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Home My WebLink About2024-12-10 FY2026 Proposed Departmental Budget Presentations Packet - Released SELECT BOARD MEETING Tues day, Dec emb er 10, 2024 Select Board Meeting Room, 1625 Massachusetts Avenue, Lexington, MA 02420 - Hybrid Participation* 4:00 P M AGENDA ITEMS FOR INDIVIDUAL CONSIDERATION 1. F Y2026 P rop o s ed Budget- Town Manager's O ffic e; Emp loyee B enefits & 4:OOpm Insuranc e P res entations 2. FY2026 Proposed Budget- Select Board Office Presentation 4:30pm 3. FY2026 Proposed Budget- Land Use, Housing and Development Presentation S:OOpm ADJOURN 1. Anticipated Adjournment 6:OOpm Meeting P ac ket:http s://lexingto n.no vus agenda.c o m/agendap ub lic/ *M emb ers o f the p ub lic c an attend the me eting fro m their c o mp uter o r tab let b y c lic king o n the fo llowing link at the time o f the meeting: https://zoom.us/j/99739813810?pwd=bEZZNE9HK3MyY lAvcWcSdONsQOJIQ T09 iP ho ne o ne-tap: +13092053325„99739813810#,,,,*153496# Telephone: � +1 929 205 6099 U S Meeting ID: 997 3981 3810 Passcode: 153496 An Act Relative to Extending C ertain S tate o f Emergency Ac c ommo dations:http s://www.mas s.gov/the-op en-meeting-law A work session of the S elect Board will be held on Monday, December 16, 2024 at 6:30pm via hybrid participation. Hea�ing Assistance Devices Available on Request � All agenda time and the o�de�of items a�e app�oximate and � � � �,(�„ subject to change. Recard�d by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: FY2026 Proposed Budget - Town Manager's Office; Employee Benefits & Insurance Pre s entations PRESENTER: ITEM NUMBER: Anne G raglia-Ko s to s; H emali S hah; Maggie P eard I.1 S UMMARY: C ategory: Informing No vote is�equested fo�this agenda item. Review prelinvnary FY2026 budget for the Town Manager's Office, Employee Benefits/Insurance and Town C ommittees. SUGGESTED MOTION: FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/10/2024 4:OOpm ATTACHMENTS: Description Type � ��:�,��'W�'�� ,��,��,��I��,��:�� ;�,��.�� .��,��,� � ��:�,��'W�'��(�:��,��.��,��I��,��:�� ;�,��.�� .��,��,� nmma�"""'�u�T��uuuHrviu�rvn�.0 i(.r''"'"�;��.m �� rmnvre.��;uw�muv am r �:, ii�uu immnn»'w�' / „ " u � iouuwu r uuuuun�j�,. uuuoulum��uu�J"�'� WU �""mum �uiil° ��, U ' � : iti ,.i . . �� , �IJ� n � ��o� � ��u�"W ' �uoiw � III lumlll � �R��'' lld � � �� i R ` , �l�. ��uul,,, � �'M'NNI� „+ �J � lui��lu'u � . ul�� I�' r ' �Nllll� . � I umri�� I � �` .uiJ�N y i , ' �, �'Mw41N � m mm��r fi�I�ium �NI � ��rt�� ,, ,��:� ��ii�' �wr��. , � �� ° , i�'i „ , i � � �„ ��u' �u��r�� „� � ��iU �i� M�� %'' � w"u� i,�, �MP ��a �Q i�� „ � � iui�r�UU,. �� rG�� I � ��i. �s�'i� �� Ili�iuq;�; r�r� �� i �, ° � �� P,,,,,,,m,��,,, ,,,,,,,,, �,,,��,,,,,,, o,,,,,,��,� �,,, y� �`�� u � � ��r� uui � ��, � , h��fr, �+� ii��l ��V� �4�,,� ��li �IN u��y ,, �1; IIIII rr�� i1toPG,;; `I'I�;;, ',,l�rou i� i�m uiH°� � �'G" f�ii=. �� >, �u»� fjf9t; �i i,,�rr� ; '� �wui��r��i�� ' �1 ; 7, �I�;. rr� ' � „ ,' ww�iui t ,uu , �� , ��(f � �r� � �.�� i � � 4 /�� „ » , � 9�� titi �� -� iui ' " �auuuuuuuilllll �� f` �,''� ��m � ii � ; ,� � �III � e ,� r�' � �� uu u,`�1� ��, � 1�w l f� 41 �I�I uy ,( ly �I� im � 1 I;l �/ � "IMIW�' III�III�� `( � l� , , � ,„ ,,° ��, �r�w �� , r � ww�� i�iydir ` � �r � ��, rM »�i� I , ui N� ��; '�;, 1,�«, ��u ,'�tt», � � � ,� „ � II o YIr , o,�r 'a� rdi�y , r IVII � �� ui 0 i� �� ` IIII VW I INi 1 Vly ,� ll�� iidlllll� �� !' � �� ;' �W�;, Yr, I�(„ , u1V � ` �i i " � �I�If rt�l�l I :'�r r I�[, II� � IIVWIu� � ��IP � �I(! � „ �„ hw� ��' i;�% ` v ,� umuuuuuuum i i!� r'��/�I'i%J�� n„� ,,i �' ';;i/ ii��4i�/%�i, �� fk� I lll'l„� i;�'I �.�� Jf j�(� , iii��,', dfv lU�" ; 1YII� 1Y i finuuui�� f � �o /U� �� Il�r� ��I(f/,, �INI ' � � ti��i % f% i ifl'n/> / ��j///jJ��4111i'��"�6 r;,/, ,, ' �INi°"�Ih �' � JIWIGri� �ir r I uu �ui�� III 1 f� � �f� �� YI1 I Nft(1f �i� U,�� '1 � l�"�iu ��'�/' �� U�I�� NI4 IIPJ��p� o^IIIII ir' /; �� i�� lY +,;I4b y�M�W „ �, r�, „ III'' I�� mii un, �.,�� I� „I�'M'hnil��,�^ �,,,. ,��1 i�" ��Pr ,u i� �uu mu� �, ,r �� . � ifi I r�uN�rmi ��ii116111i uu �� ul�l�� Illiu I % ��i��, �i�� IIII`ium�I w�,um��Ilb�� u��. i��. ° lu ii u, 7��7ni�illl� �um�iii� J�� +�iimn d� � �� ' � ,,, � �� . �f �11,. 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Town Mana er's Office g Re u ested B u d et q g Fiscal Year 2026 Submitted b : y Kell Axtell De ut Town Mana er & y � p Y g Anne Gra lia-Kostos Director of Human Resources g � Select Board Presentation Decem ber 10 2024 , ��—��, ;�� ', �'�� ■ �1� ,� � , �� Town of Lexin ton ,� �� .� � �, g � �� ,� ,�� ;�� ;'� FY2026 Bud et Development w r 9' x � ��n,�� , �� `�....�� Departmental Budget Requests Program: 8000 General Government Subprogram: 8200 Town Manager Mission: The Select Board appoints the Town Manager who oversees the daily operations of all general government departments, implements the policies of the Select Board, proposes an annual operating and capital budget, and enforces Town bylaws and regulations. The Town Manager's authority and responsibilities are established in the Selectmen-Town ManagerAct of 1968. The Town Manager's Office is also responsible for Human Resources and benefit administration, as well as risk management. Budget Overview: The Town Manager's Office is comprised of the following elements: Organizational Direction and Administration, Human Resources, Sustainability & Resilience, Communications & Public Engagement, and Diversity, Equity & Inclusion. Organizational Direction and Administration funds staff and expenses for the Town Manager's Office including organizational development funds and some office equipment. Human Resources funds staff and expenses for managing the personnel and benefit functions of the organization. The Sustainability and Resilience Officer, Director of Communications, Chief Equity Officer, Management Analyst, and Web & Digital Engagement Specialist positions are in the Town Manager's Office to support and further the goals of the organization. The FY2026 budget reflects an overall increase of$106,635 or 6.90% from FY2025. This is comprised of an increase of$126,787 or 11.22% in compensation, offset by a decrease of $(20,152) or (4.86)% in overall expenses from the previous year. The increase in compensation reflects contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2025. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The decrease in expenses is primarily due to a one-time PIR in FY2025 to conduct an assessment of General Liability Insurance. Department Initiatives: 1. Continue to support the Racial Diversity, Inclusion, and Equity Transformation plan and other social equity initiatives in coordination with the Select Board. 2. Work to support the organization's high-performance culture by providing directed team building to the Middle and Senior Management Team. 3. Develop new revenue sources to support the budget, particularly the capital budget, by developing long-term debt management strategies to mitigate the impact of large project debt service. 8200 - Town Manager 1 4. Continue the initiative to develop organizational sustainability by passing on institutional knowledge, engaging mid-level managers in organization decision-making and selecting and training qualified individuals. Program Improvement Requests Comp. Expenses Benefits Total Solar Assessment $ $ 24,000 $ $ 24,000 Sustainability Coordinator $ 70,000 $ $ 21,248 $ 91,248 Tc�t�l �2�U by F��qu��t $ 7�,�� $ 24,�� $ 21,24� $ 'I15,24� 8200 - Town Manager 2 FY2023 FY2024 FY2025 FY2026 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $782,094 $771,570 $1,154,844 $1,245,510 $90,667 7.85% Enterprise Funds (Indirect) $36,728 $52,816 $51,813 $53,341 $1,528 2.95% Rentals* $319,837 $479,390 $338,184 $352,623 $14,439 4.27% . , . , , . , , . . . . � � . . . . - , . . • , � . , - - .