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HomeMy WebLinkAbout2024-11-20-REC-min-attTown of Lexington Valley Tennis Courts Renovation I Recreation Commission Meeting I November 18, 2024 AGENDA I. Project Overview & Cost Discussion 2. Discussion of Asphalt Paving Construction vs. Post Tension Concrete Construction Project Overview & Cost Discussion ACTIVITAS Town of Lexington Valley Tennis Courts Renovation I Recreation Commission Meeting I November 18, 2024 Originally Intended Design Layout 1.Shifted Courts w/ PTC 2. New Parking (7 spaces) and Access 3. New Stormwater Management 4.Storage Shed Issue is that Total Construction Costs are estimated at $729,135 TM approved budget is $442,000 To begin to accommodate budget we have removed shed and reduced parking, but not enough, need to consider reducing to asphalt construction at courts, similar to Farias Town of Lexington Valley Tennis Courts Renovation I Recreation Commission Meeting I November 18, 2024 Reduced Program Design I.Shifted Courts w/ Asphalt 2. New Parking (5 spaces) and Access 3. New Stormwater Management Opinion of Total Construction Costs are estimated at $380,595 Recommendation: Like Farias, bid with PTC and have a deduct alternate to asphalt Asphalt Construction versus Post Tension Concrete Construction ACTIVITAS Town of Lexington Valley Tennis Courts Renovation I Recreation Commission Meeting I November 18, 2024 PTC -v- Asphalt • Asphalt used to last 15 years; with added RAP it seems to be lasting shorter and shorter, we are seeing around 6-7 years before crock repair needed; cracks will continue occurring until asphalt is rep/aced (like current condition) • PTC has 20+ year warranties before anticipated cracking would appear in surface; still needs maintenance at surface over this time -line (repaint, re - stripe, work at edges), but no cracking should occur • With location of Valley, not as difficult to repave over time b1c the courts are easily accessed, meaning a deduct to asphalt may make sense to meet budget • While asphalt is in good shape, players will not know a difference underfoot or via ball bounce between asphalt and PTC uS 4 q 1775 Lexington own of • s �s Massachusetts November 20, 2024 RECREATION COMMITTEE Frederick DeAngelis, Chair I Christian Boutwell, Vice Chair Claire Sheth I Carl Fantasia I Weiwei Li I Renen Bassik Tel: 781-698-4800 Email: recreationcmte@lexingtomna.gov Web: www.lexingtonma.gov/511/recreation-community-pro rg ams Recreation Capital Summary Statement - FY2026 The intent of this summary is to provide additional context for the Fiscal Year 2026 Recreation & Community Programs Capital Program Submission that is submitted by the Recreation and Community Programs Department as part of the Town's annual CIP review process and includes not only capital projects proposed for FY2026 appropriation, but also capital projects anticipated for an additional 4 years, i.e., a 5 -year capital plan. The Town has enjoyed great success over the years in developing its recreation infrastructure, and ongoing capital investment to maintain and/or replace it is critical to continuing to provide existing recreation opportunities to our residents. As a result, most Recreation capital expenses are "level -service " projects, i.e., those necessary to maintain the recreation, leisure activities, play, sports, andphysical education as they are currently being enjoyed by residents. Such projects most commonly comprise end -of -life renovations and replacements and/or updates to meet current recreation industry best practices. The professional staff of the Recreation and Community Programs Department are to be commended for the work they've done over the past several years to track and prepare for the end -of -life renovation and/or replacement projects at our parks and playgrounds, playing fields and courts, and at the Pine Meadows Golf Course. In considering potential capital projects, the Recreation Committee and the leadership of the Recreation and Community Programs Department work together closely to balance multiple, at times competing, factors including: • fulfilling the Recreation Committee charge of "...administering, expanding, and promoting recreation, leisure activities, play, sports and physical education."; • maintaining the level of facilities and services as currently being provided to the community; • protecting and sustaining the fiscal health of the Recreation Enterprise Fund; • responding to community needs including as identified in the Recreation Facilities and ADA Compliance Study (2017), the 2020 Community Needs Assessment, the Comprehensive Study of Athletic and Outdoor Recreation Facilities (2021-2022), by members of the Sports Advisory Council, and by direct resident communication; • enhancing the facilities and services provided to the community; • aligning with the goals and priorities of other Town boards and committees including but not limited to the Select Board, the Conservation Commission, and the Lincoln Park Subcommittee; • and honoring Town bylaws and Town Meeting resolutions. Recreation Committee FY2026 Capital Summary Statement Capital Impact of/Response to the LHS Project It should come as no surprise that in addition to the above factors, the Lexington High School building project is exerting a substantial influence on recreation -related capital planning. The "Bloom" massing option that was unanimously selected by the School Building Committee to advance in the project process will result in the project -long closure of the Fitzgerald Little League Field, the Crumb Football Field, the JV baseball field, the overlay cricket field, and the Worthen Road practice field until their eventual relocation and reopening as the final phase of project completion after 5-6 years. The "Bloom" option is also anticipated to result in the multi-year closure of Center I (varsity baseball) field and Center 7 (overlay Al rectangle multisport field) for construction lay down area and/or geotherrial well installation. The loss of fields during the LHS project will exacerbate the well-known among the field user groups and was quantife Comprehensive Study of Athletic and Outdoor Recreationa the operations of essentially all current field users in.-Lex=nat related field closures for multiple years. Recreation began to take steps to mitigate this anticipated to FY2024-FY2028 5 -year capital plan to refect�fhe__,__ 1) one year acceleration of the scheduleZf end Qf life Park to FY2024, FY2025, and FY2_26 so years of use prior to initiation of thOms 1 499TM 2) installation of athletic 1'Mting to Lin- F has lighting) -l- ximize i availabilrt o 3) addition of thUffleyelopme f Harringt n field availability that is and documenta in the aforementioned ities (2021-2022), and we anticipate that will be substantially impacted by LHS - in the fall of 2022 by revising the io bris of the three fields at Lincoln completed and ready for another 8-10 Field 1 and Field 3 in FY2024 (Field 2 already those fields for use; Netic fields in FY2026 so that the new fields can be completed andready_pJ oimt noon ofthe LHS project. The FY2024 fundmge�uest for thenovation of Lincoln Field I and the installation of athletic lighting at Field!Md Field 3 was approved by -2Q23 Annual Town Meeting, and the projects were successfully completed this fall. The FY2025---funding request M renovation of Field 2 was approved by 2024 Annual Town Meeting, and that project is expected to go gout to bid in early 2025 with project completion anticipated for fall 2025. The FY2025 funding request for design funds for the Harrington athletic fields project was approved by 2024 Special Town Meeting, and the design process is anticipated to start prior to the end of 2024 and be completed in advance of 2025 Annual Town Meeting. 