
and records and to make them available on the Town's digital archives. This request will fund conservation
and preservation of Marriage Intention Ledger, 1909-1913; Marriage Intention Ledger, 1913-1918;
Accounting Journal, Cash Book 1895-1896; Sanborn maps of Lexington, 1935; Cash Book, 1882-1887;
Accounting Ledger, Town Treasurer, 1880-1889; and Accounting Journal, Expenses, 1885-1892."
(Brown Book XI -21)
"This request is to replace the deteriorating roof of the Hancock -Clarke House. Work will include removal
of the existing roof material and installation of new roofing, ice and water shields, and fabrication of new
valleys."
(Brown Book XI -22)
W
Amount
Funding
Committee
(d) Hancock -Clarke House Roof
Requested
Source
Recommends
Replacement
$57,800
CPA (Cash)
Approval 5-0
"This request is to replace the deteriorating roof of the Hancock -Clarke House. Work will include removal
of the existing roof material and installation of new roofing, ice and water shields, and fabrication of new
valleys."
(Brown Book XI -22)
W
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
(e) Affordable Housing Trust Funding
Amount
Requested
Funding
Source
Committee
Recommends
$3,000,000
CPA (Cash)
Approval 5-0
"This request is to fund the Lexington AHT by providing CPA seed money for affordable housing, and to
allow the AHT greater flexibility in purchasing property and competing with for-profit developers in the
real estate market. See Appendix C for additional information on the Affordable Housing Trust."
(Brown Book XI -22)
While our Committee voted unanimously in favor of $3 million of funding to the Affordable Housing Trust,
this is not a guarantee of our continued support at this level. We recognize that Lexington is undergoing a
period of extraordinary housing creation due to the MBTA Communities Act rezoning, LexHAB's
conversion to non-profit, and the Town's land disposition agreement at Lowell Street to create all
affordable housing. The AHT will have more opportunities in coming years than it can afford. However, the
Town relies on CPA for financing other applicable projects, which are at risk of being unfunded if the AHT
and other Housing initiatives are always allocated nearly half the CPA budget. During this cycle, fully
funding the AHT impacted the financing of Athletic Fields at Harrington School. AHT projects do not go
through the typical Town planning process, where multiple design phases reveal specifics on timing and
costs, and financing can be carefully timed. Instead AHT's prior funding has been primarily used to build a
reserve in anticipation of future projects. Although the AHT anticipates spending almost all of their
reserve in FY2026, the only committed obligation is the $500,000 loan to the developer of the all -
affordable 40 -unit Lowell Street project. However funds are not needed before October 2026 at the
earliest and could be funded at a Fall STM.
(f) LexHAB Affordable Housing
Support, Restoration,
Preservation, and Decarbonization
Amount
Requested
Funding
Source
Committee
Recommends
$494,140
CPA (Cash)
Approval 5-0
"This FY2026 request seeks funding for the preservation, rehabilitation, and restoration of over 50
Lexington Housing Assistance Board (LexHAB) affordable housing units. The scope of the work at these
units varies by property. There will be preservation, rehabilitation, and restoration projects at one unit
which was acquired with CPA funds, and includes a roof replacement. This funding request will also cover
preservation projects at 52 LexHAB-operated units not acquired with CPA funds. These include exterior
preservation, roof replacement, door replacement, and the installation of gutter guards. All improvements
are intended to ensure the continued safety and functionality of the units. The request also includes the
replacement and conversion of the HVAC system at four units as part of LexHAB's decarbonization efforts
and also seeks funding support to subsidize the rents of LexHAB's lowest income tenants."
(Brown Book XI -22)
ce
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
"This project is to update and replace the playground equipment and install safety surfacing at the Center
Playground at the Center Recreation Complex. The new playground will feature poured in-place safety
surfacing (as compared to the engineered wood fiber currently in place) and will provide universal access
to the play components and elements to ensure the playground is welcoming and accessible to individuals
of all ages and abilities. The playground equipment at the Center Playground was last replaced in 2006.
Play structures typically have a life cycle of 15-20 years based on use"
(Brown Book XI -16)
Amount
Funding
Committee
(g) Park and Playground Improvements
Requested
Source
Recommends
-Center Playground
$1,197,904
CPA (Cash)
Approval 5-0
$1,490,000
CPA (Cash)
Approval 5-0
"This project is to update and replace the playground equipment and install safety surfacing at the Center
Playground at the Center Recreation Complex. The new playground will feature poured in-place safety
surfacing (as compared to the engineered wood fiber currently in place) and will provide universal access
to the play components and elements to ensure the playground is welcoming and accessible to individuals
of all ages and abilities. The playground equipment at the Center Playground was last replaced in 2006.
Play structures typically have a life cycle of 15-20 years based on use"
(Brown Book XI -16)
"This request is to continue the public outreach and design, construction documents and preliminary site
work for new athletic fields at 146 Maple Street, the current location of the LPS Central Administration
Office building. This project is contingent upon the Lexington Public Schools administrative offices being
relocated, and the building being demolished. See the related request for Central Administration Building
Demolition.
This field project is currently under design and may include multi-purpose fields, lights, parking, ADA
accessible pathways and other amenities. The original estimated construction request was $6.18 million
of which $2 million in General Fund Free Cash for synthetic playing surfaces. The Recreation Committee
recently reduced the CPA request to $1.197 million to further the design and the requested Free Cash
amount is being deferred until a final construction project and playing surface is proposed. The Town
anticipates [an] additional request for CPA funds in FY2027 to complete the field construction."
(Brown Book XI -16)
Originally, this project was to be funded with $2 million General Fund cash (for the synthetic turf) and up
to $4.2 million from CPF. Recreation has been planning for several years to secure this project's funding in
FY2026, so additional athletic field space would be constructed before Center Recreation fields went offline
during Lexington High School construction. However, the CPF did not have sufficient funds to both fulfill
the original request and provide $3 million to the AHT. This funding will be used to complete the design of
the new fields and get accurate project cost estimates. It is expected that this funding is beyond what is
needed for the design; remaining funding will go towards construction. Recreation then plans to request
construction funds at the Fall 2025 STM or the 2026 ATM. This 2 -phase approach will likely delay the
project by a year.
M
Amount
Funding
Committee
(h) Park Improvements - Athletic Fields
Requested
Source
Recommends
- Harrington
$1,197,904
CPA (Cash)
Approval 5-0
"This request is to continue the public outreach and design, construction documents and preliminary site
work for new athletic fields at 146 Maple Street, the current location of the LPS Central Administration
Office building. This project is contingent upon the Lexington Public Schools administrative offices being
relocated, and the building being demolished. See the related request for Central Administration Building
Demolition.
This field project is currently under design and may include multi-purpose fields, lights, parking, ADA
accessible pathways and other amenities. The original estimated construction request was $6.18 million
of which $2 million in General Fund Free Cash for synthetic playing surfaces. The Recreation Committee
recently reduced the CPA request to $1.197 million to further the design and the requested Free Cash
amount is being deferred until a final construction project and playing surface is proposed. The Town
anticipates [an] additional request for CPA funds in FY2027 to complete the field construction."
(Brown Book XI -16)
Originally, this project was to be funded with $2 million General Fund cash (for the synthetic turf) and up
to $4.2 million from CPF. Recreation has been planning for several years to secure this project's funding in
FY2026, so additional athletic field space would be constructed before Center Recreation fields went offline
during Lexington High School construction. However, the CPF did not have sufficient funds to both fulfill
the original request and provide $3 million to the AHT. This funding will be used to complete the design of
the new fields and get accurate project cost estimates. It is expected that this funding is beyond what is
needed for the design; remaining funding will go towards construction. Recreation then plans to request
construction funds at the Fall 2025 STM or the 2026 ATM. This 2 -phase approach will likely delay the
project by a year.