- � , . - , � . . . • � , FY2023 FY2024 FY2025 FY2026 Dollar Percent Appropriation Summary Actual Actual Revised Mgr's Rec. Increase Increase Compensation $968,492 $1,038,807 $1,129,878 $1,256,665 $126,787 11.22% Expenses $170,167 $264,969 $414,962 $394,810 $(20,152) (4.86)% . , . , , . , , . . . . � � . . . . - , . . • , � . , - - .- � , . - , � . . . • � , FY2023 FY2024 FY2025 FY2026 Dollar Percent Program Summary Actual Actual Revised Mgr's Rec. Increase Increase Total 8210 Organizational Dir. & Admin. $908,113 $926,208 $1,154,726 $1,261,597 $106,871 9.26% Total 8220 Human Resources $230,546 $377,568 $390,114 $389,878 $(236) (0.06)% . , . , , . , , . . . . � � . . . . - , . . • , � . , - - .- � , . - , � . . . • � , FY2023 FY2024 FY2025 FY2026 Dollar Percent Object Code Summary Actual Actual Revised Mgr's Rec. Increase Increase Salaries &Wages $968,492 $1,038,807 $1,129,878 $1,256,665 $126,787 11.22% Overtime $0 $0 $0 $0 $0 % Personal Services $968,492 $1,038,807 $1,129,878 $1,256,665 $126,787 11.22% Contractual Services $134,083 $231,826 $373,878 $351,725 $(22,153) (5.93)% Utilities $2,195 $1,308 $2,195 $3,100 $905 % Supplies $31,540 $28,967 $34,889 $35,485 $596 1.71% Small Capital $2,349 $2,868 $4,000 $4,500 $500 12.50% Expenses $170,167 $264,969 $414,962 $394,810 $(20,152) (4.86)% . , . , , . , , . . . . � � . . . . - , . . • , � . , - - .- � , . - , � . . . • � , *Rentals are comprised of rental receipts from the Waldorf School, LexFarm,outdoor seating sidewalk rentals,cell tower lease revenue and the sublease of Kline Hall to LexMedia. Budget Summary - Salary Adjustment (8230) FY2023 FY2024 FY2025 FY2026 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $826,422 $725,300 $294,179 $0 $(294,179) (100.00)°/ • . : 1 . . ' • '�: . � '� 1 1 '� • � • '�1 '� • � • 1 1 1 1 ' FY2023 FY2024 FY2025 FY2026 Dollar Percent Program Summary Actual Actual Appropriation Request Increase Increase Total 8230 Salary Adjustment $826,422 $725,300 $294,179 $0 $(294,179) (100.00)°/ • . : 1 . . ' • '�: . � '� 1 1 '� • � • '�1 '� • � • 1 1 1 1 ' 8200 - Town Manager 3 �� ,� � �� .� ' �,,��y� ■ � Town of Lex�n ton , �� g �. � � l� �� 4 �� ,� ��"� � �:, ��a ��' � � � I ��f,�� A„��y � ,�, FY2026 Budget Development � , ;��/ �+��l�p��"" ��"��iY�"".�`��`', Departmental Budget Requests Program: 8000 General Government Subprogram: 8200 Town Manager FY2023 FY2024 FY2025 FY2026 Authorized/Appropriated Staffin� Budget Budget Budget RequeSt Town Manager 1 1 1 1 Deputy Town Manager 1 1 1 1 Director of Communications* 1 1 1 1 Sustainability and Resilience 1 1 1 1 OfFi ce r Chief Equity OfFicer 1 1 1 1 OfFice Manager/Special Events 1 1 1 1 Coordinator Management Fellow/Analyst I 1 1 1 1 ManagementAnalyst II** 1 1 1 1 Web & Digital Engagement Specialist*** 0 1 1 1 Hearing OfFicers**** 0.12 0.12 0.12 0.12 Human Resources Director 1 1 1 1 Human Resources Associate 1 1 1 1 Benefits Coordinator 1 1 1 1 Benefits Assistant***** 1 1 1 Administrative Assistant****** 0.54 1 1 1 Total FTE 11.66 14.12 14.12 14.12 Tota I FT/PT 11 FT/ 3 PT 14 FT/ 2 PT 14 FT / 2 PT 14 FT/ 2 PT *In FY2024,title change from Director of Communications/Special Projects Coordinator to Director of Communications. **A second Management Analyst role was added via 2021 Fall STM, in part to help manage the American Recovery Plan Act (ARPA)projects.A portion of their salary is funded from ARPA. In FY2025,this position is vacant and will not be funded to allow for funding more critical or mandated changes. Funding for this position may resume in FY2026 if funding is available. ***A Webmaster was reassigned to the Town Manager's Office via a Budget Adjustment at 2022 Fall STM. In FY2024,title change to Web&Digital Engagement Specialist. ****Two hearing officers hear appeals for parking fines;one municipal hearing officer hears appeals for fines issued by the Fire Department(regional position,shared with Winchester and Woburn). *****In FY2024,the Benefits Assistant position was created via a program improvement. ******In FY2024,the part-time Administrative Assistant position permanently transitioned to a full-time position supported by the General Fund via a program improvement. In FY2023,the position was supported as full-time through ARPA funding. 8200 - Town Manager 4 �� ,�� "� ■ .� ��-�� - � �� own o ex�n o n � �. I'� � ��'�,4 ��„ �� ,� ��-°� ��I �� ' � ��-�� FY2026 Budget Development ��f � �A,�,y � ,.�; � :� � , �; ��a�� "��iY�".�`��`', Departmental Budget Requests Program: 8000 General Government Subprogram: 8200 Town Manager Element: 8210 Organizational Direction and Administration Budget Description: Overall, the recommended FY2026 budget reflects a $106,871 or 9.26% increase from FY2025. Compensation reflects an increase of$128,773 or 14.78% due to annual step increases, the new town manager contract, and the inclusion of the unfilled Management Analyst position back into the budget. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2025. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Expenses are decreasing by $(21,902) or (7.73)% due to a one-time program improvement request funded in FY2025 for general liability consulting services. Organizational Direction and Administration funds staff and expenses for all functions of the Town Manager's Office except Human Resources. Administration includes the day-to-day oversight for all general government departments, townwide staff training and professional development, risk management for municipal and school departments, townwide communications and website content coordination. Administration includes the divisions of Diversity, Equity, and Inclusion, and Sustainability and Resilience. The Town Manager's Office also implements all decisions of the Select Board and Town Meeting, and provides staff support to various Town committees. In FY2025, three ongoing program improvement requests were approved: $50,000 for diversity, equity, and inclusion; $25,000 for sustainability initiatives; and $10,000 for support of the BEU-D dashboard maintenance. These requests are level-funded in FY2026; in addition, $25,000 in original sustainability seed funding has been moved from Contract Services to Sustainability Contract Services. Diversit�, Equity_, and Inclusion: The division of Diversity, Equity, and Inclusion aims to diversify the applicant pool for Town jobs by promoting an inclusive workforce comprised of a myriad of socio-economic and cultural backgrounds. Regular work includes supporting departments in crafting and implementing policies and programs that embody equity and equality; collaborating with Town Boards and Committees to ensure equal access to necessary information and initiatives; and fostering a greater sense of belonging within the community through direct engagement with residents and community groups. Division Initiatives: 1. Implement the recommendations of the internal DEI assessment through appropriate trainings for all employees, boards and committees. 8200 - Town Manager 5 2. Collaborate with Human Rights Committee to fund community events that promote civil discourse and encourage community dialogue. 