2 Recreation Committee FY2026 Capital Summary Statement Operational Impact of/Response to the LHS Project The Recreation and Committee Programs Department is actively engaged in communication and outreach with the Lexington Public Schools (LPS) Athletics Department and the Sports Advisory Council, comprising representatives from the organizations that are field permit holders, in an effort to quantify likely field time deficits, identify critical core needs, seek opportunities for compromise, and explore alternative field sites in neighboring communities. The Department is also modeling the potential impacts on program fields may impact what programs can be offered to Lexington re programming will impact the revenue of the Recreation Enterprise-- operating expenses are paid. There is ample reason for concern about' Fund during the LHS project. FY2026 Capital Project Proposals For FY2026, Recreation proposes 4 level -service ca recreation assets as they are currently provided to the comm represent an addition to the recreation assets anxngton. Proposed level -service capital projects: Pine Meadows GC — c The Pine Meadows prof for $70,000 of a greensT and 2006 and have well - Centerlec Complex pl The plavround at the Center with an esti ed lifespan of by Recreation and DPW st, inspections of the„ Center Pl, necessary to maintdiff its saf external audit by Innovative F Playground: and !emenr= equipmen vehicle t Ued_ 10 $70,0 oth in terms of how loss of and also how such loss of )m which the Department's ficial health of the Enterprise of are necessary to maintain existing 1 enhancement capital project that Funding: Rec EF lent program in this case with the purchase the existing units that were bought in 2009 3 year life, respectively. round replacement Cost: $1,490,000 Funding: CPA ecreation _Complex, aka the Center Playground, was last replaced in 2006 20 years. The playgrounds in Lexington are inspected 3-4 times per year that are Certified Playground Safety Inspectors) and in recent years ground have identified approximately $100042000 per year of repairs I)peration. Four years ago in 2020, all of the playgrounds underwent an yground Services, Inc. that identified the following concerns at the Center • play elements on the ages 2-5 and ages 5-12 structures are worn and pose pinch hazards; • the stair side rails to the 80" high platform of the 5-12 structure does not have currently required protective barriers; • the swing equipment is heavily worn. 3 Recreation Committee FY2026 Capital Summary Statement In addition to these findings from four years ago documenting the end -of -life wear of the play elements at that time, the engineered wood fiber surface material is no longer providing optimal universal access for residents with mobility challenges. The new playground will feature poured -in-place safety surfacing and will provide universal access to all play elements to ensure the playground is welcoming and accessible to all. A FY2026 appropriation for this project will allow its completion prior to initiation of the LHS building project, reducing potential issues of timing and/or staging with that project,.The "Bloom" design selected An bu the School Building Committee for advancement in the project r s will not impact neither the Center Playground itself, nor the Gallagher Courts or Center Track., d areas, which means that the Center Playground will remain accessible. Lincoln Park – Field #3 replacement The end -of -life replacement of the artificial turf syster year cycle of field replacements at Lincoln Park. Given at the Lincoln Park location, at this time we anticipate one installed at Field 1 this year, compris. organofluorine compounds and is indeper: compounds by a total organofluorine (TOF) is evolving rapidly, and we will continue to 1,950,000 carpet that b) apu altern -a1 Fund; CPA ents the fioaroiect in this 3 reriQ Menges of natural grass especially BMW at3Field 3 a synthetic field similar to the is manufactured without the use of any NO— to i s altation as undetectable for PFAS used infill material. However, the industry opfons as they become available. Lincoln Park - parking lit replacement Dost: $4,056,630 Funding: General Fund The replacement of the pafking lotaff oln –ark is _a new addition to the Recreation capital plan. The parking lot as :_currently constit--d poses a safety,=concern for players and spectators and has been identified as suchby he Transportaf�on Safety Group (TSG) in addition to frequent resident complaint. The goal -'NU Recreation is always to identify and plan for capital projects, especially projects of this magnitude with as much lead tune as possible. However, although the general need to do something about the parkingjM h_as been a frequent topic of conversation, the exigency of this project increased rapidly as the nature of its-tnterconnectednes with other projects became apparent during the Lincoln Park Master Plan development process. In brief: • the parking lot_needs=t be redesigned to improve the safety of park users; • the Lincoln Park -playground has reached end -of -life and replacement was originally proposed for FY26, but the playground will need to be relocated to accommodate the parking lot re -design, so replacement is being delayed pending the parking lot project; • the replacement of the parking lot will require closure of parking, which will drastically limit access to and perhaps even require temporary closures of the 3 playing fields at Lincoln Park; • the initiation of the high school project will also result in field closures, and it would be nice to not be limiting Lincoln field access at that time; IH Recreation Committee FY2026 Capital Summary Statement • the LHS project will also impact parking at the high school and there has been some discussion of using Lincoln Park parking lot as an auxiliary high school parking location. The perhaps unexpectedly high cost of the proposed project is predominantly driven by two factors: 1) the project will require site preparation and material that needs to be removed from this former landfill site receives a hazardous waste classification from MA DEP that requires specialized and expensive transport and disposal; 2) installation of solar canopies. It is worth noting that Recreation is now aware that the parking lots serving recreation facilities, e.g., Lincoln Park, Mabee Pool, Old Reservoir, etc., are not included_1n the overall municipal parking lot planning and tracking program and are thus an additional recreational assaa et that we will monitor and plan for moving forward. For more information about the parking lot project, including a visual of the propo ed design concept, please see the 2024 Lincoln Park Master Plan, which can_ obund lucked at the Recreation Capital page. Proposed enhancement capital proj Harrington Fields — new construction Cost $6180,000 -,Funding: General Fund; CPA *NB: This project is contingent on the planned.�relocatid- of theZ _S Central Offices and demolition of <affwzthe Old Harrington buildmg=fo gkWPF is seeking Y2026 funding. 