HomeMy WebLinkAbout2024-12-16 SB Packet - Released SELECT BOARD MEETING
Monday, December 16, 2024
Select Board Meeting Room, 1625 Massachusetts Avenue, Lexington, MA 02420 - Hybrid Participation*
6:30 PM
AGENDA
TOWN MANAGER REPORT
1. Town Manager Weekly Update
CONSENT AGENDA
1. 2025 C las s I I/I I I Lic ens e R enewals
C LAS S II
Auto Engineering- 43 6 Marrett R o ad
Minutemen Auto Haus - 6 F ulto n R o ad
2. 2025 C orrlmon C arrier Lic ens e Renewals
COMMON CARRIER
M�L Transit Systems Inc. #160 - 60 Olympia Avenue, Woburn
M�L Transit Systems Inc. #161 - 60 Olympia Avenue, Woburn
M�L Transit Systems Inc. #162 - 60 Olympia Avenue, Woburn
M�L Transit Systems Inc. #163 - 60 Olympia Avenue, Woburn
3. 2025 C orrlmon Victualler Lic ens e Renewals
COMMON VICTUALLER
Akame Nigiri and S ake - 1707 Mas s achus etts Avenue#2
Alexander's P izza- 180 Bedford S treet
Avenue Deli- 1806 Massachusetts Avenue
BIY Foods - 317 Woburn Street
Great Harvest B akery& C afe - 23 Mas s achus etts Avenue
Inn at Hastings P ark- 2013-2027 Mas s achus etts Avenue
Ixtap a C antina- 177 Mas s achus etts Avenue
Lo ve at F irs t B ite T hai Kitc hen- 1710 Mas s ac hus etts Avenue
McDonald's - 690 Marrett Road
Nick's Restaurant of Lexington Inc. - 197 Massachusetts Avenue
P eet's C o ffee & Tea- 1749 Mas s ac hus etts Avenue
Pine Meadows Golf Club - 255 Cedar Street
Royal India Bistro - 7 Meriam S treet
Taip ei G ourmet- 211 Mas s achus etts Avenue
Wic ked B agel- 171 Mas s ac hus etts Avenue
4. 2025 Entertainment Lic ens e R enewals
ENTERTAINMENT
Inn at Hastings P ark- 2013-2027 Mas s achus etts Avenue
Spirit of India- 321 Marrett Road
5. 2025 Innholder License Renewals
INNHOLDER
Aloft Lexington- 727 Marrett Road A
Element Lexington- 727 Marrett Road B
Inn at Hastings P ark- 2013-2027 Mas s achus etts Avenue
6. 2025 Liquor License Renewals
ALL ALC OHOL/RE S TAURANT S
B eijing C uis ine 1709 Mas s ac hus etts Avenue
Ixtap a C antina 177 Mas s achus etts Avenue
ALL ALCOHOL/INNHOLDER
Aloft Lexington- 727 Marrett Road A
Element Lexington- 727 Marrett Road B
Inn at Hastings P ark 2013-2027 Mas s achus etts Avenue
PACKAGE STORES
Nic ks Wine and S p irits 1666 Mas s ac hus etts Avenue
C LUB S
Knights o f C o lumbus 177 B edford S treet
7. Approve Design Advisory Committee Committee Charge
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Future Precinct Consolidation Plan 6:45pm
2. Up d ate o n the Munro e C enter fo r the Arts P ro j ec t 7:OOp m
3. Economic Development Advisory C ommittee and C enter C ommittee 7:20pm
R ec o rrlmend atio ns fro m C enter C harette R ep o rt
4. Up d ate o n the Draft o f B ill H 512 6 An Ac t Autho rizing the To wn o f L exingto n Ten 7:3 Sp m
Additional Lic ens es for the S ale o f Wine and Malt B everages.
5. Discuss Noise Bylaw Revisions Suggested by the Zoning Board of Appeals 7:SOpm
6. R eview the E s tab lis hment o f the C remato ry S tudy C o mmittee 8:10p m
7. R eview Amendments to the L exingto n Human R ights C o mmittee C harge 8:3 Op m
8. R eview o f F inal AR PA S p ending 8:45p m
ADJOURN
1. Anticipated Adjour�lment B:SSpm
Meeting Packet:https://lexington.novusagenda.com/agendapublic/
*Memb ers o f the p ub lic c an attend the meeting fro m their c o mp uter o r tab let b y c lic king o n the
following link at the time of the meeting:
http s://zoom.us/j/99739813810?pwd=bEZZNE9HK3MyY 1 Avc Wc SdONs Q OJIQ T 09
iP ho ne o ne-tap:
�13092053325„99739813810#,,,,*153496#
Telephone:
• �1 929 205 6099 US
Meeting ID: 997 3981 3810
P asscode: 153496
An Ac t R elative to Extending C ertain S tate o f Emergenc y
Ac c o rrlmo d atio ns:http s://vc�vvw.mas s.go v/the-o p en-meeting-law
T he next p o tential regularly s c heduled meeting o f the S elec t B o ard is p lanned fo r Mo nd ay,
D ec emb er 3 0, 2 024 at 1:OOp m via re mo te p artic ip atio n.
Hea�ing Assistance Devices Available on Request �
All agenda time and the order of items a�approximate and � � � �,(�„
subject to change. Recard�d by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
Town Manager Weekly Update
PRESENTER:
ITEM
NUMBER:
S teve B artha, To wn Manager
T M.1
S UMMARY:
Under this item, the Town Manager can provide verbal updates, make announcements, as well as corrlment on
any additional points or concerns.
SUGGESTED MOTION:
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/16/2024
ATTACHMENTS:
Description Type
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Town Mana er's Office
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Steve Bartha, Town Manager Tel: (781) 698-4540
Kelly Axtell, Deputy Town Manager Fax: (781) 861-2921
To: Select Board
From: Steve Bartha,Town Manager
Date: December 14, 2024
Subject: Weekly Update
POLICE:
• Over the past weekend, the Police Department, in collaboration with the �exington Youth Commission,
held our annual Fill the Cruiser event to help support Toys For Tots in the center. With the help of
some nice weather,the day was an overwhelming success. During the course of the day,fifty eight
(58), forty two (42)gallon trash bags were donated and collected by Toys for Tots. This was by far the
most successful day we have had. We want to thank the community for their generosity and support
for this worthwhile charity. I would also like to thank Detectives Mike Sowle and Kristina Hankins as
well as the �YC volunteers for all of their work on the program.
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1625 MASSACI�USETTS AVENUE • LEXINGTON, MA • 02420
LAND USE—HOUSING & DEVELOPMENT:
Planning:
• On Tuesday, December 10, staff and VHB held a virtual forum for residents of the Wood Street
neighborhood, including employees of MIT Lincoln Labs, Hanscom Air Force Base and other area
businesses,to gather input and feedback on proposed complete street concepts.A mailing was sent to
200+ residents, notification sent through constant contact, and advertisement on the town website.
The purpose of this meeting was to facilitate feedback from the community on current roadway
concerns and ways to improve Wood Street to be safe and accessible for all roadway users.There was
great attendance and helpful conversations. A summary of feedback and recording of the meeting will
be posted on the website when available �� oio� � o�or� ��or �.
• On December 11, the Planning Board approved the proposal from Boston Properties for 312 rental
dwelling units and a commercial component at 17 Hartwell Avenue.The proposal includes 47
Inclusionary Dwelling Units limited to households earning 80%of the Area Median Income.
• On December 11, the Planning Board opened the public hearing on the 25 rental dwelling unit
proposal from 185 Bedford Street LLC.The hearing was continued to the Planning Board's meeting on
Thursday,January 30, 2025.
1625 MASSACI�USETTS AVENUE • LEXINGTON, MA • 02420
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
2025 Class IUIII License Renewals
PRESENTER:
ITEM
NUMBER:
D o ug Luc ente, C hair
C.1
S UMMARY:
Category:Decision-Making
T he S elec t B o ard is b eing as ked to ap p ro ve the 202 5 Annual C las s I I/I I I Lic ens e renewals. T he S elec t B o ard
O ffic e is in rec eip t o f all o f the required do c umentatio n and d ep artmental reviews with s ign-o ffs fo r the
renewals o f the fo llowing bus ines s es ho lding a C las s I I/I I I Lic ens e:
C LAS S II
Auto Engineering- 43 6 Marrett R o ad
Minutemen Auto Haus - 6 F ulto n R o ad
SUGGESTED MOTION:
To approve the 2025 Annual Class II/III License Renewals for the following businesses:
C LAS S II
Auto Engineering- 43 6 Marrett R o ad
Minutemen Auto Haus - 6 F ulto n R o ad
Move to approve the consent.
FOLLOW UP:
S elect Board Department.
DATE AND APPROXIMATE TIME ON AGENDA:
12/16/2024
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
2025 Co�lmon Carrier License Renewals
PRESENTER:
ITEM
NUMBER:
D o ug Luc ente, C hair
C.2
S UMMARY:
Category:Decision-Making
T he S elec t B o ard is b eing as ked to ap p ro ve the 2 02 5 Annual C o rrlmo n C arrier L ic ens e renewals. T he S elec t
B o ard O ffic e is in rec eip t o f all o f the required do c umentatio n and d ep artmental reviews with s ign-o ffs fo r the
renewals o f the fo llowing bus ines s ho lding a C orrlmon C arrier Lic ens e to op erate the Lexpres s bus es:
COMMON CARRIER
M�L Transit Systems Inc. #160 - 60 Olympia Avenue, Woburn
M�L Transit Systems Inc. #161 - 60 Olympia Avenue, Woburn
M�L Transit Systems Inc. #162 - 60 Olympia Avenue, Woburn
M�L Transit Systems Inc. #163 - 60 Olympia Avenue, Woburn
SUGGESTED MOTION:
To approve the 2025 Annual C orrlmon C arrier Lic ens e Renewals for the following busines s to op erate the
Lexpres s bus es:
COMMON CARRIER
M�L Transit Systems Inc. #160 - 60 Olympia Avenue, Woburn
M�L Transit Systems Inc. #161 - 60 Olympia Avenue, Woburn
M�L Transit Systems Inc. #162 - 60 Olympia Avenue, Woburn
M�L Transit Systems Inc. #163 - 60 Olympia Avenue, Woburn
Move to approve the consent.
FOLLOW UP:
S elect Board Department.
