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HomeMy WebLinkAbout2024-02-21-BOLT-min CARY MEMORIAL LIBRARY FULL BOARD OF LIBRARY TRUSTEES Wednesday, February 21 at 12:00 (virtual) Meeting Minutes Call to Order – Suzie Barry, Trustee Chair 12:01 PM Board Members Present: Suzie Barry, Joe Pato, Kathleen Lenihan, Jill Hai, Mark Sandeen, Rev. Reebee Girash, Sara Cuthbertson, Rev. Megan Holding, Eileen Jay Staff: Koren Stembridge, Laura Bernheim, Susan Lusk, Kate Leppanen, Alissa Lauzon, Cathie Ghorbani, Michelle Techler Foundation: Liz O’Neil Friends: Ethie Slate Facilities: Mark Barrett Architect: Stew Roberts, Johnson Roberts & Associates Public Comment - None Secretary’s Minutes Motion to approve the Full Board Trustee Minutes from May 17, 2023 by Suzie Barry, seconded by Joe Pato. Unanimous. Building Updates Children’s Room/Large Meeting Room Project Architect Stew Roberts gave an overview of the preferred design for the Lower Level renovation project as well as updated cost estimates. Mention was made about the need to mitigate outdoor impacts of the project, particularly in the spring of 2025 as the Town celebrates Lex250. This project will come to Town Meeting in March as Article 10a. Foundation Updates – Liz O’Neil, Co-President - Cary Library Foundation Foundation has raised approximate 60% of its goal for ChiRP! and feels optimistic that the th goal will be reached as planned. The Take Flight Gala is on April 6, 2024. The Foundation received a significant bequest from the estate of Lexington Resident Maria Toscano. This bequest is expected to exceed $600,000 and is directed toward the purchase of materials. Friends Updates - Ethie Slate, President – Friends of Cary Library Revenue from bookstore/sales is very robust this year. The Friends held its first stargazing party as part of the Beyond the Library/Museum Pass program. The Friends have donated $44,000 toward the ChiRP! project. Administrative Updates Director’s Report Michelle Techler and Cathie Ghorbani presented an overview of the library’s plans for service while the building is under renovation. New Business  Motion to transfer $350,000 to the library’s Restricted Endowment to establish the Marie E. Toscano Fund for library materials in the library’s Restricted Endowment. Motion by Suzie Barry. Second by Joe Pato. Unanimous. Any future disbursements received from the estate of Ms. Toscano will be placed in this fund.  Motion: Contingent on the successful of the library’s capital project at the 2024 Annual Town Meeting the Trustees of Cary Library authorize the library director to request the following withdrawals from the library endowment: o $101,474 from the Restricted “ChiRP! Capital Fund” o $60,539 from the Restricted “King Street Properties” donation o $389,461 from the Unrestricted Endowment Motion by Suzie Barry. Second by Jill Hai. Unanimous.  Motion to close the library at 1:00 on April 12, 2024 to prepare for the Fairy Tale Ball. Motion by Suzie Barry. Second by Reebee Girash. Unanimous. Adjournment (vote) Motion to adjourn (12:48): Suzie Barry, Second: Joe Pato. Unanimous.