270 The development of Harrington Fields addresses two recreational needs in Lexington: 1. the existing deficidMn field space in towriwhich is well-known to all athletic field users, including the organizations :represented on the Sports Advisory Council, and was documented and quantif ed by Weston and Sampson in the analysis of fields that they conducted for the town in 2021-2022; 2 the additional loss of field space thafwill occur during the LHS building project. If this FY2026 appropriation request is approved at 2025 Annual Town Meeting, and 2025 ATM also approves the DPF appropriation request for demolition of Old Harrington, the project is slated to begin in the late summer/early fall 2025 -with an anticipated 1 year duration for completion in the fall of 2026, prior to the loss of fields to theTHS building project. The starting point of the core design is to create two, full-size, multi-purpose rectangle fields positioned to allow multiple use options including simultaneous full -field use of both fields, simultaneous full -field use on one field and multiple small field overlays on the other, simultaneous use of small field overlays on both fields, or single use of both fields together as needed for sports like cricket that require a larger contiguous field space. 5 Recreation Committee FY2026 Capital Summary Statement The project costs in this appropriation request are estimated based on the installation of athletic lighting and artificial turf. However, the design process will include critical evaluation of all materials options including natural grass, artificial turf, and hybrid, including the impact of field materials on the cost/benefit of athletic lighting. The FY2025 funding request for design funds for the Harrington athletic fields project was approved by 2024 Special Town Meeting, and the design process is anticipated to startprlor to the end of 2024 and be =_- completed in advance of 2025 Annual Town Meeting. FY2027-2030 Capital Projects Following is a summary of the substantial capital prof FY2027 - • Lincoln Park playground replacement: est $1,465,60 • Lincoln Park boardwalk system replacement: est $830,000 • Lincoln Park softball field renovation est $350,000 • Pine Meadows GC replacement of equipment esti 30,000 • Pine Meadows GC course renovations est $130,000 (Rec._, FY2028 • Athletic Fields AS • Aquatics — Old Re • Pine Meadows GC FY2029 • __Athletic Fields — S • Aquatics — Mabee • Pine Meadows GC • Pine Meadows GC eld fieU. novation. 1- 250,000 oir dredging•=.est $125,09_ anticipated for the next four years: 0 (Rec EF) est $350,000 ndows: est $30,000 ment of equipment: est $80,000 (Rec EF) renovations: est $105,000 (Rec EF) FY2030 • Center Rec Complex center track field replacement: est $1,200,000 • Center Rec Complex track resurfacing: est $390,000 • Athletic Fields — Franklin field renovation: est $350,000 • Aquatics — Mabee Pool lockers and security system: est $50,000 • Hardcourts — pickleball court construction: $2,025,000 (*site not yet identified) 0 Recreation Committee FY2026 Capital Summary Statement Finally, the Recreation Committee would like to commend the entire Recreation and Community Programs Department, under the leadership of Melissa Battite, Peter Coleman, and Christine Dean, for their ongoing commitment to developing and sustaining recreational opportunities that can improve the quality of life of all residents of Lexington. We deeply appreciate their dedication to our town. On behalf of the Recreation Committee, III OGLE SERVICE PROJECT - BOCCE COURT Ryan Zhang, Troop 119 November 20, 2024 KIM 411 MD., • Bocce court eagle service project plan Budget Timeline Court construction procedures and tools Challenges 2 BOCCE COURT PROJECT PLAN BOCCE COURT SPECIFICS • Site location • Option 1: near flagpole (parallel to sidewalk) • Option 2: side yard • Dimension measurements (rectangle) • Family size: 45 feet long by 8 feet wide • Smallest size: 20 feet long by 5 feet wide • Proposed size: 30 feet long by b feet wide • Other items included • A Bocce ball set: 8 large bocce balls and 1 smaller ball (pallino) • Bocce ball game rules • Bocce ball scoreboard 4 BUDGET (-X2,500) Items Bocce ball game rule plate Bocce ball set Pressure -treated lumber (pre-cut 4"x4"x6ft & 4"x4"x10ft ) Bocce court surface: • Base (eg oyster shell gravel blend) • top dressing (eg oyster flour) Exterior -grade decking screws Garden stakes Metal plates/angle irons (with screws) Weed fabric Various tools Bocce ball scoreboard Shipping cost 5 Estimated Budget $10 $150 $200 $450/ton (1.5ton) $37/501b (1001b) TBD $10 $30 $10 Borrow $80 $1,000 Source Online Online Home Depot caldg.com SiteOne.com Home depot Home depot Amazon Walmart NA Online TENTATIVE TIMELINE Items - Timeframe --- Status Site selection/measurements ___- ----------------- --------__ -- - - - - - -- Sept2024 --- --- - - -- 100% Proposal Sept2024 - Nov2024 100% Fundraising Nov2024 - Mai -2025 10% Construction materials ordering Apr2025 0 Tools borrowing/renting Apr2025 0 Court construction 1-2 weekends in Late Apr (2-4 calendar days) 0 Note: • Plan to recruit 10-20 scouts per day to complete the project on 1-2 weekends. 6 CONSTRUCTION INSTRUCTIONS: STEP BY STEP i hltps:/iwnay.evikihov .com/13iiild-a-Bocce-Qall-Court CONSTRUCTION TOOLS 7 iviaaiv,iz, ,vdine 6 *i4 Shovel Rake 8 Transit Tape Measure 1 Sledge Hammer Wheelbarrow it \' Hammer Vibrate Plate Tamper �' 4"x4"x6ft Angle Iron Angle Iron Ni Angle Iron Angle Iron Vi PRESSURE -TREATED LUMBER • 4"x4"x6ft lumber: 2 pieces (Home Depot) • 4"x4"x1Oft lumber: 6 pieces (Home Depot) • 4"x4" angle iron: 4-16 pieces (Amazon.com) Maw - 4"x4" Angle Iron 4"x4" Lumber CHALLENGES: ANY HELP OR SUPPORT ARE WELCOME! • Leveling the area • Avoiding tree roots and underground sprinkler system/utility lines • May not be a problem if the lines are 1 foot deep. • Call DigSafe before digging (in process) • Scheduling bulk shipments and delivery • Is it ok to schedule delivery directly to Recreation Center? (confirmed) • Where to place the bulk shipment? eg, parking lot? (confirmed) • Various tools required (to be borrowed) Do you have any tools that I can borrow? • How to handle the construction waste (grass, dirt, leftover construction materials, etc)? 10 i I �, AN ILLUSTRATION OF THE COMPLETED BOCCE COURT �r THANKYOU Ryan Zhang 339-223-8538 Ryan.Y.Zhang20l5@gmall.com To: Recreation Committee From: Weiwei Li, Recreation Committee Liaison to LPSC Brian Kelley, Lincoln Park Sub Committee (LPSC) Date: November 15, 2024 Re: Membership The Lincoln Park Sub Committee requests the following appointments: Re -appointment of members: Brian Kelley, Chair, term expires 12/30/2024 Bob Pressman, term expired 12/30/2023 Cristina Burwell, term expired 12/30/2023 Joanne Shorter, Vice Chair, term expires 12/30/2024 New member appointment: Paul Earsy, term begins 11/2024 This is a 7 person membership and with these appointments have two vacancies. Thank you for your consideration. Proposal for a new Batting Cage at Center 1 Proposed by: LHS Baseball Boosters Current Situation The existing batting cage is in disrepair, primarily due to its current location adjacent to wetlands. The current location renders the maintenance of the surrounding landscape impossible, which has led to the encroachment of vegetation into the fencing and the batting cage net itself. The surrounding fencing is compromised and has led to many holes in the cage netting itself. The current state of the batting cage is a safety hazard to players and raises public safety issues when the adjacent field is in use. Further, we are endangering wildlife that gets into the cage and becomes entangled in the netting. Additionally, the unrestricted use of the cage by cricket players has further deteriorated the cage netting, as the netting is not suitable for denser and heavier cricket balls. Options to address the situation 1. Rebuild a new batting cage in the existing location a. This would involve the removal of the existing structure and all materials and a full rebuild from the base layer up, in addition to the installation of new surrounding fencing. b. This option is NOT being proposed, as the issues related to the maintenance and ongoing integrity of the batting cage will ultimately destroy a new cage at the same location. 