M
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
"This is the final phase of a 3 -part project to conduct an end -of -life synthetic turf replacement and
reconstruction of athletics fields at Lincoln Park. This third phase of the project is for removal of the
existing surface and installation of new turf at Field #3. Work may also include walkways, seating, storage,
improved lighting, player benches, scorers table, netting, scoreboard, and landscaping."
(Brown Book XI -16)
Amount
Funding
Committee
(j) Administration Budget
Requested
Source
Recommends
(i) Lincoln Park Field Improvements #3
CPF (Cash)
$340,000 Free Cash
Approval 5-0
$1,950,000
$860,000 CPA Cash
Approval 5-0
$750,000 Tax Levy
"This is the final phase of a 3 -part project to conduct an end -of -life synthetic turf replacement and
reconstruction of athletics fields at Lincoln Park. This third phase of the project is for removal of the
existing surface and installation of new turf at Field #3. Work may also include walkways, seating, storage,
improved lighting, player benches, scorers table, netting, scoreboard, and landscaping."
(Brown Book XI -16)
These funds are used for operating, Coalition, administrative, appraisal, legal, and miscellaneous
expenses.
Amount
Funding
Committee
(j) Administration Budget
Requested
Source
Recommends
$150,000
CPF (Cash)
Approval 5-0
Approval 5-0
These funds are used for operating, Coalition, administrative, appraisal, legal, and miscellaneous
expenses.
"This request is to purchase a new Toro Triplex greens mower replacing the 2009 Jacobsen mower and a
Toro Workman utility vehicle replacing the 2006 Toro Workman utility vehicle, both to be used at the Pine
Meadows golf course. The life expectancy is ten years for a greens mower and thirteen years for a utility
vehicle."
(Brown Book XI -16)
41
Amount
Funding
Committee
Article 11: Appropriate for Recreation
Requested
Source
Recommends
Capital Projects
$70,000
Recreation RE
Approval 5-0
"This request is to purchase a new Toro Triplex greens mower replacing the 2009 Jacobsen mower and a
Toro Workman utility vehicle replacing the 2006 Toro Workman utility vehicle, both to be used at the Pine
Meadows golf course. The life expectancy is ten years for a greens mower and thirteen years for a utility
vehicle."
(Brown Book XI -16)
41
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
"This annual capital request is to support the ongoing work of the Transportation Safety Group (TSG). The
TSG is staffed by the Planning, Engineering, School and Police departments. Between FY2008 and FY2011,
Town Meeting appropriated funds to collect data, perform analysis, review citizen requests and
recommendations for various Townwide transportation improvements in support of the Traffic Mitigation
Group (dissolved in 2012 and later reconstituted as the TSG). Anticipated projects for FY2026 include
continued implementation of the Bicycle and Pedestrian Plan, design work to access MassDOT grant
opportunities, and engineering services to address safety requests and conduct speed surveys."
(Brown Book XI -15)
Amount
Funding
Committee
Article 12: Appropriate for Municipal
Requested
Source
Recommends
Capital Projects and Equipment
$11,617,306
See Below
Approval 5-0
"This annual capital request is to support the ongoing work of the Transportation Safety Group (TSG). The
TSG is staffed by the Planning, Engineering, School and Police departments. Between FY2008 and FY2011,
Town Meeting appropriated funds to collect data, perform analysis, review citizen requests and
recommendations for various Townwide transportation improvements in support of the Traffic Mitigation
Group (dissolved in 2012 and later reconstituted as the TSG). Anticipated projects for FY2026 include
continued implementation of the Bicycle and Pedestrian Plan, design work to access MassDOT grant
opportunities, and engineering services to address safety requests and conduct speed surveys."
(Brown Book XI -15)
Amount
Funding
Committee
(b) Fire Pumper Truck
Requested
Source
Recommends
(a) Transportation Mitigation
80,000
$61,957 Free Cash
Approval 5-0
$18,043 TNC
"This annual capital request is to support the ongoing work of the Transportation Safety Group (TSG). The
TSG is staffed by the Planning, Engineering, School and Police departments. Between FY2008 and FY2011,
Town Meeting appropriated funds to collect data, perform analysis, review citizen requests and
recommendations for various Townwide transportation improvements in support of the Traffic Mitigation
Group (dissolved in 2012 and later reconstituted as the TSG). Anticipated projects for FY2026 include
continued implementation of the Bicycle and Pedestrian Plan, design work to access MassDOT grant
opportunities, and engineering services to address safety requests and conduct speed surveys."
(Brown Book XI -15)
"This request is to replace the fire department's 2004 reserve pumper truck. The useful life of a pumper
truck is approximately twenty years, with ten years as a frontline vehicle, and another ten years as a
reserve. This pumper was slated to be replaced in FY2023 but was deferred to prioritize the replacement
of the 2007 pumper earlier than expected due to significant deterioration."
(Brown Book XI -16)
42
Amount
Funding
Committee
(b) Fire Pumper Truck
Requested
Source
Recommends
$1,100,000
Free Cash
Approval 5-0
"This request is to replace the fire department's 2004 reserve pumper truck. The useful life of a pumper
truck is approximately twenty years, with ten years as a frontline vehicle, and another ten years as a
reserve. This pumper was slated to be replaced in FY2023 but was deferred to prioritize the replacement
of the 2007 pumper earlier than expected due to significant deterioration."
(Brown Book XI -16)
42
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
"This is an annual request to replace equipment that is beyond its useful life and whose mechanical
condition no longer meets the requirements of the Department of Public Works (DPW). The DPW has an
inventory of 146 pieces of equipment including sedans, hybrid SUVs, construction vehicles and specialized
equipment used to mow parks, plow snow, repair streets, and complete a variety of other projects.
Without regular equipment replacement, the efficiency and cost effectiveness of the DPW's operations
would be handicapped due to equipment down time and excessive repair costs.
Each piece of equipment is inventoried with original and current replacement cost, state of condition and
replacement time interval. Replacement intervals vary from 5 to 20 years and are based on manufacturer
recommendations and use (type and duration).
The selection of vehicles to be replaced begins with the proposed replacement date. Then each vehicle is
assessed as to its mechanical condition and work requirements. The systematic replacement program
defines what equipment is expected to need replacement during the next five years with the intent of
preventing any unexpected emergency purchases. Annual updates are conducted by the Equipment
Maintenance Division, Division Superintendents and reviewed by the Manager of Operations and Director
of Public Works.
The FY2026 request, by funding source, is shown in the table below.
Equipment
Amount
Funding
Committee
Total
Requested
Source
Recommends
(c) Equipment Replacement
$ 97,000
$1,816,000 Free Cash
$ 127,500
$2,168,000
$224,500 Water RE
Approval 5-0
$ 300,000
$127,500 Wastewater RE
$ 300,000
"This is an annual request to replace equipment that is beyond its useful life and whose mechanical
condition no longer meets the requirements of the Department of Public Works (DPW). The DPW has an
inventory of 146 pieces of equipment including sedans, hybrid SUVs, construction vehicles and specialized
equipment used to mow parks, plow snow, repair streets, and complete a variety of other projects.
Without regular equipment replacement, the efficiency and cost effectiveness of the DPW's operations
would be handicapped due to equipment down time and excessive repair costs.
Each piece of equipment is inventoried with original and current replacement cost, state of condition and
replacement time interval. Replacement intervals vary from 5 to 20 years and are based on manufacturer
recommendations and use (type and duration).
The selection of vehicles to be replaced begins with the proposed replacement date. Then each vehicle is
assessed as to its mechanical condition and work requirements. The systematic replacement program
defines what equipment is expected to need replacement during the next five years with the intent of
preventing any unexpected emergency purchases. Annual updates are conducted by the Equipment
Maintenance Division, Division Superintendents and reviewed by the Manager of Operations and Director
of Public Works.
The FY2026 request, by funding source, is shown in the table below.
