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HomeMy WebLinkAbout2024-12-11-PB-min Lexington Planning Board Meeting Minutes December 11, 2024 Page 1 of 12 Minutes of the Lexington Planning Board Held on Wednesday December 11, 2024, Virtual Meeting at 6:00 pm Planning Board members present: Michael Schanbacher, Chair; Robert Creech, Vice-Chair; Melanie Thompson, Clerk; Robert Peters; Charles Hornig; and Michael Leon, associate member. Also present were: Abby McCabe, Planning Director; Meghan McNamara, Assistant Planning Director; and Carol Kowalski, Assistant Town Manager for Development. Michael Schanbacher, Chair of the Planning Board, called to order the meeting of the Lexington Planning Board on Wednesday, December 11, 2024, at 6:00 p.m. For this meeting, the Planning Board is convening by video conference via Zoom. LexMedia is filming this meeting and is recording it for future viewing here. The Chair explained the process and the procedure of the meeting. Mr. Schanbacher conducted a roll call to ensure all members of the Planning Board and members of staff present could hear and be heard. Mr. Schanbacher provided a summary of instructions for members of the public in attendance. It was further noted that materials for this meeting are available on the Town's Novus Packet dashboard. The Board will go through the agenda in order. Development Administration 17 Hartwell Avenue – Continued public hearing for a major site plan review application for a mixed-use multi-family development in the village high rise overlay district (continued from 9/11 & 10/23). Board will deliberate. Mr. Schanbacher re-opened the public hearing for the major site plan review application for the proposal at 17 Hartwell Avenue continued from the October 23rd meeting. The applicant team included: Rick DeAngelis, Chris Carr and Tom Carleton from Boston Properties; Brian O’Connor, Andrea Hester, Sergio Alfonso, and Chris Santoro from Cube 3; Sarah Morton and Nick Skoly from VHB; and Landscape Architect Christian Lemon and Brooke Whiting-Cash from Lemon Brooke; and Geotechnical Engineers from Haley and Aldrich. Also present was the Board’s peer review consultant from Nitsch Engineering, Mr. William Maher. Mr. DeAngelis represented the applicant and gave a brief overview of the project. Mr. Carr shared the slides and went over the changes made to the plans since their last meeting with the Planning Board. Mr. Carr explained that they are still working on the design development of the onsite solar canopy on top of the garage, offsetting 25% of the electricity costs for inclusionary units. Mr. Carr added that they have refined their bike parking plans based on the feedback received from the bicycle advisory committee and shared the updated bike parking plans. Mr. Carr stated that they will be only requiring one waiver related to the distance between the exterior bike parking spaces. Mr. Carr also went over the revisions made to the vehicular parking spaces to address the comments received during their last meeting with the Planning Board and added that the parking lots and the dwelling units were Lexington Planning Board Meeting Minutes December 11, 2024 Page 2 of 12 unbundled. Mr. Carr also shared the updated stormwater management plans that followed the requirements of the Conservation Commission. Mr. O’Connor went over the revisions made to the building design and added that the texture and concept of the building facades were designed to provide a warm residential character to the project. Mr. O’Connor shared the renderings to provide the scale and context in relation to the neighborhood. Staff Comments Ms. McCabe updated everyone that the applicant does not need a special permit any more for parking setbacks, as they had stated earlier, and at present the application is only for site plan review. Ms. McCabe added that staff have reviewed the plans submitted by the applicant and they believe that the plans meet the requirements of the Zoning bylaw and the Zoning regulations and explained the waivers sought by the applicant in detail. As the applicant had submitted the tree inventory plans and landscape plan detailing the tree mitigation and planting plan, McCabe recommended waiving the jurisdiction of the tree bylaw and consolidating that review with the Planning Board’s review. Ms. McCabe detailed the two waivers for bicycle