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HomeMy WebLinkAbout1975-06-16-BOS-min 4340 SELECTMEN's MEETING June 16, 1975 A regular meeting of the Board of Selectmen was held in the Selectmen's Meeting Boap, Town Office Building, on Monday, June 16, 1975, at 7:30 p.m. Chairman Kenney, Messrs. Bailey, Buse, Kessler, and Mrs. Battin; Mr. O'Connell, Town Manager; Mr. Cohen, Town Counsel; Mr. McSweeney, Director of Public Works/Engineering: Mrs. McCurdy, Executive Clerk, were present. Jurors At the request of the Town Clerk, the following jurors were drawn William C. Sears 195 Burlington Street Edith C. Noyes 28 Nickersox-.Road Jams` Woodbury 6 Lincoln Terrace Ann B. Jones 18 Constitution Road Minute Men Lt. John Kavanaugh of the Lexington Minute Men, Inc. and Mr. Pepsi-Cola John Nicolella of Wakefield/Orloff Company, California, met with the Board to request permission for a Pepsi-Cola TV commercial to be filmed in Lexington. The Minute Men had agreed to endorse the product and would like to appear in a parade end participate in a repast of Tower Park. Permission was requested for clos- ingoff.Muzaey Street, Raymond Street, a section of the municipal parking lot which exits onto Muzzey Street, Massachusetts Avenue at the Battle Green, and for the use of Tower Park for the erection of a tent. The participants would be filmed enjoying a collation including Pepsi-Cola. The events would hopefully take place on the weekend of June 20, 21 and 22, 1975. The Board discussed the request and agreed that it would be impossible to impede the traffic flow on a busy weekend in the Center. However, there was no objection to the use of Tower Park on Saturday morning. The matter was referred to the Town Manager with the under- standing that all details are to be finalized with him before permission is granted. Mr. Louis A. Zehner, Town Treasurer, met with the Board to Treasurer request permission for borrowing $50,000 to be used in the con- struction of the North Lexington pumping station. It was rec- ommended that the bid be awarded to the Harvard Trust Company, the lowest bidder at 2.30 percent. 1 34-J Selectmen's Meeting June 16, 1975 Upon motion duly made and seconded, it was voted to approve the recommendation of the Town Treasurer to award the bid for borrowing $50,000 in anticipation of taxes to the Harvard Trust Company at 2:30 percent; notes to be dated June 27, 1975, and maturing on September 12, 1975. Mr. Zehner: If we receive federal reimbursement, the loan will be paid off; if not, I will have to come back to the Board for additional money. Members of the Lions Club met with the Board to request that 4th of July the 4th of July carnival be extended one more day to Saturday, Carnival July 6th, with dismantling to be done on Sunday. Upon motion duly made and seconded, it was voted to grant per- mission to the Lions Club to conduct the 4th Of July carnival an additional day, Saturday, July 6, 1975, from Noon to 10:00 p.m. , with the understanding that dismantling of carnival a nipmexit is to commence on Sunday, July 7, at 9:00 a.m. CATV Mr. William Page met with the Board to discuss his recoma►endi- Appointments ations for appointments to the Advisory Committee on Cable Tel- evision. Mr. Page: I have given you my recommendations for appoint- ments to CAVT, plus a list of citizens who are willing to serve as consultants. This would reconstitute the committee to con- sist of seven members, who would continue as the official ad- visory committee when, and if, the licensing process is triggered Their charge would be: (a) To hold hearings on the subject of ownership and oper- ation; (b) To make a specific recommendation to the Board of Selectmen regarding ownership and operation of a Cable system for Lexington; (c) To continue to prepare for the time when the licensings process is officially triggered; 1 (d) To recommend the structure and functions of a permanent overseeing commission to promote the best interests of the Town once a cable system has been installed and operating. Upon motion duly made and seconded, it was voted to appoint 'the following members of the Advisory Committee on Cable Television: William R. Page, Chairman John B. Ward Howard Cravis Allen Lee Whitman Ira Stepanian Martha Wood Sandra Small 342 Selectmen's Meeting June 16, 1975 Mr. Page retired from the meeting. East Lex. Mr. O'Connell informed the Board that a recommendation has been Library received from Mr. McSweeney to approve the contract for the