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HomeMy WebLinkAbout1980-07-14-ARTS-min.pdf I pk RECEIVED SELECTMEN MINUTES OF ARTS COUNCIL 1 AUG _ 7 1980 Mo day, July 14, 1980 1 a Present Tina Forbes, Marion Coletta, Nancy Gordon, Yvette Kaplan, Judi Ozuransky, i Ann Parks and Natalie Warshawer; also, Maria White, Management Intern r Absent Donald Gillespie, Judith Greenwald, and Molly Nye a ii Q Three observers were present a reporter and a photographer from the Lexington R C Independent, and a member of the League of Women Voters � � Tina Forbes opened the meeting at 7 40 p m. She told the Council that its members have been invited to attend a meeting of the Concord Arts Council on July 17 at Q `� 7 30 p m. at which Jackih O'Reilly from the State Arts Lottery Council would answer questions related to the Arts Lottery \41. Tina asked Nancy Gordon and Ann Parks to report their findings about grants and funding sources Ann said that she had contacted the Foundation's Office at Phillips Academy in Andover, and was told the Lexington Arts Council needed to develop a program before they could approach the Office for money Ann mentioned the importance of making personal contact with Lexington residents involved with foundations Nancy and Ann said that the best funding opportunities exist at the local level, and that books and other references relating to funding could be used 1 Ann added, in response to a question as to the need for soliciting funds, that m since the Arts Council's purpose extended beyond the lottery and money from the lottery would not be dispersed until spring of 1981, it was important for the Council to obtain money to operate from whatever sources are available i Nancy Gordon said that she called the Massachusetts Council on the Arts and Humanities about local projects and received from that office an application and information about how to apply for project funding She learned that organizations cannot apply unless they have money of their own to get started As of this time, the Massachusetts Council on the Arts and Humanities has not decided what to do about the local arts councils in regards to project funding Nancy also mentioned that there is a future date for project funding although one date has already i„ passed She received an annual report from the Mass council on the Arts and Humanities and noted that Lexington residents have received funds from this Council She has also received information from the New England Foundation for the Arts about their touring program, adding that it is important for the Arts Council to have money to operate j Tina Forbes told the Committee that the Lexington Arts CouAcil previously working with the Chamber of Commerce has closed its bank account and no longer exists Members discussed the necessity of writing a statement of purpose and of approaching r the Board of Selectmen with the Council's enlargened function It was suggested that a committee be formed to draft a statement of purpose Ann Parks and Judi Ozuransky agreed to work on this Committee with the goal of drafting the statement by September Council members were asked to contact arts councils in the area as to their respective "statements of purpose"; this information could be collected at , the next meeting s kt. 7 Lex. Arts Council Minutes (Cont'd) - 2 - Marion Coletta agreed to invite Carol Miller from the Mass Council on the Arts and Humanities and a Lexington resident to the next meeting It is hoped that Ms Miller could advise the Council about drafting a statement of purpose and about means of obtaining local funding Monday, August, 11 at 7 30 was chosen as the next meeting time Maria White gave an update on the response to the Arts directory; one response was received since the last meeting Judi Ozuransky was asked to find out how the Arts Council could work with the Recreation Department in providing arts programs The Council discussed different arts/entertainment programs conducted in Lexington and Boston and possible 'programs for Lexington Tina Forbes reported on infotmation she 'received from the Cambridge Arts Council which described the organization's function and activities The Council resumed discussion of possible programs and activities of the Council Tina Forbes mentioned that she met an artist who suggested that Adams School be converted into a, studio for. artists The Council talked about the idea of re- juvination and conversion of unused buildings It was suggested that Mary Lou ? ' Touart, a member of the Permanent Buildings Committee and an artist, be invited to the September meeting to discuss the idea of conversion The Council decided not to discuss the questionnaire from the State Arts Lottery Council as the questionnaire was ambiguous and difficult to answer Instead, Tina Forbes would collect the questionnaire and look them over The Council decided upon an agenda for the next meeting Carol :filler would be invited and a statement of purpose would be discussed Yvette Kaplan told the Council that the Artists' Foundation is asking cities and towns to submit slides of what each Arts Council and each city/town are doing for Arts Week. These slides would be made available at the Artists' Foundation Office for viewing by interested persons Tina Forbes volunteered to contact the Artists' Foundation to find out exactly what the Foundation would like from Lexington The meeting adjourned at 8 55 p m Respectfully submitted, Maria White Management Intern