DATE AND APPROXIMATE TIME ON AGENDA:
12/16/2024
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
2025 Co�lmon V'ictualler License Renewals
PRESENTER:
ITEM
NUMBER:
D o ug Luc ente, C hair
C.3
S UMMARY:
Category:Decision-Making
T he S elec t B o ard is b eing as ked to ap p ro ve the 2 02 5 Annual C o rrlmo n Vic tualler L ic ens e renewals. T he S elec t
B o ard O ffic e is in rec eip t o f all o f the required do c umentatio n and d ep artmental reviews with s ign-o ffs fo r the
renewals o f the following busines s es holding a C orrlmon Victualler Lic ens e:
COMMON VICTUALLER
Akame Nigiri and S ake - 1707 Mas s achus etts Avenue#2
Alexander's P izza- 180 Bedford S treet
Avenue Deli- 1806 Massachusetts Avenue
BIY Foods - 317 Woburn Street
Great Harvest B akery& C afe - 23 Mas s achus etts Avenue
Inn at Hastings P ark- 2013-2027 Mas s achus etts Avenue
Ixtap a C antina- 177 Mas s achus etts Avenue
Lo ve at F irs t B ite T hai Kitc hen- 1710 Mas s ac hus etts Avenue
McDonald's - 690 Marrett Road
Nick's Restaurant of Lexington Inc. - 197 Massachusetts Avenue
P eet's C o ffee & Tea- 1749 Mas s ac hus etts Avenue
Pine Meadows Golf Club - 255 Cedar Street
Royal India Bistro - 7 Meriam S treet
Taip ei G ourmet- 211 Mas s achus etts Avenue
Wic ked B agel- 171 Mas s ac hus etts Avenue
SUGGESTED MOTION:
To approve the 2025 Annual C orrlmon Victualler Lic ens e Renewals for the following busines s es:
COMMON VICTUALLER
Akame Nigiri and S ake - 1707 Mas s achus etts Avenue#2
Alexander's P izza- 180 Bedford S treet
Avenue Deli- 1806 Massachusetts Avenue
BIY Foods - 317 Woburn Street
Great Harvest B akery& C afe - 23 Mas s achus etts Avenue
Inn at Hastings P ark- 2013-2027 Mas s achus etts Avenue
Ixtap a C antina- 177 Mas s achus etts Avenue
Lo ve at F irs t B ite T hai Kitc hen- 1710 Mas s ac hus etts Avenue
McDonald's - 690 Marrett Road
Nick's Restaurant of Lexington Inc. - 197 Massachusetts Avenue
P eet's C o ffee & Tea- 1749 Mas s ac hus etts Avenue
Pine Meadows Golf Club - 255 Cedar Street
Royal India Bistro - 7 Meriam S treet
Taip ei G ourmet- 211 Mas s achus etts Avenue
Wic ked B agel- 171 Mas s ac hus etts Avenue
Move to approve the consent.
FOLLOW UP:
S elect Board Department.
DATE AND APPROXIMATE TIME ON AGENDA:
12/16/2024
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
2025 Entertainment License Renewals
PRESENTER:
ITEM
NUMBER:
D o ug Luc ente, C hair
C.4
S UMMARY:
Category:Decision-Making
T he S elec t B o ard is b eing as ked to ap p ro ve the 202 5 Annual Entertainment Lic ens e renewals. T he S elec t
B o ard O ffic e is in rec eip t o f all o f the required do c umentatio n fo r the renewals o f the fo llo wing b us ines s es
ho lding an Entertainment Lic ens e:
ENTERTAINMENT
Inn at Hastings P ark- 2013-2027 Mas s achus etts Avenue
Spirit of India- 321 Marrett Road
SUGGESTED MOTION:
To approve the 2025 Annual Entertainment License Renewals for the following businesses:
ENTERTAINMENT
Inn at Hastings P ark- 2013-2027 Mas s achus etts Avenue
Spirit of India- 321 Marrett Road
Move to approve the consent.
FOLLOW UP:
S elect Board Department.
DATE AND APPROXIMATE TIME ON AGENDA:
12/16/2024
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
2025 I�Znholder License Renewals
PRESENTER:
ITEM
NUMBER:
D o ug Luc ente, C hair
C.5
S UMMARY:
Category:Decision-Making
T he S elec t B o ard is b eing as ked to ap p ro ve the 2 02 5 Annual I nnho ld er L ic ens e R enewals. T he S elec t B o ard
O ffic e is in rec eip t o f all o f the required do c umentatio n and d ep artmental reviews with s ign-o ffs fo r the renewal
of the following businesses holding an Innholder License:
INNHOLDER
Aloft Lexington- 727 Marrett Road A
Element Lexington- 727 Marrett Road B
Inn at Hastings P ark- 2013-2027 Mas s achus etts Avenue
SUGGESTED MOTION:
To approve the 2025 Annual Innholder Lic ens e Renewals for the following busines s es:
INNHOLDER
Aloft Lexington- 727 Marrett Road A
Element Lexington- 727 Marrett Road B
Inn at Hastings P ark- 2013-2027 Mas s achus etts Avenue
Move to approve the consent.
FOLLOW UP:
S elect Board Department.
DATE AND APPROXIMATE TIME ON AGENDA:
12/16/2024
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
2025 Liquor License Renewals
PRESENTER:
ITEM
NUMBER:
D o ug Luc ente, C hair
C.5
S UMMARY:
Category:Decision-Making
The S elect Board is being asked to approve 2025 Liquor License renewals for the establishments listed below.
T he lic ens ees have supp lied the nec es s ary p ap erwo rk fo r the renewal.
ALL ALC OHOL/RE S TAURANT S
B eijing C uis ine 1709 Mas s ac hus etts Avenue
Ixtap a C antina 177 Mas s achus etts Avenue
ALL ALCOHOL/INNHOLDER
Aloft Lexington- 727 Marrett Road A
Element Lexington- 727 Marrett Road B
Inn at Hastings P ark 2013-2027 Mas s achus etts Avenue
PACKAGE STORES
Nic ks Wine and S p irits 1666 Mas s ac hus etts Avenue
C LUB S
Knights o f C o lumbus 177 B edford S treet
SUGGESTED MOTION:
To approve the following 2025 Annual Liquor License Renewals:
ALL ALC OHOL/RE S TAURANT S
B eijing C uis ine 1709 Mas s ac hus etts Avenue
Ixtap a C antina 177 Mas s achus etts Avenue
ALL ALCOHOL/INNHOLDER
Aloft Lexington- 727 Marrett Road A
Element Lexington- 727 Marrett Road B
Inn at Hastings P ark 2013-2027 Mas s achus etts Avenue
PACKAGE STORES
Nic ks Wine and S p irits 1666 Mas s ac hus etts Avenue
C LUB S
Knights o f C o lumbus 177 B edford S treet
Move to approve the consent.
FOLLOW UP:
S elect Board Department.
DATE AND APPROXIMATE TIME ON AGENDA:
12/16/2024
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
Approve D e s ign A dvi s ory C on�mitte e C on�mitte e C harge
PRESENTER:
ITEM
NUMBER:
D o ug Luc ente, C hair
C.6
S UMMARY:
Category:Decision-Making
At the D ec emb er 9, 2024 S elec t B o ard meeting, the B o ard reviewed a draft revis ed c harge fo r the D es ign
Advisory Committee which included the following objectives:
• Eliminating As s o c iate Memb er s eats, c app ing full memb ership at 9 s eats.
• Extending term to 3 years, and c hanging ap p o intment to a ro lling b as is
• C larifying the DAC's advisory role to include design guidanc e for town projects, enhancing public
sp ac es, and reviewing private propo s als with town interests. Recorrlmendations are provided to the
S elect Bo ard, Zoning Bo ard o f App eals, P lanning Bo ard, Historic District C ommis sion, and others as
needed.
• Outline desired qualif'ications of inembers, removing need for residency.
As a fo llo w up to the s ugges tio ns mad e at that meeting, attac hed in to night's meeting p ac ket is the up dated
propo s ed Design Advisory C ommittee Charge for the Board's review and approval.
SUGGESTED MOTION:
Move to approve updated Design Advisory Committee Charge.
FOLLOW UP:
At a future meeting, the S elec t B o ard will up d ate and c reate ro lling term exp iratio n d ates to b e c o ns is tent with
the updated charge.
DATE AND APPROXIMATE TIME ON AGENDA:
12/16/2024
ATTACHMENTS:
Description Type
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DESIGN ADVISORY COMMITTEE (DAC)
Members: 9 members
Appointed by: Select Board
Length of Term: 3-years
Quorum: Quorum shall be a maj ority of inembers serving.
Description: The purpose of the Design Advisory Committee is to assist the town in providing
professional design guidance on town-funded proj ects or town buildings and facilities. The committee is
also charged with making recommendations to enhance the attractiveness of town lands,parks, recreation
areas, conservation areas, and other public areas. In addition,the committee may be asked to review and
comment on proposals by private sector firms and individuals where a town interest is involved. The
committee's recommendations are made to the Select Board, Zoning Board of Appeals, Planning Board,
Historic District Commission and other committees as needed or requested.
Criteria for Membership: Committee shall primarily consist of individuals with expertise in
architecture, landscape architecture,planning, environmental engineering, or other design professions.
The Committee may also include representatives of Lexington committees or organizations concerned
with de sign and town ae sthetic s.
Ref.:Charge adopted by Selectmen on December 2, 1986
Remove term limit, adopted by Selectmen October 21, 2002
Increase Associate members to 8, adopted by Selectmen January 27, 2003
Selectmen designated as Special Municipal Employees on January 9, 1989.
Selectmen reaffirmed designation as Special Municipal Employees on January 18,2006.
Select Board revised charge to remove associate members and increase length of Term on
DESIGN ADVISORY COMMITTEE (DAC)
Members: 9 members, �����;�
Appointed by. R f"'r�° ����'��t��Select Baa.rd
Length of Term: �3-years��r� ����'��r� ���° �����;nt��}
(�uorun�: (�uarum sha.11 be a.ma.'�arity af inembers servin�
Description: The purpose of the Design Advisory Committee is to assist the town in providing
professional design guidance on town-funded proj ects or town buildings and facilities. The committee is
also charged with making recommendations to enhance the attractiveness of town lands,parks, recreation
areas, conservation areas, and other public areas. In addition,the cammittee�may be asked to review and
comment on proposals by private sector firms and individuals where a town interest is involved. The
cammittee's�recommendations are made to the'���r�° ����'�����Select Baa.rd9 Zanin�Baa.rd af
Appe�.ls9 Pla.nnin�Baa.rd9 �Iistaric I)istrict�ammissian a.nd ather cammittees a.s needed ar requested.
Criteria for Membership: �ammittee sha.11 prima.rily cansist af individua.ls vvith�"�����r� �'��„��° ��
expertise in architecture�, landscape architecture�,planning€�, environmental engineering�, or other
design profession�s����o��TJov;�o�„�. ,
. The C ommitte e may al s o
include representatives of Lexington committees or organizations concerned with design and town
aesthetics.
Ref.:Charge adopted by Selectmen on December 2, 1986
Remove term limit, adopted by Selectmen October 21, 2002
Increase Associate members to 8, adopted by Selectmen January 27, 2003
Selectmen designated as Special Municipal Employees on January 9, 1989.
Selectmen reaffirmed designation as Special Municipal Employees on January 18, 2006.
Select Baa.rd revised cha.r�e ta remave a.ssacia.te members a.nd increa.se len�th af Term an
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
Future Precinct Consolidation Plan
PRESENTER:
ITEM
NUMBER:
Mary de Alderete, Town C lerk
I.1
S UMMARY:
Category:Decision-Making
We propose to consolidate polling location precincts in our Town to optirrlize resource allocation, improve
vo ter exp erienc e, and enhanc e o verall elec tio n effic ienc y. T his c o ns o lid atio n will invo lve merging p rec inc ts 1, 2,
5, and 7 into the C ary Memorial Building while ensuring acc es sibility and convenienc e for all voters, and
p lanning fo r future, further c o ns o lid atio n.
SUGGESTED MOTION:
Vote to approve the precinct consolidation plan to move Precincts 1, 5 (S chool Administration Building), 2
(Bowman S chool) and 7 (Lower Level C orrlmunity C enter)to the C ary Memorial Building, 1605
Mas s ac hus etts Avenue, fo r all future elec tio ns and to autho rize the To wn C lerk to no tify vo ters in thes e
precincts of the change.
OR to move onlv urecinct 1 and 5:
Vote to approve the precinct consolidation plan to move Precincts 1, 5 (S chool Administration Building)to the
C ary Memorial Building, 1605 Mas s achus etts Avenue, for all future elections and to authorize the Town C lerk
to no tify vo ters in thes e p rec inc ts o f the c hange.