services Consulting of Mr. Leo Brissette as Consulting Engineer on the plans and spec- Engineer ifications for air conditioning the Cary Memorial Branch Library, authorization is contained in the appropriation under Article 30 of the 1975 Annual Town meeting. Upon motion duly made and seconded, it was voted to approve the recommendation for the services of Mr. Leo Brissette as Consulting Engineer on the plans and specifications for air conditioning the Cary Memorial Branch Library in East Lexington, in the amount of $1400 00. New Dog Mr. O'Connell announced the appointment of Mr. Barry Litteton Officer/ as Animal Control Officer and Animal Inspector, effective June 30, Animal 1975. Inspector Mr. O'Connell said that he would like to publicly thank Dr. Howard Smith for his services as the former Animal Inspector for the Town. Transfer Mr. O'Connell discussed requests for transfers. Through May Requests 27, we have granted $73,216. Pending before the Appropriation 111 Committee is a request for a transfer of $1,500 to Account 5550-Traffic Regulations and Control. Tonight, we are recommend- ing requezts for the following transfers Account 7500-Library Personal Services $2,000 Requirements of the new minimum wage law which were unforeseen when the budget was submitted. Upon motion duly made and seconded, it was voted to request the approval of the Appropriation Committee for a transfer from the Reserve Fund to Account 7500 in the amount of $2,000. Account 1090-Professional Services-$12,160.00: Because of the Transfer personnel project, work was performed by outside consultants Account instead of employees, and the cost must be charged to this 1090 expense account. Personnel Services account provides $20,000 for the work if performed by the planned Personnel Adminis- trator. These funds will be returned to E & D, more than offsetting the added funds requested. Upon motion duly made and seconded, it was voted to request the approval of the Appropriation Committee for a transfer from the Reserve Fund to Account 1090 in the amount of $12,160.00. I gy = p _ Selectmen's Meeting June 16, 1975 Account 5700-Sewer Maintenance-$4,400.00 For outstanding Transfer purchase orders; Boston Edison1-utility service, New England Account Telephone Company-utility service. 5700 Upon motion duly made and seconded, it was voted to request the approval of the Appropriation Committee for a transfer from the Reserve Fund to Account 5700 in the amount of $4,400.00. Account 3300-Health Expenses-$500.00 At the time of 1974-75 Transfer Town`Meeting, a misunderstanding occurred in regard to the L.V. Account N.A. budget and $1300 more monies were granted from the Health 3300 Department EBpense Account than was allowed by the Health De* partment. By cutting expenses closely, it was possible for the department to cover this deficit by all but $500.00 of the $1300.00. Upon motion duly made and seconded, it was voted to request the approval of the Appropriation Committee for a transfer from the Reserve Fund to Account 3300-Health Expenses in the amount of $500.00. Account 1775-Law Expenses-$8,310.19: Mr. Cohen, Town Counsel', Transfer requests the transfer because of the following legal matters'• Account 1775 111 $1080.10 paid to Paul G. Counihan, Esq. to represent the Planning Board in the Planning Office for Urban Affairs, Inc, suit. $3809.29 for Lexington's share Of the Minuteman School& suit which resulted in additional reimburse- ment til6 the Town. $3420.80 for Lexington's contribution to the Police ' Civil Service suits in the Massachusetts Supreme Judicial Court and Federal District Court which resulted in additional appoint- ments to the police department. Upon motion duly made and seconded, it wax voted to request the approval of the Appropriation Committee for a transfer from the Reserve Fund to Account 1775-Law Expenses in the amount of $8,310.19. Account 5400-Highway Maintenance-$1,975.00: Town Counsel has Transfer settled Mrs. Kachinaky's claim against the Town in this amount Account This method of handling was chosen over the alternate of requesting 5400 - Sub- the State Emergency Finance Board's approval and adding to the Item 440 tax rate Upon motion duly made and seconded, it was voted to request the approval of the Appropriation Committee for a transfer from the Reserve Fund to Account 5400-Highway Maintenance in the amount of $1,975.00. 