2. Construct a new batting in a new location a. This is the proposed solution, as it affords us the opportunity to place the new cage in a location that will not be overtaken by surrounding vegetation, nor lead to resulting issues with the metal fencing and netting, thereby protecting the players who use the cage, and anyone else who is in proximity to the cage itself. Proposed location (see exhibit A for approximate location) The proposed location is in left -field foul territory, approximately 15' northwest of the bleachers on the 3rd base line, and running parallel with the left -field foul line. Space exists to accommodate a new batting cage with no obstruction from trees or existing light poles. This location would be easy to maintain the landscape surrounding the cage and avoid the eventual issues we've encountered with the current cage in its current location. Construction details Cage dimensions: 70' long x 14' wide x 12' high. Surrounding fence dimensions: 74' long x 16' wide x 8' high. Mobility: the construction proposal calls for components which will make the supporting structure of the cage (poles in ground sleeves) removable in order to relocate the batting cage when necessary. Similarly, the surrounding fence would be installed using ground sleeves for easy removal. Funding: LHS Baseball Boosters will incur all construction costs Construction: HomeField Sports will facilitate the construction at an agreed and suitable time, conditioned on the committee's approval to move forward with this proposa. Other considerations In order to increase the lifespan of cage materials, particularly the netting and synthetic ground surface, restrictions will be placed on cage usage. Only baseball or softball teams permitted to use C1 and C2 will be given access to the cage. A locking door will be installed in the surrounding fencing to enforce this restriction. If a local cricket league desires use a practice cage, they would have the option to either use the existing cage as is exists today, replace the destroyed netting in the current cage with higher gauge netting suitable for cricket, or completely rebuild the existing cage in its current location. 00% Data attribution r _ 40m i Camer Proposed new C1 Batting Cage • Location: proposed location in left -field foul territory, approximately 15' from left bleachers and running parallel with the left -field foul line. Space exists to accommodate this size cage with no obstruction from trees or existing light pole. • Cage dimensions: 70' long x 14' wide x 12' high. • Surrounding fence dimensions: 74' long x 16' wide x 8' high. • Mobility: the construction proposal calls for components which will make the supporting structure of the cage (poles in ground sleeves) removable in order to relocate the batting cage when necessary. Similarly, the surrounding fence would be installed using ground sleeves for easy removal. From: Peter Coleman pcoleman@lexingtonma.gov (f Subject: FW: Memo: Lincoln Park Subcommittee nominees Date: October 16, 2024 at 09:01 To: Recreation Committee recreationcmte@lexingtonma.gov Cc: Weiwei Li Iww318@gmail.com, Melissa Battite mbattite@lexingtonma.gov Hi Renen, Please see the email below from Brian Kelley, Chair of the Lincoln Park Sub -Committee. Thanks, Peter Peter Coleman, CPRP, CPSI, CYSA I Assistant Director of Recreation Fall 2024 Program Registration is Ongoing Town of Lexington I Recreation and Community Programs A: 39 Marrett Road I Lexington MA 02421 P: (781) 698-4803 1 F: (781) 861-2747 F- ` 25a Lexington 1775.2025 KFC k IAftoT �, [iiNutk\(i Creating Community Through People, Parks & Places From: Brian Kelley <brianpkelley@gmail.com> Sent: Tuesday, October 15, 2024 7:41 PM To: Melissa Battite <mbattite@lexingtonma.gov>; Lisa M. Maguire <Imaguire@lexingtonma.gov>; Peter Coleman <pcoleman@lexingtonma.gov>; Weiwei Li <Iww318@gmail.com>; Clerk Appointments <appointments@lexingtonma.gov>; fjdeangelisl@comcast.net; Melinda Spencer <mspencer@lexingtonma.gov> Subject: Memo: Lincoln Park Subcommittee nominees USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. To Wei Wei Li and the Lexington Recreation Committee (and others), Please receive this memo as notification to respectfully request of the Recreation Committee, the Re -Appointment of Lincoln Park Subcommittee members Bob Pressman, Cristina Burwell, Joanne Shorter and Brian Kelley. And if it has not been previously reviewed, please accept the nomination of Paul Earsy 37 Grant Street Lexington MA 02420 SnR-RnR-RFq ; earsy_paul@gmail.com Thank you for your help and consideration of this request and let me know if I can help in any other way. Thanks Brian Kelley Lincoln Park Subcommittee Chair 339-933-1812 When writing or responding, please be aware that the Massachusetts Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential. From: Hillary Miller hillary@solvingfun.com Subject: Lexington Puzzle Hunt Date: October 17, 2024 at 13:39 To: recreationcmte@lexingtonma.gov, pcoleman@lexingtonma.gov Cc: Marcy Tivol marcy@solvingfun.com USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. Hi Peter and Recreation Committee, I'm not sure if you got our email - it may have been buried in your inboxes. We are excited to share about the Solving Fun Puzzle Hunts and would love to bring one to Lexington! We'd like to share a link to testimonials from people who have experienced Solving Fun, including our puzzle hunts. Additionally, here's an example showcasing how families engaged in off - screen activities while exploring new places together. "This puzzle hunt has been such an amazing experience for my family. We also greatly appreciated the fad that the hunt helped us learn more about this wonderful town we live in; some of the places we never even knew existed until the puzzle hunt brought us there! I hope there will be future iterations of this hunt; we would be all over it!" -Diana C. We would love to bring this to your community! Here is a link to our calendar. Let us know if you would like to setup a call to talk about possibilities. Happy Solving, Hillary Miller and Marcy iivol tel: 530.426.8379 Follow us: Facebook & Linkedln www.solvinafun.com P.S. It would be strange for us to send an email without a puzzle. So here is one for you to try. Hope to connect soon! Each Solving Fun puzzle and game is filled with creative thinking, mystery, and opportunities to collaborate. They are fresh and fun, sure to make students laugh and twist their brains as a team. Answer Happy Solving, Hillary Miller tel: 530.426.8379 Follow us: Facebook & Linkedln www.solvinafun.com From: Lexington MA boards@granicuslabs.com Subject: Alan V Seferian has submitted an application for Recreation Committee Date: October 24, 2024 at 14:30 To: Selectboard@lexingtonma.gov, recreationcmte@lexingtonma.gov USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. A new application for Lexington MA Boards and Committees has been submitted. Applicant: Alan V Seferian Boards Applied For: Recreation Committee Link: https://lexingtonma.granicus.com/apps/boards/applicants/?id=1870459 From: Lexington MA boards@granicuslabs.com Subject: Paul Earsy has submitted an application for Recreation Committee - Lincoln Park Subcommittee Date: October 25, 2024 at 06:18 To: Selectboard@lexingtonma.gov, recreationcmte@lexingtonma.gov USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. A new application for Lexington MA Boards and Committees has been submitted. Applicant: Paul Earsy Boards Applied For: Recreation Committee - Lincoln Park Subcommittee Link: https://Iexingtonma.granicus.com/apps/boards/applicants/?id=1870502 From: Recreation Committee recreationcmte@lexingtonma.gov Subject: Fw: Photo for Annual Report ? Date: November 1, 2024 at 10:30 To: Melissa Battite mbattite@lexingtonma.gov, Boutwell, Christian L., Ph.D. CBOUTWELL@mgh.harvard.edu Hi, Do we have a photo to share? Maybe we take one by the calendar before the summit on Monday? Renen From: Town Report Committee Sent: Thursday, October 31, 2024 5:06:42 PM To: Recreation Committee Subject: Photo for Annual Report ? Hello, Thanks for submitting your Recreation Committee report for FY24. There is a note about submitting a photo. Is the photo ready to send? We would need it as soon as possible. Vicky Sax Town Report Coordinator When writing or responding, please be aware that the Massachusetts Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential. From: Town Report Committee townreportcmte@lexingtonma.gov Subject: Photo for Annual Report ? Date: October 31, 2024 at 17:06 To: Recreation Committee recreationcmte@lexingtonma.gov Hello, Thanks for submitting your Recreation Committee report for FY24. There is a note about submitting a photo. Is the photo ready to send? We would need it as soon as possible. Vicky Sax Town Report Coordinator When writing or responding, please be aware that the Massachusetts Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential. From: Rec Dept recdept@lexingtonma.gov 9 Subject: Canceled: Recreation Committee Meeting Date: November 4, 2024 at 12:03 To: Recreation Committee recreationcmte@lexingtonma.gov Good Morning, This is your meeting invite for Wednesday Nov 6th in the Select board meeting room at 1625 Mass Ave Lexington, Ma Join Zoom Meeting https://Lexingtonma.zoom.us/j/84093521966?pwd=BTb6FRU16BYHNKAu3bZ9AxTJJrcYp8.1 Meeting ID: 840 9352 1966 Passcode: 972926 Best, Ann When writing or responding, please be aware that the Massachusetts Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential. ro� s th," S W ♦ � tM � Y 1 t i PUBLIC MEETING NO'ITCE To: Mary De Alderete, Town Clerk From: Ann McKean, Recreation and Community Programs Department Date: November 4, 2024 Re: Recreation Committee Meeting Agenda The Recreation Committee will be meeting on Wednesday, November 6th at 6:34pm to 9:OOpm in the Select Board Meeting Room, 1625 Mass Ave, Lexington, MA. Login information to join remotely is below. The agenda for the meeting Is anticipated to be: This will be a working session of the Recreation Committee with no public comment taken. 1. Special Town Meeting —Article 7 6:30 pm 2. LHS Building Project 7:00 pm 3. Adjournment 8:00 pm 2024 Proposed Meeting Dates: November 20, December 18 Join Zoom Meeting hitps jlr lexingtonma.zcom.u4(j/84093521960pwd=BTb6FRU16BYHNKAuabZ9AxTJJrcYp& Meeting ID: 840 9352 1966 Passcode: 972926 All agenda items and the order of items are approrimate and subject to change. From: Peter Coleman pcoleman@lexingtonma.gov Lf Subject: RE: Online Form Submittal: Contact Us - Recreation Committee Date: November 7, 2024 at 07:04 To: Tom Shiple tshiple@gmail.com Cc: Melissa Battite mbattite@lexingtonma.gov, Recreation Committee recreationcmte@lexingtonma.gov Good Morning Tom, On page 25, the recommended use of a natural grass field to 400-600 hours per season is referring to use during a calendar year. I asked Weston & Sampson for clarification about the additional field time gained with the installation of lights at L1 and L3. In the report, the figure of 1,600 hours (800 hours per field) is based on lights being able to remain on until 10:30pm at night, which is the case at the Center Recreation Complex. When I indicated that the lights at Lincoln Park must turn off at 9:00pm, the updated calculation for additional field hours gained each year is 1,000 hours (500 hours per field). In the FY26-30 capital plan, the 6,100 hour figure will be updated to reflect the newly installed lights at Lincoln. Thanks, Peter Peter Coleman, CPRP, CPSI, CYSA I Assistant Director of Recreation Fall 2024 Program Registration is Ongoing Town of Lexington I Recreation and Community Programs A: 39 Marrett Road I Lexington, MA 02421 P: (781) 698-4803 1 F: (781) 861--22j747 qO- Lexint] ton MS -2U:5 a �t0i0 °wC+:,a--ii Creating Community Through People, Parks & Places From: Tom Shiple <tshiple@gmail.com> Sent: Wednesday, November 6, 2024 9:50 PM To: Peter Coleman <pcoleman@lexingtonma.gov> Cc: Melissa Battite <mbattite@lexingtonma.gov>; Recreation Committee <recreationcmte@ lexingtonma.gov> Subject: Re: Online Form Submittal: Contact Us - Recreation Committee USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. Thanks Peter for the information. I didn't realize the 80-85% discount factor was being applied *after* summing up the values in the table on p. 91. On p. 25, it says "600 hours of use per season". Should that read "per year"? D-- 4;- -+;—i- of i_ 1 nnn k-.irc -f-4i4-4 -N-k +ho -4,4;+i -n -f li,ki-, o+ 1 1 ncsaiun is uic c31.11110Lc vi I- l,uuu II—I.> vi auucu i,a Nai.iLy VV ILII uic auw uvii vi ngi ILZ a L1 and L3 at a shutoff time of Spm, in the FY24 request for lights for L1 and L3, it says: "Approximately 1,600 hours of field use would be gained through the installation of two new lighting systems, which would help to address the Town's field shortage." It doesn't mention what shutoff time the 1,600 hours applies to, but I would have to guess it was the shutoff time in effect then (i.e., 8:30, or 9:00). In any case, going forward for the FY26-30 capital plan, I think it would be appropriate to update the 6,100 hour figure to account for the added lights at Lincoln. Regards, Tom On Wed, Nov 6, 2024 at 2:25 PM Peter Coleman <pcoleman@lexingtonma.gov> wrote: Hi Tom, Below is a brief explanation of the calculation from the 2022 Field Study. 21,600 hours was a recommended number and took several factors into account: Total available hours: 24,300 Total available hours with lighting: 27,800 Less 1,800 hours for renovations: 26,000 Recommended field scheduling should be limited to 80-85% of maximum per week to allow sufficient rain date game/practice replays and some measure of in -season rest: 21,600 hours With the recent addition of athletic lighting at Lincoln #1 and Lincoln #3, the Town should gain +/-1,000 hours of field use each year with a 9:00pm shutoff time. Thanks, Peter Peter Coleman, CPRP, CPSI, CYSA I Assistant Director of Recreation Fall 2024 Program Registration is Ongoing Town of Lexington Recreation and Community Programs A: 39 Marrett Road Lexington MA 02421 P: (781) 698-4803 Lexington �@t i�A, vEk x � C�'�MuE.h•Il l` F: (781) 861-2747 NJ IN 2- M5-20,215 Creating Community Through People, Parks & Places From: noreply-@civicplus.com <noreply_@civicplus.com> Sent: Wednesday, October 30, 2024 4:35 PM To: Recreation Committee Subject: Online Form Submittal: Contact Us - Recreation Committee USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. Contact Us - Recreation Committee Your Name Tom Shiple Your Email tshiple@gmail.com Subject field capacity deficit Message The FY26 capital plan quotes the 2022 Field Study in a couple of places regarding the 6,100 -hour field capacity deficit. I would like to better understand how this is computed. I see from page 23 of the Field Study that 6,100 hours is the difference between 21,600 hours of field availability and 27,700 of field use. I would think that the 21,600 hours is derived from the table (and footnotes) on page 91, however when I do the math I come up with the figure 25,100. Also, it would be good to report the updated field capacity deficit now that 1,600 hours of capacity has been added with the addition of lights at Lincoln 1 and 3. In summary, if possible I would like to see the calculation of the 21,600 hours. Regards, Tom Shiple TMM Pct 9 Email not displaying correctly? View it in your browser. When writing or responding, please be aware that the Massachusetts Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential. From: Tom Shiple tshiple@gmail.com B Subject: Re: Online Form Submittal: Contact Us - Recreation Committee Date: November 6, 2024 at 21:50 To: Peter Coleman pcoleman@lexingtonma.gov Cc: Melissa Battite mbattite@lexingtonma.gov, Recreation Committee recreationcmte@lexingtonma.gov USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. Thanks Peter for the information. I didn't realize the 80-85% discount factor was being applied 'after` summing up the values in the table on p. 91. On p. 25, it says "600 hours of use per season". Should that read "per year"? Regarding the estimate of +- 1,000 hours of added capacity with the addition of lights at L1 and L3 at a shutoff time of 9pm, in the FY24 request for lights for Li and L3, it says: "Approximately 1,600 hours of field use would be gained through the installation of two new lighting systems, which would help to address the Town's field shortage." It doesn't mention what shutoff time the 1,600 hours applies to, but I would have to guess it was the shutoff time in effect then (i.e., 8:30, or 9:00). In any case, going forward for the FY26-30 capital plan, I think it would be appropriate to update the 6,100 hour figure to account for the added lights at Lincoln. Regards, Tom On Wed, Nov 6, 2024 at 2:25 PM Peter Coleman <pcoleman@lexingtonma.gov> wrote: Hi Tom, Below is a brief explanation of the calculation from the 2022 Field Study. 21,600 hours was a recommended number and took several factors into account: Total available hours: 24,300 Total available hours with lighting: 27,800 Less 1,800 hours for renovations: 26,000 Recommended field scheduling should be limited to 80-85% of maximum per week to allow sufficient rain date game/practice replays and some measure of in -season rest: 21,600 hours i With the recent addition of athletic lighting at Lincoln #1 and Lincoln #3, the Town should gain +/-1,000 hours of field use each year with a 9:00pm shutoff time. Thanks, Peter Peter Coleman, CPR P, CPSI, CYSA I Assistant Director of Recreation Fall 2024 Program Registration is Ongoing Town of Lexington I Recreation and Community Programs A: 39 Marrett Road I Lexington, MA 02421 P: (781) 698-48031 F: (781) 861-2747 Creating Community Through People, Parks & Places From: noreply@civicplus.com <noreply@civicplus.com> Sent: Wednesday, October 30, 2024 4:35 PM To: Recreation Committee Subject: Online Form Submittal: Contact Us - Recreation Committee USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. Contact Us - Recreation Committee Your Name Your Email Subject Message Tom Shiple tshiple@gmail.com ..... ...... ........................... field capacity deficit The FY26 capital plan quotes the 2022 Field Study in a couple of places regarding the 6,100 -hour field capacity deficit. I would like to better understand how this is computed. I see from page 23 of the Field Study that 6,100 hours is the difference between 21,600 hours of field availability and 27,700 of field use. I would think that the 21,600 hours is derived from the table (and footnotes) on page 91, however when I do the math I come up with the figure 25,100. Also, it would be good to report the updated field capacity deficit now that 1,600 hours of capacity has been added with the addition of lights at Lincoln 1 and 3. In summary, if possible I would like to see the calculation of the 21,600 hours. Regards, Tom Shiple TMM Pct 9 Email not displaying correctly? View it in your browser. wnen wrnnng or responaing, please ve aware rnar me iviossacnuserrs Secretary of gore nos oeterminea rnar most eman is a puviic recora ana, therefore, may not be kept confidential. From: Peter Coleman pcoleman@lexingtonma.gov f Subject: RE: Online Form Submittal: Contact Us - Recreation Committee Date: November 6, 2024 at 14:25 To: tshiple@gmail.com Cc: Melissa Battite mbattite@lexingtonma.gov, Recreation Committee recreationcmte@lexingtonma.gov Hi Tom, Below is a brief explanation of the calculation from the 2022 Field Study. 21,600 hours was a recommended number and took several factors into account: Total available hours: 24,300 Total available hours with lighting: 27,800 Less 1,800 hours for renovations: 26,000 Recommended field scheduling should be limited to 80-85% of maximum per week to allow sufficient rain date game/practice replays and some measure of in -season rest: 21,600 hours With the recent addition of athletic lighting at Lincoln #1 and Lincoln #3, the Town should gain +/-1,000 hours of field use each year with a 9:00pm shutoff time. Thanks, Peter Peter Coleman, CPRP, CPSI, CYSA I Assistant Director of Recreation Fall 2024 Program Registration is Ongoing Town of Lexington ( Recreation and Community Programs A: 39 Marrett Road I Lexington, MA 02421 P: (781) 698-4803 1 F: (781) 861-2747 MINJ 2RO Lexington Creating Community Through People, Parks & Places From: noreply_@civicplus.com <noreply_@civicplus.com> Sent: Wednesday, October 30, 2024 4:35 PM To: Recreation Committee Subject: Online Form Submittal: Contact Us - Recreation Committee USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. Contact Us - Recreation Committee Your Name Tom Shiple Your Email tshiple@gmail.com Subject field capacity deficit Message The FY26 capital plan quotes the 2022 Field Study in a couple of places regarding the 6,100 -hour field capacity deficit. I would like to better understand how this is computed. I see from page 23 of the Field Study that 6,100 hours is the difference between 21,600 hours of field availability and 27,700 of field use. I would think that the 21,600 hours is derived from the table (and footnotes) on page 91, however when I do the math I come up with the figure 25,100. Also, it would be good to report the updated field capacity deficit now that 1,600 hours of capacity has been added with the addition of lights at Lincoln 1 and 3. In summary, if possible I would like to see the calculation of the 21,600 hours. Regards, Tom Shiple TMM Pct 9 Email not displaying correctly? View it in your browser. When writing or responding, please be aware that the Massachusetts Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential. From: Melissa Battite mbattite@lexingtonma.gov Subject: RE: Online Form Submittal: Contact Us - Recreation Committee Date: October 31, 2024 at 14:00 To: Recreation Committee recreationcmte@lexingtonma.gov Cc: Peter Coleman pcoleman@lexingtonma.gov Hello Renen Peter will gather this information as the lead on the field use and hours during the Field Study. The information requested