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HomeMy WebLinkAbout1970-01-12-BOS-min 4 540 SELECTMEN'S MEETING January 12, 1970 A regular meeting of the Board of Selectmen was held in the Selectmen' s Room, Town Office Building, on Monday evening, January 12, 1970, at 7 30 P.M Chairman Cataldo, Messrs Mabee, Kenney, Greeley and Bailey were present Mr Legro, Town Counsel,, Mr Gray, Executive Assistant, Mr O'Connell , Special Assistant to the Board of Selectmen, Mr Burke, Superintendent of Public Works; Mr. McSweeney, Town Engineer, and Mrs McCurdy, Executive Clerk, were also present Mr. Gray informed the Board that he had met with Rev Wells and Mrs Frankovitch regarding a resolution to proclaim January 15, 1970 as Martin Luther King Day He presented the proclamation to Proclama- the Board to discuss tion Upon motion duly made and seconded, it was voted to approve the proclamation, as amended, and to submit the proclamation to the newspaper for publication Mr Gray informed the Board that he had drafted a letter to be sent to Mr Taylor of the Permanent Building Committee regarding the access road to the new Junior High School This letter states that the Traffic Study Committee understands that if the new Junior High School is located near Marrett Road, it would have to be within 100 feet of Route 2A The Committee considers the use of Marrett Road as the principal access to be undesirable and is of the unani- Jr High mous opinion that locating the school that close to Route 2A would Access Rd create conditions completely unacceptable from the traffic circula- tion and safety viewpoint, creating congestion and inadequate maneuvering and live parking areas. Access can be provided from Allen Street and Brookside Avenue but because of the thickly settled residential character of Brookside Avenue and the poor site distance at the Waltham Street-Brookside Avenue junction, it is strongly recommended that a new roadway be considered from Waltham Street, south of Brookside Avenue Stedman Road, even if improved, would not be adequate as the principal access but would be a very good auxiliary access for an effective circulation pattern The letter also states that during discussions with the Architect, the possibility of acquiring the new access right-of-way for school purposes might possibly qualify this for State assist- ance for the construction of the new entrance If it is determined that this new access is desirable, we would recommend that the Architect check this out. Regardless of whether it does or does not qualify for State aid, the Traffic Study Committee' s recommend- ations stand Mr Greeley asked if the Committee had considered a driveway between the school and Marrett Road? I ,j J V /� Mr. Gray said that as he understood it, there is not enough dis- tance without getting on private property During discussion of this, it had come up that a taking would have to be made. The Architect said that if we acquire a 50' right-of-way for school purposes, State aid would be made available, but we feel that he should check this out Mr. Greeley said that it might be a 70' or 80' right-of-way The Board had no objection to sending the letter to Mr. Taylor Upon motion duly made and seconded, it was voted that Election Election Day is to be held on March 2, 1970 from 7 00 A.M to 8 00 P.M Day Upon motion duly made and seconded, it was voted to set the date for Town Meeting to be held on Monday, March 16, 1970 at 8 00 P.M. Annual Upon motion duly made and seconded, it was the recommendation of Town the Board that adjourned meetings be held on Mondays and Wednesdays at Meeting 7 30 P.M Upon motion duly made and seconded, it was voted to sign the Hillcrest sewer betterment assessments for Hillcrest Avenue. Sewer Upon motion duly made and seconded, it was voted to certify the Cert, of character of the following who have applied for Certificate of Incor- Incorp p®ration Howard S Aksen, 26 Mason Street, and 18 other residents "Pleasant Brook Pool Corporation" Rudolph J Fobert 25 Winthrop Street James R. Howard 59 Wood Street "Education Collaborative for Greater Boston, Inc " Upon motion duly made and seconded, it was voted to sign the Common Victualler licenses for the following renewals, all having been approved by the Board of Health Alexias Panagiatou (Alexander' s Pizza) 180 Bedford St Common Daniel Martinez (Hayden Skating Rink) 24 Lincoln St. Victualler Brewster' s, Inc 913 Waltham St. Folsom' s Seafoods 184 Bedford St. The Chairman read a letter from Attorney General Quinn which stated that he was enclosing a check for $5, 104 53, as a result of Copper anti-trust litigation in copper piping cases Piping Upon motion duly made and seconded, it was voted to accept and turn over to the Treasurer the check in the amount of $5, 104 53 Mr. Legro came into the meeting Mr Kenney reported to the Board on the Town Office Building. He requested approval of final layouts He said that the Historic Dis- tricts Commission