34 Selectmen's Meeting June 16, 1975 The Appropriation Committee met with the Board. Transfers Chairman Kenney informed them of the requests for transfers and the Appropriation Committee agreed to discuss at their meet- ing later on in the evening. Chairman Kenney: We met again with the Personnel Advisory ADL Plan Board and their recommendation is for acceptance and implementation of the Arthur D. Little personnel plan. Mr. O'Connell: Basically, there are two bodies of material available relative to the classification compensation plan. I have sent the ADL final plan and material to the Appropriation Committee; also, the Town Manager's recommendations relative to the adoption. Chairman Kenney We are in the process of appointing a Com- Compensation pensation Review Board. We have some "red line" cases that are Review hard to administer. Board Mr. Furash: It is to be an internal board? Chairman Kenney: The Personnel Administrator would be one person on it. This will give the employee an opportunity to appeal. Mr. Furash What is the appeal or review process? Mr. O'Connell The process will actually be different - an appeal on salary would come back to the Manager; on-going review can come back to the Selectmen. Chairman Kenney: Mr. Butler (Chairman of Personnel Advisory Board) has said that these are the details to be worked out. Mr. Furash: I will read the material and get back to you. Mr. O'Connell: Specifically read the material and we will go over the plan with you. Chairman Kenney: We are concerned with implementation. Mr. Furash: I would communicate to you that during the next few months we would like to: 1. (a) Improve the process that went on at the last meeting concerning Articles 4 & 5. (b) Basically, the timing of budgets. (c) Detailed data on personnel structure. (d) The whole question of Town Meeting timing. We view this as an important matter and would like to get at it as soon as possible.in the fall. 2. You did caver_ personnel status and the Personnel Director, and we would also like to discuss the next step relating to personnel process of manpower justification; new positions; increases in manpower justification - all wrapped up with the Personnel Ad- visory Board. 1 345 Selectmen's Meeting June 16, 19175 3. Selectmen, Town Manager, TMMA, and Appropriation Committee to work on standard operation procedure of citizen articles. We see an increasing number of such articles To provide the citizens with a checklist of procedures; justification of what they are responsible for providing. Touch bases with them as they need help on them. Citizens don't know what they have to do. Get a good, solid S.O.P. Chairman Kenney: I think it would be a great project for TMA. Mr. Furash: We feel it would substantially improve the procedure on citizens' articles. 4. Mr. Furash: NO did not have a meeting of the minds on the sub- ject of inspection - what your plans are .end the budgetary effect - an entire package of inspection activities through Conservation, Health, etc. We are concerned that the cost of inspections should be looked at from a total view and, before job descriptions, to discuss philosophy. It ties into public safety, which includes fire and police. 5. Encumbered Accounting We have not had an in-depth evaluation of purchasing and bidding for three years It is periodic review. Improvement in management controls, which we know the Comptroller has worked on - and we would like a general review on purchasing control procedures. 6. We will be submitting to the Selectmen a requested By-Law dhange Mich would have the Appropriation Committee appointed for the fiscal year. Chairman Kenney I will keep notes on them and we will have the first fall meeting. Prior to that, we will hear your reaction to the Arthur D. Little Report The Appropriation Committee retired from the meeting. Chairman Kenney read a letter from Mr. Robert Currie claiming Lexington that priorities on the use of Town ball fields are biting given Little to Lexington Youth Baseball and Triple A League rather than the League - newly-formed Lexington Little League. Use of After a length discussion concerning the late written appli- Town Fields cation for the use of Town fields by the Lexington Little League, it was agreed that all groups are to work towards a compatible arrangement for Little League to use the fields on open dates The Lexington Little League was strongly urged to submit a schedule of games early next year in order to avoid future con- flict. s 34() Selectmen's Meeting June 16, 1975 LeBellecour Chairman Kenney read an application from Attorney Hrant