Equipment
Free Cash
Sewer RE
Water RE
Total
Valve Turner Equipment
$ 97,000
$ 97,000
Rubber Tired Excavator
$ 127,500
$ 127,500
$ 255,000
Vehicle Lifts Equipment Bays
$ 300,000
$ 300,000
Dump Truck with Plow
$ 315,000
$ 315,000
Dump Truck with Plow
$ 315,000
$ 315,000
Propane Conversion for
Gasoline Motors
$ 41,000
$ 41,000
Compact Loader
$ 135,000
$ 135,000
Heavy Duty Chipper Truck
$ 295,000
$ 295,000
Buffalo Air Blower
$ 40,000
$ 40,000
Vacuum Street Sweeper
$ 375,000
$ 375,000
$1,816,000
$127,600
$ 224,500
$ 2,168,000
(Brown Book XI -17)
43
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
"This request is to rebuild and/or repair existing sidewalks that are in poor condition, measured in linear
feet (LF). DPW, in conjunction with various committees and other town departments, will generate a list
each year of the sidewalks most in need of repair/replacement based on four determining factors:
i. Is the sidewalk unsafe for travel due to trip hazards, defects, etc.
ii Is the sidewalk within the Safe Routes to School Program
iii. Is the volume of pedestrian traffic heavy, light or average
iv. Is the general condition of the sidewalk poor, fair or good which dictates treatments such as full
reconstruction, overlay or patching
DPW currently reviews 30% of sidewalks annually to identify the work to be done. Sidewalks considered
for FY2026 funding include:
Fessenden Way
Amount
Funding
Committee
(d) Sidewalk Improvements
Requested
Source
Recommends
Lowell St. (North to Burlington Line)
2000 LF Asphalt
Burroughs Rd.
2200 LF Asphalt
$870,000
Free Cash
Approval 5-0
"This request is to rebuild and/or repair existing sidewalks that are in poor condition, measured in linear
feet (LF). DPW, in conjunction with various committees and other town departments, will generate a list
each year of the sidewalks most in need of repair/replacement based on four determining factors:
i. Is the sidewalk unsafe for travel due to trip hazards, defects, etc.
ii Is the sidewalk within the Safe Routes to School Program
iii. Is the volume of pedestrian traffic heavy, light or average
iv. Is the general condition of the sidewalk poor, fair or good which dictates treatments such as full
reconstruction, overlay or patching
DPW currently reviews 30% of sidewalks annually to identify the work to be done. Sidewalks considered
for FY2026 funding include:
Fessenden Way
1000 LF Asphalt
Marshall Rd. (Fessenden to Woburn)
375 LF Asphalt
Rolfe Rd.
700 LF Asphalt
Rogers Rd.
300 LF Asphalt
Lowell St. (North to Burlington Line)
2000 LF Asphalt
Burroughs Rd.
2200 LF Asphalt
Holmes Rd.
1500 LF Asphalt
Thoreau Rd. (Holmes to Emerson)
500 LF Asphalt
Alcott Rd.
700 LF Asphalt
Suzanne Rd. (Brent to #11)
1300 LF Asphalt
Brent Rd.
2300 LF Asphalt
Hathaway Rd. (Sedge to (Dead End)
1500 LF Asphalt
Elena Rd.
700 LF Asphalt
Birch Hill Lane
900 LF Asphalt
Phesant (Lane
1000 LF Asphalt
Phinney Rd.
1400 LF Asphalt
Tufts Rd. (Phinny to IMarrett)
550 LF Asphalt
Spring St. (Rt. 2 Bridge to #164)
600 LF Asphalt
Hampton Rd.
450 LF Asphalt
Piper Rd. (Waltham to #7)
600 LF Asphalt
Kitson Park IDr.
600 LF Asphalt
(Brown Book XI -17)
"This is an ongoing replacement program designed to maintain the integrity of the fire protection system
throughout town. Faulty hydrants need to be replaced to meet safety requirements. A list of hydrants
needing replacement is generated each year during the annual inspection and flushing of hydrants by the
Water and Fire Departments. The Town of Lexington has 1,747 fire hydrants in its fire protection system
and the goal is to replace approximately 45 hydrants per year at a cost of $3,500 per hydrant, with labor
covered by the operating budget. The expected life of a hydrant is 50 years."
(Brown Book XI -19)
Amount
Funding
Committee
Requested
Source
Recommends
(e) Hydrant Replacement
$75,000 Free Cash
$150,000
Approval 5-0
$75,000 Water RE
"This is an ongoing replacement program designed to maintain the integrity of the fire protection system
throughout town. Faulty hydrants need to be replaced to meet safety requirements. A list of hydrants
needing replacement is generated each year during the annual inspection and flushing of hydrants by the
Water and Fire Departments. The Town of Lexington has 1,747 fire hydrants in its fire protection system
and the goal is to replace approximately 45 hydrants per year at a cost of $3,500 per hydrant, with labor
covered by the operating budget. The expected life of a hydrant is 50 years."
(Brown Book XI -19)
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
"This is an annual request for the street resurfacing and maintenance program that improves and repairs
Lexington's streets and sidewalks, increasing their quality and safety. In addition to the $2,726,806
appropriated from the tax levy, $964,592 of Chapter 90 State Aid funds will be utilized, which does not
require a Town Meeting appropriation. Funds will be used for design, inspections, planning, repair,
patching, crack sealing and construction of roadways and roadway related infrastructure including repair
and installation of sidewalks. A pavement management system is utilized to assist in analyzing the road
network and selecting roadways for repairs. Streets anticipated for completion include Hartwell Place,
Hartwell Ave from the Bridge to Wood Street, Bartlett Ave, Pearl St, Arcola St, Constitution Road
neighborhood, Currier Court, Howard Munroe Place, Simonds Road, Mass Ave from Woburn Street to
Tower Road and Ingleside neighborhood"
Street Improvements - Financing Components
FY26
2001 Override Increased by 2.5% per year $ 798,851
Maintenance of unallocated revenue from FY2012 Revenue Allocation Model $ 281,234
Maintenance of unallocated revenue from FY2013 Revenue Allocation Model $ 164,850
FY2014 Health Insurance Savings $ 1,100,000
Additional Tax (Levy (Funding $ 381,871
Estimated Chapter 90 Aid $ 964,592
Total $ 3,691,398
Without Chapter 90 $ 2,707,321
(Brown Book XI -18)
Amount
Funding
Committee
Requested
Source
Recommends
(f) Street Improvements
$2,726,806
Tax Levy
Approval 5-0
"This is an annual request for the street resurfacing and maintenance program that improves and repairs
Lexington's streets and sidewalks, increasing their quality and safety. In addition to the $2,726,806
appropriated from the tax levy, $964,592 of Chapter 90 State Aid funds will be utilized, which does not
require a Town Meeting appropriation. Funds will be used for design, inspections, planning, repair,
patching, crack sealing and construction of roadways and roadway related infrastructure including repair
and installation of sidewalks. A pavement management system is utilized to assist in analyzing the road
network and selecting roadways for repairs. Streets anticipated for completion include Hartwell Place,
Hartwell Ave from the Bridge to Wood Street, Bartlett Ave, Pearl St, Arcola St, Constitution Road
neighborhood, Currier Court, Howard Munroe Place, Simonds Road, Mass Ave from Woburn Street to
Tower Road and Ingleside neighborhood"
Street Improvements - Financing Components
FY26
2001 Override Increased by 2.5% per year $ 798,851
Maintenance of unallocated revenue from FY2012 Revenue Allocation Model $ 281,234
Maintenance of unallocated revenue from FY2013 Revenue Allocation Model $ 164,850
FY2014 Health Insurance Savings $ 1,100,000
Additional Tax (Levy (Funding $ 381,871
Estimated Chapter 90 Aid $ 964,592
Total $ 3,691,398
Without Chapter 90 $ 2,707,321
(Brown Book XI -18)
"This program was created in FY2025 to combine three former programs - Townwide Culvert
Replacement, Storm Drain Improvements and NPDES Compliance, and Comprehensive Stormwater
Management - into one annual stormwater management request. Many of the challenges and solutions
are multi -pronged and cross over between the three programs, which creates complications in the
selection and awarding of projects. By combining these projects, it creates more flexibility and agility for
the Department for the improvements of stormwater throughout Lexington. The aggregated funding will
be utilized for supporting the National Pollutant Discharge and Elimination System (NPDES) program with
an emphasis on Illicit Discharge Detection and Elimination (IDDE) and nutrient removal which are both
required by the Environmental Protection Agency (EPA) Municipal [Separate] Storm Sewer System (MS4)
permit. These regulations are focused around improving water quality. Additionally, this request will
support the stream management plan, culvert replacement and rehabilitation program, and storm drain
improvements to mitigate flooding. In FY2026 work will continue on MS4 compliance, and may include
phosphorus removal, drainage investigations, and drainage improvements."