from Mr. Shiple should be available early next week. Yes- you did request to have the demand/availability numbers each year which has not been reported out. This can be completed and shared at the Jan/Feb Rec Committee meeting if that works? This will allow time for Peter to review the use, demand, onboarding of the new athletic lights and impacts from fields offline due to maintenance and capital programs. Melissa From: Recreation Committee <recreationcmte@lexingtonma.gov> Sent: Wednesday, October 30, 2024 11:19 PM To: Melissa Battite <mbattite@lexingtonma.gov> Subject: Fw: Online Form Submittal: Contact Us - Recreation Committee Hi Melissa, Is this request something we can request from W&S for the more detailed calculations? I recall us discussing updating the demand/availability numbers each year but not sure we have been with this much detail. Renen From: noreply_@civicplus.com <noreply_@civicplus.com> Sent: Wednesday, October 30, 2024 4:35 PM To: Recreation Committee Subject: Online Form Submittal: Contact Us - Recreation Committee USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. Contact Us - Recreation Committee Your Name Tom 5hiple Your Email tshiple@gmail.com Subject field capacity deficit Message The FY26 capital plan quotes the 2022 Field Study in a couple of places regarding the 6,100 -hour field capacity deficit. I would like to better understand how this is computed. I see from page 23 of the Field Study that 6,100 hours is the difference between 21,600 hours of field availability and 27,700 of field use. I would think that the 21,600 hours is derived from the table (and footnotes) on page 91, however when I do the math I come up with the figure 25,100. Also, it would be good to report the updated field capacity deficit now that 1,600 hours of capacity has been added with the addition of lights at Lincoln 1 and 3. In summary, if possible I would like to see the calculation of the 21,600 hours. Regards, Tom Shiple TMM Pct 9 Email not displaying correctly? View it in your browser. When writing or responding, please be aware that the Massachusetts Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential. From: Recreation Committee recreationcmte@lexingtonma.gov Subject: Fw: Online Form Submittal: Contact Us - Recreation Committee Date: October 30, 2024 at 23:19 To: Melissa Battite mbattite@lexingtonma.gov Hi Melissa, Is this request something we can request from W&S for the more detailed calculations? I recall us discussing updating the demand/availability numbers each year but not sure we have been with this much detail. Renen From: noreply@civicplus.com <noreply@civicplus.com> Sent: Wednesday, October 30, 2024 4:35 PM To: Recreation Committee Subject: Online Form Submittal: Contact Us - Recreation Committee USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. Contact Us - Recreation Committee Your Name Tom Shiple Your Email tshiple@gmail.com Subject field capacity deficit Message The FY26 capital plan quotes the 2022 Field Study in a couple of places regarding the 6,100 -hour field capacity deficit. I would like to better understand how this is computed. I see from page 23 of the Field Study that 6,100 hours is the difference between 21,600 hours of field availability and 27,700 of field use. I would think that the 21,600 hours is derived from the table (and footnotes) on page 91, however when I do the math I come up with the figure 25,100. Also, it would be good to report the updated field capacity deficit now that 1,600 hours of capacity has been added with the addition of lights at Lincoln 1 and 3. In summary, if possible I would like to see the calculation of the 21,600 hours. Regards, Tom Shiple TMM Pct 9 From: noreply@civicplus.com Subject: Online Form Submittal: Contact Us - Recreation Committee Date: October 30, 2024 at 16:35 To: recreationcmte@lexingtonma.gov USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. Contact Us - Recreation Committee Your Name Tom Shiple Your Email tshiple@gmail.com Subject field capacity deficit Message The FY26 capital plan quotes the 2022 Field Study in a couple of places regarding the 6,100 -hour field capacity deficit. I would like to better understand how this is computed. I see from page 23 of the Field Study that 6,100 hours is the difference between 21,600 hours of field availability and 27,700 of field use. I would think that the 21,600 hours is derived from the table (and foot- notes) on page 91, however when I do the math I come up with the figure 25,100. Also, it would be good to report the updated field capacity deficit now that 1,600 hours of capacity has been added with the addition of lights at Lincoln 1 and 3. In summary, if possible I would like to see the calculation of the 21,600 hours. Regards, Tom Shiple TMM Pct 9 Email not displaying correctly? View it in your browser. From: Tom Shiple tshiple@gmail.com df Subject: FY26 Lincoln Park parking lot reconstruction Date: November 8, 2024 at 15:09 To: Recreation Committee recreationcmte@lexingtonma.gov USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. Dear Recreation Committee, Attached please find a letter with some thoughts on the FY26 Lincoln Park parking lot reconstruction project. Given that FY26 capital projects are already being discussed, in the interest of timeliness I am copying the letter to other Town boards and committees. Sincerely, Tom Shiple PDF RecCommLincol nParkin... ple.pdf From: Tom Shiple tshiple@gmail.com Subject: safety concerns at the Lincoln Park parking lot Date: November 13, 2024 at 14:22 To: Charles Lamb charles.lamb@gmail.com Cc: capitalexpenditurescmte@lexingtonma.gov, Recreation Committee recreationcmte@lexingtonma.gov USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. Hi Charles, I have some new information about the Lincoln Park parking lot reconstruction project that I would like to share with you before tomorrow morning's CEC meeting. The project description mentions the Transportation Safety Group with respect to safety concerns. I am aware that TSG looked at safety concerns at the parking lot in 2021, and as a result of this the parking loop closest to Lincoln Street was made one way. I reached out to TSG to ask for any data they may have on safety incidents at the parking lot over the last five years. They report that the police responded to eight crashes over that time. None of them involved pedestrians, and they were all classified as minor crashes, meaning less than $1000 of damage. There is no detailed record of the cause of each crash, but it's suspected that they were due to people pulling into and out of parking spaces. It was noted that this number of crashes is not alarming given the intensive usage of this parking lot. I hope you find this information useful as the CEC evaluates this project. Regards, Tom Shiple 18 Phinney Rd CC: Capital Expenditures Committee Recreation Committee Lexington RECREATION &COMMUNITY rrtor, rtnms Town of Lexington Recreation and Community Programs Melissa Battite, CPRP Tel: 781-698-4800 Director of Recreation and Community Programs Fax: 781-861-2747 Recreation & Community Programs November 2024 Report Save the Dates & FYI: Lincoln #1 officially reopened as of Thursday, October 311t and the ribbon cutting was held on Wednesday, November 6th at 4:00pm www.lexingtonma.gov/recreation recdept@lexingtonma.gov 39 MARRETT ROAD, LEXINGTON, MA 02421 (office) 1625 MASSACHUSETTS AVENUE, LEXINGTON, MASSACHUSETTS 02420 (mail) Staff Updates: o Welcome Ilanit Escalona! Ilanit started on October 21 as the