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Home My WebLink About2024-12-12-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING—DECEMBER 12, 2024 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Richard F. Perry at 8:30 AM MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Richard F. Perry Mena Bell Caileen Foley Mark McCullough Kathy Kilroy Melinda Walker Sue Rockwell Nicholas Santosuosso Leidy Rodriguez 2. MINUTES Approval of Minutes of Regular Meeting of October 10, 2024 Upon a motion by Mark McCullough and seconded by Nicholas Santosuosso,the Board voted to approve the Minutes of the Regular Meeting of October 10, 2024, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE Melinda Walker Mena Bell Mark McCullough Nicholas Santosuosso 3. PUBLIC COMMENT Sue Rockwell relayed best wishes for the holiday season from the COA. 4. FINANCIALS Approval of Bills and Checks paid in October 2024 October 2024 REVOLVING FUND Check Numbers 20990 through 21050 689-C MANAGEMENT Check Number 2329 PARKER MANOR Check Number 2118 BEDFORD STREET Check Number 1303 MRVP VOUCHER Check Numbers 4406 through 4411 SECTION 8 Check Numbers 19649 and 19650 Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to accept the Bills and Checks as presented for October 2024. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mena Bell Mark McCullough Melinda Walker Nicholas Santosuosso Approval of Bills and Checks paid in November 2024 November 2024 REVOLVING FUND Check Numbers 21051 through 20114 689-C MANAGEMENT Check Number 2330 PARKER MANOR Check Number 2119 BEDFORD STREET Check Number 1304 MRVP VOUCHER Check Numbers 4412 through 4417 SECTION 8 Check Numbers 19651 and 19652 Upon a motion by Melinda Walker and seconded by Nicholas Santosuosso, the Board voted to accept the Bills and Checks as presented for November 2024. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mena Bell Mark McCullough Melinda Walker Nicholas Santosuosso 5. EXECUTIVE DIRECTOR'S REPORT Caileen reported to the Board: • Greeley Village Community Room handicapped door replacement project will begin early January • Introduced Leidy Rodriguez to Board. LHA took Section 8 Program back in December 6. NEW BUSINESS A) PMR Results The PMR (Performance Management Review) was completed 10/28/24. There were no findings. A corrective action was noted as the budget was underspent. 2 B) Federal Public Housing Scattered Sites Repositioning Resolutions of the Lexington Housing Authority Adopted December 12, 2024 VOTED: 1. That the Lexington Housing Authority (the "LHA") be, and it hereby is, authorized, empowered, and directed to take all action and execute and deliver any documents necessary or proper to form LHA Affordable Housing LLC, a Massachusetts limited liability company (the "Company"), and to serve as the sole member of the Company. Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to approve Federal Public Housing Scattered Sites Resolution 41. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mena Bell Mark McCullough Melinda Walker Nicholas Santosuosso VOTED: 2. That the Executive Director of the LHA be, and hereby is, authorized, empowered, and directed to execute, deliver and, as applicable, file a Certificate of Organization and an Operating Agreement of the Company in which the rights and obligations of the sole member with respect to the Company shall be fully set forth. Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to approve Federal Public Housing Scattered Sites Resolution 42. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mena Bell Mark McCullough Melinda Walker Nicholas Santosuosso VOTED: 3. That the LHA be and hereby is authorized and approved to appoint, pursuant to the terms set forth in the Operating Agreement of the Company, Caileen Foley, Executive Director of the LHA, as the authorized signatory of the Company (the "Authorized Signatory"), and authorizes the Authorized Signatory, acting singly, to (i) execute any documents on behalf of the Company to be filed with the Secretary of The Commonwealth of Massachusetts, and (ii) execute, acknowledge, deliver and record any recordable instrument on behalf of the Company 3 purporting to affect an interest in real property, whether to be recorded with a registry of deeds or a district office of the Land Court. Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to approve Federal Public Housing Scattered Sites Resolution 43. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mena Bell Mark McCullough Melinda Walker Nicholas Santosuosso VOTED: 4. That the LHA be, and it hereby is, authorized, empowered, and directed to take all action and execute and deliver any documents necessary or proper to ground lease certain property and the buildings thereon known as "Scattered Site Apartments" (the "Project") and located at 120 Reed Street, 132 North Street, 5 Rangeway, 11 Ash Street, 88 Wood Street, 134 North Street, 31 Tarbell Street, 15 Earl Street, 90 Wood Street, 7 Avon Street, 50 Wood Street, 130 North Street, 10 Avon Street, 39 Spring Street, 3 Alpine Street, 5 Davis Road, 39 Garfield Street, Lexington, Massachusetts 02420 (the "Property") for a term of [99 years] (the "Ground Lease") to the Company, all on such terms and conditions as the Executive Director of the LHA may, in their sole discretion, deem necessary or desirable for the benefit of the LHA. Upon a motion by Melinda Walker and seconded by Nicholas Santosuosso, the Board voted to approve Federal Public Housing Scattered Sites Resolution 44. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mena Bell Mark McCullough Melinda Walker Nicholas Santosuosso VOTED: 5. That the LHA be, and it hereby is, authorized, empowered and directed to take all actions and execute and deliver any documents necessary or proper to assign all of the LHA's rights, title, and interest in and to (i) any and all contracts and agreements, (ii) any and all plans, specifications and drawings, (iii) any and all governmental approvals, permits or licenses, and (iv) any and all financing and equity commitments, related to the construction, design, development and operation of the Project to the Company, on such terms and conditions as the Executive Director of LHA 4 may, in their sole discretion, deem necessary or desirable for the benefit of the LHA. Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board voted to approve Federal Public Housing Scattered Sites Resolution 45. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mena Bell Mark McCullough Melinda Walker Nicholas Santosuosso VOTED: 6. That the LHA be, and it hereby is, authorized, empowered and directed to take all actions and execute and deliver any documents necessary or proper to enter into agreements with the Company, concerning the development and operation of the Project, on such terms and conditions as the Executive Director of LHA may, in their sole discretion, deem necessary or desirable for the benefit of the LHA. Upon a motion by Melinda Walker and seconded by Nicholas Santosuosso, the Board voted to approve Federal Public Housing Scattered Sites Resolution 46. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mena Bell Mark McCullough Melinda Walker Nicholas Santosuosso VOTED: 7. That the LHA be, and it hereby is, authorized, empowered and directed to take all actions and execute and deliver any documents necessary or proper to enter into a management agreement (or modify or acknowledge any modification thereof) and any related documents with the Company for property management services for the Project, all on such terms and conditions as the Executive Director of LHA may, in their sole discretion, deem necessary or desirable for the benefit of the LHA. Upon a motion by Mark McCullough and seconded by Nicholas Santosuosso,the Board voted to approve Federal Public Housing Scattered Sites Resolution 47. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mena Bell Mark McCullough Melinda Walker 5 Nicholas Santosuosso VOTED: 8. That the LHA be, and it hereby is, authorized, empowered and directed to take all actions and execute and deliver any documents necessary or proper to effectuate the disposition of the Property from low-rent public housing to project-based Section 8 assistance housing in accordance with the disposition approval letter from the U.S. Department of Housing and Urban Development ("HUD") dated September 4, 2024, as amended through the date hereof, including, without limitation, (a) the Use Agreement and (b) the Partial Release from Declaration of Trust, all on such terms and conditions as required by HUD and as the Executive Director of LHA may, in their sole discretion, deem necessary or desirable for the benefit of the LHA. Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to approve Federal Public Housing Scattered Sites Resolution 48. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mena Bell Mark McCullough Melinda Walker Nicholas Santosuosso VOTED: 9. That the LHA be, and it hereby is, authorized, empowered and directed to take all actions and execute and deliver any documents necessary or proper to enter into a Housing Assistance Payment ("HAP") Contract with the Company, all on such terms and conditions as the Executive Director of LHA may, in their sole discretion, deem necessary or desirable for the benefit of the LHA. Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board voted to approve Federal Public Housing Scattered Sites Resolution 49. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mena Bell Mark McCullough Melinda Walker Nicholas Santosuosso VOTED: 10. That the LHA be, and it hereby is, authorized, empowered and directed to take all actions and execute and deliver any documents necessary or proper to direct, carry out and effectuate the leasing, financing, and operation of the Project or any of the foregoing resolutions, on such terms 6 and conditions as the Executive Director of the LHA may, in their sole discretion, deem necessary or desirable for the benefit of the LHA. Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to approve Federal Public Housing Scattered Sites Resolution#10. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mena Bell Mark McCullough Melinda Walker Nicholas Santosuosso VOTED: 11. That, in connection with the foregoing votes, the Executive Director of LHA, or the Chairperson of the LHA Board (the "Chair"), acting singly, be, and hereby is authorized, empowered and directed to execute, seal, acknowledge and deliver on behalf of the LHA, all documents in connection with the transactions described in the foregoing votes in order to effectuate the purposes and carry out the intent of the foregoing votes, and any such documents or instruments as the Executive Director or the Chair may deem necessary or desirable in connection with the ground leasing of the Property, the Use Agreement, the Partial Release From Declaration of Trust and the HAP Contract, and to take any other action of whatever nature as the Executive Director or the Chair deems necessary or desirable in connection with the Property, and that the doing of any such act or thing and the execution and delivery of any such document shall be conclusively deemed to have been authorized by this vote. Upon a motion by Melinda Walker and seconded by Nicholas Santosuosso, the Board voted to approve Federal Public Housing Scattered Sites Resolution 411. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mena Bell Mark McCullough Melinda Walker Nicholas Santosuosso VOTED: 12.That any and all previous actions taken in connection with the effectuation of the foregoing votes by any board member, officer, or trustee of LHA are hereby ratified and confirmed. Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board voted to approve Federal Public Housing Scattered Sites Resolution 412. The roll call vote was as follows: 7 YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Mena Bell Mark McCullough Melinda Walker Nicholas Santosuosso 7. OLD BUSINESS 8. DISCUSSION A. Militia Drive Development A proposed mixed-use building with 315 units is being built at Militia Drive. Caileen attended a Planning Board meeting to inform of LHA concerns of the size and scale. Caileen and Dick also attended a site meeting with the contractor. Caileen will update Board at the next meeting. B. Federal Applications-local preference LHA would like to amend the Admin Plan to give local preference at the time of application. Applicants occasionally move out of Lexington after applying and therefore lose local preference. Will revisit next meeting. 9. ADJOURMENT 9:30 AM A true copy attest........................... CAILEEN FOLEY, SECRETARY 8