Russian Common for an extension of the premises at 10-12 Muzzey street covered under Victualler the Common Victualler license for LeBellecour Restaurant to include Function the downstairs function room and the courtyard. Room Also, an application for an extension of the All Alcoholic Courtyard - Beverages Common Bivtualler liquor license to include the downstairs Seasonal function room and courtyard. Upon motion duly made and seconded, it was voted to approve the request for the extension of the Common Victualler license to in- clude the downstairs function room and courtyard at LeBellecour Restaurant at 10-12 Muzzey Street from May 1, 1975 to October 15, 1975 for the following hours Monday through Saturday 11:00 a.m. to 11:00 p.m.; Sunday 4:30 p.m to 10:30 p.m. Permission is grant- ed subject eo meeting the requirements of Town Departments involved. Upon motion duly made and seconded, it was voted to set the date Hearing of the hearing on the application for an extension under the All Date Alcoholic Common Victualler liquor license for June 30, 1975 at 7:30 p.m. DPW Employee Mr. O'Connell requested approval of an extension of sick leave Sick Leave for a Public Works employee. Upon motion duly made and seconded, it was voted to approve the 111 recommendation of the Town Manager for a 30-day sick leave extension for Alfred D. Bennett, DPW employee. Lead Paint Mr. O'Connell expressed his concern on the increased workload Inspections - assumed by the Board of Health upon the State mandate regarding 3d. of Health lead paint inspections when a home is sold. The equipment costs between $4-5,000. Dr. Kessler: Is it possible to have a cooperative venture with a few other towns? Mr. O'Connell: We are looking into it. Executive Upon motion duly made and seconded, it was voted to go into Session Executive Session for the purpose of discussing, deliberating or voting on matters which, if made public, might adversely affect the public security, the financial interests of the Town, or the reputation of a person. After discussion of a matter concerning the police department, it was voted to go out of Executive Session and resume the open meeting. Battle Upon motion duly made and seconded, it was voted to grant per- Green mission to the Lexington Bicentennial Band for the use of the Battle Permit Green on June 24, July 15 and 29, August 12 and 26, 1975. 34 7 Selectmen's Meeting June 16, 1975 Upon motion duly made and seconded, it was voted to approve the recommendation'of the Director of Public works/Engineering ' Sewer to sign the Order of Construction of Sewer on the following Construction streets Orders Summer Street, from existing sewer 1310 feet, more or less, to Lexington-Arlington line. Peachtree Road, from Woburn Street to Blodgett Road Bates Road, from Wood Street 959 feet, more or less, to end) at cul-de-sac. Scotland Road, from Appletree lane southerly 470 feet, more or less. Appletres Lane, from Peachtree Road 1030 feet, more or less, Waltham Street, at 365 Waltham Street 100 feet more or less. Upon motion duly made and seconded, it was voted to sign the Sewer Taking Order of Sewer Taking on Banks Avenue from #17 to #33, and #16 Order to #32, 250 feet, more or less. Chairman Kenney read a letter from Distict Highway Engineer) Traffic Mistretta of the State DPW relative to the installation of Signals 111 traffic control signals at Bedford/Winter Streets. The letter Bedford & states, "... although our study indicates that traffic control Winter Ste. signals at this intersection would be to the advantage and safety of the residents of Lexington using the Winter Street intersection, the Department would be willing to waive the re- quirement that this intersection be signalized before a permit is issued to Spaulding & Slye Corporation for the construction of a one-way access from the Hartwell Avenue jug handle to the proposed Drummer Boy Green Condominium complex, subject to nine conditions." After discussion, the Board agreed to the nine conditions outlined by Mr. Mistretta and a letter is to be written to this effect. Upon motion duly made and seconded, it was voted that the Board of Selectmen., agrees to the following conditions regard- ing the intersection of Bedford Street (Routes 4 & 225) and Winter: Street: 1. The Town of Lexington is not desirous of having traffic conitrol signals installed at the intersection of Bedford Street and Winter Street at this time. 348 Selectmen's Meeting June 16, 1975 2. Of the Town of Lexington at a later point in time wants traffic control signals installed at this intersection, a preliminary traffic investiagtion would have to be made in order to de- termine if the then existing Department warrants for traffic control signals can be met. 3 The information collected and compiled would then be forwarded to the Department for authorization granted to the Town of Lexington to conduct a detailed traffic study in order to de- termine the type and functional operation of the proposed traffic control signals as they relate to the area and the adjoining signalized_ intersection at Hartwell Avenue. 