parking, related to the width between some bicycle racks and for some parking spaces to be in a 2-tiered lift system. Ms. Mccabe also shared details of the waiver requested for the stormwater harvesting system and added that the applicant proposed all underground infiltration. Ms. McCabe welcomed the applicant’s decision to unbundle the parking in response to the recommendation from the Transportation Manager and the Transportation Advisory Committee. Ms. McCabe added that the applicant was also proposing to build a bus shelter at a to be determined location as per the recommendations of the Transportation Advisory Committee. Ms. McCabe asked the applicant to present a revised plan set with some added electrical outlets near bike parking and asked the applicant to consider adding at least three more trees along the front of the building. Ms. McCabe asked the applicant to work with the Fire Department to make a few minor revisions for emergency access along Westview Street. Ms. McCabe stated that the applicant had agreed to add a sidewalk on the North side of the garage entrance as requested by the Bicycle Advisory Committee. Susan Barrett, the Transportation Manager, thanked the applicant for unbundling the parking and increasing the bike parking and for adding a bus shelter. Ms. Barrett also applauded the applicant for working on the carpooling study and asked if there would be an onsite transportation coordinator to guide residents with alternate transportation options. Ms. Barrett asked the applicant to clarify their relationship with the 128 Business Council. Peer Reviewer Comments Mr. Maher stated that the applicant had provided the updated stormwater and drainage calculations and added that the updated plans meet the intent of the bylaw for the Conservation Commission. Mr. Maher added that the applicant had increased the size of the infiltration systems and added more infiltration trenches and recommended the Planning Board approve the project based on the conditions specified in the staff memo. Lexington Planning Board Meeting Minutes December 11, 2024 Page 3 of 12 Board Questions Mr. Hornig asked the applicant if the conditions specified by staff were acceptable to them. Mr. Carr responded that the conditions were acceptable to them. Mr. Creech wanted to know the proposed plans for heating the swimming pool. Mr. Carr stated that the swimming pool is currently designed to be heated by gas. Ms. Thompson wanted to know if the applicant was making an annual contribution to the Town’s Transportation Demand Management Fund. Mr. Carr stated that they will be making a $10,000 upfront contribution and would consider annual donation. Mr. Carr added that they will continue to be members of 128 Business Council and would conduct studies and incorporate a website for carpooling in collaboration with the Transportation Management Committee. Public Comments Tom Shiple, on behalf of the Bicycle Advisory Committee, thanked the applicant for addressing their concerns and for coming up with alternate plans. Jay Luker, 26 Rindge Avenue, stated that he was not happy with the way the Bedford/Hartwell Complete Streets Project was being implemented, stated that a few bike paths need to be added to get people to shift their transportation modes, and steps have to be taken to create a pedestrian friendly neighborhood. Sumitra Sujanani, 29 Ledgelawn Avenue, wanted clarification on a rendering shared by the applicant regarding the safety of a balcony and also wanted details about the depth of the water table at the proposed site. Applicant’s Response Mr. Carr responded to Ms. Barrett’s questions and stated that they will have an onsite transportation coordinator and added that they are willing to work together with the 128 Business Council to address the issues caused due to the increased traffic caused due to the construction. Mr. Carr added that they will make sure the balconies are safely built and added that it was roughly two to seven feet of separation between the proposed system and the water table. Staff Response Ms. McCabe added that the Bedford/Hartwell Complete Streets Project will consider all the proposed developments and would be designed to promote multi modal transport. Board Comments Mr. Creech asked the applicant to explore the possibility of using fiber cement that is manufactured using low-carbon cement from