(Brown Book XI -19)
45
Amount
Funding
Committee
Requested
Source
Recommends
(g) Stormwater Management Program
$2,642,500
Free Cash
Approval 5-0
"This program was created in FY2025 to combine three former programs - Townwide Culvert
Replacement, Storm Drain Improvements and NPDES Compliance, and Comprehensive Stormwater
Management - into one annual stormwater management request. Many of the challenges and solutions
are multi -pronged and cross over between the three programs, which creates complications in the
selection and awarding of projects. By combining these projects, it creates more flexibility and agility for
the Department for the improvements of stormwater throughout Lexington. The aggregated funding will
be utilized for supporting the National Pollutant Discharge and Elimination System (NPDES) program with
an emphasis on Illicit Discharge Detection and Elimination (IDDE) and nutrient removal which are both
required by the Environmental Protection Agency (EPA) Municipal [Separate] Storm Sewer System (MS4)
permit. These regulations are focused around improving water quality. Additionally, this request will
support the stream management plan, culvert replacement and rehabilitation program, and storm drain
improvements to mitigate flooding. In FY2026 work will continue on MS4 compliance, and may include
phosphorus removal, drainage investigations, and drainage improvements."
(Brown Book XI -19)
45
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
"This project is to complete survey and engineering work for future installation of sidewalks along
Burlington Street and North Street. This location was identified as a priority in the Transportation Safety
Group's bicycle and pedestrian plan. Requests for funding design and construction work are expected in
future years."
(Brown Book XI -20)
Amount
Funding
Committee
(h) New Sidewalk Installations - Study
Requested
Source
Recommends
$150,000
Free Cash
Approval 5-0
and Design
"This project is to complete survey and engineering work for future installation of sidewalks along
Burlington Street and North Street. This location was identified as a priority in the Transportation Safety
Group's bicycle and pedestrian plan. Requests for funding design and construction work are expected in
future years."
(Brown Book XI -20)
"This request is for funding complete design for improvements of two intersections - Adams Street @
Hancock Street and Adams Street @ East Street. Concept designs of each intersection have been created
by the Town's engineering consultant and previously approved funding is in place to bring a chosen
concept up to 25% design. This request is to complete the design of the intersections and create bid
documents for construction."
(Brown Book XI -20)
Amount
Funding
Committee
(i) Intersection Improvements - Adams
Requested
Source
Recommends
(j) DPW Building Improvements
St at East St. and Hancock St.
$325,000
Free Cash
Approval 5-0
"This request is for funding complete design for improvements of two intersections - Adams Street @
Hancock Street and Adams Street @ East Street. Concept designs of each intersection have been created
by the Town's engineering consultant and previously approved funding is in place to bring a chosen
concept up to 25% design. This request is to complete the design of the intersections and create bid
documents for construction."
(Brown Book XI -20)
"This project will address municipal building improvements that are not covered by the Public Facilities
Department. The buildings under this program are the Public Services Building, the Westview Cemetery
Administration and Maintenance Building, the Hartwell Ave Compost site office building and the storage
buildings at Munroe Cemetery. The FY2026 request is to replace all of the exterior garage bay doors at the
Public Services Building."
(Brown Book XI -21)
Amount
Funding
Committee
Requested
Source
Recommends
(j) DPW Building Improvements
$120,000
Free Cash
Approval 5-0
"This project will address municipal building improvements that are not covered by the Public Facilities
Department. The buildings under this program are the Public Services Building, the Westview Cemetery
Administration and Maintenance Building, the Hartwell Ave Compost site office building and the storage
buildings at Munroe Cemetery. The FY2026 request is to replace all of the exterior garage bay doors at the
Public Services Building."
(Brown Book XI -21)
"This request is for design and engineering services to reconfigure the Lincoln Park parking lot. The
current parking lot and traffic flow has been problematic for many years due to the size of the spaces and
the entry/exit points. The Transportation Safety Group has assessed the parking lot and agrees that
improvements are needed to improve the flow and minimize the safety concerns. This project will also
consider the feasibility and design of solar canopies at the site. A request for construction funds for this
project is expected in the following years. "
(Brown Book XI -16)
Amount
Funding
Committee
Requested
Source
Recommends
(k) Lincoln Park Parking Lot - Design
$375,000
Free Cash
Approval 5-0
"This request is for design and engineering services to reconfigure the Lincoln Park parking lot. The
current parking lot and traffic flow has been problematic for many years due to the size of the spaces and
the entry/exit points. The Transportation Safety Group has assessed the parking lot and agrees that
improvements are needed to improve the flow and minimize the safety concerns. This project will also
consider the feasibility and design of solar canopies at the site. A request for construction funds for this
project is expected in the following years. "
(Brown Book XI -16)
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
(1) Municipal Technology Improvement
Program
Amount
Requested
Funding
Source
Committee
Recommends
$150,000
Free Cash
Approval 5-0
"This capital program funds major municipal technology improvements including servers, Storage Area
Network (SAN)/data arrays and other critical Town hardware and components. New infrastructure is
obtained with a focus to achieve technical consolidation, energy savings, reduction in financial burdens
and reduction in staff maintenance time while increasing management efficiencies, increasing reliability,
and introducing new capabilities.
The request for FY2026 will fund the purchase and installation of additional network storage to expand
existing storage space and/or backup space."
(Brown Book XI -21)
(m) Network Redundancy &
Improvement Plan
Amount
Requested
Funding
Source
Committee
Recommends
$760,000
Free Cash
Approval 5-0
"This is a multi -phase request to build a standalone fiber network for town computing and
communications in an effort to achieve redundancy and vendor -independent capability. The purpose of
this program is to both improve the resiliency of the Townwide fiber network and to provide better
networked services. This includes enhancement of communications within municipal buildings through
the installation of wireless access to our wide area and local area networks. This will protect
communication (both data and voice) between sites that are assessed as critical to the daily function and
safety of the Town. The first phase of this project in FY2023 was $945,000 to construct multi -loop core
infrastructure to top -tier critical buildings. The second phase request of $988,094 in FY2024 was to
complete phase I, and fund fiber connections to tier 2 and tier 3 sites. The third phase request in FY2025
was $998,500 included the purchase and installation of the equipment to connect the tier 2 and tier 3
sites to the new fiber municipal area network (FMAN) and vendor services for network programming
assistance. This fourth phase request for FY2026 is to connect another FMAN site and purchase a fiber
monitoring and testing appliance. Future requests may connect additional Town sites to the FMAN or
replace aging equipment."