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/16/2024 6:45pm
ATTACHMENTS:
Description Type
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1. P ro osed Acti o n
p
We propose to consolidate polling location precincts in our Town to optimize
resource allocation, improve voter experience, and enhance overall election
efficiency. This consolidation will involve merging precincts 1, 2, 5, and 7 into the
Cary Memorial Building while ensuring accessibility and convenience for all
voters, and planning for future, further consolidation.
2. Cu rre nt State
Cu rrently, Lexi ngton operates 9 polli ng preci ncts spread across 5 polli ng
locations.
• School Administration Building (Precincts 1 and 5)
• Bowman School (Preci nct 2)
• Lexington Community Center (Precincts 3, 7, 9)
• Cary Memorial Building - Battin Hall (Precincts 4 and 6)
• Public Safety Building/DPW (Precinct 8)
3. Reaso n fo r P ro osal
p
The primary reasons for this proposal are:
1. Address the need to move Precincts 1 and 5 due to impending demolition of
the School Ad m i n. Bu i ld i ng, and after extensive research, no viable alternate
s i te ava i la b le
2. Move Precinct 2 from Bowman School due to security and parity concerns
f ro m teac h e rs a n d staff
3. Move Precinct 7 from lower level of the Community Center to address voter
disenfranchisement concerns
4. Plan for future consolidation of all precincts
s. Reduce overall costs
6. I m prove voter experience and accessi bi lity
�. Standard ize voti ng processes across the Town
s. Adapt to changi ng voti ng patterns, i nclud i ng i ncreased early and mai l-i n
voting
By consolidati ng preci ncts, we can create a larger, more efficient voti ng center
that can serve a greater number of voters more effectively.
4. Benefits
The consolidation of polling location precincts offers numerous benefits:
• Cost Savings: Reduced expenses for equipment, staffing, and police details.
• Improved Resource Allocation: Centralized locations allow for better
d istri bution of voti ng machi nes, poll workers, and su pport staff.
• Enhanced Voter Experience: Larger center can offer more amenities, shorter
wait ti mes, and i m proved accessi bi lity.
• Increased Efficiency: Streamlined operations and standardized procedures
across fewer locations.
• Better Training and Support: Concentrated resources allow for more
comprehensive training and on-site support for poll workers.
• Flexibility: Larger center can more easily adapt to fluctuations in voter
turnout.
• Improved Security: Centralized location enables more robust security
measu res and oversight.
• Environmental Impact: Reduced number of locations decreases the overall
carbon footpri nt of election operations.
5. Possi ble Challen es and M iti ations
Challenge M itigation Strategy
Voter confusion about new locations Comprehensive communication
campaign, including mailers, online
resources, and community outreach
with assistance from
Communications Director
Concerns about i ncreased travel Strategic location of Cary Memorial
distance Building offers public
transportation/bike path options
Potential for longer lines at Implement efficient check-in
consolidated centers processes and increase the number
of voti ng stations at the center.
Lower voter tu rn-out at polls d ue to
vote-by-m a i l (Ta b le A)
Increased number of voters at one In-person early voting was held
location successfully with only 3 check-in
li nes for all 9 preci ncts, and at
h ighest volu me, hand led more voters
per hour than in-person on election
d ay (Ta b le B)
Accessi bi lity issues for voters with Ensu re add itional accessi ble parki ng
d isabi lities spots i n d riveway area
Resistance from community Engage in transparent community
members attached to local precincts dialogue and highlight the benefits of
consolidation
Limited parking (48 spaces) Town Staff and election workers park
at Depot Lot to free u p spaces,
bagged meters on Massachusetts
Avenue, possible coordination with
Lex Ex p ress (D i ag ra m A)
TABLE A
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A sample of eight municipalities of approximate populate size to Lexington. All,
to various degrees, have consolidated thei r voti ng preci ncts i nto multi ple polli ng
locations. Three municipalities, Acton, Burlington, and Westwood have a single
voti ng center for voters to cast thei r ballots.
6. Next Ste s
p
To ensure successful implementation and maximize public engagement, we
propose the followi ng steps:
1. After vote by the Select Board, immediate notification to voters in the
affected precincts
2. �aunch a Multi-Channel Communication Campaign:
o Develop clear, concise messagi ng about the changes and benefits
o Uti lize trad itional med ia and d igital platforms
o Provide i nformation to the voters usi ng ded icated i nformation on the
website regard i ng the new voti ng location
3. BoostSocial Engagement:
o Public Awareness Campaign: Lau nch a com prehensive marketi ng
strategy to educate voters about the new system and its benefits
o Social Media Features: I ntegrate messagi ng through Facebook and other
platforms
o Website Information: Create engagi ng website material to i nform and
educate voters regarding the new location
1. Public Awareness Campaign: Lau nch a com prehensive marketi ng strategy to
educate voters about the new system and its benefits.
2. Pilot Program: Implement a small-scale pilot to test the consolidated model
and gather real-world data.
3. Full Implementation: Based on pilot results, proceed with full-scale
implementation of the chosen consolidation approach.
7. Ex ected O utco m es
p
By i mplementi ng this consolidation plan, we antici pate the followi ng outcomes:
• 20-30% reduction in overall election administration costs
• I m p roved vote r sati sfacti o n rates, as m eas u red by post-e lecti o n s u rveys
• En hanced election i ntegrity th rough standard ized proced u res and i m proved
oversight
• G reater flexi bi lity i n respond i ng to changi ng voti ng patterns and emergency
situations
8. Post-Election Evaluations
To assess the effectiveness of the precinct consolidation, we will conduct
thorough post-election evaluations:
1. Voter Surveys: Gather feed back on the new voti ng center experience,
i nclud i ng wait ti mes, accessi bi lity, and overall satisfaction.
2. Data Analysis: Compare turnout rates, voting patterns, and operational
metrics with previous elections.
3. Cost-Benefit Analysis: Evaluate actual cost savings and operational
efficiencies gained through consolidation.
4. Poll Worker Feedback: Collect i nsights from election staff on the new
processes and any areas for improvement.
s. Technology Performance Review: Assess the effectiveness of new
technologies implemented in the consolidated centers.
6. Security Audit: Evaluate the secu rity measu res at the new voti ng center and
identify any potential vulnerabilities.
Pro'ected RO I and Ke Performance I nd icators
� y
Projected Return on Investment (ROI):
• Expected cost savings: $10-12K over the next election cycle
Key Performance Indicators (KPIs):
1. Voter Satisfaction: Achieve 85% or higher positive ratings in post-election
s u rveys
2. Cost per Vote Cast: Decrease by 15% compared to previous elections
3. Poll Worker Satisfaction: Achieve 90% or higher positive ratings from election
staff
4. Accessi bi lity Com pliance: 100% of voti ng center meets or exceed ADA
standards
s. Social Media Engagement: Increase election-related social media interactions
by 100%
By monitoring these KPIs and conducting thorough post-election evaluations, we
can conti nuously refi ne and i m prove ou r consolidated preci nct model, ensu ri ng
an efficient, accessi ble, and positive voti ng experience for all citizens i n ou r
jurisdiction.
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Presentation 2024 ���
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Presented By: ��
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Mary de Alderete , �� ,���\
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• Th� S�I��t Board is r�quir�d to �ot� on th� �hang� at
I�ast �� days b�for� th� n�xt �I��tion �MGL �h. 54, S��
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�I�rk will b� mail�d to �a�h r�sid�n�� of on� or mor�
r�gist�r�d �ot�rs as soon as possibl�.
Th� Town �I�rk wil I work i n ta nd�m with .lonas M i Il�r, �� ��� _ �� , �
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on th� Town's w�bsit� al�rtin �ot�rs of th� Io�ation � � � � � � � - � \\ _
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• Th� Town �I�rk will updat� th� S��r�tary of Stat�'s - �
_ � ��� _ � �
El��tion Di�ision so th� �hang� �an b� impl�m�nt�d on - _ _ - _�__�.,�,� ��_ ����.,�
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After the March 3, 2025 Annual Town Election, evaluations will be done to ensure that we're on
target with our goals. Space and parking efficiencies will be evaluated to consider future
improvements.
■■ • -
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Parking and Feedback from Process Reporting and
Bu i Id i ng Space Voters and Staff Review Docu mentation
Evaluation
. . .
. OPTION 2:
OPTION 1.
MOVE PRECINCTS1 2 5 and 7
PHASED APPROACH AN D
, , ,
MOVI NG ON LY THOSE
TO TH E CARY M EMORIAL
PRECI NCTS CU RRENTLY
BU I LD I NG FO R TH E MARCH 3
,
E�PERI ENCI NG DI FFICU LTI ES:
2025 AN N UAL TOVVN . .
Prec�ncts 1 & 5 - School Ad m� n.
ELECTION .
Bld .
g
New Total: 6 Precincts in Car
y
Memorial Bld . Battin Hall . - - -
g
N ew Tota I. 4 Prec�n cts �n Batt�n H a I I
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
Update on the Munroe C enter for the Arts Proj ect
PRESENTER: ITEM
NUMBER:
Greg Burchard, Jones Architecture &
Mike C ronin, Director o f F ac ilities I.2
S UMMARY:
C ate g o ry: B rains to rming
SUGGESTED MOTION:
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/16/2024 7:OOpm
ATTACHMENTS:
Description Type
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• • • •
n e ra e ui in esi n o ic
LEED/ Lexinqton Check List
With a very focused scope (Elevator addition, bathrooms, HVAC) all categories not applicable
• Location &Transportation:
o Established building site with Public Transportation and bicycle facilities.
• Sustainable Sites:
o Existing site already developed. Rainwater management conforms to Town by Law.
• Water Efficiency: Water efficient fixtures and faucets specified to comply with this category.
• Energy &Atmosphere:
o Commissioning
0 optimize energy performance � � �
o All Electric. � � � ��
_ �
�
• Materials & Resources: � �
o Storage and collection of recyclables �
o Waste Management Implemented -
o Wood Framing � � ,
�
_
• Indoor Environmental Quality: ��� �� � � � �
� :
o Enhanced Filtration � � -�
�
o Low Emitting materials
o Toxics- avoid the use of Red List Materials
• LEED Accredited Professionals: Available as needed.
- � =_
_ � � - � - - - - � �
- F
� � � � �
90% CD Construction Estimate
� ���€ � - . c = _ _ -_
� � _J _ _ _ _ �
DEC 24 JAN 25 FEB MAR APR Winter 2025/Spring 2026
_ � - - - -_ - _ -
�
= � � � �
Funding Available $6,635,000
DD Estimate w/ small addition
Project Development and Equipment Costs
Building & Site Consfruction
Estimated Construction Cost * $5,604,576
Project Costs
Geotech CA sery ices $25,000
Hygenist to monitor Abatement $30,000
Unsuitable Soils Allowance $50,000
Building Commissioning $25,000
Envelope Commissioning $20,000
Post Occupancy Retro commission $10,000
Clerk of the Works / OPM Fees $180,000
Materials Testing $40,000
Printing / Advertising Expenses $5,000
Legal Fees $5,000
Project Cost Contingency $75,000
$465,000
Owner's Construction Contingency $565,424
Total Projected Cost $6,635,000
*Per Estimators Email of 1 1/21/24
_ � - - - -_ - - �
_ � � - � - �
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
Economic Development Advisory Committee and Center Committee Recommendations from
Center Charette Report
PRE E TER• ITEM
S N .
NUMBER:
Board Discussion
I.3
S UMMARY:
Category:Decision-Making
The Select Board will review the recommendations from the EDAC/Center Committee and decide any
imm ed iate ac tio n items the B o ard wis he s to take.