SubLime in Somerville, MA. He also encouraged a smoke-free environment in the buildings and on the premises. Lexington Planning Board Meeting Minutes December 11, 2024 Page 4 of 12 Mr. Peters appreciated the applicant’s efforts to come up with revised plans to address the comments of the Board and welcomed the approach to unbundle parking from the units, which would encourage usage of public transit. Mr. Peters asked the applicant to reconsider to eliminate the parking in front of the building and also asked the applicant to promote a smoke free environment. Mr. Hornig felt that with the draft conditions, the project was ready to go. Mr. Schanbacher stated that he hoped that projects like the current one, would encourage the creation of a more robust commercial presence in the Hartwell area. Mr. Schanbacher added that the focus should be more on creating walkable neighborhoods and encouraging mass transit. Mr. Creech moved to close the public hearing for the major site plan review application for 17 Hartwell Avenue. Ms. Thompson seconded the motion. The Planning Board voted in favor of the motion 5-0-0 (Roll call: Creech – yes; Peters- yes; Schanbacher – yes; Thompson – yes; Hornig – yes). MOTION PASSED Mr. Creech moved to waive the jurisdiction of the Tree Bylaw to the Planning Board because the project's tree removal is best mitigated with the proposed landscape planting plan that meets the Tree Bylaw on this project site and through a condition of approval requiring a tree protection plan prepared by a certified arborist. Ms. Thompson seconded the motion. The Planning Board voted in favor of the motion 5-0-0 (Roll call: Creech – yes; Peters- yes; Schanbacher – yes; Thompson – yes; Hornig – yes). MOTION PASSED Mr. Creech moved to waive the strict requirements of §176-12.4.2.7 requiring each bicycle parking space to be at least 6 ft. x 2 ft. The Board finds this proposal meets the intent and purposes of this requirement by providing easy access. Ms. Thompson seconded the motion. The Planning Board voted in favor of the motion 5-0-0 (Roll call: Creech – yes; Peters- yes; Schanbacher – yes; Thompson – yes; Hornig – yes). MOTION PASSED Mr. Creech moved to waive the strict requirements of §176-12.4.2.9 prohibiting bicycle parking from being lifted off the floor. The Board finds this proposal is acceptable to meet the intent and purposes of this requirement by providing easy access for bicycle storage. Ms. Thompson seconded the motion. The Planning Board voted in favor of the motion 5-0-0 (Roll call: Creech – yes; Peters- yes; Schanbacher – yes; Thompson – yes; Hornig – yes). MOTION PASSED Mr. Creech moved to waive the strict requirements of §176-12.9.5.8 requiring the use of stormwater harvesting systems, such as cisterns and ponds, for plant irrigation. The Board finds stormwater collection below grade is more favorable to at grade ponds. Ms. Thompson seconded the motion. The Planning Board voted in favor of the motion 5-0-0 (Roll call: Creech – yes; Peters- yes; Schanbacher – yes; Thompson – yes; Hornig – yes). MOTION PASSED Mr. Creech moved to approve the draft decision for major site plan review with a stormwater permit with the findings and the 70 conditions as may be modified this evening. Ms. Thompson seconded the motion. The Planning Board voted in favor of the motion 5-0-0 (Roll call: Creech – yes; Peters- yes; Schanbacher – yes; Thompson – yes; Hornig – yes). MOTION PASSED Mr. Creech moved to have the Chair sign the decision and correct any non-substantive changes such as grammar, typos, and consistency errors. Ms. Thompson seconded the motion. The Planning Board voted in favor of the motion 5-0-0 (Roll call: Creech – yes; Peters- yes; Schanbacher – yes; Thompson – yes; Hornig – yes). MOTION PASSED Lexington Planning Board Meeting Minutes December 11, 2024 Page 5 of 12 185, 187-189 Bedford Street – Public hearing for a major site plan review and special permit application for a multi-family residential development in the village overlay district. Mr. Schanbacher opened the public hearing for the major site plan review application of 185 Bedford Street LLC, for major site plan review under Zoning Bylaw §135-7.5. Mr. Schanbacher informed the Board that, due to the likelihood of the hearing for this application to continue through the upcoming election cycle and beyond election day, Mr. Peters will not be