(Brown Book XI -21)
47
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
"This is an annual program that replaces unlined, inadequate, aged and vulnerable water mains,
deteriorated service connections and eliminates dead ends in the water mains. The Town completed a
hydraulic model for the entire distribution network and an asset management plan for replacing the
Town's aging water infrastructure that will ensure a proactive approach for keeping Lexington's water both
safe and reliable. The model identifies areas of vulnerability, water main aging, and those areas with low
volumes and pressures. The asset management plan recommends the [replacement of] 1% of our water
mains on an annual basis.
Beginning in FY2021, the funding source for this ongoing capital replacement program has been gradually
shifting to Water user charges, with the ultimate goal of transitioning the entire program to cash funding
over 11 years. While [ratepayers] may pay slightly higher water rates in the short-term, significant debt
service savings will be realized, resulting in lower overall costs in the long-term. This is the sixth year of
transition and $1,200,000 is being requested from water user fees.
Water mains were recently replaced on Eldred Street and Lowell Street. Several water mains were
replaced as part of a joint effort with the Town of Burlington and the Massachusetts Water Resource
Authority, including a high priority replacement along Lowell Street and North Street."
(Brown Book XI -20)
Article 14: Appropriate for Wastewater
Amount
Funding
Committee
$200,000
Requested
Source
Recommends
Article 13: Appropriate for Water
Wastewater User
Charges
$1,200,000 Water
System Improvements
$2,334,940
User Charges
Approval 5-0
$1,134,940 Water RE
"This is an annual program that replaces unlined, inadequate, aged and vulnerable water mains,
deteriorated service connections and eliminates dead ends in the water mains. The Town completed a
hydraulic model for the entire distribution network and an asset management plan for replacing the
Town's aging water infrastructure that will ensure a proactive approach for keeping Lexington's water both
safe and reliable. The model identifies areas of vulnerability, water main aging, and those areas with low
volumes and pressures. The asset management plan recommends the [replacement of] 1% of our water
mains on an annual basis.
Beginning in FY2021, the funding source for this ongoing capital replacement program has been gradually
shifting to Water user charges, with the ultimate goal of transitioning the entire program to cash funding
over 11 years. While [ratepayers] may pay slightly higher water rates in the short-term, significant debt
service savings will be realized, resulting in lower overall costs in the long-term. This is the sixth year of
transition and $1,200,000 is being requested from water user fees.
Water mains were recently replaced on Eldred Street and Lowell Street. Several water mains were
replaced as part of a joint effort with the Town of Burlington and the Massachusetts Water Resource
Authority, including a high priority replacement along Lowell Street and North Street."
(Brown Book XI -20)
Article 14: Appropriate for Wastewater
Amount
Requested
Funding
Source
Committee
Recommends
$200,000
$600,000
Approval 5-0
System Improvements
$1,282,431
Wastewater User
Charges
Approval 5-0
$482,431 Sewer RE
(a) Pump Station Upgrades
Amount
Requested
Funding
Source
Committee
Recommends
$200,000
Sewer RE
Approval 5-0
"This project will provide building, safety, and equipment improvements at the Town's ten wastewater
pump stations. The FY2026 funding will provide building renovations including new windows and doors at
the main pump station off of Bedford Street to improve energy efficiency at the building."
(Brown Book XI -20)
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
"This annual program provides for rehabilitation of sanitary sewer infrastructure. The Town's sanitary
sewer infrastructure is made up of approximately 176 miles of main line, 8.5 miles of force main and
5,280 manholes. Work will include replacement or repair of deteriorated sewers, force mains, and
manholes in order to improve flow and reduce inflow and infiltration into the system. Engineering
investigation and evaluation will continue on sewers throughout town, including those in remote, hard to
access areas. These capital investments improve the operation of the sewer system, reduce backups and
potential overflows, prevent system malfunctions, and reduce the measured flows through the MWRA
m ete r.
Beginning in FY2021, the funding source for this ongoing capital replacement program has been gradually
shifting to Wastewater user charges, with the ultimate goal of transitioning the entire program to cash
funding over 10 years. This is the sixth year of transition and $600,000 is being requested from user fees."
(Brown Book XI -19)
Amount
Funding
Committee
Article 15: Appropriate for School
Requested
Source
Recommends
N Sanitary Sewer System
$1,500,910
$600,000 Wastewater
Approval 5-0
Investigation and Improvements
$1,082,431
User Charges
Approval 5-0
$482,431 Sewer RE
"This annual program provides for rehabilitation of sanitary sewer infrastructure. The Town's sanitary
sewer infrastructure is made up of approximately 176 miles of main line, 8.5 miles of force main and
5,280 manholes. Work will include replacement or repair of deteriorated sewers, force mains, and
manholes in order to improve flow and reduce inflow and infiltration into the system. Engineering
investigation and evaluation will continue on sewers throughout town, including those in remote, hard to
access areas. These capital investments improve the operation of the sewer system, reduce backups and
potential overflows, prevent system malfunctions, and reduce the measured flows through the MWRA
m ete r.
Beginning in FY2021, the funding source for this ongoing capital replacement program has been gradually
shifting to Wastewater user charges, with the ultimate goal of transitioning the entire program to cash
funding over 10 years. This is the sixth year of transition and $600,000 is being requested from user fees."
(Brown Book XI -19)
"This request addresses the District's strategic goal for enhancing the capacity to utilize technology as an
instructional and administrative tool. The request will continue to support student access to devices to
allow for innovative learning methods that integrate supportive technologies, problem -based approaches
and higher order thinking skills. It also maintains and improves, when needed, current infrastructure such
as networks, access points and servers. The capital improvement request for FY2026 would provide
funding for the following:
Tech Workstations - $213,150 is requested for this category of the capital project. Replace Unit A (all
classroom teachers, counselors, librarians and staff working under the teacher contract; Unit A)
workstations and peripheral devices (laptops, desktops, printers and monitors). Prices have remained
relatively stable for all devices in this category (170 laptops @$1,125 each, 10 printers @ $300 each, 15
monitors @$260 each, 15 workstations at $1,000 each).
PreK-5 Mobile Devices - $299,000 is requested to replace end -of -life iPads across all district Kindergarten
classes (260 iPads @ $400 each) and to install Classroom Frequency Modulated Systems for students with
diminished hearing and neurodiverse students (3 schools @ $65,000).
1:1 Middle School Program - $209,000 is requested to fund 500 Chromebooks for 6th graders entering
Diamond and Clark Middle Schools. All middle school students have 1:1 devices and the devices follow
them through middle school (three year life span). Generally, by the end of middle school, many devices
have reached their end of life due to use. These Chromebooks are more expensive than the high school
devices due to their having dual cameras and touch screens. (500 Chromebooks @ $418 each). The
previous model has been discontinued, and the newer model is more expensive.
1:1 at Lexington High School - $211,250 is requested to purchase 620 Chromebooks for 9th graders. All
high school students, once provided a device in 9th grade or upon entering the high school, have the
device through their senior year (four-year life span), (625 Chromebooks @ $338 each).
. •
Amount
Funding
Committee
Article 15: Appropriate for School
Requested
Source
Recommends
Capital Projects and Equipment
$1,500,910
Free Cash
Approval 5-0
"This request addresses the District's strategic goal for enhancing the capacity to utilize technology as an
instructional and administrative tool. The request will continue to support student access to devices to
allow for innovative learning methods that integrate supportive technologies, problem -based approaches
and higher order thinking skills. It also maintains and improves, when needed, current infrastructure such
as networks, access points and servers. The capital improvement request for FY2026 would provide
funding for the following:
Tech Workstations - $213,150 is requested for this category of the capital project. Replace Unit A (all
classroom teachers, counselors, librarians and staff working under the teacher contract; Unit A)
workstations and peripheral devices (laptops, desktops, printers and monitors). Prices have remained
relatively stable for all devices in this category (170 laptops @$1,125 each, 10 printers @ $300 each, 15
monitors @$260 each, 15 workstations at $1,000 each).
