HomeMy WebLinkAbout2025-01-07-TREE-min Minutes
Lexington Tree Committee Subgroup Regarding Lex250 Tree Giveaway
1.7.25
1. Meeting began at 11:04
2. Those present were TC members Nancy Sofen, Pat Moyer, Gavin Grant, Rachel Summers and
Barbara Tarrh. Lexington Director of Communications Jonas Miller was also present.
3. Discussed educational materials needed to accompany distribution of 250 trees in May 2025.
This will likely be in 8.5x11 format and will include the following, Nancy to sketch out using
existing info from Tree Mgmt Manual. Will emphasize survivability of young tree.
Tree planting instructions
Tree protection suggestions
A cautionary sentence regarding DigSafe concerns
Info on importance of shade trees and connection to Lex250
Species info (different 'brochure' for each species)
QR code directing to "landing page" with more info
She will coordinate w Rachel for graphic design ideas. Pat will write species info.
4. There is enthusiasm for permanent metal tags to accompany trees, including common name
of tree and Lex250 logo. Rachel to investigate die/costs.
5. We would like to distribute wood chips as mulch, sourced from DPW Hartwell Ave facility.
Discussion about potential containers.
6. On distribution day(s), giveaway will include tree in 2-gal pot, tag, "brochure", mulch, some
sort of protection (members will investigate possible materials.)
7. Long discussion regarding publicity and potential signup process. Avenues include
Lexington Times Resilient Lexington newsletter
LexCan newsletter Town social media channels (we can send a
Link to Lexington graphic to Jonas to post)
After floating the use of a Google form to collect resident signups,Jonas mentioned a more
flexible process using Jotform. The group likes this approach which offers many follow-up
features (FAQs, auto-replies, sending a confirming email and more.) Perhaps we can use phone
or tablet to monitor trees as they are picked up on distribution day. This form can be posted on
the Tree Committee's web page.
The group will weigh in on the page's content. Jonas to help design the form.
8. Subgroup will meet again on Jan 21 at noon to review progress and continue discussion.
Respectfully submitted, Barbara Tarrh