has given a Certificate of Appropriateness but we will have to go through another hearing regarding the cooling tower, as a decorative brick wall will be used to hide the unit Upon motion duly made and seconded, it was voted to approve the plans as the final layout and so inform the Architect Mr. Legro informed the Board that the word "remodeling" must be used instead of "alterations." He had discussed this with Mr. Perry. Upon motion duly made and seconded, it was voted to change the wording of the Article on the Town Office Building to read "remodel- ing" instead of "alterations " Mr Kenney suggested that all the finished flooring be deleted from the bid; he felt there was sufficient cause to investigate this matter Mr. Kenney discussed the bid schedule for the Town Office Build- ing. It is as follows Town I January 27 or 28; Final plans and specifications to be in the Office hands of committee for review Mr Davies said that he would Building start sending those specifications immediately that are ready for review Others will be sent to us as soon as they are ready 2. January 29th and February 5th Legal ad to appear in Lexington Minute-man (copy to paper by January 27th) Mr Legro has copy now for review. 3. February 9th Bid forms available for sub-contractor as well as General Contractors. 4 March 5th Sub-Contractor bids due 5. March 12th at 2 00 P.M. General Contractor bids due at Select- men' s Office. Mr. Gray said that it will state in the "ad" that the contract documents will be available Mr. Kenney said that the final bids are due on March 12, andwe will have thirty days between the opening of the bids and the award. Mr. Legro agreed and said that you can't award the bid until you get the appropriation The possibility of a Referendum was discussed and Mr Legro said that a Referendum would make it necessary to get the general bid opened as late as you can because the five days begin to run after the final adjournment of Town Meeting. 543 1 The Board discussed the placing of the Article on the Warrant and the Chairman suggested that, because of the setup for permanent Articles, it could be Article 32 or 33, which could come up on the third meeting. Mr. Bailey said that we might have to put it in as the last Article Mr Greeley said that the key date is to the end of Town Meeting Mr. Gray disagreed and said that the key is the date we get the bids. Mr. Legro said that is when the 30 days start Mr. Gray said that they would have to call a Referendum within five days. Mr. Legro said that, generally, he gets a copy of the Architect' s proposal and then reviews it with the Architect. Mr. Kenney will send a copy of the Architect' s proposal to Mr. Legro Mr. Kenney informed the Board that he has sought alternatives to put in the bidding documents, unless we take part of the police build- ing, and this is not recommended by the Committee We are attempting to make changes and they are intertwined and we may be inviting a dele- tion. The Chairman said that if it is put out as an alternate, you will know what it will cost and if someone tries to delete, at least you can say that this is exactly what it is going to cost; as an alternative, what it will cost you at a later date and give the total only to strengthen your position Mr. Kenney said that we have been operating on an estimate of $ 114,000 The Chairman said that it will strengthen your position rather than weaken it. Mr Kenney said that we discussed this at the last meeting and decided that this is a policy position to be taken by the Selectmen With this line of thinking, we thought of setting it up so that this is an alternate The Chairman felt they should do it all , completely Mr Kenney thought that it could feasibly be done by the Architect Mr Gray said that the Architect felt that the only alternative was to put the police building out as an alternate bid. Mr Kenney said that it doesn't affect our relocation because we didn't intend to move out of there, that building doesn't pose problems. The status is, the Architect is writing specifications en the premise that this building will be vacated by June I ; we are looking for places to go, and were hoping it would be for a year. If we attempt to stay here too long, it will cost a tremendous amount of money He informed the Board that he would like to discuss the possibi- lity of maintaining the use of the Selectmen' s Room for meetings Mr. Greeley suggested the use of the Trustees' Room in Cary Memorial Hall , if we are able to get an air conditioner Mr Kenney said that a meeting will be held on Wednesday morning II/ and he will report back to the Board on next Monday evening. '544 The Recreation Committee met with the Board The Chairman said that the Committee was asked to come in to dis- cuss the Recreation budget. The Board is disappointed in their program as it was hoped they would start filling in the areas for playgrounds, i e , Minuteman Highlands, Five Fields and Sunnyfield; the Board