3. Continue collaboration with Human Resources to build a system to gather metrics on diverse identities of job applicants to enhance our recruitment efforts. Sustainabilitv and Resilience: The division of Sustainability and Resilience is focused on providing residents, businesses, and town departments with tools and resources to be resilient in a changing climate, reduce greenhouse gas emissions, and create cleaner indoor and outdoor environments. Newly dedicated funding beginning in FY2025 will be used to support both existing and emerging programs that will help the Town meet its emission reduction and other sustainability goals. There is a significant focus on energy tracking and building decarbonization as these are priorities identified in the climate action plan and widely supported by the community. FY2026 projects include: • BEAM Software for Building Energy Use Disclosure (BEU-D) Program • Energy Intelligence System and BEU-D Reporting Support • Municipal Building Decarbonization Roadmap Implementation Support • BlocMaps Energy Efficiency Data Visualization Software • Seed Funding and Innovation for Grants, Pilots, etc. • Misc. (Communications, Public Outreach Supplies, etc.) 8200 - Town Manager 6 Budget Data (by Object Code) FY2023 FY2024 FY2025 FY2026 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $782,292 $806,518 $865,049 $957,011 $91,962 10.63% 514000 Other Compensation $0 $0 $0 $31,500 $31,500 % 514090 Longevity $843 $1,395 $1,400 $6,711 $5,311 379.36% 512000 Seasonal Part-Time $0 $0 $0 $0 $0 % 511010 Part-Time Wages $5,492 $2,567 $4,850 $4,850 $0 % Subtotal Compensation $788,627 $810,480 $871,299 $1,000,072 $128,773 14.78% 520000 Contract Services $17,207 $42,296 $27,828 $29,000 1,172 4.21% 538080 Printing & Forms $789 $529 $1,750 $1,750 % 530000 Professional Services $1,711 $0 $50,000 $25,000 (25,000) (50.00)% 538010 Advertising $477 $627 $1,000 $1,000 % 572000 Mileage $1,006 $1,275 $1,500 $1,500 % 530060 Prof Dev &Training $55,210 $29,743 $40,000 $40,000 % 571000 Travel $7,356 $10,553 $11,000 $11,000 % 530040 Sem./Workshops/Conf. $3,394 $3,763 $7,500 $7,500 % 538040 Fidelity Bonds $0 $0 $0 $175 175 % 534030 Mobile Devices $2,195 $1,308 $2,195 $3,100 905 41.23% 538060 Catering/Meals $0 $0 $6,500 $6,500 % 558000 Supplies $19,450 $15,527 $6,864 $7,000 136 1.98% 542000 Office Supplies $634 $2,478 $4,500 $4,500 % 573000 Membership/Dues $7,708 $4,764 $8,790 $9,000 210 2.39% 585020 Small Equipment $0 $0 $0 $500 500 % 542040 Office Equipment $2,349 $2,868 $4,000 $4,000 % 520000 Sustainability Contract Svc. $0 $0 $60,000 $60,000 % 520000 Equit Contract Svc. $0 $0 $50,000 $50,000 % Subtotal Expenses $119,486 $115,731 $283,427 $261,525 $(21,902) (7.73)% Total 8210 Organizational Dir. & Admin. $908,113 $926,211 $1,154,726 $1,261,597 $106,871 9.26% 8200 - Town Manager 7 �� ,�� "� ■ .� ��-�� - � �� own o ex�n o n � �. I'� � ��'�,4 ��„ �� ,� ��-°� ��I �� ' � ��-�� FY2026 Budget Development ��f � �A,�,y � ,.�; � :� � , �; ��a�� "��iY�".�`��`', Departmental Budget Requests Program: 8000 General Government Subprogram: 8200 Town Manager Element: 8220 Human Resources Budget Description: The requested FY2026 budget reflects a decrease of$(236) or (0.06)% from FY2025. Compensation decreases by $(1,986) or (0.77)% due to staff turnover. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2025. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Expenses increase by $1,750 or 1.33% primarily due to professional development costs now that the department is fully staffed. The Town Manager's Office through the Human Resources function is responsible for managing personnel administration, benefits administration, collective bargaining agreements, workers compensation and unemployment benefits. Contract negotiations have concluded for the Local 1703 Building Custodians, and the AFSCME Local 1703 Public Works, through fiscal year 2027; the Lexington Police Association, the Cary Memorial Library Staff Association and the AFSCME Public Safety Dispatchers through fiscal year 2026; and the SEIU Local 888 School Crossing Guards, the Lexington Municipal Employees Association, the Lexington Municipal Management Association, the IAFF Local 1491 Firefighters, and the Police Superiors Association through fiscal year 2025. 8200 - Town Manager 8 Budget Data (by Object Code) FY2023 FY2024 FY2025 FY2026 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $179,865 $228,327 $258,129 $255,568 $(2,561) (0.99)% 514090 Longevity $0 $0 $450 $1,025 $575 127.78% 511010 Part-Time Wa es $0 $0 $0 $0 $0 % Subtotal Compensation $179,865 $228,327 $258,579 $256,593 $(1,986) (0.77)% 538080 Printing & Forms $155 $289 $500 $500 % 530000 Professional Services $0 $84,916 $40,000 $40,000 % 530030 Legal Services $44,200 $50,239 $75,000 $75,000 % 538010 Advertising $1,227 $627 $1,500 $1,500 % 572000 Mileage $0 $0 $300 $300 % 530060 Prof Dev&Training $659 $4,638 $3,000 $4,000 1,000 33.33% 571000 Travel $428 $1,852 $1,500 $2,000 500 33.33% 530040 Sem./Workshops/Conf. $265 $482 $1,500 $1,500 % 558000 Supplies $57 $549 $735 $735 % 542000 OfFice Supplies $3,012 $5,030 $5,750 $6,000 250 4.35% 573000 Membership/Dues $679 $619 $1,750 $1,750 % Subtotal Expenses $50,682 $149,241 $131,535 $133,285 $1,750 1.33% Total 8220 Human Resources $230,547 $377,568 $390,114 $389,878 $(236) (0.06)% 8200 - Town Manager 9 nmma�"""'�u�T��uuuHrviu�rvn�.0 i(.r''"'"�;��.m �� rmnvre.��;uw�muv am r �:, ii�uu immnn»'w�' / „ " u � iouuwu r uuuuun�j�,. uuuoulum��uu�J"�'� WU �""mum �uiil° ��, U ' � : iti ,.i . . �� , �IJ� n � ��o� � ��u�"W ' �uoiw � III lumlll � �R��'' lld � � �� i R ` , �l�. ��uul,,, � �'M'NNI� „+ �J � lui��lu'u � . ul�� I�' r ' �Nllll� . � I umri�� I � �` .uiJ�N y i , ' �, �'Mw41N � m mm��r fi�I�ium �NI � ��rt�� ,, ,��:� ��ii�' �wr��. , � �� ° , i�'i „ , i � � �„ ��u' �u��r�� „� � ��iU �i� M�� %'' � w"u� i,�, �MP ��a �Q i�� „ � � iui�r�UU,. �� rG�� I � ��i. �s�'i� �� Ili�iuq;�; r�r� �� i �, ° � �� P,,,,,,,m,��,,, ,,,,,,,,, �,,,��,,,,,,, o,,,,,,��,� �,,, y� �`�� u � � ��r� uui � ��, � , h��fr, �+� ii��l ��V� �4�,,� ��li �IN u��y ,, �1; IIIII rr�� i1toPG,;; `I'I�;;, ',,l�rou i� i�m uiH°� � �'G" f�ii=. �� >, �u»� fjf9t; �i i,,�rr� ; '� �wui��r��i�� ' �1 ; 7, �I�;. rr� ' � „ ,' ww�iui t ,uu , �� , ��(f � �r� � �.�� i � � 4 /�� „ » , � 9�� titi �� -� iui ' " �auuuuuuuilllll �� f` �,''� ��m � ii � ; ,� � �III � e ,� r�' � �� uu u,`�1� ��, � 1�w l f� 41 �I�I uy ,( ly �I� im � 1 I;l �/ � "IMIW�' III�III�� `( � l� , , � ,„ ,,° ��, �r�w �� , r � ww�� i�iydir ` � �r � ��, rM »�i� I , ui N� ��; '�;, 1,�«, ��u ,'�tt», � � � ,� „ � II o YIr , o,�r 'a� rdi�y , r IVII � �� ui 0 i� �� ` IIII VW I INi 1 Vly ,� ll�� iidlllll� �� !' � �� ;' �W�;, Yr, I�(„ , u1V � ` �i i " � �I�If rt�l�l I :'�r r I�[, II� � IIVWIu� � ��IP � �I(! � „ �„ hw� ��' i;�% ` v ,� umuuuuuuum i i!� r'��/�I'i%J�� n„� ,,i �' ';;i/ ii��4i�/%�i, �� fk� I lll'l„� i;�'I �.�� Jf j�(� , iii��,', dfv lU�" ; 1YII� 1Y i finuuui�� f � �o /U� �� Il�r� ��I(f/,, �INI ' � � ti��i % f% i ifl'n/> / ��j///jJ��4111i'��"�6 r;,/, ,, ' �INi°"�Ih �' � JIWIGri� �ir r I uu �ui�� III 1 f� � �f� �� YI1 I Nft(1f �i� U,�� '1 � l�"�iu ��'�/' �� U�I�� NI4 IIPJ��p� o^IIIII ir' /; �� i�� lY +,;I4b y�M�W „ �, r�, „ III'' I�� mii un, �.,�� I� „I�'M'hnil��,�^ �,,,. ,��1 i�" ��Pr ,u i� �uu mu� �, ,r �� . � ifi I r�uN�rmi ��ii116111i uu �� ul�l�� Illiu I % ��i��, �i�� IIII`ium�I w�,um��Ilb�� u��. i��. ° lu ii u, 7��7ni�illl� �um�iii� J�� +�iimn d� � �� ' � ,,, � �� . �f �11,. 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Town Mana er's Office g Pro ram Im rovement Re uests g p a Fiscal Year 2026 Submitted b : y Town Mana er's Office g FY2026 Program Improvement Request # 1 of 2 Department: Town Manager's OfFice Element: 8210 - Organizational Direction and Administration PIR Title: Solar Assessment Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2026 Only FY2026 & Future FY2026 Request Compensation 511000 Regular Wages $ 511010 Part-Time Wages $ 513000 Overtime $ Other Compensation $ Total Compensation 0.00 $ $ $ Benefits Benefits Eligible? 