The four recommendations:
1. P rio ritize d ec is io n(s)regard ing the us e o f to wn-o wned land in L exingto n C enter.
2. F o c us o n ways to c reate mo re welc o ming and inviting entryways fro m key ac c e s s p o ints (the p arking lo ts,
b ike p aths, Vis ito r C enter, etc.).
3. C o nvene a fo rum o f relevant munic ip al b o d ie s and c o mmitte e s to ens ure alignment aro und the ap p lic atio n o f
new b ylaws (s ignage, MB TA zo ning, etc.).
4. Evaluate o p tio ns fo r s up p o rting L exingto n C enter p ro gramming.
SUGGESTED MOTION:
FOLLOW UP:
To wn Manager's D ep artment.
DATE AND APPROXIMATE TIME ON AGENDA:
12/16/2024 7:20pm
ATTACHMENTS:
Description Type
� ����[��,�:.��I��,�����������a,��������,��������� ��;�,�����.���� .��,�������,�
Memorandum
To: The Lexington Select Board
From: Economic Development Advisory Committee & Lexington Center Committee
Date: J u ly 22, 2024
Re: Recommendations following the review of Lexington Center: The Journey Forward
The Economic Development Advisory and Lexington Center Committees, separately and jointly,
reviewed and discussed the recommendations included in the Lexington Center.� The Journey
Forward report prepared by Mullin Associates Inc. and Fuss & O'Neil at several meetings. As a
reminder, membership in our committees are composed of Lexington residents with a wide
array of backgrounds and expertise, including Lexington Center retailers, landlords, property
managers, architects, and project managers and, therefore, our discussions were robust and
incorporated perspectives from multiple stakeholders.
Based on our discussions, we offer the following four recommendations to the Select Board:
1) Prioritize decision(s) regarding use of town-owned land in Lexington Center.
2) Focus on ways to create more welcoming and inviting entryways from key access points
(the parking lots, bike path, Visitor Center, etc).
3) Convene a forum of relevant municipal bodies and committees to ensure alignment
around application of new bylaws (signage, MBTA zoning, etc).
4) Evaluate options for supporting Lexington Center programming.
Recommendation #1: Prioritize decision(s) regarding use of town-owned land in
Lexington Center
The Depot Lot and the Edison Way lot have been identified by the Select Board as potential
sites for future housing/mixed use development. Meanwhile, the Town's Engineering
Department has identified these lots as "failing" condition and both are in queue for
reconstruction. Both lots serve as a major entry point to Lexington Center for residents and
visitors who park there and patronize our businesses or visit our historic sites. Additionally, our
extremely active bikeway bisects these two properties and its users traverse the Edison Way lot
to access our businesses.
A redesign of these lots has the potential to unlock much more than improved parking; for
example, a redesign could modify traffic flow allowing for improved access into Emery Park
which the Mullen &Association Report envisions as the hub of a future Lexington Center. In
addition, a redesign could allow Center businesses to improve rear access, helping them in
attracting customers from to their rear—as well as front—doors. A redesign could also promote
better access from the bike path to Lexington Center, which is a priority identified in past
consultant reports.
However, redesign cannot begin to move forward until the Select Board decides if the lots will
remain parking only or a combination of housing/mixed use and parking should be pursued. Any
redesign, regardless of if housing is included, will take considerable time to incorporate the
valuable perspectives from the multiple stakeholders impacted by a redesign (landlords,
business owners, residents, visitors, town staff). Therefore, our committees believe that time is
of the essence for the Select Board to make a decision on the use of these parcels. Please
note, that decisions regarding the Depot lot and the Edison Way lot could be broken out
separately if needed.
Recommendation #2: Focus on ways to create more welcoming and inviting entryways
from key access points (the parking lots, bike path, Visitor Center, etc).
We appreciate the recent steps taken by DPW to install the new Parklett outside of Avenue Deli
and the flower boxes at Grain Mill Alley. We look forward to continuing to work collaboratively
with DPW to make modifications in the short term that make entry to, and use of, Lexington
Center more welcoming and inviting.
As Town Engineering moves forwards with plans for redesigning the Waltham St/ Muzzey St
parking lot and the Library, we likewise look forward to collaborating with Town staff to ensure
that connection points to these lots get their proper attention to be more welcoming and inviting.
While we recognize that many of the alleyways on this side of town are privately owned, we
hope that by bringing the property owners together in the redesign conversation they might see
the benefits of adding lighting, planters, signage, murals, etc. in their public ways.
We also recommend that the Select Board encourages DPW to work with us to identify other
modifications to existing Lexington Center entry points to make them more inviting and
welcoming with existing budget dollars following the example of the addition of flower boxes at
Grain Mill Alley.
Recommendation #3: Convene a forum of relevant municipal bodies and committees to
ensure alignment around application of new bylaws (signage, MBTA zoning, etc).
Given the recent signage and zoning bylaws changes, we recommend that the Select Board
convene a forum comprised of representatives from the Historic District Committee (HDC),
Planning Board, Economic Development Advisory Committee, Lexington Center Committee,
Town staff, and any other relevant town government bodies.
The purpose of this forum would be to discuss how these groups view the application of new
proposals under these bylaws, with the goal to develop a clear, unified and streamlined set of
guidelines and approvals that are efficient, effective, and transparent for Town staff/committees
and applicants. We also recommend that any guidelines not only consider new projects, but
also focus on upkeep and maintenance of existing property to ensure buildings do not fall into
disrepair and become unsightly.
While such guidelines are being developed, we also recommend that the Select Board review
and identify if there are properties in Lexington Center that in a poor condition and warrant
outreach to the property owner highlighting ways in which the owner could invest in improving
their property
Recommendation #4: Evaluate options for supporting Lexington Center programming.
The Mullen Report, along with past consultant reports, have highlighted the important role that
programming and events play in increasing vitality in town centers. Over the past few years, the
Economic Development Office has been able to host events in Lexington Center funded by
pandemic-era related grant programs which are no longer available. These events have drawn
foot traffic to town which Lexington Center businesses have benefited from. While the 250th
Commission has plans and funding for many activities over the next year, we recommend that
the Select Board consider how programming can continue to take place in the Center after the
250th anniversary passes.
Support for continued programming could involve allocating funding for Economic Development
to host events beyond the 250th anniversary and/or supporting the various community groups
that already host events in the center by offering shared resources for event planning and
promotion.
In addition to focusing on programming in Emery Park, the Town should include Fletcher Park
and the community room in the Police Station for programming to take advantage of Town's
investment in these spaces.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
Update on the Draft of Bill H5126 An Act Authorizing the Town of Lexington Ten Additional
Licenses for the Sale of Wine and Malt Beverages.
PRE E TER• ITEM
S N .
NUMBER:
S teve B artha, To wn Manager
I.4
S UMMARY:
T he B o ard is as ked to review the language in H B 5 216 - An Ac t Autho rizing the To wn o f L exingto n Ten
Additional Licenses for the Sale of Wine and Malt Beverages (as modif'ied by the Committee on Consumer
P ro tec tio n and P ro fe s s io nal L ic ens ure), p rio r to its advanc ement to the C o mmitte e o n T hird R ead ing.
SUGGESTED MOTION:
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/16/2024 7:3 Sp m
ATTACHMENTS:
Description Type
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I�OUSE OF REPRESENTATIVES, November 27, 2024.
The committee on Consumer Protection and Professional Licensure, to
whom was referred the petition (accompanied by bill, I�ouse, No. 4663) of
Michelle L. Ciccolo, Cindy F. Friedman and Michael J. Barrett (by vote of
the town) that the town of Lexington be authorized to grant ten additional
licenses for the sale of wine and malt beverages to be drunk on the premises
in said town,reports recommending that the accompanying bill(I�ouse,No.
5126) ought to pass [Local Approval Received].
For the committee,
TACKEY CI�AN.
FILED ON: 11/25/2024
• • • • • • • • • • • • • • • �•
��P CCD 11�11�D 1��1 P�.Yt� D t �.�.���.��Li�Ptt�
In the One Hundred and Ninety-Third General Court
(2023-2024)
An Act authorizing the town of Lexington to grant ten additional licenses for the sale of wine
and malt beverages to be drunk on the premises.
Be it enacted by the Senate and House of Rep�esentatives in Gene�al Cou�t asseinbled, and by the autho�ity
of the saine, as follows:
1 SECTION 1. (a)Notwithstanding section 17 of chapter 13 8 of the General Laws, the
2 licensing authority of the town of Lexington may grant 10 additional licenses for the sale of wine
3 and malt beverages to be drunk on the premises pursuant to section 12 of said chapter 13 8 as
4 follows: (i) 1 license to Pinot's Palette, located at 7A Meriam Street in Lexington; (ii) 1 license to
5 Galaray I�ouse Art Gallery, located at 1720 Massachusetts Avenue in Lexington; (iii) 1 license
6 to Lexington Venue Theater, located at 1794 Massachusetts Avenue in Lexington; and (iv) 7
7 licenses to establishments located within the three economic development zones described in
8 subsection(b). A license granted under said subsection (b) shall be clearly marked on its face
9 either"Village Overlay District", "Multifamily Overlay District", or"Village I�igh-Rise Overlay
10 District" as applicable. Licenses granted under this act shall be subj ect to all of said chapter 13 8
11 except said section 17.
12 (b) The licensing authority shall restrict the 7licenses granted under clause (iv) of
13 subsection(a) to establishments located within either the "Village Overlay District",
1 of 3
14 "Multifamily Overlay District", or"Village I�igh-Rise Overlay District" as those areas are
15 defined on a map entitled"Article 34 Overlay Districts Map" dated March 24, 2023, a copy of
16 which is on file in the office of the town clerk.
17 (c) A license granted under this act shall only be exercised in the dining room of a
18 common victualler and in such other public rooms or areas as may be deemed reasonable and
19 appropriate by the licensing authority as certified in writing.
20 (d)(1) The licensing authority shall not approve of the transfer of a license granted
21 pursuant to clauses (i), (ii), or(iii) of subsection(a)to any other location, but it may grant a
22 license to a new applicant at the same location if the applicant files with the licensing authority a
23 letter from the department of revenue and a letter from the department of unemployment
24 assistance indicating the license is in good standing with those departments and that all
25 applicable taxes, fees, and contributions have been paid.
26 (2) The licensing authority shall not approve of the transfer of a license granted pursuant
27 to clause (iv) of subsection (a) to a location outside of the initial zoned area as described in
28 subsection(b), but it may grant a license to a new applicant within such initial zoned area if the
29 applicant files with the licensing authority a letter from the department of revenue and a letter
30 from the department of unemployment assistance indicating the license is in good standing with
31 those departments and that all applicable taxes, fees, and contributions have been paid.
32 (e)(1) If a licensee fails to renew a license granted under clauses (i), (ii), or (iii) of
33 subsection(a) or any such license granted under those clauses is cancelled, revoked, or no longer
34 in use, it shall be returned physically, with all the legal rights, privileges, and restrictions
3 5 pertaining thereto, to the licensing authority and the licensing authority may, within 3 years of
2 of 3
36 such return, then grant the license to a new applicant under the same conditions as specified in
37 this act, otherwise such license shall dissolve.
3 8 (2) If a licensee fails to renew a license granted under clause (iv) of subsection (a) or any
39 such license granted is cancelled, revoked, or no longer in use, it shall be returned physically,
40 with all the legal rights, privileges, and restrictions pertaining thereto, to the licensing authority
41 and the licensing authority may then grant the license to a new applicant under the same
42 conditions as specified in this act.
43 (� All licenses granted under this act shall be issued within 3 years after the effective
44 date of this act, provided however, that a license originally granted within that time period may
45 be granted to a new applicant under subsections (d) or(e) thereafter.