PreK-5 Mobile Devices - $299,000 is requested to replace end -of -life iPads across all district Kindergarten
classes (260 iPads @ $400 each) and to install Classroom Frequency Modulated Systems for students with
diminished hearing and neurodiverse students (3 schools @ $65,000).
1:1 Middle School Program - $209,000 is requested to fund 500 Chromebooks for 6th graders entering
Diamond and Clark Middle Schools. All middle school students have 1:1 devices and the devices follow
them through middle school (three year life span). Generally, by the end of middle school, many devices
have reached their end of life due to use. These Chromebooks are more expensive than the high school
devices due to their having dual cameras and touch screens. (500 Chromebooks @ $418 each). The
previous model has been discontinued, and the newer model is more expensive.
1:1 at Lexington High School - $211,250 is requested to purchase 620 Chromebooks for 9th graders. All
high school students, once provided a device in 9th grade or upon entering the high school, have the
device through their senior year (four-year life span), (625 Chromebooks @ $338 each).
. •
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Science/Technology/Engineering/(Art)/Math (STEM/STEAM)/Computer Science - $51,000 is requested to
update computer labs at the High School level and purchase STEM/STEAM based curricular materials. The
high school world language lab will be updated next year ($45,000 for one lab, $6,000 for STEM/STEAM
Materials). Digital Learning Coaches (DLCs) work with all department heads that are holding curriculum
reviews. The small amount of money allocated for STEM/STEAM may result in equipment being piloted or
may also replace some equipment currently being used (elementary small robots for coding, etc.).
Interactive Pro sectors/Whiteboard Units and Document Cameras - $228,910 is requested for this category
of the capital project.
• Replace 48 interactive projectors districtwide. This equips buildings with a touch -activated,
interactive system and soundbar. The replacements will begin with the oldest model per school until
all systems are within a 7 year window with all of the same functionality (48 projectors @ $4,700
each).
• The request will also replace 5 document cameras at Lexington Middle and High School. All
elementary schools have had document cameras replaced, and upgrades have been made in many
middle school classrooms as well. A small number of replacement devices are needed for FY2025 (5
document cameras @ $662 each).
District and Building Network Infrastructure - $268,600 is requested to replace end of life Wireless Access
Points (WAPs) at both middle schools and switches across all elementary schools. This is a phased project
and WAPs will be replaced in all elementary schools in subsequent years. Due to the impending high
school building project and a final determination for the current Central Office, WAPs and cabling for
those sites have been deferred. The current five year capital submission also includes anticipated costs for
future replacement of the district's core and firewalls with the building of a new high school and possible
relocation of [the] Central Office.
Server/Storage Infrastructure - $20,000 is requested to maintain and upgrade any server related
hardware."
(Brown Book XI -14)
"This is an annual request for funding professional services to produce design development, construction
documents and/or bid administration services for smaller projects in anticipation of requests for
construction funding at town meeting that have a high probability of approval. This will ensure that both
municipal and school projects can be completed in the then -current construction season, which is
particularly important for the timely completion of school building projects given the short window
between the end of school in June and the end of summer. There has been a steady uptick in the number
of projects requiring these services in recent years."
(Brown Book XI -14)
50
Amount
Funding
Committee
Article 16: Appropriate Public Facilities
Requested
Source
Recommends
Capital Projects
$5,743,000
See Below
Approval 5-0
"This is an annual request for funding professional services to produce design development, construction
documents and/or bid administration services for smaller projects in anticipation of requests for
construction funding at town meeting that have a high probability of approval. This will ensure that both
municipal and school projects can be completed in the then -current construction season, which is
particularly important for the timely completion of school building projects given the short window
between the end of school in June and the end of summer. There has been a steady uptick in the number
of projects requiring these services in recent years."
(Brown Book XI -14)
50
Amount
Funding
Committee
(a) Public Facilities Bid Documents
Requested
Source
Recommends
$125,000
Free Cash
Approval 5-0
"This is an annual request for funding professional services to produce design development, construction
documents and/or bid administration services for smaller projects in anticipation of requests for
construction funding at town meeting that have a high probability of approval. This will ensure that both
municipal and school projects can be completed in the then -current construction season, which is
particularly important for the timely completion of school building projects given the short window
between the end of school in June and the end of summer. There has been a steady uptick in the number
of projects requiring these services in recent years."
(Brown Book XI -14)
50
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
"Initiated in FY2011, this is an annual request for funds to be used for the replacement of flooring systems
in municipal and school buildings and interior finishes including mill work, ceiling work, file work,
countertop replacement and bathroom finish renovations. The goal of this annual program is to ensure
failing systems are replaced and are safe for all users. The FY2026 request will allow the Department of
Public Facilities to complete approximately four classroom flooring systems in six buildings and prioritize
other floors requiring attention. This request also covers other building finishes, based on priority.
Projects recently completed include replacement of flooring in 30 classrooms at Harrington Elementary, 8
bathroom renovations at Diamond Middle school, and the renovation of two single -stall bathrooms in the
Town Office Building. Future improvements are expected to include classroom flooring at Clarke,
Diamond, Bowman, Bridge, Harrington and Fiske schools."
(Brown Book XI -14)
Amount
Funding
Committee
(b) Public Facilities Interior Finishes
Requested
Source
Recommends
$863,579 Free Cash
Associated Systems
$468,000
Free Cash
Approval 5-0
"Initiated in FY2011, this is an annual request for funds to be used for the replacement of flooring systems
in municipal and school buildings and interior finishes including mill work, ceiling work, file work,
countertop replacement and bathroom finish renovations. The goal of this annual program is to ensure
failing systems are replaced and are safe for all users. The FY2026 request will allow the Department of
Public Facilities to complete approximately four classroom flooring systems in six buildings and prioritize
other floors requiring attention. This request also covers other building finishes, based on priority.
Projects recently completed include replacement of flooring in 30 classrooms at Harrington Elementary, 8
bathroom renovations at Diamond Middle school, and the renovation of two single -stall bathrooms in the
Town Office Building. Future improvements are expected to include classroom flooring at Clarke,
Diamond, Bowman, Bridge, Harrington and Fiske schools."
(Brown Book XI -14)
"This capital request provides as needed replacement of sidewalks, hardscape for playgrounds, bus loops,
and parking areas on school grounds. Extraordinary repairs for school paving areas are necessary to
maintain parking and pedestrian surfaces in a condition suitable for public safety and highlights the Safe
Routes to School.
Projects recently completed include the full driveway and sidewalk replacement at Diamond middle
school. The FY2026 request will fund repairs at the Bowman School rear play area, parking lot, and access
road."
(Brown Book XI -14)
Amount
Funding
Committee
(c) School Paving and Sidewalks
Requested
Source
Recommends
$863,579 Free Cash
Associated Systems
$200,000
Free Cash
Approval 5-0
"This capital request provides as needed replacement of sidewalks, hardscape for playgrounds, bus loops,
and parking areas on school grounds. Extraordinary repairs for school paving areas are necessary to
maintain parking and pedestrian surfaces in a condition suitable for public safety and highlights the Safe
Routes to School.
Projects recently completed include the full driveway and sidewalk replacement at Diamond middle
school. The FY2026 request will fund repairs at the Bowman School rear play area, parking lot, and access
road."
(Brown Book XI -14)
"This is an annual request for continued funding for Municipal Building Envelopes and Systems. The
FY2026 request is for exterior envelope maintenance including windows, caulking, masonry sealing, paint,
etc. at the Cary Memorial Building to avoid water infiltration and damage to interior finishes, and improve
building energy efficiency. The tax -levy component of this funding request represents $150,000 approved
in a 2006 operating override, escalated by 2.5% annually to ensure municipal building assets are
maintained."