acting as a voting member for this application, and that the Board will be calling the associate member Mr. Leon to act as a voting member for this application. The applicant was represented by attorney Frederick Gilgun. The applicant team included: Architects Michael McKay and Robert McNeil from Mark McKay Architects, Landscape Architect Jeffrey Thoma of J. Thoma Land Design Studios, and Engineer Michael Novak from Patriot Engineering. Also present was the peer reviewer, Mike Gillardo from Eaglebrook Engineering. Mr. Gilgun gave an overview of the project and added that the owners of the property, who also happen to own properties across the street from the project, were willing to grant an easement for two additional parking spots on the property across the street. Mr. McKay shared renderings of the project and went over the various features of the proposed project. Mr. McKay also shared the details of the parking and bike storage. Mr. Thoma shared the landscape plans and shared details of access for trash enclosure and the streetscape. Mr. Thoma shared details of the flexible green space that can be enjoyed by residents and the proposed tree planting plan. Mr. Novak summarized the details of the proposed stormwater management system. Staff Comments Ms. McNamara summarized the staff comments prepared by Ms. Eve Tapper from Planners in a Pinch and by Ms. McNamara. Ms. McNamara informed everyone that the applicant would be required to satisfy the inclusionary dwelling unit requirements for this project, which would be to provide 15% of the total units as inclusionary dwelling units limited to 80% of the area median income. Ms. McNamara added that for the current project that would be 3 inclusionary units and asked the applicant to consider allocating one of the proposed three-bedroom units as an inclusionary dwelling unit. Ms. McNamara also asked the applicant to revise the driveway plans to have a minimum width of eighteen feet instead of the currently proposed 15-foot paved area and 5 foot of crushed stone. Ms. McNamara asked the applicant to provide a turning diagram for vehicles the size of a box truck to show that they can enter and exit in the forward moving direction as required by the bylaw. Ms. McNamara also asked the applicant to provide revised plans showing the location of EV ready parking spaces and a preliminary signage package. Ms. McNamara asked the applicant to provide the dimensions of the bicycle storage and e-bike charging stations. Ms. McNamara asked the applicant to provide updated lighting plans to ensure that there was no light trespass and also their proposed plans for removal of trash and recycling. Lexington Planning Board Meeting Minutes December 11, 2024 Page 6 of 12 Ms. McNamara reminded the applicant of the Transportation Manager’s request for a contribution to the Transportation Demand Management fund and to also provide the truck turning diagrams for both entrances to the site to the staff from the Fire Department. Ms. McNamara asked the applicant to provide narratives for the proposed water and sewer flows and asked the applicant to do an analysis of the proposed utility connections and to come up with any mitigation plans as needed. Ms. McNamara stated that the Bicycle Advisory Committee had asked for larger size bike spaces to accommodate cargo bikes. Ms. McNamara also stated that the Building Commissioner was reviewing the average natural grade and building height forms to confirm that the proposed building meets the height requirements of the Zoning bylaw. Ms. McNamara added that the applicant had requested two waivers, one of which was to allow the drive aisle within five feet of the principal building and the relief for the stormwater harvesting systems. Peer Reviewer Comments Mr. Gillardo summarized the concerns he had and informed that the Stormwater Analysis was performed using a hydraulic D soil and since the actual test pit on the property indicates A soil, Mr. Gillardo asked the applicant to provide revised calculations to factor the type of soil and to clarify the accuracy of groundwater elevations. Mr. Gillardo also asked the applicant to come up with revised plans for infiltration system number 2, to address the flooding of the garage in the event of a major storm. Mr. Gillardo also asked for more details on the infiltration system in the North of the property