46 SECTION 2. This act shall take effect upon its passage.
3 of 3
HOUSE DOCKET,NO.5102 FILED ON:5/14/2024
HOUSE . . . . . . . . . . . . . . . No. 4663
��je C�Con�n�or��e�crt�j of�.�.���cc�ju�ett�
PRESENTED BY:
Michelle L. Ciccolo
To the Hono�able Senate and House of Rep�esentatives of the Commonwealth of Massachusetts in Gene�al
Cou�t assembled:
The undersigned legislators and/or citizens respectfully petition for the adoption of the accompanying bill:
An Act authorizing the Town of Lexington ten additional licenses for the sale of wine and malt
beverages.
PETITION OF:
NAME: I DISTRICT/ADDRESS: I DATE ADDED:
Michelle L. Ciccolo I Sth Middlesex : 5/7/2024
:
.............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Cindy F.F�iedman Fou�th Middlesex : 5/14/2024
:
.............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Michael J.Ba��ett Thi�d Middlesex : 5/14/2024
1 of 1
HOUSE DOCKET,NO.5102 FILED ON:5/14/2024
�� Commented[PB1]:According to 2/26/24 Quota Sheet:
HOUSE . . . . . . . . . . . . . . . No. 466
� -- On Prem AB-21 available(15 issued)
B Re resentative Ciccolo of Lexin ton a etition accom anied b bill House No.4663 of .
On Prem WM-0 available(7 issued)
Y p g � p � p Y > > )
Michelle L.Ciccolo,Cindy F.Friedman and Michael J.Barrett(by vote of the town)that the
town of Lexington be authorized to grant ten additional licenses for the sale of wine and malt
beverages to be drunk on the premises in said town. Consumer Protection and Professional
Licensure. [Local Approval Received.]
��P CCDI"YY11�Dl��e�Yt� Df�����C�u�Ptt�
In the One Hundred and Ninety-Third General Court
(2023-2024)
An Act authorizing the Town of Lexington�,c�,,,,,,,,��,W,�,,,��,�,,,,,,ten additional licenses for the sale of wine
and malt beverages�c�„��,�,,,,,,,�;�,;�,",�u,��„�<;,,,,,,c�,��,,,,,,,�,�,,��,,,,,,,,�„�"��,�;���,;�,,,��,�,�,��.
Be it enacted by the Senate and House of Rep�esentatives in Gene�al Cou�t assembled,and by the autho�ity
of the same,as follows:
1 „�„�',,��„";;�;;,��;;��,;;�,;,,,,,,,,,;�,,,,,,�,,,,,,,,,,�,�,�Notwithstanding section 17 of chapter 138 of the General Laws,the
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3 of 3
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
Discuss Noise Bylaw Revisions Suggested by the Zoning Board of Appeals
PRE E TER• ITEM
S N .
NUMBER:
Ralph C lifford, Chair o f ZBA
I.5
S UMMARY:
C ate g o ry: B rains to rming
The Board will discuss the ZBA's memo regarding proposed changes to the Noise Control Bylaw.
SUGGESTED MOTION:
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/16/2024 7:SOpm
ATTACHMENTS:
Description Type
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To: Planning Board
Noise Advisory Com m ittee
Select Board
From: Zoning Board of Appeals
Date: November 18, 2024
Subject: Amending the zoning and noise bylaws to evaluate sound activities at an
appropriate time and under a reasonable person standard
This memorandum is a request by the Zoning Board of Appeals ("ZBA") to
amend the Code of Lexington ("Code") to allow reasonable sounds generated by the
customary and usual activities of life to occur under the Code. To achieve this, the
definition of "Excessive or Unwarranted Noise" in the Noise Control Bylaw (Chapter 80
of the Code) should be modified. Further, as the enforcement of the Noise Control
Bylaw is inappropriate at the special perm it or variance-granting stage of a real estate
development project, the ZBA's role in the process imposed by the Noise Control and
Zoning Bylaws� should be removed.
Background
The problem being addressed in this memorandum was brought to the attention
of the ZBA by the Land Court's recent interpretation of the Code in the Zero Vine Street
consolidated cases.2 As the court indicated, the children who were engaged in batting a
baseball as an accessory use of a residential parcel in the cases, would not be able to
continue that use based on the sound g enerated.3 Under the Code, most sound-
1. "All Town departments and agencies shall, to the fullest extent consistent with federal and state laws
and regulations, carry out their programs in such a manner as to comply with this by-law." Code ch. 80, §80-
2(D). "Any use or structure not listed as an accessory use in Table 1 is permitted as an accessory use
provided it is a use or structure that is customary and incidental to a principal use or structure permitted by
Table 1, conforms to al I other provisions of this bylaw, and complies with all other Town bylaws or General
Laws." Id. ch. 135, §3-2-1.
2. Rogers&Company, Inc. v. Town of Lexington Board ofAppeals, 23 MISC 000233 (MDV) (Mass.
Land Ct. 2024)&23 MISC 000347(MDV)(Mass. Land Ct. 2024).
3. Id. at 14("Thus, owing to the Noise Bylaw, use of the Cage for batting is not a permitted `accessory
use' under the Zoning Bylaw."); id. at 18("While the Board still should have reached the accessory use issue,
as of the April 27, 2023 hearing, R&C had no`noise' evidence, (Intertek's study was a month away), and as
found earlier, that evidence wouldn't have supported an order directing the Kinneens to relocate the Cage from
the Neck, the study showed only that the batting had to stop.").
Adopted unanimously on 11/14/2024 - 1 -
generating activities on the land are not listed as expressly permitted uses.4 As a few
examples, people talking or listening to music and children playing are not so listed.
Consequently, each of these would be considered an "accessory use" under section
3.2.1 of the Zoning Bylaw. As provided in that section, each of these accessory uses
must "compl[y] with all other Town bylaws...." As the court found in the Zero Vine Street
case, the Noise Control Bylaw in chapter 80 is one of these. Therefore, as a matter of
zoning, sound generation becomes critical. As so interpreted and the Land Court
judgment eliminates any choice about this the currently crafted Bylaw has
inappropriate and expensive implications. These problems are not in enforcement
appeals, but in the granting of special permits and variances.
Summary of the Noise Control Bylaw
The Noise Control Bylaw prohibits anyone in Lexington from generating
"excessive or unwarranted noise."5 Noise is "excessive or unwarranted" when it
"disturbs a reasonably prudent person or results in noise pollution...."6 Consequently,
because of the use of the word "or," actionable noise can be found in two ways: (1) if a
sensible person7 would find the sound to be "noise" or (2) if the technical evidence
shows the sound to be "noise pollution."
The Bylaw defines "noise pollution" as the noise level being raised by ten or
more decibels above the ambient level.$ It further specifies that noise shall be
measured at the boundary of a property using proscribed professional instruments.9
The "ambient level" is not defined nor discussed in the Noise Bylaw rather is left to the
measuring instruments and the professional using them. While the Bylaw discusses
construction activities in length in terms of time limits and temporary exemptions, there
is no discussion of sound from normal, common or reasonable uses.
4. See Zoning Bylaw, Table 1.
5. Code ch. 80, §80-4.
6. Id. §80-3, para. 6 (emphasis added). The alternate grounds of a"noise injury"would seem to be
unlikely to occur within a zoning case, so it will not be addressed expressly in this memorandum.
7. It is not clear why the bylaw references a"prudent" person as the degree of care taken by the
hypothetical person would seem irrelevant.
8. Id. §80-3, para. 11.
9. Id.
Adopted unanimously on 11/14/2024 - 2 -
Discussion
Because of the use of the word "or" in the Noise Control Bylaw, the ZBA must
evaluate sound generation in two ways. Initially, the Board must determine if a
"reasonable ... person" would find the sound being generated to be objectionable;
indeed, this has been typically done by the ZBA as part of the review of each
application. If, for example, a special permit is needed for the construction of a deck,
the Board has evaluated whether the deck will cause a noise (or other problem) for a
neighboring parcel. Unfortunately, again because of the use of the word "or" as that was
interpreted by the Land Court, the ZBA will no longer be able to stop its evaluation
based on the conclusion that the particular use is not "noise" as a reasonable person
would determine. Under our Code, even sounds that most (or even all) of us would not
describe as "noise" as that term is commonly used, may still be objectionable. It may
indeed become difficult to have a play structure for children in a residential backyards
because the sound that children make, although not considered to be noise by a
reasonable person, will nevertheless generate too m uch sound to be tolerated by the
Noise Control Bylaw.
In fact, the Zoning Bylaw explicitly requires several recreational structures such
as racquet courts to receive special permits, but does not specifically address many
other recreational activities such as basketball courts, batting cages, hockey rinks,
skating rinks, volleyball nets, and various and future adaptations of recreational activity
or uses.10 For example, when the ZBA viewed the Zero Vine Street batting cage,
several free-standing basketball structures were noted in close proximity to the batting
cage despite their use also being a similar violation of the Noise Control Bylaw. The use
of "or" means that the Noise Control Bylaw has no allowance for the sound of greater
than a ten dBA increase even if that sound cannot be fairly described as noise.
The application of the second, technical part of the Noise Control Bylaw's test
during the permitting process as required by the Land Court will be difficult for the ZBA.
The Bylaw would have to be applied in zoning for a parcel based only on the likelihood
of increasing broadband sound levels more than ten decibels above ambient levels.
This evaluation will be complicated (and expensive) for several reasons. First, the ZBA
will need to determine what the parcel's baseline level of ambient noise is. At a
minimum, therefore, applicants for a special permit or variance will be required to
employ an acoustical engineer to establish the baseline. Second, the Bylaw is quite
sensitive with a ten dBA increase being prohibited.�� Determining whether the changes
10. See Zoning Bylaw, Table 1, Line A.2.09. It should be noted that badminton nets do need a special
permit because it is played with a racket while a volleyball net would not. See id.
11. Average room noise measures at about forty d6A. See Decibel Levels Chart,
https://www.ncoa.org/adviser/hearing-aids/decibel-levels/. Conversation usually occurs at a level of sixty dBA,
id., an increase of about twenty d6A. Conversation, therefore, violates the Noise Control Bylaw.
Adopted unanimously on 11/14/2024 - 3 -
proposed in a special perm it or variance application m ight violate the Bylaw will again
require the services of an acoustical engineer as the ten dBA increase is likely to be
common. Third, with such technical information being submitted to the ZBA, the Board
itself will need the services of an independent acoustical eng ineer (which comes at the
expense of the applicant under the statutes). In sum mary, going forward, the cost of
obtaining a special permit or variance will be raised by the expense of hiring two
acoustical engineers.
Conclusion
We conclude where we started. The current Noise Control Bylaw in chapter 80 of
the Code is flawed. It prohibits what should not be and im poses a high cost of property
owners. Consequently, it should be amended to:
1. Change the definition of "excessive or unwarranted noise" in section 80-3 to
read, "Any noise that disturbs a reasonable person and results in noise pollution
or noise injury." The two changes made are removing the "prudent" descriptor of
the reasonable person and changing the conjunction to "and" from "or."
2. Change the definition of "noise pollution" in section 80-3 to exclude any sound
that is below seventy dBA occurring during the hours of 6:00 a.m. and 11:00 p.m.
The change is needed to reconnect noise with the necessary loudness of the
sound.
3. Change the requirement in section 80-2(D) that "All Town departments and
agencies shall, to the fullest extent consistent with federal and state laws and
regulations, carry out their programs in such a manner as to comply with this
by-law" to allow exceptions including for examining special permit and variance
applications.
