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Trustees of the Cary Memorial Library - Executive Board Meeting
Thursday, June 13, 2024
Meeting Minutes
Call to Order 9:04 a.m. – Jill Hai, Trustee Chair
Trustees Present: Jill Hai, Suzie Barry, Eileen Jay, Karen Thomashow (9:06)
Staff: Koren Stembridge, Susan Lusk, Helen Lui, Alissa Lauzon, Cathie Ghorbani
Friends: Ethie Slate
Foundation: Mary Ellen Ringo
Public Comment – none
Secretary’s Minutes – April 3, 2024 Executive Board Meeting. Motion to approve, Hai. Second, Barry.
Unanimous.
Administrative Updates
Construction Updates:
o Project bids are due June 27. The Lower Level will close as of July 1 and movers will
transition collections and staff to temporary locations in and out of the building.
o If bids come in over budget, the Full Library Board of Trustees will hold an emergency
meeting to discuss options.
o Library staff have launched a construction newsletter specifically for project updates. A
communication strategy is in place across all methods of communication. Targeted
campaigns to educate families about changes over the summer and into the following
school year.
o Various items of library furniture are being offered through the municipal auction
process.
o Changes to library hours over the course of the project were discussed. Motion (Hai): to
approve planned opening/closing hours subject to exigent circumstances and the library
director’s discretion. Second, Barry. Unanimous.
FY25 Trustee Budget. Motion to approve, Hai. Second, Barry. Unanimous.
New Business
Library Trustees, preliminary conversation about makeup of the Library Board of Trustees.
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Potential loan of art to the Historical Society for an exhibit in honor of Lexington’s 250 was
discussed.
FY25 Trustee Meeting Schedule was distributed.
Adjournment – Motion to adjourn at 10:04 a.m., Hai. Second, Jay. Unanimous.