4. The completed authorized study will subsequently be submitted to the Department for revisions or approval. 5. After the required approvals, the Town would than be responsible for preparing Plans and Specifications for the proposed traffic control signals and will require approval of these documents by the Department before advertising the project for bids. 6. The Town of Lexington will then enter into an Agreement with the Department authorizing the installatli n of traffic control signals at this location. 111 7. Prior to the award of a contract by the Town of Lexington, the Department will have to approve the recommended contractor as well as the equipment proposed for this installation. 8. The Town of Lexington will be responsible for supervision pon of the contraction project - and, upon completion, certification as to its compliance with the Department standards. 9 After final acceptance, the Department will assume ownership from the Town of Lexington of this traffic control system and will be responsible thereafter for future maintenance. All future electrical charges will be borne by other than the De- partment Permit Chairman Kenney read a request from L. w. Cullen Company, Boston, to haul a Boston Edison transformer to Maguire Road and Hartwell Avenue (route starts in South Lincoln to Bedford to Lexington) . A report from the Director of Public works/Engineering recommends that approval be granted as his department had checked out the route. Upon motion duly made and seconded, it was voted to grant the request of L. W. Cullen Company for permission to haul a transformer for the Boston Edison Company to Maguire Road and Hartwell Avenue, subject to the conditions set forth by the Public Works Department and the Police Department. 3419 Selectmen's Meeting June 16, 1975 The Board discussed a request from Mr Robert Hilton, Director Library of the Cary Memorial Library, to use the parking lot behind the Workshops library for summer workshops Upon motion duly made and seconded, it was voted to grant per- mission for the use of the parking lot behind the Cary Memorial Library for summer workshops on the following dates July 9, 17, 21, 23, 24, 28, 31; August 4, 7, 14, 18, 21, 1975 Chairman Kenney read a report from Mr. John J. McSweeney, ! Route 2 Director of Public Works/Engineering, concerning Alternative No. 2 Relocation of the Route 2 relocation, as follows "This department has reviewed alternative No. 2 and submits these comments for consideration The relocation and alteration of Route 2 proper appears toj have little or no impact on Lexington, as only a few hundred feet in Lexington are involved. However, in conjunction with the Route 2 project, the Massachusetts Department of Public Works has pro- posed two new roadways which would connect Route 2A and Route 2i. The first of these two proposals calls for a roadway along the westerly (southbound) side of Route 128 and extensive al- l" terations to Interchange 45, at Route 2A, and to Interchange 464 at Route 2 This proposal appears to be adequate for westbound, Route 2A traffic. However, thismageeno provision for traffic traveling north on Route 128 and wishing to enter the National Park to exit at Route 2A and proceed westerly on Route 2A to the park. The second proposal calls for an extension of Massachusetts Avenue from Route 2A at the Vocational High School to Route 2 ih Lincoln. Special consideration should be given to the capacity) of this road and its intersection with Route 2A to ensure efficient operation under maximum school, local, tourist and through traffic loads. Relative to parking, Lexington should look favorably on makO.ng part of the sanitary landfill available for this purpose. However, location of a fringe parking area in the landfill should be co- ordinated with the proposals for the Red Line Extension and the Hartwell Avenue Connector, two proposals which Lexington should vigorously support. In conjunction with these proposals, it may be necessary to construct additional service roads with direct access to Route 128. However, further studies need to be per- formed erformed before such a determination can be made. In conclusion, it will be this department's policy in further reviews to give greatest consideration to those alternatives which cause the least amount of takings of residential property. We feel that this is as high a priority issue as are the enviroh- mental concerns and safety aspects involved in the overall Route 2 and related proposals." 