to determine the impact of proximity of the infiltration system to the retaining wall. Board Questions Mr. Hornig asked the applicant if all the concerns raised by the peer reviewer and staff are addressable by them before their next Planning Board Meeting. Mr. Novak responded that all the concerns raised by the peer reviewer and staff can be addressed by them. Mr. Leon wanted clarification on the access to the amenity space and trash handling. Mr. McNeil provided the clarifications and added that they will reevaluate trash handling and come up with revisions if necessary. Mr. Leon also asked the applicant to consider revising the stormwater management plan to capture runoff and channelize it into the subsurface infiltration chamber. Mr. Leon also asked the applicant to consider unbundling parking from units and come up with a parking management plan. Mr. Creech asked the applicant to explain the proposed trash removal plan. Mr. Novak responded that they will have to reevaluate the movement of the trash truck route keeping in mind the busy street the project is situated in. Since the applicant planned to have some parking across the street, Ms. Thompson asked the applicant if there was a crosswalk to access the parking across the street, and stated that there could be a safety concern, especially at night, if there was no crosswalk close by. Ms. McNamara responded that there was a crosswalk about 200 feet from the property. Ms. Thompson also asked the applicant to share renderings from the back of the building, to get a better idea of the orientation of the amenity space. Ms. Thompson also asked the applicant if they proposed to have a walking or bike path from the property to the Public Works building. Lexington Planning Board Meeting Minutes December 11, 2024 Page 7 of 12 Mr. Peters asked the applicant if he considered doing any parking study to study the excess parking situation in the parking across the street. Mr. Gilgun stated that the property across the street, 186 Bedford Street, is almost fully occupied with plenty of vacant parking. Mr. Leon suggested alternatives to eliminating windows for preventing light trespass, by adding window treatments. Mr. Leon also asked the applicant to widen the driveway and shrink the proposed strip of crushed stone for vehicular safety. Mr. Novak said that he will explore other options. Mr. Schanbacher asked the applicant to share the proposed trash handling plan. Mr. Novak said that he will need to work with the trash collection company to come up with a plan. Mr. Schanbacher also wanted clarification on the locations of the inclusionary units and the transformer. Mr. McNeil clarified the locations of the inclusionary units and stated that the transformer location would be the one mentioned in the civil and landscape plan. The Board recessed at 8:10 p.m. and reconvened at 8:15 pm. Public Comments Lin Jensen, 133 Reed Street, asked the applicant to consider joining the Black Earth Compost Program that services the Town and asked the applicant to improve connectivity and accessibility between the proposed development and the bike path. Amit Vashisht, 195 Bedford Street, expressed his concerns regarding traffic and parking and asked the applicant to consider a façade that will not be a block of bricks. Nancy Sofen, 3 Abernathy Road, asked the applicant to consider planting the red maple trees on the ground instead of in the planters and asked the applicant to reconsider the plan to put a fire pit in the amenity space. Barbara Katzenberg, 37 Moon Hill Road, felt that a parking garage without windows would make the building look more industrial and asked the applicant to explore options to place fake or tinted windows instead. Jay Luker, 26 Rindge Avenue, felt that since the applicant had also developed the mixed use across the street, it would be ideal to have a bus shelter on one or both sides of Bedford Street near the developments. Sumitra Sujanani, 29 Ledgelawn Avenue, applauded the architecture and aesthetics of the building and asked for details of the depth of the water table and the lower level of the garage and the snow removal plans. Robin Kutner, appreciated the architecture and asked the applicant to explore accessibility to the bike path and to add more three-bedroom units to the proposal. Lisa Newton, 15 Ledgelawn Avenue, expressed her concerns about