0 $ $ Expenses 520000 Sustainability Contract Svc $ 24,000 $ $ 24,000 $ $ Total Expenses $ 24,000 $ $ 24,000 Purpose/Description of Request: This request is to complete solar feasibility studies at six town parking lots that are expected to be repaved in the upcoming years. The parking lots include the lot behind Cary Library, the Depot Lot, the CVS lot, the Town Pool lot, the Public Services parking areas, and the Community Center parking areas. Solar assessments for the Muzzey St parking lot and the Lincoln Park parking lot are not included in this request as those assessments have already been funded separately. These solar feasibility studies would include a sun/shade study, an estimated return on investment, and a preliminary design/layout based on the site. The evaluation process would include collaboration with the Planning OfFice to determine how build out of surrounding sites according to existing zoning bylaws would impact sun exposure. The studies would assume the use of standard steel canopies with 490 watt panels. Service Implication: Over the past couple of years there have been paving projects delayed because solar feasibility was not looked at early enough in the project planning stages. Having these solar studies completed proactively would make that information available well in advance of paving design, allowing the Department of Public Works and the Department of Public Facilities to more efFectively collaborate to integrate a potential solar project with a planned repaving project. 8200 - Town Manager 10 Without this proactive step, the Town may miss valuable opportunities to install solar, which is an essential step in meeting our climate goals. Additionally, if these assessments are not performed, the community may see additional delays in the repaving of public parking lots that are in need of upgrades. 8200 - Town Manager 11 FY2026 Program Improvement Request # 2 of 2 Department: Town Manager's OfFice Element: 8210 - Org. Dir. &Admin. PIR Title: Sustainability Coordinator Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2026 Only FY2026 & Future FY2026 Request Compensation 511000 Regular Wages 1.00 $ 70,000 $ 70,000 511010 Part-Time Wages $ 513000 Overtime $ Other Compensation $ Total Compensation 1.00 $ $ 70,000 $ 70,000 Benefits Benefits Eligible? 1.0 $ 21,248 $ 21,248 Expenses $ $ $ $ Total Expenses $ $ $ Purpose/Description of Request: The Sustainability Division would like to add a second stafF position to expand the capacity of the Town in achieving its ambitious climate goals. The position would work under the supervision of the Sustainability & Resilience OfFicer, but could also support work done by other departments pertaining to sustainability. The Sustainability Coordinator would manage local and state 8200 - Town Manager 12 environmental reporting requirements, carry out data analysis required to support Town decision- making, and other tasks to further progress the Town's sustainability goals. • Coordinate the submission of the Annual Green Communities report • Support data collection, data quality assurance, and data analysis required for the Building Energy Use Disclosure policy • Maintain the newly developed, public-facing Resilient Lexington data dashboard • Coordinate data collection for the High Performance Building Policy • Provide analysis and reporting on municipal energy consumption as needed to support decision making for capital projects, budgeting, etc. • Monitor solid waste, recycling, and composting data to track progress and guide decision making • Support life cycle cost analysis for proposed projects • Support the development of grant applications and grant reporting requirements • Support management of the annual inventory of Town vehicles to advance the Town's fleet electrification policy and DOER requirements • Monitor Ev charging costs and revenues to ensure appropriate rate setting • Prepare outreach material and support outreach and community engagement efforts • Provide data management and analysis support to other departments (e.g., solar savings, savings from compost diversion, GHG emissions from avoiding fossil fuel installations) • Perform other related duties as assigned by the Sustainability & Resilience Officer Several of Lexington's neighboring communities have already opted to add a second sustainability staff member due to the demands of the job and the urgency of the work. Communities with more than one staff inembers (or have the budget for more than one) include Acton, Wellesley, Newton, Brookline, and Salem. Service Implication: The existing Sustainability & Resilience Officer is tasked with a wide range of duties that span many facets of sustainability, including building decarbonization, energy efficiency, waste reduction, environmentally preferable material use, fleet electrification, climate resilience, community education and outreach, and more. The responsibilities for this position are growing as the Town adds additional policies, such as the Fossil Fuel Free bylaw, Building Energy Use Disclosure policy, High Performance Building Policy, single-use material bans, leaf blower restrictions, and more. Reporting requirements alone for this role could easily fill a full time position. The implication of this is that it is becoming more and more difficult for this position to advance new priorities laid out in the climate action plan, as existing job requirements are extensive. The service implication of going without this position would be having to forgo efforts that would greatly support the Town's sustainability goals, such as applying for grants for building decarbonization projects, spending sufficient time on the rollout of new bylaws, and starting new programs. As we look to evaluate new technologies and weigh competing priorities, it is essential that sustainability work be data-driven. This position would give the Town the capacity to ensure that it is. 8200 - Town Manager 13 nmma�"""'�u�T��uuuHrviu�rvn�.0 i(.r''"'"�;��.m �� rmnvre.��;uw�muv am r �:, ii�uu immnn»'w�' / „ " u � iouuwu r uuuuun�j�,. uuuoulum��uu�J"�'� WU �""mum �uiil° ��, U ' � : iti ,.i . . �� , �IJ� n � ��o� � ��u�"W ' �uoiw � III lumlll � �R��'' lld � � �� i R ` , �l�. ��uul,,, � �'M'NNI� „+ �J � lui��lu'u � . ul�� I�' r ' �Nllll� . � I umri�� I � �` .uiJ�N y i , ' �, �'Mw41N � m mm��r fi�I�ium �NI � ��rt�� ,, ,��:� ��ii�' �wr��. , � �� ° , i�'i „ , i � � �„ ��u' �u��r�� „� � ��iU �i� M�� %'' � w"u� i,�, �MP ��a �Q i�� „ � � iui�r�UU,. �� rG�� I � ��i. �s�'i� �� Ili�iuq;�; r�r� �� i �, ° � �� P,,,,,,,m,��,,, ,,,,,,,,, �,,,��,,,,,,, o,,,,,,��,� �,,, y� �`�� u � � ��r� uui � ��, � , h��fr, �+� ii��l ��V� �4�,,� ��li �IN u��y ,, �1; IIIII rr�� i1toPG,;; `I'I�;;, ',,l�rou i� i�m uiH°� � �'G" f�ii=. �� >, �u»� fjf9t; �i i,,�rr� ; '� �wui��r��i�� ' �1 ; 7, �I�;. rr� ' � „ ,' ww�iui t ,uu , �� , ��(f � �r� � �.�� i � � 4 /�� „ » , � 9�� titi �� -� iui ' " �auuuuuuuilllll �� f` �,''� ��m � ii � ; ,� � �III � e ,� r�' � �� uu u,`�1� ��, � 1�w l f� 41 �I�I uy ,( ly �I� im � 1 I;l �/ � "IMIW�' III�III�� `( � l� , , � ,„ ,,° ��, �r�w �� , r � ww�� i�iydir ` � �r � ��, rM »�i� I , ui N� ��; '�;, 1,�«, ��u ,'�tt», � � � ,� „ � II o YIr , o,�r 'a� rdi�y , r IVII � �� ui 0 i� �� ` IIII VW I INi 1 Vly ,� ll�� iidlllll� �� !' � �� ;' �W�;, Yr, I�(„ , u1V � ` �i i " � �I�If rt�l�l I :'�r r I�[, II� � IIVWIu� � ��IP � �I(! � „ �„ hw� ��' i;�% ` v ,� umuuuuuuum i i!� r'��/�I'i%J�� n„� ,,i �' ';;i/ ii��4i�/%�i, �� fk� I lll'l„� i;�'I �.�� Jf j�(� , iii��,', dfv lU�" ; 1YII� 1Y i finuuui�� f � �o /U� �� Il�r� ��I(f/,, �INI ' � � ti��i % f% i ifl'n/> / ��j///jJ��4111i'��"�6 r;,/, ,, ' �INi°"�Ih �' � JIWIGri� �ir r I uu �ui�� III 1 f� � �f� �� YI1 I Nft(1f �i� U,�� '1 � l�"�iu ��'�/' �� U�I�� NI4 IIPJ��p� o^IIIII ir' /; �� i�� lY +,;I4b y�M�W „ �, r�, „ III'' I�� mii un, �.,�� I� „I�'M'hnil��,�^ �,,,. ,��1 i�" ��Pr ,u i� �uu mu� �, ,r �� . � ifi I r�uN�rmi ��ii116111i uu �� ul�l�� Illiu I % ��i��, �i�� IIII`ium�I w�,um��Ilb�� u��. i��. ° lu ii u, 7��7ni�illl� �um�iii� J�� +�iimn d� � �� ' � ,,, � �� . �f �11,. 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Town Com m ittees Re u ested B u d et q g Fiscal Year 2026 Submitted b : y Kell Axtell De ut Town Mana er y � p y g Select Board Presentation Decem ber 10 2024 , ��—��, ;�� ', �'�� ■ �1� ,� � , �� Town of Lexin ton ,� �� .� � �, g � �� ,� ,�� ;�� ;'� FY2026 Bud et Development w r 9' x � ��n,�� , �� `�....