has talked about these three areas Mr Gallagher said that we need a playground in the Meagherville area We want to know if we could have a specific project for this land This is the old plan for the old school site off Hickory Street and we had hoped to utilize this area for a ball field but can't do anything until an agreement is reached with all parties concerned, we would like to go over it with the Planning Board and the Selectmen We have talked with the Planning Board on a preliminary basis Mr Greeley said that the question is there are between five and fifteen privately owned properties; what kind of time and procedures are involved in getting these? Mr. Legro said that if it is the parcel he is thinking of, it was voted in 1962 or 1963 The Committee would have three months or better. It would be a great deal of work for tax title land as he has no idea of the number of foreclosures and there may be some rights of redemption During a normal period of time of two months, they ought to allow for appraisals, tax examinations and any plans neces- sary, and to make their takings. The Chairman asked if it should be done as a Meagherville package? Mr Legro replied, yes Nothing should be done until we know Recreation our title to the whole of it, if it is going to be put out to bid this summer The Chairman asked if he could be ready by August? Mr Legro said that it can be done, but the work has to be started on this very shortly Mr Gallagher said that they would like an overall plan on what it is going to be used for The Chairman said that the Recreation Committee, Planning Board and School Committee all have ideas on what should happen; the ques- tion is are you coming in too soon? Mr Gallagher replied that they were not; there is a demonstrated need for a play area here. The Chairman said that there is a play area within the Reed Street area, within minutes of walking . Mr Gallagher said that it doesn't have the same capabilities; this would have a 300' x 300' ball field We are asking the Board, so we may figure out what is the most feasible use of this area and we can talk with the Planning Board Mr Mazerall said that the Planning Board says the Town owns each parcel within the ball park, it is a high-grass area and is all treed. The Chairman asked if they are prepared to stand up at Town Meet- ing to justify this request under the conditions that exist? Mr Gallagher replied that we don't want to put the Board on the spot; we can justify the ballfield U 545 IIIThe Chairman said that if there is a clear title to the land, he couldn't agree more, but under the conditions that exist, the Committee should think about it Mr. Mabee said that they are saying they are ready; we are not, as we haven't acquired the land Mr Kenney said that they haven't been before the major boards. Mr. Gallagher said that some committees agreed at the informa- tional meetings The question is on the location. Mr Mabee asked if they plan on putting it where it was planned, at one time, to put the school? Mr. Greeley said that in order to fit in with school plans, you can't do this without an Architect being involved; the Recreation Com- mittee would say to put the balffield there and the Architect would say to put the school there Mr. Gallagher said that the amount of money for a balffield is nothing if a school is involved Mr. Greeley said that he would ask for the appropriation, Mr. Gallagher asked if they could leave the appropriation in, with this provision; he felt it gives more incentive to get it done. The Chairman agreed. Mr Greeley wanted it understood that the Board won't agree to the expenditure for the balffield until we get the land. Mr. Legro said that he would have to have the requests and in- formation as quickly as possible Mr. Gray said that someone will start working on the tax title lots and a plan will be given to Mr Legro The Chairman mentioned the Tennis Courts at $8,000. Mr. Gallagher said that we have talked to people in Needham who Tennis are doing this same thing and we will have a figure for you Needham Courts said that $6800 would be more than adequate The $8,000 figure will be somewhat less after putting it out to bid We will get the figures to you on this. Mr Gallagher asked what the feeling of the Board is on the old "res"? The Chairman told the Committee that the Board thought it was all resolved; they had said they would go in and use it as is, and use "Johnny-on-the-spots." Mr. Gray said that Mr Bond had told us he was happy to use it as is but then, afterwards, he said that he meant, to use it with the "Res" circulating equipment Mr. Gallagher said that they feel it can't be done without the circulator as part of it. Why own the circulator and not use it? The circulator is the key to this. The Chairman asked if the Committee recognizes what it means to put the circulator in? Mr. Gallagher replied that they recognize the fact full well . To properly supervise the area, it must be fenced. D