350 Selectmen's Meeting June 16, 1975 After discussion, the Board agreed that the Hartwell Avenue connector has high priority, the position on the Red Line ex- tenticn hasn't changed, and parking is secondary. Mr. McSweeney is to make arrangeeents for an informational meeting to be held in Estabrook Hall to discuss the status of the Route 2 environ- mental impact statement and the Hartwell Avenue connector with all concerned abutters. Mr. McSweeney's report, with the paragraph relative to park- ing deleted, will be given to the consulting firm of Skidmore, Owings & Merrill. Abatements Upon motion duly made .and seconded, it was voted to accept Water Bill & the recommendation of the Director of Public Works/Engineering Ambulance to abate the following water bill: Howard C. Cobbs 134 Vine Street $103.73 Charged in error Upon motion duly made and seconded, it was voted to accept the recommendation of the Tax Collector to abate the following ambulance bill Frank Scurto 34 Clarke Street $10.00 Town Employee taken from 111 Barn Historic Chairman Kenney read a letter from the Massachusetts Bi- Route centennial Commission informing the Town that the historic Signs route signs are ready for delivery to the Town. The Board agreed to accept the historic route signs with the understanding that installation will be done by the Public Works Department. Brigham's Upon motion duly made and seconded, it was voted to grant per- Buttrick's mission to Brigham's and Butterick's for extension of hours under Hours of their Common Victualler licenses to 12:00 midnight (Present operation houre are 7100 a.m. to 10:00 p.m.) Town Chairman Kenney read a letter from Mt. Howard Gravis of the Meeting Town Meeting Members Assocation requesting suggestions from the Forum Selectmen as'-to possible topics for discussion at the proposed Town Meeting Forums in the fall. Tne Board agreed to reply to Mr. Cravis that, at this point in time, there is no particular topic to be recommended for discussion at the proposed Forums. However, TMMA might bb interested in undertaking a project which had been suggested by the Appropriation Committee relative to setting up guidelines for people who are interested in insetting future citizens' articles. • Selectmen's Meeting June 16, 1975 Upon motion duly made and seconded, it was voted to table Conservation the memo from the Conservation Commission regarding the Whipple Commission Hill Land Management Program. Land Management Upon motion duly made and seconded, it was voted to approve the following bonds: Bonds Mrs. Norma Jervis, Assistant Town Clerk, $2,000 Mr. Guy D. Buse, Constable, $3,000 Upon motion duly made and seconded, it was voted to approve the recommendation of the Town Clerk to appoint the following Election Officers for the Town of Lexington: Election DEMOCRATS Officers Mrs. Lorraine C. Baron 236 Worthen Road Mrs. Ann M. Baum 4 Wright Street Mrs. Anna M. Bushard 25 Bowker Street Mrs. Mary C. Casey 22 Valley Road Mrs. Mary H. Coyle 20 Walnut Street Mrs. Elizabeth F. Downey 1 Stimson Avenue Mrs. Mary J. Ferry 50 Downing Road Mrs. Eileen J. Fradette 35 Grapevine Avenue Mrs. Helen G. Garter 11 Fairview Avenue Mrs. Helen M. Hoyle 7 Marshall Road Mrs. March C. Joseph 32 Eldred Street Mrs. Rita E. Kiley 37 Wachusetts Drive Mrs. Edna F. Marshall 110 Woburn Street Mrs. Joan H. McDonough 123 Grant Street Mr. Henry P. Meade 170 Greeley Village Mrs. Marjorie Modoono 285 Woburn Street Mr. L. Francis Murphy 5 Bennett Avenue Mrs. Mary G. Oliver 610 Waltham Street Mrs. Margaret M. Potter 4 Lawrence Lane Mr Joseph O. Rooney 222 Waltham Street Mrs. Helen C. Rooney 222 Waltham Street Mrs. Dorothy A. Shine 11 Utica Street Mrs. Mary V. Spencer 8 Cary Avenue Mrs. Marie T. Walton 5 Spencer Street Mrs. Anne C. Williamson 150 Grant Street 1 Selectmen's Meeting June 16, 1975 II/ REPUBLICANS Mrs. Gloria D. Cobert 6 Tewksbury Street