�� Departmental Budget Requests Program: 8000 General Government Subprogram: 8300 Town Committees Mission: Town Committees includes the Appropriation Committee, Capital Expenditures Committee, Public Celebrations Committee and various boards and committees appointed by the Select Board, Moderator and the Town Manager. Budget Overview: The Town Committees Budget is expected to increase overall by $210 or 0.29%.This reflects a $66 increase for the Town Celebrations Committee. Authorized Staffing: The Financial Committees' appropriation includes funds for a part-time recording secretary. This person is responsible for taking minutes for the Appropriation and Capital Expenditures Committees. Program Improvement Requests None. 8300 - Town Com m ittees 1 FY2023 FY2024 FY2025 FY2026 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $57,446 $51,785 $72,910 $73,120 $210 0.29% . . : 1 1 . . '� � � . '� : '� • 1 '� 1 '� 1 1 •' , FY2023 FY2024 FY2025 FY2026 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Increase Increase Compensation $99 $0 $7,176 $7,320 $144 2.01% Expenses $57,346 $51,785 $65,734 $65,800 $66 0.10% . . : 1 1 . . '� � � '� : '� • 1 '� 1 '� 1 1 •' , FY2023 FY2024 FY2025 FY2026 Dollar Percent Program Summary Actual Actual Appropriation Request Increase Increase Total 8310 Financial Committees $451 $363 $8,676 $8,820 $144 1.66% Total 8320 Misc. Boards & Committees $5,996 $5,999 $10,500 $10,500 $0 % Total 8330 Town Celebrations $50,998 $45,423 $53,734 $53,800 $66 0.12% . . : 1 1 . . '� � � '� : '� • 1 '� 1 '� 1 1 •' , FY2023 FY2024 FY2025 FY2026 Dollar Percent Object Code Summary Actual Actual Appropriation Request Increase Increase Salaries &Wages $99 $0 $7,176 $7,320 $144 2.01% Overtime $0 $0 $0 $0 $0 % Personal Services $99 $0 $7,176 $7,320 $144 2.01% Contractual Services $5,996 $5,999 $10,000 $10,000 $0 % Utilities $0 $0 $0 $0 $0 % Supplies $51,350 $45,786 $55,734 $55,800 $66 0.12% Small Capital $0 $0 $0 $0 $0 % Expenses $57,346 $51,785 $65,734 $65,800 $66 0.10% . . : 1 1 . . '� � � '� : '� • 1 '� 1 '� 1 1 •' , 8300 - Town Com m ittees 2 �� ,�� "� ■ .� ��-�� - � �� own o ex�n o n � �. I'� � ��'�,4 ��„ �� ,� ��-°� ��I �� ' � ��-�� FY2026 Budget Development ��f � �A,�,y � ,.�; � :� � , �; ��a�� "��iY�".�`��`', Departmental Budget Requests Program: 8000 General Government Subprogram: 8300 Town Committees Element: 8310 Financial Committees Budget Description: The Town of Lexington has several committees that monitor the Town's finances and provide recommendations to Town Meeting. Two of these committees are the Appropriation Committee and the Capital Expenditures Committee. Appropriation Committee: The Appropriation Committee is a nine-member board appointed by the Town Moderator. Members are appointed to three-year overlapping terms. The Committee's charge is to evaluate fiscal policies and priorities set by the Select Board for Town Meeting. The Committee advises Town Meeting members and the Select Board on financial proposals, analyzes operating budget proposals, makes fiscal projections, and reviews funding for proposed capital improvements. In addition, the Committee's approval is required to use reserve funds for unanticipated operating costs (see element 2310, "Reserve Fund," for details). In addition to its statutory responsibilities, the Committee has been involved in promoting a clear and accurate presentation of financial information to members of Town Meeting. The committee also encourages the timely distribution of financial information to Town Meeting members and other decision makers. They are responsible for maintaining relationships with regional and statewide organizations devoted to exploring solutions to municipal finance and budgeting problems. Capital Expenditures Committee: The Capital Expenditures Committee consists of no less than five members and no more than seven members. Members are appointed by the Town Moderator to three-year overlapping terms. The Capital Expenditures Committee makes recommendations to Town Meeting and the Select Board concerning capital expenditure requests from town boards and departments that may be required within the ensuing 5-year period. The Committee considers the relative need, timing, and cost of these projects; the adequacy thereof; and the effect these expenditures might have on the financial position of the town. Prior to each annual Town Meeting, the Committee prepares, publishes, and distributes a report of its recommendations for the projects to be undertaken within the 5-year period and the approximate dates when each should be started. This budget request funds the production of reports for both the Appropriation Committee and Capital Expenditure Committee to Town Meeting, and attendance at an annual finance committee conference, as well as a part-time recording secretary. 8300 - Town Com m ittees 3 Budget Data (by Object Code) FY2023 FY2024 FY2025 FY2026 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511010 Part-Time Wa es $99 $0 $7,176 $7,320 $144 2.01% Subtotal Compensation $99 $0 $7,176 $7,320 $144 2.01% 520000 Contract Services $0 $0 $0 $0 % 538080 Printing & Forms $0 $0 $1,000 $1,000 % 558000 Supplies $0 $0 $0 $0 % 573000 Membership/Dues $352 $363 $500 $500 % Subtotal Expenses $352 $363 $1,500 $1,500 $0 % Total 8310 Financial Committees $451 $363 $8,676 $8,820 $144 1.66% 8300 - Town Com m ittees 4 �� ,�� "� ■ .� ��-�� - � �� own o ex�n o n � �. I'� � ��'�,4 ��„ �� ,� ��-°� ��I �� ' � ��-�� FY2026 Budget Development ��f � �A,�,y � ,.�; � :� � , �; ��a�� "��iY�".�`��`', Departmental Budget Requests Program: 8000 General Government Subprogram: 8300 Town Committees Element: 8320 Misc. Boards & Committees Budget Description: The Miscellaneous Boards and Committees element funds expenses of boards and committees not individually supported through departmental operating budgets. The Arts Council was initially funded in FY2019 via a PIR for $6,900, which was subsequently increased to $7,500 in FY2020. Due to the pandemic and committee turnover, funding was reduced to $6,000 beginning in FY2021. The FY2026 funding request is for $6,000, which will be used to provide matching funds for state grants and a small number of other programs and activities. Budget Data (by Object Code) FY2023 FY2024 FY2025 FY2026 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 520000 Arts Council $5,996 $5,999 $6,000 $6,000 $0 % 538080 Printing & Forms $0 $0 $3,000 $3,000 $0 % 530000 Professional Services $0 $0 $0 $0 $0 % 558000 Supplies $0 $0 $1,500 $1,500 $0 % 573000 Membership/Dues $0 $0 $0 $0 $0 % Subtotal Expenses $5,996 $5,999 $10,500 $10,500 $0 % Total 8320 Misc. Boards&Committees $5,996 $5,999 $10,500 $10,500 $0 % 8300 - Town Com m ittees 5 �� ,�� "� ■ .� ��-�� - � �� own o ex�n o n � �. I'� � ��'�,4 ��„ �� ,� ��-°� ��I �� ' � ��-�� FY2026 Budget Development ��f � �A,�,y � ,.�; � :� � , �; ��a�� "��iY�".