The Chairman said that Mr. Cortell and Mr Bond came back with a different story, they said they would go in and try it Fencing and a circulator means $25,000, plus, and nobody knows what will happen after we spend this money. We would have to put power in and a 6" water main Mr. Gray said that we can put in a 6" main without a compli- cated feed line; we can do it with hoses. We would have to put in the power if we put in the circulator; we could use "Johnny-on-the- spots " The Chairman said that we are back to the original proposal , less the building . We all agreed that you fellows would go in there and set up for swimming, and go from day to day without the equipment. The Recreation Committee is to come back to the Board on next Monday evening with more information on the old "res" and a figure on the tennis courts The Recreation Committee retired from the meeting Modoono Upon motion duly made and seconded, it was voted to sign the Option exercise of option for the land of John Modoono. Sewer Upon motion duly made and seconded, it was voted to adopt the Rules and sewer rules and regulations, as recommended by Mr. Burke. Regula- These regulations are to be published in the newspaper for tions three weeks. Mr. McSweeney requested a vote of the Board to set a date for street hearings on Bloomfield Street, Minola Road and Outlook Drive State from Marrett Road to Middleby Street He would also like a vote of Hearing the Board to send out the Notice of Intention to lay out these Date three streets. Upon motion duly made and seconded, it was voted to set the date for the street hearings on Bloomfield Street, Minola Road, and Outlook Drive from Marrett Road to Middleby Street, for February 12, 1970 at 8 00 P.M Upon motion duly made and seconded, it was voted to approve the Notice of Intent to lay out the following streets Augustus Road from Reed Street to Vail le Avenue, Hickory Street from Garfield Street to Kimball Road, Vaille Avenue from limit of acceptance westerly to end, Blinn Road from Hickory Street to end, Shaw Place from Augustus Road to end, Forbes Road from State Highway (Rte 2A) to end, Mason Street from Pleasant Street to accepted portion, subject to approval of Town Engineer White Pine Lane from Mason Street to end, Saddle Club Road, from Grant Street to accepted portion, Oak Park Circle from Saddle Club Road to end, b 4 Carol Lane from Bedford Street to end, Paddock Lane from Fol len Road to end, Emerson Road from Diamond Road to 3371 feet beyond Angier Road, Diamond Road, Grove Street to Emerson Road, Angier Road, Burlington Street to Emerson Road, White Terrace from Diamond Road to end, Bloomfield Street, including the portion in the subdivision and the in- tervening unpaved portion to be accepted and constructed under the betterment act. Minola Road from accepted portion to Bloomfield Street, Bloomfield Street from end of subdivision to Highland Avenue, Outlook Drive from Marrett Road to Middleby Road. The Chairman asked if the sewer problem has been resolved_ on Mason Street? Mr McSweeney replied, no, the problem is between Wilson Farms and White and Green The Chairman asked, what if Wilson plugs that service? It is Wilson' s position that he never granted an easement to anyone. Check it out It was agreed to include the intention to lay out Mason Street, subject to approval of the Town Engineer Carol Lane was discussed and Mr. Legro said that we have a sewer and drain easement that runs from the turn-around to the Busa property. The Chairman instructed Mr McSweeney to delete the easement from the plan. The Chairman said that an informational hearing should be held before February 12, with the residents of East Street and Outlook Drive Mr McSweeney was instructed to set up the informational hearing. The Chairman informed the Board that he had received a call from Mr. Maloney regarding the Hayden dump permit The Board had voted a fee of $25,00 for commercial vehicles but as Hayden is a non-profit organi- Dump zation, it is recommended that the permit fee be changed. Permit Upon motion duly made and seconded, it was voted to approve the dump permit fee for commercial vehicles used by non-profit organizations be $5.00. Upon motion duly made and seconded, it was voted to go into Execu- tive Session for the purpose of discussing, deliberating or voting on Executive matters which, if made public, might adversely affect the public securi- Session ty, the financial interest of the Town, or the reputation of any person After discussion of budgets and a matter regarding the possibility of litigation, it was voted to go out of Executive Session and resume the open meeting. Upon motion duly made and seconded, it was voted to delete the fol- lowing from the Warrant X54( Article Article for the Russell House property Deletion Article for the Grey Nuns' property Upon motion duly made and seconded, it was voted to adjourn at 10.45 P M A true record, Attest N } / Executive Clerk Selectmen J J7