Additionally, the Zoning Bylaw in chapter 135 of the Code should be amended to:
4. Change the zoning provision found in section 3-2-1 to read, "Any use or structure
not listed as an accessory use in Table 1 is permitted as an accessory use
provided it is a use or structure that is custom ary and incidental to a principal use
or structure permitted by Table 1 and it conforms to all other provisions of this
bylaw." The change removes the requirement that the ZBA and other entities
enforce all of the Code as an aspect of zoning, leaving proper enforcement to
the designated and relevant entities. This will allow the customary and usual
activities of I ife to occu r.
Adopted unanimously on 11/14/2024 - 4 -
Appendix
Lexington Code Original Language Revised Language
Section
ch. 80, � 80-2(D) All Town departments and All Town departments and
agencies shall, to the fullest agencies (except a Special
extent consistent with federal Permit Granting Authority
and state laws and regulations, while reviewing an application
carry out their programs in for a special permit or
such a manner as to comply variance) shall, to the fullest
with this by-law. extent consistent with federal
a n d state I aws a n d
regulations, carry out their
programs in such a manner
as to comply with this by-law.
ch. 80, � 80-3 Any noise that disturbs a Any noise that disturbs a
reasonably prudent person or reasonable person and
definition of results in noise pollution or results in noise pollution or
"excessive or noise injury. noise injury.
unwarranted noise"
ch. 80, � 80-3 The condition resulting when: a The condition resulting when:
broadband sound source a broadband sound source
definition of "noise raises the noise level by 10 or raises the noise level by 10
pollution" more dBA above the ambient or more dBA above the
noise; or a tonal sound source ambient noise and raises it
raises its octave band noise above 70 dBA during the
level by three decibels or more hours of 6:00 a.m. and 11:00
above the adjacent octave p.m; or a tonal sound source
band levels. These threshold raises its octave band noise
levels are identical to those in level by three decibels or
the Massachusetts Division of more above the adjacent
Air Quality Control (DAQC) octave band levels.
Policy 90-001 (2001).
Adopted unanimously on 11/14/2024 - 5 -
ch. 135, § 3-2-1 General. Any use or structure General. Any use or structure
not listed as an accessory use not listed as an accessory
in Table 1 is permitted as an use in Table 1 is permitted as
accessory use provided it is a an accessory use provided it
use or structure that is is a use or structure that is
customary and incidental to a customary and incidental to a
principal use or structure principal use or structure
perm itted by Table 1, conforms perm itted by Table 1 and
to all other provisions of this conforms to all other
bylaw, and complies with all provisions of this bylaw.
other Town bylaws or General
Laws.
Adopted unanimously on 11/14/2024 - 6 -
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
Review the Establishment of the Crematory Study Committee
PRE E TER• ITEM
S N .
NUMBER:
S teve B artha, To wn Manager
I.6
S UMMARY:
The Board will discuss a draft charge for the ad hoc crematory study committee created by the
November 2024 Special Town Meeting (Article 9).
SUGGESTED MOTION:
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/16/2024 8:l Opm
ATTACHMENTS:
Description Type
� ����r���,��C.������r�,���,,,,,�,���..::�����C�°�°�,����n;�,����r���.����y(��������r�m���,��,���.��,���:�,Q�:�,�� 4:.����,��r. �,������
AD HOC CREMATORY STUDY COMMITTEE
Members: The Ad Hoc Crematory Study Committee will have seven (7) voting
members and (1) member from the Select Board who will act as a non-
voting Chairperson. Membership shall include:
• 4—Community Representatives
• 1 - Lexington Interfaith Clergy Association member (LICA)
• 1 - Board of Health member
• 1 - Economic Development Advisory Committee Member
Liaisons: While not part of the Committee, the following committees are invited to
recommend a non-voting liaison:
• Capital Expenditures Committee
• Appropriation Committee
Staff Support: Director of Public Works will act as a liaison to this committee.
Appointed by: Select Board
Length of Term: Until completion of all recommendations to the Select Board in
accordance with the established deliverables schedule as outlined below.
Meeting Times: As determined by the Committee. A minimum of two meetings for the
purpose of soliciting public comment shall be required.
Background: In November 2024, Special Town Meeting passed the following
resolution:
That the Town is urged to research,study, and present a plan to the Select Board for the
potential construction of a crematory addition to the existing Westview Cemetery
building to address the unmet end-of-life cremation needs of communities in our town.
In 2018, an Ad Hoc Crematory Study Committee was formed to "examine
public health, public safety, public works, operational, financial, and
quality of life issues associated with locating a crematory at Westview
Cemetery and meeting the needs of deceased Lexington residents and
theirfamilies."
1
The 2018 Committee's final report was delivered to the Select Board in
February 2019, with a recommendation not to pursue a Westview
Crematory at that time.
Committee Goal: Building on the work of the 2018 Committee, the 2024 Ad Hoc Crematory
Study Committee shall assess the following options and provide the
Select Board with recommendations on:
1) Building a crematory adjacent to or connected to the proposed new
Westview Cemetery Building.*
2) Building a crematory on another location on the Westview Cemetery
p ro p e rty.*
3) Not building a crematory at this time.
* Note: if the committee recommends 1)or 2),then,to the extent possible,such
recommendation should include preliminary design plans, estimated construction
costs, a marketing plan and estimated operational/maintenance costs.
As a starting point, the Committee should review the 2019 final report
(and accompanying minority report) to determine what, if anything, has
changed in the intervening years, including financial assumptions, market
information, the legislative landscape, etc.
Committee Role: The Ad Hoc Crematory Study Committee's study will include but not be
limited to the following:
1) Review Final Report of the 2018 Ad Hoc Study Committee
a. Review the Final Report (and accompanying Minority Report)
delivered to the Select Board in February 2019.
b. Determine what, if anything, may need to be updated,
amended, deleted, or added (note: this step dovetails with
many of the items listed below).
2) Review of Applicable Legislation
a. Review of the applicable sections of Massachusetts General
Laws c.114 (Cemeteries and Burials). Review of Massachusetts
Department of Environmental Protection regulations
regarding Crematories.
3) Evaluation of needs:
a. Review of availability of crematory services for residents and
project future cremation needs.
b. Study the economics of death rates for the area.
2
c. Consider public and private competition in the region and
other communities that may be engaged in the crematory
planning process.
4) Funeral Homes:
a. Contact the most common funeral homes Lexington residents
utilize that are in and around Lexington.
b. Determine whether these funeral homes would be willing to
partner with / operate a new municipal crematory.
5) Other Crematories:
a. Review of other crematories proposed, established and
managed by municipalities in Massachusetts.
b. Review of common practices and pricing.
c. Review of operational costs and perform modeling to include:
various sales price & numbers of cremations per year.
6) Building Options:
a. Review siting options at Westview Cemetery.
b. Review parking & gathering space needs.
c. Estimate build out cost for/size (SF) of each siting option.
7) Operational Feasibility:
a. Review estimated annual operating costs, equipment costs,
labor costs (including possible outsourcing labor costs) and a
program budget.
b. Review estimated Capital replacement costs and timeline.
c. Explore regional grant opportunities that may be applied for.
8) Environment:
a. Review of independent research on the health,
environmental, and safety risks associated with the operation
of a crematory.
b. Review options for using alternative energy sources to reduce
the environmental impacts.
Deliverables: Present monthly progress reports to the Select Board from 2025 -
2025 with a report of recommendations addressed to Select Board on the
feasibility of a Crematory at Westview Cemetery by a date to be determined
in an effort to have information to inform Annual Town Meeting 2026.
Prior to serving as a member of this committee, members are required to:
1. Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to
continue to serve on the Committee the member must acknowledge annually receipt of
3
the Summary of the Conflict of Interest Statute. Said summary will be provided by and
acknowledged to the Town Clerk.
2. Provide evidence to the Town Clerk that the appointee has completed the on-line
training requirement required by the Conflict of Interest statute. Further, to continue to
serve on the Committee, the member must acknowledge every two years completion of
the on-line training requirement.
Committee Charge Approved on��2025 by the Town of Lexington Select Board
4
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
Review Amendments to the Lexington Human Rights Committee Charge
PRE E TER• ITEM
S N .
NUMBER:
Mark S andeen, S elect Board Member
I.7
S UMMARY:
Category:Decision-Making
The Human Rights Committee is recommending changes to their charge. Mark Sandeen will review the
changes with the Board.
SUGGESTED MOTION:
Move to/not to approve the propo s ed changes to the Human Rights C ommittee charge.
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/16/2024 8:3 Op m
ATTACHMENTS:
Description Type
� �I��::...���.�:.�������,��,��,��.��������,��,��� .�,������ ��;�,�����.���� .��,�������,�
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On September 18, 2024, the Lexington Human Rights Committee (LHRC)voted unanimously to
recommend that the Select Board approve the proposed draft changes to the LHRC charge.
The LHRC met several times during the spring and summer months to consider potential changes to the
LHRC charge and made some initial recommendations.
Mr. Pato and Mr. Sandeen reviewed those recommendations and made several additional
recommended changes.Those suggested changes were then reviewed by Town staff who approved
those changes with some clarifying changes. The LHRC Chair and Vice Chair then reviewed the proposed
changes with the Lexington Public School Superintendent, School staff, and School Committee members
focusing on the issue of Lexington Public School liaisons. Based on those reviews,the Lexington Human
Rights Committee has recommended that the Select Board approve the proposed changes to the LHRC
charge.
The following is a summary of the proposed changes to the charge.The packet includes a redline version
of the proposed changes and a clean version of the proposed changes.
The current LHRC charge includes a requirement that several Town employees be appointed as
members of the LHRC.
This draft charge changes Town and Lexington Public School staff from members of the LHRC to liaisons
to the LHRC.This change to liaison status was requested by Town staff during an LHRC meeting.
In addition to changing Town staff from members to liaisons,the charge lowers the number of inembers
from 9 members to S—7 members, reflecting that Town staff are no longer members. It also adds
quorum requirements consistent with other committee charges.
There are several aspects of the current charge that are not consistent with other committee charges
and those elements of the charge have been removed.
The original charge called for the LHRC to engage in public advocacy.The revised charge provides some
additional detail regarding the expected types of public advocacy. The original charge called for LHRC to
"help"Town departments address conflict through consultation and mediation.The revised charge calls
for the LHRC to "support"Town departments and no longer implies that the LHRC act as consultant and
mediator to Town departments.
The original charge called for the LHRC to report civil rights violations to appropriate government
agencies. This part of the charge has been changed to—"Refer reported civil rights complaints or
concerns to appropriate government agencies."This change to the charge removes the requirement for
the LHRC to determine whether a civil rights violation has occurred.As revised,the LHRC would be
charged with referring any complaints that were reported to the LHRC to appropriate authorities.
The original charge called for a regular review of civil rights incidents.The revised charge calls for a
regular review of the types of civil rights incidents.This clarifies that the LHRC is not reviewing specific
incidents, but is reviewing general trends of the types of human rights incidents occurring in Lexington.
The original charge stated that the LHRC could appoint sub-committees.This section has been removed
as it is the Select Board's role to appoint sub-committees.
The original charge stated that the LHRC shall form an Advisory Council.The LHRC does not currently
have an Advisory Council, nor has it had one for many years. This section has been removed as it is not
consistent with how the LHRC is currently operating.The LHRC would be allowed to form an Advisory
Council if the committee so desires, but this change removes the requirement that the LHRC shall form
an Advisory Council.
The original charge had provisions for removal of inembers by the Select Board.These provisions were
not consistent with any other committee charge and were problematic for a number of other reasons.
That section has been removed.
The following statement is not in any other committee charges and has been removed.
"As a committee it shall avoid partisan politics or legislative lobbying or litigation."
