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Home My WebLink About1973-12-28-LBC-rpt.pdf Lexi'` io 1 4 J ns` 1 V 1. n �,{7 W tcc IIJJ n i; Future Pride in our past - � Faith m our 1775 1975 iu •w nem u w .u. na• A llauni.1.1*M wua. w..amme �miw .m. a IIIIIf IM n I i i,d i i n n u i uu� I i a III i i Itaverarl I TO Board of Selectmen, Town Manarer FROM Kingston L doward. DATE December 2E , 1973 SUBJECT- C.iairman ' s Progress Report, Lexington Bicentennial Committee (LBC) THE BICENTENNIAL PROGRAM Bicentennial I (Patriots Day i' ee]cend) The proposed Bi- centennial I Calender of Events is set forth as Exhibit 1 It does not reflect any major canoe of content from LEC ' s last annual progress report, waic.t is attached as Appendix A (see "Proposed Program of Events", pages 5 and 6) The only significant changes of sc.iedule are 1) the Centennial Legion of Historic Military Commands is now scaeduled to he in tie afternoon parade on April 19tt rat ler than marching separately in the morning; and 2) the traditional Youti Parade and ceremonies are now sc.ieduled for tie morning of April 19 rat ,er t tan April 21 Tie above changes were made to reduce logistical problems and costs Tie official focus for Sunday, April 20 „ ill he a Ceremony to Rededicate the Battle Green 'de have requested the insertion of an article in the ,;arrant for the next Town Meeting to provide for the appointment of an LBC suh-committee to prepare t.ie detailed plans necessary for suc.t an important, and possibly, iistoric ceremony Bicentennial II (Otaer Bicentennial Activities and Events) Exhibit 2 lists examples of pcblic.ations, e tibit3, musical 'irogram.,,, and miscellaneous pro iects i= aic are being considered T e Na -ter- iorks Chorale presentation should 1'e exceptionally meaningful However, we arc dila )pointed to report t tat it nov. a means t tat "They Nobly Dar 'd" i, ill not he 'troduced because of t to unavailability of a sponsoring organization r, ill in to produce and perform tie musical drama P,p R I l ,9 Le/r�'`n'��'' 1 l-Bicentennial, Co tcc !kaliV Prue in our past — — Faith to our Future 17]5 19]5 _.. . syn a dI .u. 11se .a wyaa II 1111 111111 i.uuey,a auw.m .LnriWmxaw xmxaewwo4uu aai II o. ■ I!I�III gr II I I I u II un lil 11.1111 Id nu 1111 I I II I 11 - 2 - EXPENSE BUDGET Program The LRC has reviewed a range of protected probable expense budgets low, medium, and t.igh Tie Program Expense Budget adopted by tie LBC for Fiscal 1975 is detailed in Exlihit 3 and totals $92, 000, 000 (rounded) This figure is almost exactly the same as the projected program expenses included in tie $100, 000 overall budget submitted on previous occasions since early 1972 In analyzing this budget, two items should be pointed out 1) it includes annual expenses normally incurred by tie Town Celebrations Committeee (which will not he requested in Fiscal 1975) totaling $5, 100 2) it includes Special Event revolving funds, reimbursable to LBC totaling $6, '00 The above items reduce the anticipated incremental costs by$11, 900 On the other hand, the Program Expense Budget does not reflect Bicentennial II expenses which extend into Fiscal 1976 and which are estimated to total $9, 200, as set forth in Ex'tibit 4 The lowest probable Program Expense Budget is $7° , 537, or $12,639 less titan the budget adopted by LBC It is our intention to seek tae lowest orohable expense, hut we feel that it would be unrealistic to be committed to aciieving program expenses totaling less than $92, 000 (rounded) Logistics Logistical responsibility rests with the Town Manager However, the LBC has actively cooperated tLth the town ' s staff in the collection and evaluation of lotistical data 1•.e are most interested in the results because of the interdependence of program and logistics The LBC is satisfied with tae reasonableness of the logistical budget proposed by tie LBC Director for revie! by the Town Manager Otter The extra expenses imposed on the Police, Fi e, and D P Vi by the Bicentennial events are included in the Logistics Budget Other departments, suc.i as Board of Healt.t, may request a aigher than normal budget by virtue of extra vork necessitated by tie Bicentennial Activities „P Rll i9 LC.xm io n ♦ AY WN�4WWV v Prue in our past - - Faith to our Future 1775 19754.umdail huuu.wuuxui ww.we,aolmiwiar..Au141wi ,u•nr ekeu u,wua.w• oRamenumwasurawmasseepan„ .LAt40 .u<AMLIONxµYlleh'Y,IA .I::' III I II II du II Id ul u e I n l auu NI I WWI I l IJl 1 1 .I Id I I� 11 art ot - 3 - ORGANIZATION Tenure of LBC Tae responsibilities assigned by the Board of Selectmen to tie LEC (originally designated as the 