�`��`', Departmental Budget Requests Program: 8000 General Government Subprogram: 8300 Town Committees Element: 8330 Public Celebrations Budget Description: The Town holds public celebrations for Patriots' Day, Veterans' Day, and Memorial Day. There are two parades held on Patriots' Day, one on Veterans' Day, and one on Memorial Day. The Public Celebrations Committee, a volunteer body of ten members appointed by the Select Board, plans these celebrations and oversees a reenactment of the Battle of Lexington on the Lexington Battle Green on Patriots' Day. The reenactment attracts well over 12,000 spectators each year and is nationally recognized for its historical authenticity. The multi- cultural Dance Around the World event (biennial) is also organized by the Celebrations Committee. The Celebrations Committee also directs and coordinates numerous other Patriots' Day activities, including a Youth of Lexington Sunrise Parade from East Lexington to the Battle Green, a five-mile run sponsored by the Lions Club, the reenactment of Paul Revere's arrival in Lexington from Boston, and an afternoon parade. Town funding accounts for only a portion of the total cost of these celebrations. Other miscellaneous costs are covered through citizen contributions, corporate sponsors and private donations. Expenses are increasing by $66 or 0.12% from FY2025 due to the biennial Dance Around the World event being on its ofF-year. Budget Data (by Object Code) FY2023 FY2024 FY2025 FY2026 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 558000 Supplies $50,998 $45,423 $53,734 $53,800 66 0.12% Subtotal Expenses $50,998 $45,423 $53,734 $53,800 $66 0.12% Total 8330 Public Celebrations $50,998 $45,423 $53,734 $53,800 $66 0.12% 8300 - Town Com m ittees 6 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: FY2026 Proposed Budget - Select Board Office Presentation PRESENTER: ITEM NUMBER: Kim Katzenback, Executive C lerk/S elec t B o ard O ffic e Manager I.2 S UMMARY: C ategory: Informing No vote is�equested fo�this agenda item. Review preliminary FY2026 budget for the Select Board Office. SUGGESTED MOTION: FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/10/2024 4:3 Op m ATTACHMENTS: Description Type � ��":�,��,��,�r��,��,��I��,�� I��; �. ��;�,��.�� .��,��,� ��—��, ;�� ', �'�� ■ �1� ,� � , �� Town of Lexin ton ,� �� .� � �, g � �� ,� ,�� ;�� ;'� FY2026 Bud et Development w r 9' x � ��n,�� , �� `�....�� Departmental Budget Requests Program: 8000 General Government Subprogram: 8100 Select Board Mission: The Select Board is a representative policy making body. It is the mission of the Board to work together in a collegial way that is respectful of the full range of views, not only of the Board itself, but the entire community. The Board is committed to ensuring that all of those views are fairly heard, presented in a way that is open and honest and in a way that brings together a wider group of people to move forward together for the good of the community. Budget Overview: The Select Board's operating budget, inclusive of the Select Board's Office, the Legal budget, Town Report and the PEG Special Revenue Fund, is increasing by $50,895, or 3.67%. Compensation is decreasing $-1,638 or (1.05)% due to staff turnover, and expenses are increasing $52,533 or 4.26%, which is due to increasing Audit costs. The Select Board is the executive policy setting branch of Town government, as established by the Selectmen-Town ManagerAct. The Board consists of five members, each elected for staggered three-year terms, who serve without salary or financial compensation. The Select Board members are responsible for the general direction and management of the property and affairs of Town government, and appoint the Town Manager who is responsible for the daily operations of the Town. An Executive Clerk/Office Manager is appointed each year by the Board to assist the Board and to perForm such duties as the Board may direct. The Executive Clerk/Office Manager is assisted by one full-time Department Assistant, and a part-time Recording Secretary. The Select Board's staff provide support to the Board and serve as a liaison between the public and the Board. The Select Board's Office notifies Lexington residents of all elections through the warrant and prepares the warrant for the Annual and Special Town meetings. They also receive all contributions to the Select Board Gift Accounts, the Fund for Lexington, PTA Scholarships, Lexington Education Foundation, and all Trustees of Public Trust Funds. Staff manage the licensing and permitting process for the Board (the licensing authority). These licenses include alcoholic beverage, auctioneer, common victualler, entertainment, gasoline storage, innkeeper, lodging house, theater, Class I, II and III for the sale of used cars, vehicles for hire such as common carrier, limousine and taxi cab, and coin-operated game machines. The staff maintain approximately 320 Select Board appointments to more than 50 committees. Program Improvement Requests None. 8100 - Select Board 1 Budget Summary FY2023 FY2024 FY2025 FY2026 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $537,084 $702,284 $689,018 $796,518 $107,500 15.60% Transfers from Enterprise Funds to General Fund (Indirects) $664 $1,171 $1,218 $1,254 $36 2.96% PEG Access Special Revenue Fund $610,789 $559,370 $617,898 $564,757 $(53,141) (8.60)% Fees Licenses & Permits $78,690 $78,385 $80,500 $77,000 $(3,500) (4.35)% . . � � , � . . , � , . . � . . � • . • 11 . •. � � � 1 � • • • � � 1 • • � FY2023 FY2024 FY2025 FY2026 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Increase Increase Compensation $144,276 $150,237 $156,709 $155,071 $(1,638) (1.05)% Expenses $1,082,951 $1,190,973 $1,231,925 $1,284,458 $52,533 4.26% . . � � , � . . , � , . . � . . � • . • 11 . •. � � � 1 � • • • � � 1 • • � FY2023 FY2024 FY2025 FY2026 Dollar Percent Program Summary Actual Actual Appropriation Request Increase Increase Total 8110 Select Board's OfFice $226,952 $228,687 $284,722 $286,084 $1,362 0.48% Total 8120 Legal $331,829 $473,669 $375,000 $375,000 $0 % Total 8130 Town Report $12,766 $12,562 $13,688 $13,688 $0 % Total 8140 PEG Access $655,680 $626,292 $715,224 $764,757 $49,533 6.93% . . � � , � . . , � , . . � . . � • . • 11 . •. � � � 1 � • • • � � 1 • • � FY2023 FY2024 FY2025 FY2026 Dollar Percent Object Code Summary Actual Actual Appropriation Request Increase Increase Salaries &Wages $144,276 $150,237 $156,709 $155,071 $(1,638) (1.05)% Overtime $0 $0 $0 $0 $0 % Personal Services $144,276 $150,237 $156,709 $155,071 $(1,638) (1.05)% Contractual Services $1,065,074 $1,173,912 $1,211,412 $1,264,195 $52,783 4.36% Utilities $0 $0 $0 $0 $0 % Supplies $17,877 $17,061 $20,513 $20,263 $(250) (1.22)% Small Capital $0 $0 $0 $0 $0 % Expenses $1,082,951 $1,190,9 73 $1,231,925 $1,284,458 $52,533 4.26% . . � � , � . . , � , . . � . . � • . • 11 . •. � � � 1 � • • • � � 1 • • � 8100 - Select Board 2 �� ,� � �� .� ' �,,��y� ■ � Town of Lex�n ton , �� g �. � � l� �� 4 �� ,� ��"� � �:, ��a ��' � � � I ��f,�� A„��y � ,�, FY2026 Budget Development � , ;��/ �+��l�p��"" ��"��iY�"".�`��`', Departmental Budget Requests Program: 8000 General Government Subprogram: 8100 Select Board FY2023 FY2024 FY2025 FY2026 Authorized/Appropriated Staffin� Budget Budget Budget RequeSt OfFice Manager/Executive Clerk 1 1 1 1 DepartmentAssistant 1 1 1 1 Recording Secretary 0.25 0.25 0.25 0.25 Total FTE 2.25 2.25 2.25 2.25 Tota I FT/PT 2 FT/1 PT 2 FT/1 PT 2 FT/1 PT 2 FT/1 PT 8100 - Select Board 3 �� ,�� "� ■ .� ��-�� - � �� own o ex�n o n � �. I'� � ��'�,4 ��„ �� ,� ��-°� ��I �� ' � ��-�� FY2026 Budget Development ��f � �A,�,y � ,.�; � :� � , �; ��a�� "��iY�".�`��`', Departmental Budget Requests Program: 8000 General Government Subprogram: 8100 Select Board Element: 8110 Select Board's Office Budget Description: The Select Board's budget is increasing $1,362, or 0.48%. Wages reflect step increases for Select Board's office staff, offset by staff turnover, and ensure sufficient coverage for meetings. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2025. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Expenses include yearly memberships in MMA and MAPC, and reflects an estimated increase in the cost of the annual audit, which may change when the contract is finalized. The Select Board is the executive policy-setting branch of Town government, as established by the Selectmen-Town ManagerAct. The Board consists of five members, each elected for staggered three-year terms, who serve without salary or financial compensation. The Select Board members are responsible for the general direction and management of the property and affairs of Town government, and are the employer of the Town Manager. The Office Manager/Executive Clerk is appointed each year by the Board to assist the Board and to perform such duties as the Board may direct. The Select Board's staff provide support to the Board and serve as liaison between the public and the Board. 