The election of officers section now requires an annual election of officers as opposed to an election
during a specific month of each year.
There is a section in the original charge on tenure that is not necessary as it describes current practice
for the Select Board appointment process.
There is a section on funding and legal advice that is not necessary and has been deleted.The tentative
funding language in the original charge was probably due to the fact that the details for managing the
accounting aspects of the committee had not been worked out at the time of the original charge.This is
no longer necessary.
Finally, a Non-voting Liaisons section has been added at the end of the charge, replacing two sections
from the original charge discussing appointment of Town staff as members of the LHRC.
This summary captures the major changes proposed to the Lexington Human Rights Committee charge.
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Lexington Human Rights Committee
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��������c����F���.��������Lexington's vision of a community that has as core values freedom from
bigotry,hatred,intolerance,disrespect,and destructive conflict among its citizens.
Build a stronger, more unif ed Town that respects and recognizes both our diversity and
our commonalities.
� ������������������ �������,�� statements and actions that conflict with the core values expressed
above.
Foster respectful,civil,public discourse and debate.
... ...:��:�:�.�.:�.. ......:�...:�...:�...�.....Function of the Committee
� �m ��.' � ������� LHRC� shall carry out its mission,related to
T e �,������������ �:������� ����� ���.�������. �
the core values expressed above,through:
. Public advocacy.:������������.�r ����::����������:�::������....���r:������������������.:r �����:�:����������....�����������..��.:r.
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government agencies
. Assist���� in planning responses to groups, internal or external to the Town, which
advocate actions antithetical to the core values��F������F������������������� ��
i ..........:�.�:�.:�..��.�..�.
The LHRC focus shall be matters that directly affect Lexington rather than matters that
are primarily of statewide, national, or international concern.������,� �� �c�����������F����� ������������������������
����.:���������������m��c������..�c��...:���;��.�.:�����:�����������.:���,��.:�����...�����c.�.:��.�.
���,��,��,�,,,,�may work with like committees of other localities and with organizations with
which it shares a common purpose, and should use any available materials, advice, or
assistance from other organizations,that may be helpful in accomplishing its mission.
��������1����������������������,������������� �������������������������F����������������Among other items on the agenda shall be a review
���������„F������human��������rlghts�����������related incidents in the Town since the last meeting,
o �... �" ....
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Officers�
There shall be a Chair,a Vice Chair,and a Clerk.
The Chair shall preside over the meetings and shall exercise the powers and have the
responsibilities customarily possessed by the Chairs of Town committees.
The Vice Chair shall have the powers and responsibilities of the Chair when the Chair is
absent or otherwise unable to perform�������������,����duties.
The Clerk shall have the responsibility of keeping minutes and other records of the
LHRC and shall have the responsibility of having notices of ineetings posted as required
by the Massachusetts Open Meeting Law and any applicable Town bylaws.
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Ref.-Charge adopted by the Board of Selectmen on April 30,2008.
Board of Selectmen voted to designate as Special Municipal Employees on April 30,
2008.
Selectmen voted to change membership from 7-11 to 9 members on October 17,2011.
�������� ����������������������� �� � � ������...:����������� �.��������������������������������:�:
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Lexin ton Human Ri hts Committee
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Members: 5-7
Quorum: A maj ority of the members then in office, but at least 3
Appointed By: Select Board
Length of Term: 3 years, staggered
Appointments Made: September 30
Mission
Support Lexington's vision of a community that has as core values freedom from bigotry,
hatred, intolerance, disrespect, and destructive conflict among its citizens.
Build a stronger, more unified Town that respects and recognizes both our diversity and
our commonalities.
Address statements and actions that conflict with the core values expressed above.
Foster respectful, civil, public discourse and debate.
Function of the Committee
The Lexington I�uman Rights Committee (LI�RC) shall carry out its mission, related to
the core values expressed above, through:
�. Public advocacy including, but not limited to, programming, educational awareness,
engagement, and collaboration with Town and community groups and
recommendations to the Select Board
� Provide support to Town departments, committees, and community organizations
when requested, regarding the core values expressed above.
�► Refer reported civil rights complaints or concerns to appropriate government agencies
�► Assist in planning responses to groups, internal or external to the Town, which
advocate actions antithetical to the core values
The LI�RC focus shall be matters that directly affect Lexington rather than matters that
are primarily of statewide, national, or international concern.
LI�RC may work with like committees of other localities and with organizations with
which it shares a common purpose, and should use any available materials, advice, or
assistance from other organizations, that may be helpful in accomplishing its mission.
Among other items on the agenda shall be a review of the types of human rights related
incidents in the Town since the last meeting, regardless of whether the LI�RC was
involved in responding to the incidents.
Committee Structure
Election of Offcers: The LI�RC shall elect its officers annually.
Of�cers: There shall be a Chair, a Vice Chair, and a Clerk.
The Chair shall preside over the meetings and shall exercise the powers and have the
responsibilities customarily possessed by the Chairs of Town committees.
The Vice Chair shall have the powers and responsibilities of the Chair when the Chair is
absent or otherwise unable to perform their duties.
The Clerk shall have the responsibility of keeping minutes and other records of the
LI�RC and shall have the responsibility of having notices of ineetings posted as required
by the Massachusetts Open Meeting Law and any applicable Town bylaws.
Non-voting Liaisons: Select Board and School Committee liaisons are invited to
participate. Staff liaisons selected by the Town Manager from the Lexington Police
Department, I�uman Services Department, the Equity Office, or other senior staff are also
assigned to participate. The Lexington Public Schools' Superintendent is also invited to
appoint a liaison from the district's leadership team.
Ref. - Charge adopted by the Board of Selectmen on Apri130, 2008.
Board of Selectmen voted to designate as Special Municipal Employees on Apri130,
2008.
Selectmen voted to change membership from 7-11 to 9 members on October 17, 2011.
Select Board voted to change membership from 9 to 5-7 members; add quorum
requirements; to make Town staff liaisons; and to clarify, simplify, and align charge
consistent with current practice on [ �.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
Review of Final ARPA Spending
PRESENTER: ITEM
NUMBER:
C arolyn Ko sno ff,As sistant Town
Manager for Finance I.8
S UMMARY:
C aro lyn Ko s no ff will p re s ent a final rec o mmend atio n fo r allo c ating the remaining AR PA fund s b as ed o n the
S elect Board's direction from the December 9, 2024 S elect Board Meeting.
An updated report of ARPA allocations, spending and project status is attached.
SUGGESTED MOTION:
• Move to allocate the remaining balance of the $500,000 approved for the Lex250 celebration to support
all F Y202 5 o vertime exp ens e s fo r P o lic e, F ire, and D P W; and
• To approve up to $40,000 of remaining ARPA funds, if available upon project close-out, for a professional
study of the impacts of MB TA Zoning; and
• To allocate any additional unencumbered ARPA funds as of 12/31/2024 to support the townwide
compost collection program through 12/31/2026.
FOLLOW UP:
S taff to make final adjus tments and ap p ro ved allo c atio ns b y 12/31/2024. P erio dic up date s will b e p ro vid ed as
funds are spent down through 12/31/2026.
DATE AND APPROXIMATE TIME ON AGENDA:
12/16/2024 8:45pm
ATTACHMENTS:
Description Type
� �,�I���.�,�I�r����,�����������������������������n:��r........�1.�,.�l��.:�,��..�������,��,� ��;�,�����.���� .��,����r���,�
ARPA SPENDING UPDATE - 12/16/2024
Total Federal ARPA Allocation $ 9,903,381
Less: Total amount spent to date $ 6,875,396 69.4%
Less: Encumbered Funds $ 1,717,153 17.3%
Less: Projects in Process $ 1,276,698 12.9%
ARPA Available Balance $ 34,134 0.3%
Projects in Process:
To be encumbered by 12/31/2024 $ 393,219
Bids due by 12/31/2024 $ 532,935
Technology projects in process $ 296,976
Oher projects in process $ 53,567
$ 1,276,698
Remaining
Department/Purpose Original Budget Revised Budget Spent Encumbered Balance STATUS Lead