1975 Cele- brations Committee) save never gone beyond 1975 The clange in fiscal years, however, now requires budgeting by the LBC in hot fiscal 1975 and fiscal 1976 in order to fulfill its responsibilities in 1975 The Board of Selectmen may wish to reaffirm tie original tenure provided to the LBC and depend upon the Town Celebrations Committee to assume any special Bicentennial requirements which occur beginning January 1, 1976 On tae otter hand, tae Board of Selectmen may wish to extend the responsibilities of t e LBC throw-to fiscal 1976, or through calender 1976 It is the opinion of LBC 'sc Chairman that the need for a special Bicentennial Committee will expire by December 31, 1975 and that any special requirements anti- cipated in 1976 can be satisfactorily managed by the Town Cele- brations Committee, possibly supported by a larger-than-normal budget and by a small Bicentennial sub-committee Director On October 4 , 1973 Mr Robert Tarlin was employed by the Board of Selectmen as LBC 's full-time Director His assistnce has been greatly appreciated by the Committee Sub-Committees In addition to previously appointed sub- committees, Media Relations, Food and Food Service, Invitations, Senior Citizens, Temporary Construction, and Youth Relations sub- committees are being organized Executive Committee Last August, the Board of Selectmen appointed a seven-man Executive Committee from tae ranks of the LBC The value of this Executive Committee v. ill increase as the network of sub-committees becomes more comoley Office The LBC is grateful to the Town Manager for the excellent office facilities provided beginning last October in tie Visitors Center pP Rll ' Lexuu�tonI3nnu7I xcenteCommitee i;e1111 Pride in our past - - Faith In our Future q+•., 1779 -- 1975 uthw, uu nu uaInmu,un e' we,it.losg.U.A./saylassayksedaisasoN./.4. N nag/Pa.u. mil dill III I I. 1111 I /114111,111 Ili Al V I II lilt NU! .I i1J 01 III L =l1i ia�yf - - LIAISON WITH ETHER ORGANIZATI.INS AND AGENCIES Local Meetings have been held wits numerous local club4, cover groups, and corporations in a continuing effort to invite participations Significant progress has been made with cor- porations A speakers bureau has been organized in an effort to find another effective means of communications witi local groups The appointment of Rev Harold Handley to he responsible for Church Relations for the LBC should provide excellent communications r.iti church groups The establishment of toe Lexington Bicentennial Corporation may provide a significant source of revenue, primarily from tie sale of medallions, to defray the costs of Lexington ' s Bicentennial Regional The appointment of Lois Brown to be responsible for Regional Planning for the LBC is particularly useful because of her membership on the Metropolitan Area Planning Council ' s Bicentennial Committee The Middlesex Bicentennial Liaison Council has been disbanded State: Every opportunity for cooperation or communication with the Massachusetts Revolutionary War Bicentennial Commission has been taken advantage of In addition, tie LBC and the 1975 Celebrations Committee of Concord jointly sponsored a meetin^' last October where representatives of all appropriate State and Federal agencies were invited to a briefing on t-ie Town ' s Bicentennial planning and needs Federal By virtue of work and planning achieved to date, Lexington was selected by tte American Revolution Bicentennial Commission as one of the 31 original "Bicentennial Committees" in the United States Having been nominated by the Massachusetts Bicentennial Commission, Lexington was one of 12 communities in the Commonwealth to be designated for an American Revolution Bicentennial Grant (It is a $1700 matching gifts grant to the Masterworks C'iorale for toe Bicentennial taping of Nev. England Chronicle: nv,eet Freedom ' s Song, an original work by I'nlit. er Pri e Itiinner, Robert ',:and ) Specific requests for military ,aupoort scere sub- mitted to tie Joint Military Bicentennial Committee at their `)v- ember meeting and unofficial responses are expected in late January 1 1 pPRll 9 Ki'va'� s'�'�/wi/YV ? ♦ a co, WINll Pride in our past - - Faith in our Future .•• 1775 1975.Y.caw.+..w.rva....�...::riay.