Mrs. Mildred M. Cronin 14 Utica Street Mrs. Florence M. Downe 12 Bedford Street Mrs Norma E Ebbs ' 5 Brent Road Mrs. Ilde J. Field 20 Chase Avenue Mrs Kda B. Fisk 10 Spencer Street Mrs Carol A. Goldthwait 30 Baker Avenue Mrs Rose J. Grant 16 Hillcrest Avenue Mrs. Anges Heimlich 796 Massachusetts Avenue Mrs Sally Hooper 282 Bedford Street Mrs. Mary F. Irwin 6 Grove Street Mrs. Winifred C. Ivester 56 Woburn Street Mrs. Caroline P. Johnston 8 Wilson Road Mr Harold W. Josephson 97 Emerson Gardens Mrs Alice G. Marshall 9 Independence Avenue Mrs Mary G. McCauley 75 Spring Street Mrs Ruth M. Mitchell 16 Peachtree Road Mrs. Irene Norcross 50 Forest Street Mrs. Helen L. Perry 16 Ellison Road Mrs. Dorothea J. Russo 580 Lowell Street Mrs. Delores M. Swan 18 Bedford Street Mrs. Elinor M. Vassallo 145 Grant Street Mrs. Virginia M. Warner 71 Adams Street Mrs. Margaret S. Wilson 103 Meriam Street Mrs. Marjorie E. Wirpio 145 Grant Street Minutes Upon motion duly made and seconded, it was voted to approve the minutes of the Selectmen's Meeting of May 5 and May 12, 1975. Lexington Chairman Kenney read a notification from Secretary Davoren of Liquor a change of officers in the Lexington Liquor Mart, 58 Bedford Mart, Inc. Street. Directors Chief Corr had been requested to investigamathe three officers and a report states that they are of excellent character and rep- utation. Upon motion duly made and seconded, it was voted to approve the following officers of the Lexington Liquor Mart, Inc. , 58 Bedford Streetz Mr. Buaa abstained. Selectmen's Meeting June e 16 1975 President: Jose hine L. Licciardi, 175 Wollaston Ave. Arlin PAve. ,Arlington Treasurer: Gordon E. Brennan, 661 Main Street, Malden Clerk: Gordon E Brennan, 661 Main Street, Malden Directors: Josephine L. Licciardi, 175 Wollaston Ave. ,Arlington Louise Licciardi, 359 Appleton St., Arlington Gordon E. Brennan, 661 Main Street, Malden Chairman Kenney announced that the Board of Selectmen wishes to Adams St. make the following statement regarding the party held at 117 Adams Party "The Lexington Board of Selectmen has made inquiries into the events of the evening of May 2 at the Brenner residence on 117 Adams Street. The Board received communications from and talked with participants and with uninvolved eyewitnesses. The widely divergent and, in many cases, directly conflicting accounts make it impossible for us to pass judgment on most of the events of that evening. The possibility of litigation related to the May 2 incident makes it inappropriate for the Board to comment further on specific features of the confrontation. We profoundly regret that it took place and pledge to do all in our power to forestall the possibility of future incidents. In this connection, we plan to address our- ' selves to the need for improved communications between certain seg- ments of our community and the Lexington Police Department Present- ly, we are in the process of setting up a Community Relations Sub- committee, which-will address itself to this problem, and others, on a wide-range basis." Mr. Bailey informed the Board that he had gone to Court last Adams St. Thursday with Mr. O'Connell and Chief Corr regarding the complaint Party brought by the Attorney for the defendants, involved in the Adams Street party on May 2, against the Board of Selectmen, Town Manager, and Chief of Police. The Judge heard the Attorney's plea that the records of the Police Departiment and the Board of Selectmen be made available to him. Since those of the Police Department are not public records, the Judge rules, that a hearing is to be held next week for a finding on the availability of the records. We will have to go back next week. Mr. Cohen: If you wish, I will represent the Selectmen at the hearing. The Board agreed that Mr. Cohen is to represent them. Chairman Kenney read a request from the Conservation Commission Graziano to vote to take the Graziano land. hand Upon motion duly made and seconded, it was voted to instruct Taking Town Counsel to prepare the necessary documents for the taking by eminent domain of the land owned by the Graziano family in the 111 Philemon Street area of Whipple Hill, as .approved by the 1974 Annual Town Meeting under Article 46. 