(Brown Book XI -15)
51
Amount
Funding
Committee
(d) Municipal Building Envelopes and
Requested
Source
Recommends
$863,579 Free Cash
Associated Systems
$1,100,000
$236,421 Tax Levy
Approval 5-0
"This is an annual request for continued funding for Municipal Building Envelopes and Systems. The
FY2026 request is for exterior envelope maintenance including windows, caulking, masonry sealing, paint,
etc. at the Cary Memorial Building to avoid water infiltration and damage to interior finishes, and improve
building energy efficiency. The tax -levy component of this funding request represents $150,000 approved
in a 2006 operating override, escalated by 2.5% annually to ensure municipal building assets are
maintained."
(Brown Book XI -15)
51
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
"This project will fund the demolition and abatement of the old Harrington School, which currently
houses the Central Administration Offices for the school department, and related site and utility work at
146 Maple Street to prepare the site for playing fields. School offices are planned to move into the
renovated swing space at 173 Bedford Street in the Fall of 2025, and eventually to space in the new
Lexington High School. The demolition work is expected to occur late in calendar year 2025, or early 2026,
and will be contingent upon a successful appropriation and debt exclusion referendum for the Lexington
High School project. See a related request - Park Improvements - Athletic Fields - Harrington for additional
information."
(Brown Book XI -15)
Amount
Funding
Committee
(e) Central Administration Building
Requested
Source
Recommends
Demolition
$3,550,000
Free Cash
Approval 5-0
"This project will fund the demolition and abatement of the old Harrington School, which currently
houses the Central Administration Offices for the school department, and related site and utility work at
146 Maple Street to prepare the site for playing fields. School offices are planned to move into the
renovated swing space at 173 Bedford Street in the Fall of 2025, and eventually to space in the new
Lexington High School. The demolition work is expected to occur late in calendar year 2025, or early 2026,
and will be contingent upon a successful appropriation and debt exclusion referendum for the Lexington
High School project. See a related request - Park Improvements - Athletic Fields - Harrington for additional
information."
(Brown Book XI -15)
"This project is to renovate the Estabrook nurses bathroom to provide proper facilities to service students
with significant special physical needs. This requires an expansion of the footprint to the bathroom into
the nurses suite and installation of a Hoyer lift. Wall construction, structural, finishes, electrical, plumbing
will all need to take place in the nurses suite."
(Brown Book XI -15)
Amount
Funding
Committee
(f) Estabrook Elementary School Nurse
Requested
Source
Recommends
Bathroom Renovation
$300,000
Free Cash
Approval 5-0
"This project is to renovate the Estabrook nurses bathroom to provide proper facilities to service students
with significant special physical needs. This requires an expansion of the footprint to the bathroom into
the nurses suite and installation of a Hoyer lift. Wall construction, structural, finishes, electrical, plumbing
will all need to take place in the nurses suite."
(Brown Book XI -15)
This article seeks approval to rescind prior borrowing for Capital projects that have been finished and
closed out. The rescinded amounts will be returned to the General Fund. The amount of $60,000 is to be
rescinded from Article 10(o), Replace Townwide Telephone Systems - Phase III, 2014 ATM. The amount of
$4,190 is to be rescinded from Article 16(b), Lexington High School Air Conditioning, 2017 ATM.
52
Authorization to
Funding
Committee
Rescind
Source
Recommends
Article 18: Rescind Prior Borrowing
Authorizations
$64,190
Pending General
Fund
Approval 5-0
This article seeks approval to rescind prior borrowing for Capital projects that have been finished and
closed out. The rescinded amounts will be returned to the General Fund. The amount of $60,000 is to be
rescinded from Article 10(o), Replace Townwide Telephone Systems - Phase III, 2014 ATM. The amount of
$4,190 is to be rescinded from Article 16(b), Lexington High School Air Conditioning, 2017 ATM.
52
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Article 19: Establish, Amend, Dissolve
and Appropriate To and From
Specified Stabilization Funds (SFs)
Amount
Requested
Funding
Source
Committee
Recommends
Capital SF
Requested
Source
Recommends
(This only provides those actions
related to Capital. For a description of
$6,500,000
Tax Levy
Approval 5-0
the purpose of each of these
Approval 5-0
appropriations, please see below.)
"The FY2026 budget continues to follow the fiscal guideline established in 2022 to dedicate new tax levy
growth from specific properties to increase reserves for future capital projects. In FY2025, $6,563,050 was
transferred to the Capital Stabilization Fund (CSF) from the tax levy under this guideline, and that amount
is recommended again in FY2026. The Town does not anticipate a significant amount of levy growth from
commercial and industrial properties in FY2026, but any additional eligible growth may be transferred to
the CSF at the 2025 Special Town Meeting." (Brown Book page x)
This Article authorizes the Select Board to issue an RFP to transfer ownership to a third party developer,
which could be LexHAB with financing assistance from the AHT. Please see Appendix D for more details.
53
Amount
Funding
Committee
Article 21: Appropriate for Authorized
Requested
Source
Recommends
N/A
N/A
IP Approval 5-0
Capital Improvements
This Article authorizes the Select Board to issue an RFP to transfer ownership to a third party developer,
which could be LexHAB with financing assistance from the AHT. Please see Appendix D for more details.
53
Amount
Funding
Committee
Article 23: Dispose of 116 Vine Street
Requested
Source
Recommends
N/A
N/A
Approval 5-0
This Article authorizes the Select Board to issue an RFP to transfer ownership to a third party developer,
which could be LexHAB with financing assistance from the AHT. Please see Appendix D for more details.
53
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Appendix A: Information on the Town's Current Specified
Stabilization Funds
Specialized Stabilization Funds
Ending balances as of fiscal year end
FY2020
FY262
FY2022
FY2023
FY2024
Transportation Demand Management
$ 377,177
$
236,806
$ 913,691
$ 9019,719
$ 996,118
Traffic Mitigation Stabilization Fund
$ 645,163
$
646,1.73
$ 648,157
$ 433,291
$ 591,739
Special Education Stabilization Fund
$ 1,151,926
$
1,154,087
$ 656,485
$ 683,122
$ 1,232,548
Capital Stabilization Fund
$ 25,229,254
$ 20,674,058
$ 21,730,961
$ 27,330,886
$ 32,769,537
Center Improvement Stabilization Fund
$ 10,357
$
10,376
$ 10,410
$ 10,833
$ 111451
TMOD Stabilization Fund
$ 98,944
$
99,483
$ 100,406
$ 154,673
$ 380,141
Debt Stabifization Fund
..........................................................................................................................................................................................................................................................................................................................
$ 438,280
$
314,977
$ 191,607
$ -
$ -
Visitors Center Stabilization Fund
$ 218,083
$
23,791
$ 240,006
$ 249,256
$ 213,279
Affordable Housing Capital Stabilization Fund
$ 186,922
$
191,255
$ 310,366
$ 445,174
$ 14,003
Water System Capital Stabilization Fund
$ 135,438
$
210,912
$ 287,242
$ 366,056
$ 441,087
Ambulance Stabilization Fund
$
$
---
$ -
$ 250,000
$ 250,000
Brown Book C-3
54
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Appendix B: Acronyms Used
ADA
Americans With Disabilities Act
AHT
Affordable Housing Trust
AP
Access Point
ARPA
American Rescue Plan Act
ATM
Annual Town Meeting
BAN
Bond Anticipation Note
CEC
Capital Expenditures Committee
CP
Capital Plan
CPA
Community Preservation Act
CPATF
Community Preservation Act Trust Fund
CPC
Community Preservation Committee
CPF
Community Preservation Fund
CSF
Capital Stabilization Fund
DESE
Department of Elementary and Secondary Education
DLC
Digital Learning Coaches
DPF
Department of Public Facilities
DPW
Department of Public Works
EF
Enterprise Fund
EV
Electric Vehicle
FTE
Full -Time Equivalent
GF
General Fund
HVAC
Heating, Ventilation, & Air Conditioning
IDDE
Illicit Discharge and Detection and Elimination
I/I
Infiltration / Inflow
IP
Indefinite Postponement or Indefinitely Postponed
IT
Information Technology
LCP
Lexington Children's Place
LexCC
Lexington Community Center
LexHAB
Lexington Housing Assistance Board
LHA
Lexington Housing Authority
LHP
Lexington Housing Partnership
LHS
Lexington High School
LPS
Lexington Public Schools
LRTP
Long -Range Transportation Plan
LVT
Linoleum Vinyl Tile
M.G.L.