+m - YY, +IJ111� �IlII,l,I 11 I Li' 'I el I IJP Jill&III iiIli Il Y 81111=fS; fitItaP4 - s - MISCELLANEOUS Except as modified within this report, the contents of our Progress Report dated January 22, 1973 (Appendix A. ) remains in force The LBC continues its accelerated meeting schedule adopted last September Meetings are scheduled every Wednesday evening, except the third Wednesday of each month, in the Visitors Center, beginning at 7 30 p.m. EXHIBIT 1 TENTATIVE SCHEDULE OF EVENTS - "BICENTENNIAL I" T 1 TIME FRIDAY SATURDAY SUNDAY MONDAY APRIL 18th APRIL 19th APRIL 20th APRIL 21st 5 AM - 6 BATTLE ON GREEN 7 - YOUTH 8 PARADE CEREMONY 9 - 10 - 11 CHURCH YOUTH SPORTS DAR CEREMONY EVENTS 12 1 PM - LUNCHEON LUNCHEON 2 - 9 PATRIOTS REDEDICATION YOUTH DAY 4 - CEREMONY SPORTS PARADE 5 - 6 - POST - PARADE 7 - DINNERS RECEPTION 8 - RECEPTIONS EVENING 9 - PROGRAM 10 - AND DANCES BALLS 11 12 - PAUL REVERE AA A" /`)�f.� }��}�(� (� (� r� (�'�' ^� ®� EXHIBIT' 2 a F pp R I C /9 /1J� ] W�.'Y.✓ l scent mtii `/i'a � OM/�' p `J Pride in our past - - Faith in our Future 34.1 ca - 1775 - 1375 faxbii.{< 'ivh?n9 49 g t 4AYANh:-L�,94.A+'SV�iKi^SN(ri: AM994ifi '...� _= . .J w gee„nwu. u. .. .4.%_ m .�. 5, .7/ EXAMPLES OF SPECIAL EVENTS PLANNED DURING BICENTENNIAL II PUBLICATIONS 1. Printed Bicentennial Program, "Mile of History", listing both Lexington's historic buildings, and the program of events during Bicentennial II Historic buildings would be depicted via sketches 2 An expansion of the current brochure, "Lexington, Past and It Present" Will include more detail and will cover Colonial to Contemporary Lexington. I 3. A Regional History Brochure Similiar to 2 above, but encompassing the region rather than Lexington only I EXHIBITS I 1. "Documents on Display” Lexington's historical documents Idisplayed at the Scottish Rites Museum, then turned into permanent study program for school program. ill2 Photographic Essay - "Lexington Architecture, Colonial to Contemporary" 3 Textile Exhibit - Colonial Quilts 4. Live Colonial Fashion Show Clothes and Accessories of the Colonial era. i 5 Colonial costumes and accessories Permanent exhibit. 6 Art exhibits with Colonial theme One by school pupils and one by school instructors 7 Churches Each will be encouraged to establish a "history room" relative to the particular church and its relationship with American history ii 8. Copper exhibit, Colonial through Contemporary Tentatively 1 scheduled for display at the Scottish Rites Museum. 9 Gravestone Rubbings, "Portraits in the Past" 10 Town Portraits ,9?1L ,9 L x .nsio,tEke,r .tentnua.L Lorrunaltec 'P r Pride in our past - - Faith in our Future 1775 1975 tWita Gi,AVES xNeatHHbx'AMAf1dieWikkeaY^ 4r4t,k'4tiYMP.7q+ !< RiL4WWl•thaite$4tAttOZ.w;)63~,'!a++as.x,.5 kl'.sni uu J......vuN. uirr. unr.+4 NS4M1111Li W,L3isuvu t-k -2- MUSICAL PROGRAMS 1 Masterworks Chorale Performance of Robert Ward's "A New England Chronicle Sweet Freedom's Song" 2 Pops Concerts By High School. Outdoors 3. Production of "1776" by High School 4. Period Music Chorale, by High School under direction of S Peasley 5 High School Band Exchange and Concert 6 Concert (s) by R. Koff, Violin 7 Concert (s) by S Peasley, Harpsichord MISCELLANEOUS PROJECTS 1. Nature Trail and/or Garden for the Blind. 2. Town Beautification, series of plantings by Lexington's commercial norseries in conjunction with the Garden Club and Park Department 3 "Guides for Foreign Visitors" under direction of High School Foreign Language Department. 4. Bicycle Tours and Walking Tours of Bicentennial interest. 5 Bicentennial Poster UNDEFINED 1 Recreational Activities under direction of Park Department. 2 Fraternal and Civic Organizations - in-house activities EXHIB11 s ,.exington Bicentennial Budget Approved by LBC, December 19, 1973 Submitted to B. of S December 27, 1973 Fiscal 1975 (July 1, 1974 - June 30, 1975) PROGRAM EXPENSES BICENTENNIAL I Apr 18 Paul Revere Reenactment $ 50 ?. Apr 19 Battle Reenactment 560 VIP Hosting 4,000 Patriots Day Parade 15,575 Post-Parade Reception 2,000 Evening Program 5 Ball 2,000 Apr 20 Rededication Ceremony 200 Masonic Dedication 100 Nat ' l Park Dedication 100 Apr 21 Youth Sports Day 400 TOTAL - BICENTENNIAL I $ 25,585 BICENTENNIAL II Special Holidays $ 1,200 Special Days * 0 Special Events 7,400 Plaques and Citations 800 TOTAL - BICENTENNIAL II 9,400 GENERAL ADMINISTRATION 44,555 TOTAL PROGRAM EXPENSES $ 79,540 Miscellaneous - 5% 3,977 $ 83,517 Contingency - 107 8,352 TOTAL FISCAL 1975 PROGRAM EXPENSES $ 91,869 Previously Appropriated 30,000 * Embraces all expenses related to the LBC 's Director and his office from date of employment, Oct 1, 1973 through June 30, 1975 ** Reimbursable to the extent of $ 6,800 EXHIBIT 4 BICENTENNIAL II PROGRAM EXPENSE BUDGET Fiscal 1976 Special Holidays $ 2,800 Special Days 5,000 Special Events 2,400 Plaques 5 Citations 200 $ 10,400 Miscellaneous - 5% 520 $ 10,920 Contingency - 10% 1,092 { TOTAL FY-76 $ 12,012 Plus normal TCC Budget and General and Administrative Expense