HomeMy WebLinkAbout2024-04-03-BOLT-min
Trustees of the Cary Memorial Library - Executive Board Meeting
Wednesday, April 3, 2024
Meeting Minutes
Call to Order 12:32 p.m. – Suzie Barry, Trustee Chair
Present: Suzie Barry, Jill Hai, Eileen Jay, Rev. B. Callaghan, Koren Stembridge, Laura Bernheim, Susan
Lusk, Helen Lui, Alissa Lauzon, Cathie Ghorbani, Ethie Slate
Public Comment – none
Secretary’s Minutes – November 13, 2023 Executive Board Meeting. Motion to approve, Barry.
Second, Jay. Unanimous.
Building Updates
The Lower Level capital project was approved by Town Meeting on March 27, 2024. Thanks to
the members of the Trustees for their support in getting the project approved.
Administrative Updates
A team of staff from across library departments is working to craft a temporary service model
for the year of construction. We do expect changes to building hours and some limited closures
over the course of the project. Programming will be happening offsite or virtually as all library
meeting spaces will be closed for the year. Approximately 70% of the Youth collections will be
kept in the library during the project.
Quotes from moving/storage companies are being solicited.
Helen Lui, Programming and Partnerships Manager gave an update about adult programs. The
Library is a partner in the LexSeeHer speaker series and will be hosting an exhibit on the Idea
Wall to coincide with the unveiling of the new monument. The Library will be participating in
Town-wide AAPI Heritage programs.
New Business
There have been some preliminary conversations with members of the Lexington Interfaith
Community Association regarding how to define eligibility for membership on the Library
Trustees. This is an ongoing conversation.
There has been some confusion about the Town’s “donate” page which includes a form for
donations to various trusts. Conversation was had regarding the appropriateness of asking the
Town to refer potential donors directly to the Library Foundation for purposes of consistency in
donor communications. Koren Stembridge will follow up with the Town to discuss options.
May Executive Board meeting will be cancelled.
Adjournment – Motion to adjourn at 1:27 p.m., Suzie Barry. Second, Eileen Jay. Unanimous.