LexHAB/Housing $ 448,195 $ 1,438,560 $ 1,420,365 $ 18,195 $ -
LEXHAB PROP PURCHASE-ARPA $ 315,000 $ 1,340,000 $ 1,340,000 $ - $ - Complete/Closed Sarah Morrison
VINE ST HOUSING DESIGN-ARPA $ 115,000 $ 80,365 $ 80,365 $ - $ - Complete/Closed Sarah Morrison
HOUSING DECARBONIZATION-ARPA $ 18,195 $ 18,195 $ - $ 18,195 $ - Encumbered will be complete by 12/31/26 Sarah Morrison
Health Department $ 371,000 $ 417,863 $ 391,939 $ 25,924 $ -
ADULT VACCINATION PROGR-ARPA $ 175,000 $ 245,000 $ 219,076 $ 25,924 $ - Encumbered will be complete by 12/31/26 Joanne Belanger
COVID ANTIGEN TESTS-ARPA $ 21,000 $ 22,863 $ 22,863 $ - $ - Complete/Closed Joanne Belanger
COVID N95 MASKS-ARPA $ 25,000 $ - $ - $ - $ - Complete/Closed Joanne Belanger
HEALTH DEPART MISC NEED-ARPA $ 100,000 $ 100,000 $ 100,000 $ - $ - Complete/Closed Joanne Belanger
HEATH VEHICLE-ARPA $ 50,000 $ 50,000 $ 50,000 $ - $ - Complete/Closed Joanne Belanger
Select Board $ 25,000 $ 25,000 $ 25,000 $ - $ -
CENTER CHARETTE CONT SRV-ARPA $ 25,000 $ 25,000 $ 25,000 $ - $ - Complete/Closed Jim Malloy
Town Manager/General Government $ 1,214,870 $ 1,076,278 $ 339,782 $ 439,853 $ 296,643
ADA TOWN BLG EVAL PLAN-ARPA $ 75,000 $ 68,250 $ - $ 68,250 $ - In process,to be encumbered by 12/31/2024 Kelly Axtell
ADMIN SUPPORT-ARPA $ 51,842 $ - $ - $ - $ - Complete/Closed
ARPA-HANSCOM AIR STUDY CNT SRV $ 6,250 $ 6,250 $ 6,250 $ - $ - Complete/Closed Jim Malloy
DEI TRAINING-ARPA $ 2,000 $ 2,000 $ 2,000 $ - $ - Complete/Closed Hemali Shah
INTERNAL EQUITY AUDIT-ARPA $ 50,000 $ 50,000 $ 50,000 $ - $ - Complete/Closed Hemali Shah
LEX 250TH CELE OVERTIME-ARPA $ 200,000 $ 200,000 $ 21,989 $ - $ 178,011 Fully allocate to Public Safety/Public Works Carolyn Kosnoff
LEX 250TH CELE SUPPLIES-ARPA $ 300,000 $ 300,000 $ 182,339 $ 45,603 $ 72,058 Fully allocate to Public Safety/Public Works Carolyn Kosnoff
PARTICIPATORY BUDGET-ARPA $ 520,000 $ 440,000 $ 67,425 $ 326,000 $ 46,575 Benches to be encumbered-some balance may be returned Carolyn Kosnoff
TWO WAY COMM TOOL LICENSE-ARPA $ 9,778 $ 9,778 $ 9,778 $ - $ - Complete/Closed Jim Malloy
Human Resources $ 26,609 $ 15,997 $ 15,997 $ - $ -
HR TEMP ADMIN-ARPA $ 26,609 $ 15,997 $ 15,997 $ - $ - Complete/Closed Anne Kostos
Innovation&Technology $ 233,616 $ 854,716 $ 396,783 $ 180,574 $ 277,360
HYBRID MEETING TECH-ARPA $ 40,000 $ 661,100 $ 392,583 $ 31,622 $ 236,896 In process to be encumbered by 12/31/2024 Tim Goncalves
VIRTUAL REALITY HEADSETS-ARPA $ 4,851 $ 4,851 $ - $ 4,851 $ - Encumbered,complete by 3/31/25 Melissa Battite
WIFI TOWN CENTER&FIELDS-ARPA $ 188,765 $ 188,765 $ 4,200 $ 144,101 $ 40,464 In process to be encumbered by 12/31/2024 Tim Goncalves
Town Clerk $ 33,195 $ 21,394 $ 21,394 $ - $ -
ELECTION EQUIPMENT-ARPA $ 15,300 $ 3,500 $ 3,500 $ - $ - Complete/Closed Mary DeAlderete
ELECTRONIC LETTER OPENER $ 2,895 $ 2,895 $ 2,895 $ - $ - Complete/Closed Mary DeAlderete
LABELING MACHINE-ARPA $ 15,000 $ 14,999 $ 14,999 $ - $ - Encumbered,complete by 3/31/25 Mary De Alderete
Development&Planning $ 45,000 $ 24,235 $ 24,235 $ - $ -
AFFORD HOUSING CONSULT-ARPA $ 20,000 $ - $ - $ - $ - Complete/Closed Carol Kowalski
SPRD SUPPLEMENT CONSULT-ARPA $ 25,000 $ 24,235 $ 24,235 $ - $ - Complete/Closed Carol Kowalski
Economic Development $ 1,164,856 $ 2,348,755 $ 1,763,646 $ 119,258 $ 465,850
CULTURAL ASSIST SUPPLY-ARPA $ 50,000 $ 50,000 $ 50,000 $ - $ - Complete/Closed Sandhya lyer
EAST LEX BIKEPATH LANDSCA-ARPA $ 400,000 $ 400,000 $ 41,550 $ 9,650 $ 348,800 Bids Due Dec 31st;to be encumbered by 12/31/24 Sandhya lyer
EVENT PLANNING-ARPA $ 50,000 $ 198,903 $ 198,903 $ - $ - Complete/Closed Sandhya lyer
NON-PROFIT BUS ASSIST-ARPA $ 50,000 $ 50,000 $ 50,000 $ - $ - Complete/Closed Sandhya lyer
POP UP BUSINESS INCUB-ARPA $ 100,000 $ 109,996 $ 109,996 $ - $ - Complete/Close Remaining Balance Sandhya lyer
SMALL BUS ASSIST GRANTS-ARPA $ 250,000 $ 1,250,000 $ 1,250,000 $ - $ - Complete/Closed Sandhya lyer
STORE BACK&FRONT IMPROV-ARPA $ 100,000 $ 100,000 $ 3,000 $ - $ 97,000 Contracts in progress-will be fully encumbered Sandhya lyer
VC WEBSITE DESIGN-ARPA $ 25,000 $ 50,000 $ 47,063 $ 2,937 $ - Encumbered,complete by 3/31/25 Sandhya lyer
GRAIN MILL ALLEY WAYFIND-ARPA $ 30,000 $ 30,000 $ - $ 9,950 $ 20,050 Bids Due Dec 19th;to be encumbered by 12/31/24 Sandhya lyer
EVENT SUPPLY&LEX RETAIL-ARPA $ 20,000 $ 20,000 $ 13,134 $ 6,866 $ - Encumbered,complete by 12/31/2025 Sandhya lyer
LIBERTY RIDE SUPP-ARPA EXP $ 89,856 $ 89,856 $ - $ 89,856 $ - Encumbered,complete by 3/31/25 Sandhya lyer
Public Facilities $ 176,168 $ 196,168 $ 47,412 $ 148,756 $ -
BOTTLE FILLERS-ARPA $ 24,000 $ 44,000 $ 18,133 $ 25,867 $ - Encumbered,complete by 12/31/2025 Melissa Battite
FRONT HALL MEETING DISPLAY $ 1,168 $ 1,168 $ 1,168 $ - $ - Complete/Closed Tim Goncalves
HANDS FREE FIXTURES-ARPA $ 76,000 $ 76,000 $ 28,110 $ 47,890 $ - Encumbered,complete by 12/31/2025 Mike Cronin
POLICE STATION LANDSCAPE-ARPA $ 75,000 $ 75,000 $ - $ 75,000 $ - Encumbered,complete by 12/31/2025 Mike Cronin
Police Department $ 60,588 $ 60,268 $ 49,669 $ 10,599 $ -
LIFEPAK AED DEVICE POLICE ARPA $ 22,200 $ 21,881 $ 21,881 $ - $ - Complete/Closed Mike McLean
POCKET TRANSLATOS-ARPA $ 10,500 $ 10,500 $ 8,387 $ 2,113 $ - To be closed Mike McLean
MOBILE RADIO UPGRADE VEH-ARPA $ 8,486 $ 8,486 $ - $ 8,486 $ - Encumbered,complete by 3/31/25 Mike McLean
SECURITY CAMERA EQUIP-ARPA $ 19,402 $ 19,402 $ 19,402 $ - $ - Encumbered,complete by 3/31/25 Mike McLean
Fire Department $ 838,933 $ 889,855 $ 823,769 $ 66,086 $ -
AMBULANCE-ARPA $ 400,000 $ 436,862 $ 436,862 $ - $ - Complete/Closed Derek Sencabaugh
ATV AMBULANCE-ARPA $ 93,876 $ 93,876 $ 93,876 $ - $ - Complete/Closed Derek Sencabaugh
FIRE AIR TESTING EQUIP-ARPA $ 40,000 $ 39,375 $ 39,375 $ - $ - Complete/Closed Derek Sencabaugh
FIRE DEPARTMENT OT $ 80,188 $ 80,188 $ 80,188 $ - $ - Complete/Closed Derek Sencabaugh
FIRE DEPT RADIOS-ARPA $ 69,354 $ 66,006 $ 66,006 $ - $ - Complete/Closed Derek Sencabaugh
FIRE HOSE EQUIP-ARPA $ 57,763 $ 57,763 $ 6,547 $ 51,216 $ - Equipment has been ordered,complete by 12/31/2025 Derek Sencabaugh
FIRE PUMP TRUCK EQUIP-ARPA $ 82,882 $ 100,916 $ 100,916 $ - $ - Complete/Closed Derek Sencabaugh
AMBULANCE SUPPLEMENTAL-ARPA $ 14,870 $ 14,870 $ - $ 14,870 $ - Encumbered,complete by 12/31/2025 Derek Sencabaugh
Public Works $ 948,885 $ 940,564 $ 684,788 $ 84,698 $ 171,078
BIKEWAY BOTTLE FILLERS-ARPA $ 36,000 $ 34,755 $ 34,755 $ - $ - Complete/Closed Dave Pinsonneault
CENTER PICNIC TABLES-ARPA $ 24,000 $ 24,000 $ 24,000 $ - $ - Complete/Closed Dave Pinsonneault
EAST LEX BIKE RACKS-ARPA $ 7,200 $ 7,200 $ 3,835 $ - $ 3,365 Under review Dave Pinsonneault
ELECTRIC SIGN BOARDS-ARPA $ 43,600 $ 42,000 $ 42,000 $ - $ - Complete/Closed Dave Pinsonneault
EMERY PARK BUS SHELTER-ARPA $ 58,000 $ 54,524 $ 54,524 $ - $ - Complete/Closed Dana Bickelman
EXPANDED FOOD WASTE PROG-ARPA $ 396,000 $ 396,000 $ 396,000 $ - $ - Complete/Closed Dave Pinsonneault
HART COMP WATER MAIN EXT-ARPA $ 75,000 $ 75,000 $ 54,674 $ 16,698 $ 3,628 Under review Derek Sencabaugh
PARKLET-ARPA $ 75,000 $ 75,000 $ 75,000 $ - $ - Complete/Closed Dave Pinsonneault
WATER WAGON EQUIP-ARPA $ 70,000 $ 68,000 $ - $ 68,000 $ - Encumbered,complete by 12/31/2025 Dave Pinsonneault
LEX250 SOUND/VIDEO-ARPA $ 164,085 $ 164,085 $ - $ - $ 164,085 Bids Due Dec 19th;to be encumbered by 12/31/24 Dave Pinsonneault
Environmental Services $ 216,000 $ 216,000 $ 216,000 $ - $ -
CURBSIDE COMPOST PILOT-ARPA $ 216,000 $ 216,000 $ 216,000 $ - $ - Complete/Closed Dave Pinsonneault
Water Sewer $ 329,580 $ 329,580 $ 128,749 $ 200,831 $ -
LEAD&COPPER REPLACEMENT-ARPA $ 329,580 $ 329,580 $ 128,749 $ 200,831 $ - Encumbered,complete by 12/31/2026 Dave Pinsonneault
Human Services $ 105,000 $ 410,716 $ 172,127 $ 238,589 $ -
MENTAL HEALTH CLINICIAN-ARPA $ 90,000 $ 395,716 $ 157,127 $ 238,589 $ - Encumbered,complete by 12/31/2026 Dana Bickelman
WILLIAM JAMES INTERFACE-ARPA $ 15,000 $ 15,000 $ 15,000 $ - $ - Complete/Closed Dana Bickelman
Emergency Services Program(prev.Food
Insecurity) $ 50,000 $ 200,000 $ 169,705 $ 30,295 $ -
FOOD INSECURITY SUPPORT-ARPA $ 50,000 $ 200,000 $ 169,705 $ 30,295 $ - Encumbered,complete by 12/31/2026 Dana Bickelman
Recreation Department $ 252,460 $ 327,040 $ 184,035 $ 96,854 $ 46,151
BASKETBALL HOOPS-ARPA $ 10,500 $ 19,936 $ 19,936 $ - $ - Complete/Closed Melissa Battite
CODE BLUE TOWER/CALL BOX-ARPA $ 23,000 $ 17,825 $ 17,825 $ - $ - Complete/Closed Melissa Battite
COMM CENTER TENT-ARPA $ 9,750 $ 9,750 $ 9,750 $ - $ - Complete/Closed Melissa Battite
HEALTH&SAFETY EQUIP AQUA-ARPA $ 22,920 $ 18,239 $ 7,869 $ 10,370 $ - Encumbered,complete by 12/31/2025 Melissa Battite
REC INCLUSION TECHNOLOGY-ARPA $ 4,000 $ 4,000 $ 3,694 $ 306 $ - In process to be spent by 12/31/2023 Melissa Battite
REC OUTDOOR SHELTERS-ARPA $ 160,000 $ 235,000 $ 110,260 $ 83,589 $ 41,151 In process to be encumbered by 12/31/2024 Melissa Battite
THERA REC SAFETY SUPP-ARPA $ 10,490 $ 10,490 $ 7,901 $ 2,590 $ - Encumbered,complete by 12/31/2025 Melissa Battite
WATER FOUNTAIN LINCOLN PARK $ 6,800 $ 6,800 $ 6,800 $ - $ - Complete/Closed Melissa Battite
REC INCLUSION PROGRAM $ 5,000 $ 5,000 $ - $ - $ 5,000 In process to be encumbered by 12/31/2024 Melissa Battite
Library $ 76,258 $ 76,258 $ - $ 56,641 $ 19,617
HYBRID TECH-LIVING ROOM ARPA $ 76,258 $ 76,258 $ - $ 56,641 $ 19,617 In process to be encumbered by 12/31/2024 Tim Goncalves
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accounting adjustments in process
final project cost TBD