residents parking on the DPW property, especially during snow emergencies. Mr. Luker responded to Ms. Kutner’s concerns and added that a balance of different sizes of bedrooms is required for families of all sizes. Lexington Planning Board Meeting Minutes December 11, 2024 Page 8 of 12 Ms. Jensen asked the applicant to explore options to create a few guest parking spots by renting a few parking spots in the neighborhood. Applicant response to public comments Mr. Gilgun stated that they will work on the concerns raised by the public and come back to the Board with means to address them. Mr. Novak stated that he will review and provide the details of the water table in the next set of plans. Mr. Novak also stated that since the site is small, snow would be removed from the site and not stored on site and added that access to the rear of the DPW yard would not be possible. Additional Staff Comments Ms. McCabe asked the applicant to share the estimated timeframe for construction. Mr. Novak responded that they will give the time frame for the estimated construction at their next Planning Board meeting. Additional Board Comments Mr. Creech stated that electric grills are preferred and a plan should be established to monitor their operations. Mr. Creech also asked the applicant to come up with solutions to accommodate guest parking and to eliminate light trespass in the garage but to still keep the window “look since it is a good esthetic detail. Mr. Creech also asked the applicant to encourage a smoke free environment, at least in public spaces. Mr. Schanbacher asked the applicant to make sure the second means of egress complies with the Building Code. Mr. Schanbacher also asked the applicant to provide realistic renderings of the project detailing the trash and transformer locations. Mr. Schanbacher also asked the applicant to come up with other ways to access the amenity space instead of through the garage. Mr. Schanbacher asked the applicant to come up with alternate ways to create a more durable solution for the stone walls at the street near the entrance. Mr. Schanbacher reiterated with Mr. Creech and Mr. Leon about breaking up the façade and asked the applicant to come up with an alternate color scheme that would be logical and blend with the whole building. Mr. Leon hoped that the applicant would consider doing a market analysis to determine the kind of parking requirements for guests and family visitors. Mr. Creech moved to continue the public hearing for the Site Plan Review and Special Permit for 185, 187-189 Bedford Street to Thursday January 30th, 2025 at or after 6 pm via Zoom. Ms. Thompson seconded the motion. The Planning Board voted in favor of the motion 5-0-0 (Roll call: Leon – yes; Creech– yes; Schanbacher – yes; Thompson – yes; Hornig – yes). MOTION PASSED 114 Wood Street Approval Not Required (ANR) Plan Ms. McCabe shared the ANR plan for 114 Wood Street and gave the details of the application. Mr. Hornig explained that this approval would create a zoning violation. Ms. McCabe informed the Board that they can vote to sign this ANR application and that staff would encourage the applicant to not record Lexington Planning Board Meeting Minutes December 11, 2024 Page 9 of 12 the plan. Ms. McCabe also added that the applicant was considering submission of a Special Residential Development application at a later date. Mr. Creech moved that the Planning Board sign the ANR Plan submitted this evening by Seaver Constructions for 114 Wood Street to create Parcel A, to be a separate parcel from Lot 1 and considered a non-buildable parcel. Ms. Thompson seconded the motion. The Planning Board voted in favor of the motion 5-0-0 (Roll call: Peters – yes; Creech– yes; Schanbacher – yes; Thompson – yes; Hornig – yes). MOTION PASSED 312 & 320 Waltham Street Approval Not Required (ANR) Plan Ms. McCabe shared the ANR plan for 312 & 320 Waltham Street and gave the details of the application and recommended the Board to approve the ANR application. Mr. Creech moved that the Planning Board sign the ANR Plan submitted for 312 Waltham Street to be combined with 320 Waltham Street. Ms. Thompson seconded the motion. The Planning Board voted in favor of the motion 5-0-0 (Roll call: Peters – yes; Creech– yes; Schanbacher – yes; Thompson – yes; Hornig – yes). MOTION PASSED Board Administration Board will discuss the zoning