8100 - Select Board 4 Budget Data (by Object Code) FY2023 FY2024 FY2025 FY2026 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $135,334 $141,925 $144,409 $142,771 $(1,638) (1.13)% 511010 Part-Time Wages $8,943 $8,313 $12,300 $12,300 $0 % Subtotal Compensation $144,277 $150,238 $156,709 $155,071 $(1,638) (1.05)% 520000 Contract Services $16,465 $7,272 $15,000 $15,000 $0 % 530000 Goal Setting $0 $19,000 $20,000 $20,000 $0 % 538080 Printing & Forms $0 $225 $250 $250 $0 % 538010 Advertising $570 $364 $1,000 $1,000 $0 % 538060 Catering/Meals $280 $164 $750 $750 $0 % 527030 Lease Agreements $1,921 $2,834 $2,500 $2,500 $0 % 542020 Postage & Mailing $67 $38 $500 $250 $(250) (50.00)% 530060 Prof Dev&Training $0 $1,491 $1,250 $1,500 $250 20.00% 530040 Sem./Workshops/Conf. $495 $1,500 $1,250 $1,500 $250 20.00% 530050 Audit $45,000 $28,500 $65,000 $68,000 $3,000 4.62% 558000 Supplies $385 $61 $1,500 $1,250 $(250) (16.67)% 542000 OfFice Supplies $1,803 $967 $2,000 $2,000 $0 % 573000 Membership/Dues $15,689 $16,033 $17,013 $17,013 $0 % Subtotal Expenses $82,675 $78,449 $128,013 $131,013 $3,000 2.34% Total 8110 Select Board's Office $226,952 $228,687 $284,722 $286,084 $1,362 0.48% 8100 - Select Board 5 �� ,,, -s��. �: "�„"��,'^' »"a�+, ■ ;� �'�"�^� � � � ow n o ex�n o n �. �,. ;� � , � � ��: �� ,�w,�,�� ' ��yN � ��` FY2026 Bud et Develo ment � 9' � p ��. �� " r„ �� u�n�� ,,: �'�� Departmental Budget Requests Program: 8000 General Government Subprogram: 8100 Select Board Element: 8120 Legal Budget Description: The Select Board annually appoints a Town Counsel to provide legal service to the Town and to represent the Town in litigation. The Town is currently represented by the law firm of Anderson & Kreiger. The current appointment is for one year, through March 31, 2025. The Town uses legal counsel to handle a variety of matters. Town Counsel prepares and reviews certain contracts and other legal documents. Town Counsel also reviews articles for Town Meeting Warrants and attends the Town Meeting and meetings of the Select Board when necessary. Town Counsel regularly reports on the status of all litigation affecting the Town to the Select Board and to the citizens annually in the Town Report. Budget Data (by Object Code) FY2023 FY2024 FY2025 FY2026 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 520000 Contract Services $0 $0 $0 $0 % 530000 Professional Services $0 $0 $0 $0 % 530030 Le al Services $331,829 $473,669 $375,000 $375,000 % Subtotal Expenses $331,829 $473,669 $375,000 $375,000 $0 % Total 8120 Legal $331,829 $473,669 $375,000 $375,000 $0 % 8100 - Select Board 6 �� ,�� "� ■ .� ��-�� - � �� own o ex�n o n � �. I'� � ��'�,4 ��„ �� ,� ��-°� ��I �� ' � ��-�� FY2026 Budget Development ��f � �A,�,y � ,.�; � :� � , �; ��a�� "��iY�".�`��`', Departmental Budget Requests Program: 8000 General Government Subprogram: 8100 Select Board Element: 8130 Town Report Budget Description: The Town's Annual Report provides information on the activities of Town departments, boards and committees, and provides financial information on the Town. Publication of the Town Report is required by State law and the Town's bylaws. The Town Report Committee is a volunteer committee appointed by the Select Board. It produces the Report with the help of the departments, boards and committees. The Committee gathers information, edits drafts, proofreads final copies, and works with a professional designer to prepare the document for printing. The Town Report available annually in March, free of charge, at the Town OfFice Building, Cary Library, and the Community Center. The Town Report is also posted on the town's website. Budget Data (by Object Code) FY2023 FY2024 FY2025 FY2026 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511010 Part-Time Wages $0 $0 $0 $0 $0 % Subtotal Compensation $0 $0 $0 $0 $0 % 520000 Contract Services $7,500 $8,000 $8,000 $8,000 % 538080 Printing & Forms $5,266 $4,562 $5,688 $5,688 % Subtotal Expenses $12,766 $12,562 $13,688 $13,688 $0 % Total 8130 Town Report $12,766 $12,562 $13,688 $13,688 $0 % 8100 - Select Board 7 �� ,,, -s��. �: "�„"��,'^' »"a�+, ■ ;� �'�"�^� � � � ow n o ex�n o n �. �,. ;� � , � � ��: �� ,�w,�,�� ' ��yN � ��` FY2026 Bud et Develo ment � 9' � p ��. �� " r„ �� u�n�� ,,: �'�� Departmental Budget Requests Program: 8000 General Government Subprogram: 8100 Select Board Element: 8140 PEG Access Budget Description: The Town contracts with LexMedia to broadcast local events and public meetings, as well as provide local shows and content. Funding is provided from the Public, Education and Government (PEG)Access Special Revenue Fund, which is funded from cable franchise fees. A projection for the current and projected fund balances is noted in the table b e I ow. Budget Data (by Object Code) FY2023 FY2024 FY2025 FY2026 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511010 Part-Time Wages $0 $0 $0 $0 $0 % Subtotal Compensation $0 $0 $0 $0 $0 % 520000 Contract Services $655,680 $626,292 $715,224 $764,757 $49,533 6.93% 538080 Printing & Forms $0 $0 $0 $0 $0 % Subtotal Expenses $655,680 $626,292 $715,224 $764,757 $49,533 6.93% Total 8140 PEG Access $655,680 $626,292 $715,224 $764,757 $49,533 6.93% Public, Education and Government (PEG) Access Special Revenue Fund Balance FY2022 FY2023 FY2024 FY2025 FY2026 Actuals Actuals Actuals Budget Request Beginning Balance $ 1,255,862 $ 1,224,266 $ 1,140,331 $ 1,088,765 $ 902,551 Revenues $ 597,691 $ 553,640 $ 535,390 $ 460,000 $ 460,000 Transfer for Expenses LexMedia $ 602,500 $ 610,113 $ 658,517 $ 715,224 $ 764,757 DPF AV Specialist $ 21,212 $ 22,285 $ 23,193 $ 24,840 $ 25,461 Benefits $ 5,575 $ 5,178 $ 5,246 $ 6,149 $ 6,223 Less Tax Levy Support $ $ $ (100,000) $ (100,000) $ (200,000) Total Expense $ 629,287 $ 637,576 $ 586,956 $ 646,213 $ 596,441 Ending Balance $ 1,224,266 $ 1,140,331 $ 1,088,765 $ 902,551 $ 766,110 8100 - Select Board 8 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: FY2026 Proposed Budget - Land Use, Housing and Development Presentation PRESENTER: ITEM NUMBER: C arol Kowalski,As sistant Town Manager for Development I.1 S UMMARY: C ategory: Informing No vote is�equested fo�this agenda item. Review prelinvnary FY2026 budget for the Land Use, Housing and Development Department. 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Land Use Housin and Develo ment De artment � g p p Re u ested B u d et q g Fiscal Year 2026 Submitted b : y Carol Kowalski Assistant Town Mana er for , g Develo ment p Select Board Presentation Decem ber 10 2024 , ��—��, ;�� ', �'�� ■ �1� ,� � , �� Town of Lexin ton ,� �� .� � �, g � �� ,� ,�� ;�� ;'� FY2026 Bud et Development w r 9' x � ��n,�� , �� `�....