Administrative Assistant for the Community Center. Ilanit has jumped right in and has been a wonderful addition to our team. o Several staff members participated in the Battle Green Run on Sunday, November 3rd o Charlie successfully passed his Certified Youth Sports Administrator exam through NAYS, so he is now a CYSA! o Recruitment of staff for the Summer 2025 season will begin in earnest over the next month. o Congratulations to Kate DeAngelis who has received a Communication Board from the Doug Flutie Jr Foundation for Autism. The Communication Board will be placed at the Community Center in the coming months. _Sports Advisory Council • The most recent Sports Advisory Council meeting was held on Tuesday, November 191H Therapeutic Recreation: • The CTRS has attended the first LHS Transition Council Meeting as a member of the inaguaral council • Adaptive tennis has ended for the season — 20 participants of all abilities participanted and engaged in play • 7 new therapeutic recreation staff were onboarded this fall to support participatns and programs Programs & Services • The department is excited to be partnering with the United States Tennis Association (USTA) to offer an Adult Red Ball Tennis pilot program this fall. There are 16 participants registered for this free pilot program that will take place on Wednesday nights from 7-9pm at the Estabrook School gym now through December 18tH • The in -town basketball leagues will begin in the coming weeks. This winter, leagues are being offered for co-ed 51h/6th grade, co-ed 7tH/8tH grade, girls 5th -8tH grade, and high school. The initial team meet & greets will be held over the next week, practices will begin the week of December 2nd, and the first day of games is Saturday, December 7th. As of now, there are approximately 115 players registered for the leagues. • The Friday afternoon/Friday night ski & snowboard programs will begin at Nashoba Valley on January 3rd. Both programs are close to selling out with approximately 170 participants registered. Marketing • Winter Program Registration Begins —Tuesday, December 101h at 6:OOam. • November Constant Contact had an open rate of 73% (10,989) and a click rate of 6% (928). • Over the past 30 days the online brochure was read over 1,200 times with an average read time of 3 minutes. • In the past 30 days the MyRec page has had over 8,700 users. Registration on MyRec in October totaled $124,647. • Community Center patron visitation in October was 17,222. • The winter program guide is underway and will be available later this month. Registration will open on December 10 for programs occurring January — March. Budget & Capital The Town of Lexington has received a $1,000 donation from Wellpoint to support youth sports programs in the community. The donation will be managed through the Recreation Gift Fund to promote physical and mental wellness through participation in youth sports. David Morales, Wellpoint General Manager, presented the donation to Town representatives in front of the Town Office Building on Thursday, October 24, 2024. "We are grateful for this generous donation and for the light it shines on the important relationship between recreation and the mental and physical well-being of young people in our community," said Melissa Battite, Director of Recreation and Community Programs. Wellpoint partnered with Boston Bruins Center Charlie Coyle, and Franklin Sports to donate $15 (up to $15,000) every time the Bruins won a face-off last season. Lexington is among 15 communities to get a $1,000 donation. • Staff presented the proposed FY26 capital improvement projects to the Community Preservation Committee (CPC) on Thursday, November 7th and to the Capital Expenditures Committee (CEC) on Thursday, November 14th. The budget presentation to the Select Board will take place in early December. • Valley Courts — staff from Recreation and DPW have been meeting with Activitas regarding the design for the project. The proposed project will be presented to the Conservation Commission on Monday, December 2nd. The project is scheduled to go out to bid over the winter and the construction will take place in Spring/Summer 2025. • Lincoln Field Capital — the kickoff meeting for the Lincoln #2 playing surface replacement project was held on Thursday, November 14th • Pine Meadows Golf Clubhouse — bid documents are being finalized and are expected to go out later this month. • Fiske Field Renovation —the irrigation work has been completed and it is anticipated that the field work will be completed and the new backstop will be installed before the end of the month. • Old Reservoir Project —the project is nearing completion as contractors will be wrapping up their work for the winter before the end of November. Parks, Fields, & Facilities • Aquatics o Tashlich at the Old Res: Temple Isaish's Tashlich service was held at the Water's edge at the Old Reservoir on October 3, 2024. o The installation of A new shade structure between the Garrity Pool and Lap Pool has been completed. o Winterization of the four pools has been completed and the and the Pool bathhouse is scheduled to be winterized on Monday, December 2nd o A new shade structure has been installed at the Swimming Pool using ARPA funding and will be a great addition to the facility. • Athletic Fields o The portable toilets located at six parks (Adams, Bridge, Clarke, Diamond, Estabrook, and Harrington) will be removed for the winter on Monday, November 25tH o The restrooms at the Center Recreation Complex and Lincoln Park are scheduled to be winterized on Monday, December 2,a • Hard Court Surfaces o Permitted use of the tennis/pickleball courts for the 2024 season will end on Sunday, November 24tH o The Center Recreation After Dark program began on Monday, November 18th. Lights at the Center Track, Farias Basketball Courts, and Gallagher Tennis Courts #1-4 will be on Monday -Thursday nights until 9:OOpm throughout the winter, pending weather conditions. • Playgrounds o DPW and Recreation staff will complete the last series of playground inspections for the year before the end of November. • Pine Meadows Golf Course Community Center • The Harvest Festival on October 191h had beautiful weather and a great turnout with over 200 people registered and more attending. The event was a group effort with Human Services, and sponsors of the event (Rotary Club, Beth Sager Group, Deaconess Abundant Life, and Home Instead Senior Care). Lexington Fire came by as well as the two comfort dogs from the Lexington Police Dept. Pictures. • The Haunted House on October 25th was a success due to the collaboration of the Lexington High School SADD (Students Against Destructive Decisions), 40 Recreation High School volunteers, front desk staff, and the Human Services Department. Over 190 kids registered for the Haunted House, and over 350 residents attended the night from 7-10pm. Pictures • Youth programs at the Community Center are starting a late fall session, classes include Expert Architects, Archery, Table Tennis, Martial Arts, Dungeons & Dragons, Nerf Classes, Chess, and a successful Trampoline Park trip on October 11th with 30 middle school students in attendance. • This fall session offered 35 different Adult Fitness programs with nearly 700 participants. • The Audio Visual upgrades are nearing completion, resulting in four of the meeting rooms to be outfitted with zoom room capabilities. • The Community Center will close to the public at 4pm on Wednesday, November 27 and Friday, November 29.