amendment warrant article request for the Annual Town Meeting. Discussion will focus on, but is not limited to, the following sections of the Zoning Bylaw: Ms. McCabe explained that every year around this time, the Planning Board would submit a request to the Select Board for article placeholders for amending sections of the Zoning Bylaw and went over each proposed amendment in detail. Sec. 5.1.8 to require bicycle parking facilities for new developments with commercial, office, and retail uses Ms. McCabe stated that based on the suggestion from the bicycle advisory committee, staff recommends updating §5.1 of the Zoning Bylaw to at least require some short- term bike parking spaces. Mr. Hornig added that he did not want the amendment to be restricted to just commercial, office and retail uses and suggested that the Board should go through the use table and check which categories of uses should be amended to require bicycle parking facilities. Ms. McCabe said that she will prepare and circulate a revised draft of the proposed amendment. §6.9 Special Residential Developments §6.9.8. a relative to the calculation for the required gross floor area of inclusionary dwelling units in special residential developments and changes relative to historically and architectural significant buildings Ms. McCabe stated that the recommendation was to modify how the inclusionary housing requirements were calculated to be based on a special residential development’s total proposed gross floor area (GFA) rather than on the maximum buildout as shown on the proof plan. Lexington Planning Board Meeting Minutes December 11, 2024 Page 10 of 12 Mr. Hornig felt that this amendment would make it possible for someone to scale back a development that was not site appropriate, particularly for a site sensitive development. Mr. Schanbacher agreed with Mr. Hornig. §7.1 National Flood Insurance (NFI) District to amend the special flood hazard area maps to match FEMA’s updated flood insurance maps Ms. McCabe stated that the next amendment was to amend §7.1 to reference the most up to date maps issued by FEMA for flood insurance and to comply with FEMA’s standards and regulations. Ms. McCabe added that staff will work more closely with FEMA to review the Zoning Bylaws and to make any further updates. The Board discussed and agreed to include a clause to update the requirements to conform to FEMA standards. §9.4.6 to modify the special permit timeframe from 2 to 3 years to match state law Ms. McCabe stated that §9.4.6 of the Zoning bylaw has to be updated to say that Special Permits were good for 36 months in order to match the amendments made to the State law to that effect. Technical corrections to correct any non-substantive errors Ms. McCabe recommended having the standard language to edit any typos or grammatical errors. §6.2 Historic Preservation Incentives and the Historic Commissions authority Ms. McCabe stated that the Historical Commission had requested the Planning Board to make some edits to the language pertaining to §6.9 and §6.2 to remove ambiguities in the Zoning Bylaw. Mr. Robert Rotberg, Chair of the Historic Commission put forth the proposed changes to the Board and gave clarifications to Board Member’s questions. Mr. Hornig suggested some changes to the language and Mr. Rotberg agreed to make the changes and present them directly to the Select Board. Mr. Creech moved to submit five articles as discussed, this evening to the Select Board for inclusion in the warrant for Annual Town Meeting. Ms. Thompson seconded the motion. The Planning Board voted in favor of the motion 5-0-0 (Roll call: Creech – yes; Peters – yes; Schanbacher – yes; Thompson – yes; Hornig – yes). MOTION PASSED Board Member Updates Mr. Creech updated the Board about the Minuteman Advisory Group on Inter-local Coordination (MAGIC) meeting and shared the discussion on accessory dwelling units. Mr. Creech also gave updates from the Community Preservation Committee regarding their funding requests. Mr. Hornig summarized the happenings at the Housing Partnership Board and their work plan to create working groups. Mr. Hornig also updated the Board about the discussions on accessory dwelling units in the MAPC and EOHLC Webinars. Mr. Schanbacher shared the happenings at the School Master Planning Committee and shared their updated strategies on increased enrollment. Staff