354 Selectmen's Meeting June 16, 1975 Chairman Kenney read a request from Mr McSweeney, Director of Inflow- Public Works/Engineering to authorize the use of $8,000 appropriated infiltration under Atticle 26 of the 1973 Annual Town Meeting for an inflow-in- Grant filtration analysis. The Director of the Massachusetts Division of Water Pollution Control has informed us that the Town is eligible for federal and state participation for its inflow-infiltration analysis in the amount of $800,000. The Tow!' is responsible for 10 percent of the project cost, and $8,000, mubt be available prior to accept- ance of any federal or state grant Upon motion duly made and seconded, it was voted to accept the recommendation of Mr. John McSweeney, Director of Public Works/Eng- ineering and to authorize the use of $8,000 for Inflow Infiltration Analysis in the sewered area tributary to the Hayes Lane Trunk Sewer; such funds having been appropriated under Article 26 of the 1973 Annual Town Meeting. Chairman Kenney informed the Board that a telegram has been re- Lexington ceived from the Department of Housing and Urban Development request- Housing ing the position of the Selectmen regarding the Lexington Housing Authority Authority application for the Section 8 Housing Assistance Program; HUD Housing comments are necessary in order to assure the availability of fund- Assistance ing for Lexington before June 30, 1975. The Board agreed to reply immediately to HUD that the Lexington 111 Board of Selectmen ,recognizes and confirms the need for Section 8 Housing Assistance Payment Program for existing housing, and unani- mously and enthusiastically supports the application filed by the Lexington Housing Authority on June 11, 1975 J Executive Upon motion duly made and seconded, it was voted to go into Session Executive Session :for the purpose of discussing, deliberating or voting on matters which, if made public, might adversely affect the public security, the financial interests of the Town, or the reputation of a person After discussion of matters of financial interest to the Town and appointments, it was voted to go out of Executive Session and resume the open meeting. Community The Board discussed the recommendations presented by Dr. Kessler Relations regarding appointments to the Community Relations Committee and the Committee charge of the committee which would be used as a guideline for recom- mendations by the committee to the Board of Selectmen for improvements or possible solutions to problems in community relations. The Board agreed to the following charge of the Community Re- lations Committee The purpose is to help identify problem areas in community re- lations within Lexington and to suggest possible means of coping with those problems. I ;) a Selectmen's Meeting June 16, 1975 The suggested means by which this would be accomplished would include but not be limited to the following: 1. Developing and maintaining an improved channel of communication among involved and interested parties. • (a) Creating a climate of calm understanding of existing sit- uations. (b) Accumulating and sorting out crediable information which can serve a constructive community purpose from the total information received, and using it to achieve the object- ive. 2. Being an objective, non-investigative, information gathering, dialogue generating group. 3. Seek out, analyze, evaluate and recommend to the appropriate parties courses of action for consideration which might lead to problem solutions, or improvements in the current difficult situation. This would include observation of those activities 111 currently producing potential confrontation situations. 4. Refrain from any and all actions (including publicity) which would create impressions of bias, self-interest or other positions prejudicial to the group's objective. 5. Seek out the underlying causes of the social behavior problems generating the current tensions. Suggest courses of action for correcting the root causes. • Upon motion duly made and seconded, it was voted to appoint the following members of the Community Relations Committee, a subcommittee of the Board of Selectmen Howard M. Kessler, Chairman Board of Selectmen Patricia A. Swanson School Committee/Recreation Com. Bernard Harleston Dean, Tufts University Cary D. Pales Rabbi, Temple. Isaiah Sheila M. Bursa Young Adults James F. Corr Police Anne R. Scigliano Press David A. Wilson Teacher, High School Sandra J. Shaw President, L.W.V. Christopher Anderson Youth Representative Marcy Kritsick David Cooper .� � Selectmen's Meeting June 16, 1975 I Upon motion duly made and seconded, it was voted to adjourn at 12:15 a.m. A true record, Attest /\} C�\//e I//�///1C$ '�//�/� , Executive Clerk, Selectmen I