Massachusetts General Laws
MoDPHASE
Modifying Public Housing and Sporting Elders
MPAC
Massachusetts Police Accreditation Commission
MS4
Municipal Separate Storm Sewer System
MSBA
Massachusetts School Building Authority
NPDES
National Pollutant Discharge and Elimination System
N/A
Not Applicable
OPM
Owners Project Manager
PBC
Permanent Building Committee
PMP
Pavement Management Program
55
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Appendix B: Acronyms Used (continued)
PS&E
Plans, Specifications & Estimates
RSR
Road Surface Rating
R&CP
Recreation and Community Programs
RE
Retained Earnings
RTU
Roof Top Unit
SAN
Storage Area Network
SB
Select Board [previously was the Board of Selectmen (BoS)]
SC
School Committee
SCI
Sidewalk Condition Index
SF
Stabilization Fund
SHI
Subsidized Housing Inventory
SMMA
Formerly Symmes Maini and McKeee Associates, now just "SMMA"
STEAM
Science, Technology, Engineering, Arts, and Mathematics
STEM
Science, Technology, Engineering, and Mathematics
STM
Special Town Meeting
TAR
Town -accepted Roadway
TBD
To be determined
TMOD
Traffic Management Overlay District
TNC
Transportation Network Company
TOB
Town Office Building
TSG
Transportation Safety Group
UA
Universally Accessible
VCT
Vinyl Composite Tile
VOIP
Voice Over IP
WAP
Wireless Access Point
56
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Appendix C: Summary of Warrant Articles Addressed
Article
#
Title
Motion
Requested
Funding Total
Committee Vote
6
Amend FT2025 Operating, Enterprise and CPA Budgets
TBD
Approval 5-0
7
Sustainable Projects
24,000
Approval 5-0
8
Appropriate Funding to Construct a Playground at Fletcher
Field
IP
Approval 5-0
10(a)
Cotton Farm/Community Center Connector
$300,000
Approval 5-0
10(b)
Simond's Brook Conservation Area Trail Design & Engineering
$75,000
Approval 5-0
10(c)
Document Conservation
$21,000
Approval 5-0
10(d)
Hancock -Clarke House Roof Replacement
$57,800
Approval 5-0
10(e)
Affordable Housing Trust Funding
$3,000,0000
Approval 5-0
10(f)
LexHAB Affordable Housing Support, Restoration,
Preservation, and Decarbonization
$494,140
Approval 5-0
10(g)
Park and Playground Improvements - Center Playground
$1,490,000
Approval 5-0
10(h)
Park Improvements - Athletic Fields - Harrington
$1,197,904
Approval 5-0
10(i)
Lincoln Park Field Improvements
$1,950,000
Approval 5-0
10(j)
Administration Budget
$150,000
Approval 5-0
11
Appropriate for Recreation Capital Projects
$70,000
Approval 5-0
12(a)
Transportation Mitigation
$80,000
Approval 5-0
12(b)
Fire Pumper Truck
$1,100,000
Approval 5-0
12(c)
Equipment Replacement
$2,168,000
Approval 5-0
12(d)
Sidewalk Improvements
$870,000
Approval 5-0
12(e)
Hydrant Replacement
$150,000
Approval 5-0
12(f)
Street Improvements
$2,726,806
Approval 5-0
12(g)
Stormwater Management Program
$2,642,500
Approval 5-0
12(h)
New Sidewalk Installations - Study and Design
$150,000
Approval 5-0
12(i)
Intersection Improvements - Adams St at East St. and
Hancock St.
$325,000
Approval 5-0
120)
DPW Building Improvements
$120,000
Approval 5-0
12(k)
Lincoln Park Parking Lot - Design
$375,000
Approval 5-0
12(I)
Municipal Technology Improvement Program
$150,000
Approval 5-0
12(m)
Network Redundancy & Improvement Plan
$760,000
Approval 5-0
13
Appropriate for Water System Improvements
$2,334,940
Approval 5-0
57
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Article
#
Title
Motion
Requested
Funding Total
Committee Vote
14(a)
Pump Station Upgrades
$200,000
Approval 5-0
14(b)
Sanitary Sewer System Investigation and Improvements
$1,082,431
Approval 5-0
15
Appropriate for School Capital Projects and Equipment
$1,500,910
Approval 5-0
16(a)
Public Facilities Bid Documents
$125,000
Approval 5-0
16(b)
Public Facilities Interior Finishes
$468,000
Approval 5-0
16(c)
School Paving and Sidewalks
$200,000
Approval 5-0
16(d)
Municipal Building Envelopes and Associated Systems
$1,100,000
Approval 5-0
16(e)
Central Administration Building Demolition
$3,550,000
Approval 5-0
16(f)
Estabrook Elementary School Nurse Bathroom Renovation
$300,000
Approval 5-0
18
Rescind Prior Borrowing Authorizations
TBD
Approval 5-0
19
Establish, Amend, Dissolve and Appropriate To and From
Specified Stabilization Funds (SFs)
$6,500,000
Approval 5-0
21
Appropriate for Authorized Capital Improvements
TBD
Approval 5-0
23
Dispose of 116 Vine Street
None
Approval 5-0
58
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2025 ATM
Appendix D: Affordable Housing Trust 5 Year Capital Plan
Affordable Housing Trust Projected Sources of Revenue and Anticipated Requests
FY2024
Actual
FY2025
Budget'
FY2026
Budget
FY2027
Projection
FY2028
Projection
F 2029
Projection
FY2030
Projection
Beginning Fund
Balance
0
952,900
3,767,649
1,756,290
(1,161,060)
(1,876,280)
(2,391,347)
Anticipated CPA
Funding
1,500,000
3,200,000
3,000,000
2,500,000
2,600,000
2,700,000
2,800,000
Transfers from Available
Funds
565,371
129,749
133,641
137,650
141,780
146,033
150,414
Fee Revenue & Other
Income
5,000
5,000
5,000
5,000
5,000
5,000
Interest Earned
57,461
Total Income
2,122,832
3,334,749
3,138,641
2,642,650
2,746,780
2,851,033
2,955,414
Grants to LexHAB/ Vine
Street2
TBD
TBD
Grants to LexHAB
Other
1,150,000
TBD
800,000
840,000
882,000
926,100
972,405
Grants to LHA
TBD
50,000
50,000
500,000
1,300,000
1,300,000
Buy -down to Create
Affordable Units
TBD
3,500,000
2,250,000
750,000
800,000
850,000
Resident Support
TBD
200,000
220,000
230,000
240,000
250,000
Housing Creation/
Acquisition
500,000
500,000
2,000,000
1,000,000
TBD
TBD
Administrative and other
Expenses
19,933
20,000
100,000
200,000
100,000
100,000
100,000
Total Expenses
1,169,933
520,000
5,150,000
5,560,000
3,462,000
3,366,100
3,472,405
Ending Fund Balance
952,899
3,767,649
1,756,290
(1,161,060)
(1,876,280)
(2,391,347)
(2,908,338)
1) TBD expenses could be encumbered in FY2025
2) AHT official table includes grants of $3,000,000 to LexHab for Vine Street both in FY2026 and FY2027
3) LexHab has applied separately to CPC for $355,000 in FT2025 and $139,140 in FY2026
4) AHT strives to maintain an annual balance of $1,000,000
59