Update Lexington Planning Board Meeting Minutes December 11, 2024 Page 11 of 12 Ms. McCabe introduced the new Planning Coordinator, Carolyn Morrison, to the Board members. She will start next week. Review of Draft Meeting Minutes: 11.20.24 Mr. Creech moved that the Planning Board approve the draft November 20, 2024 meeting minutes as presented. Ms. Thompson seconded the motion. The Planning Board voted in favor of the motion 5-0- 0 (Roll call: Creech – yes; Peters – yes; Schanbacher – yes; Thompson – yes; Hornig – yes). MOTION PASSED Upcoming Meetings: 1.15.25, Thursday 1.30.25, 2.12.25, 2.26.25 Ms. McCabe reminded the Board about the next Board meeting on January 15 th, 2025. Adjournment Mr. Creech moved that the Planning Board adjourn the meeting of December 11, 2024 at 9:57 pm. Ms. Thompson seconded the motion. The Planning Board voted in favor of the motion 5-0-0 (Roll call: Creech – yes; Peters – yes; Schanbacher – yes; Thompson – yes; Hornig – yes). MOTION PASSED Meeting adjourned at 9.57 p.m. Lex Media recorded the meeting. Material from the meeting can be found in the Planning Board’s Novus Packet. List of Documents 1. 17 Hartwell Avenue: Draft Planning Board Site Plan Review draft decision with findings and conditions revised through December 11, 2024, Staff memo dated 12.04.2024, Peer Review Memo dated 12.09.24, Plan Sets revised 12.03.24, Landscape Illustrative Plan and Section revised 12.05.24, Site Lighting Plan revised 11.20.24, Stormwater Memo revised 12.03.24, Response to Peer Review Memo dated 10.31.24, preliminary construction management plan dated 11.20.24, Geotechnical exploration results dated 11.20.24, Civil Plans revised 12.03.24, Response to Staff Comments dated 11.20.24, Snow Storage Calculations dated 11.20.24, Waiver Request dated 11.20.24, Letter detailing Video inspection of Catch Basin dated 11.01.2024, Architectural renderings dated 11.20.24, Civil Drawings dated 11.20.24, Landscape Plan dated 11.20.24, Photometric Plan dated 11.20.24, Stormwater memo dated 12.03.24, Rendering dated 12.05.24, Pipe Capacity Calculation dated 11.01.24, Response to Bicycle Advisory Committee comments dated 12.05.24, Civil Plan Sheets dated 11.25.24, Revised Stormwater Memo dated 11.25.24, Revised Stormwater Memo dated 12.03.24 Public Comments 1. Electronic Mail from Kunal Botla, Chair Transportation Advisory Committee, to Planning Board Chair and Planning Director, Subject 17 Hartwell Avenue Comments- Transportation Advisory Committee, dated December 11, 2024 2. Electronic Mail from Tom Shiple to Planning Staff and Planning Board, Subject: LBAC Feedback on 17 Hartwell for 12/11/24 public hearing, dated December 5, 2024 Lexington Planning Board Meeting Minutes December 11, 2024 Page 12 of 12 2. 185, 187-189 Bedford Street: Staff Memo dated 12.04.24, Peer Review Memo dated 12.04.24, Average Natural Grade Worksheet dated 10.29.24, Town Clerk Stamped Application dated 10.25.24, Architectural Plans dated 09.27.24, Major Site Plan Review Checklist submitted on 10.06.24, Construction management Plan dated 10.06.24, Applicant’s response to DRT Notes dated 10.06.24, Solar and Energy Efficiency Narrative dated 10.22.24, Site Plan Review Design Regulation Checklist submitted on 10.06.24, Floor plans with Inclusionary Dwelling Unit designation dated 10.22.24, LEED Checklist dated 10.22.24, Neighborhood Meeting summary dated 10.11.24, Project Overview Statement dated 10.06.24, Civil Plans dated 10.05.24, SITES Checklist dated 10.22.24, Erosion and Sedimentation Control Plan dated 10.05.24, Erosion and Sedimentation Control Plan revised 11.08.24, Zoning Narrative dated 10.11.24 Public Comments 1. Electronic Mail from Kunal Botla, Chair Transportation Advisory Committee, to Planning Board Chair and Planning Director, Subject 185,187-189 Bedford Street Comments- Transportation Advisory Committee, dated December 11, 2024 2. Electronic Mail from Tom Shiple to Planning Staff and Planning Board, Subject: LBAC Feedback on 185 Bedford for 12/11/24 public hearing, dated November 22, 2024 3. Electronic Mail from Amit Kumar, Subject: Concerns regarding development on 185,187- 189 Bedford St, dated November 25 ,2024 4. Electronic Mail from Design Advisory Committee dated November 19, 2024 5. Electronic Mail from Nancy Sofen, Tree Committee dated November 13, 2024 3. Draft Meeting Minutes of 11.20.24 Planning Board Meeting