�� Departmental Budget Requests Program: 7000 Land Use, Housing and Development Department Mission: The Land Use, Housing and Development Department includes those offices that manage and promote residential development, including affordable housing, and commercial development and community development in Lexington while protecting the health and safety of residents through local bylaws and regulations, as well as state statutes and regulations, in the areas of building code, zoning, wetland protection, planning, economic development, housing and land-use. The department was created in 2015 to support the Town Manager, under the direction of an Assistant Town Manager for Development, by providing strategic leadership and accountability for a new Department including the Planning, Economic Development, Building & Zoning, Conservation, and Housing offices, and by managing land-related negotiations, acquisitions, agreements, restrictions, leases. This revised structure enabled the Town to further streamline code enforcement, program and policy development, land and resource protection, and outreach and educational activities related to commercial and residential development . Budget Overview: The total All Funds Land Use, Housing and Development FY2026 budget of $3,127,980 is a $93,731 or 3.09% increase from FY2025. Personal Services are increasing $34,539, or 1.53% and expenses are increasing $43,440, or 5.64%. The General Fund budget of$2,488,899 is a $46,293, or 1.90% increase from FY2025, with Compensation increasing $2,853 or 0.14%, and Expenses increasing $43,440 or 11.23%. The Land Use, Housing and Development Department comprises: Administration, Building and Zoning, Conservation, Planning, Housing and Economic Development. The Administration Division provides management oversight and administrative support to all divisions comprising the Land Use, Housing and Development Department. The Assistant Town Manager for Development also acts as chief housing staff. The Building and Zoning Division is responsible for enforcing the State building, electrical, gas, and plumbing codes, the local zoning bylaw, Historic Districts Regulations, Historical Commission Demolition Delay Bylaw, Opt-in Specialized Stretch Energy Code, and Municipal Fossil Fuel Free Demonstration Program, State Sanitary Code, and Architectural Access Board Regulations. The Conservation Division is responsible for administering and enforcing the State and local wetland protection codes and the State Stormwater Management Regulations, planning for, managing, and coordinating stewardship over 1,400 acres of Town-owned conservation land, and providing outreach and education concerning natural and watershed resources. The Planning Office supports the Planning Board in the implementation of LexingtonNext, Comprehensive Plan, the administration of the Subdivision Regulations, the determination of 7000 - Land Use, Housing and Development Department 1 adequacy of unaccepted streets, the granting of permits for residential development, site plan review and granting of permits within the CM District, and the review of planned development district proposals that go to Town Meeting. In addition, the stafF engages in short and long-term planning in regard to growth and development issues in Lexington, being active participants in various committees dealing with issues of transportation, afFordable housing and economic development, as well as participating in regional and statewide initiatives. The Economic Development Division works to encourage new investment and to support local businesses. It serves as a liaison for businesses and works to address business-related issues from parking to updating land use policy. The OfFice also works to retain and expand local businesses by providing information, conducting research, supporting a visitor-based economy, and leveraging State economic development tools and resources designed to improve the business environment. The Economic Development OfFice also supports the visitor-based economy through tourism marketing and programs such as the Liberty Ride Trolley Tour, the Battle Green Walking Tours, and the Visitors Center retail operations. �� Program Improvement Requests Division Comp. Expenses Benefits Total Housing Contract Services Admin. $ $ 43,200 $ $ 43,200 Hydraulic Lift gate Conservation $ $ 5,940 $ $ 5,940 Planner Planning $ 72,000 $ $ 21,277 $ 93,277 Full-time Assistant Visitors Center Manager Econ. Dev. $ 21,924 $ $ 20,551 $ 42,475 Tc�t�l 7��U by F��q u��t � ��,�24 � 4�,14� � 41,�2$ � 'I�4,��2 7000 - Land Use, Housing and Development Department 2 Budget Summary - General Fund FY2023 FY2024 FY2025 FY2026 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $(3,521,687) $(921,014) $(618,594) $(330,701) $287,893 (46.54)% TDM Stabilization Fund $46,000 $46,000 $46,000 $46,000 $0 % Center Impr. District Stab. Fund $0 $0 $0 $0 $0 -% Fees & Charges Departmental Fees $51,956 $81,609 $79,200 $80,400 $1,200 1.52% Licenses & Permits $5,591,197 $2,977,006 $2,936,000 $2,693,200 $(242,800) (8.27)% � � . � � . . . . . � . . � • . � � � � � . • � • � • • � • •� � � � • � • � � • • • �� • � � Appropriation Summary FY2023 FY2024 FY2025 FY2026 Dollar Percent (General Fund) Actual Actual Appropriation Request Increase Increase Compensation $1,863,837 $1,872,366 $2,055,655 $2,058,508 $2,853 0.14% Expenses $303,629 $311,235 $386,951 $430,391 $43,440 11.23% � � . � � . . . . . � . . � • . � � � � � . • � • � • • � • •� � � � • � • � � • • • �� • � � Level-Service Requests FY2023 FY2024 FY2025 FY2026 Dollar Percent (General Fund) Actual Actual Appropriation Request Increase Increase Total 7110 Building &Zoning $620,472 $614,263 $707,682 $692,169 $(15,513) (2.19)% Total 7120 Administration $511,627 $462,893 $535,590 $555,676 $20,086 3.75% Total 7130 Conservation $230,141 $244,968 $272,289 $274,897 $2,608 0.96% Total 7200 Planning $429,159 $412,865 $458,966 $482,789 $23,823 5.19% Total 7300 Economic Development $376,067 $448,612 $468,079 $483,368 $15,289 3.27% � � . � � . . . . . � . . � • . � � � � � . • � • � • • � • •� � � � • � • � � • • • �� • � � Object Code Summary(General FY2023 FY2024 FY2025 FY2026 Dollar Percent Fund) Actual Actual Appropriation Request Increase Increase Salaries &Wages $1,836,388 $1,856,941 $2,021,565 $2,024,418 $2,853 0.14% Overtime $27,449 $15,425 $34,090 $34,090 $0 % Personal Services $1,863,837 $1,872,366 $2,055,655 $2,058,508 $2,853 0.14% Contractual Services $239,970 $242,239 $328,640 $369,140 $40,500 12.32% Utilities $9,005 $8,090 $10,981 $10,181 $(800) (7.29)% Supplies $54,523 $60,315 $45,330 $49,070 $3,740 8.25% Small Capital $0 $582 $2,000 $2,000 $0 % Expenses $303,498 $311,226 $386,951 $430,391 $43,440 11.23% • . 1 1 � 1 1 . • '� . '� : • �, . . . 1 . '� � : : : • • ,�, � . . �� 7000 - Land Use, Housing and Development Department 3 Budget Summary - Revolving Funds* FY2023 FY2024 FY2025 FY2026 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $0 $0 $0 $0 $0 % Residential Engineering Review �0 $0 $57,600 $57,600 $0 % Revolving Fund Liberty Ride Revolving Fund $113,736 $148,442 $0 $0 $0 % Visitor Center Revolving Fund $275,990 $425,503 $0 $0 $0 % Tourism Revolving Fund $0 $0 $560,000 $560,000 $0 % • . 1 1 � 1 1 '- . '� : • . '� • � '� . . 1 1 '�. : • 1 '� 1 • 1 •' � *Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4. Appropriation Summary FY2023 FY2024 FY2025 FY2026 Dollar Percent (Revolving Funds) Actual Actual Appropriation Request Increase Increase 7110 - Residential Engineering �0 $0 $57,600 $57,600 $0 % Rev i ew Expenses $0 $0 $57,600 $57,600 $0 % 7130 -Wetland Protection $0 $0 $20,290 $20,290 $0 % Compensation $0 $0 $20,290 $20,290 $0 % 7320 - Liberty Ride $0 $401,858 $363,465 $413,150 $49,685 13.67% Compensation $25,320 $0 $0 $0 $0 % Expenses $73,910 $0 $0 $0 $0 % 7340 -Visitor Center $162,962 $0 $0 $0 $0 % Compensation $72,568 $0 $0 $0 $0 % Expenses $90,394 $0 $0 $0 $0 % 7350 -Tourism $0 $0 $513,753 $561,191 $47,438 9.23% Compensation $0 $0 $188,753 $220,439 $31,686 16.79% Expenses $0 $0 $325,000 $325,000 $0 % Benefits $0 $0 $0 $15,752 $15,752 % • . 11 � 11 '- . '� . • . '�� 1 : : '�� '�� • 1� 1 '�� • . : .' � *In FY2024,Liberty Ride and Visitors Center Funds merged to create Tourism Revolving Fund Appropriation Summary (All FY2023 FY2024 FY2025 FY2026 Dollar Percent Funds) Actual Actual Appropriation Request Increase Increase Compensation $1,961,725 $1,872,366 $2,264,698 $2,299,237 $34,539 1.53% Expenses $467,933 $311,235 $769,551 $812,991 $43,440 5.64% Benefits $0 $0 $0 $15,752 $15,752 % . . � � - � � � . �, - • . : �, : .� �, � - - • �, • : � �,• � •� , 7000 - Land Use, Housing and Development Department 4 Departmental Budget Requests Program: 7000 Land Use, Housing and Development Department 7000 - Land Use, Housing and Development Department 5 FY2023 FY2024 FY2025 FY2026 Authorized/Appropriated Staffin� Budget Budget Budget Request Asst. Town Manager for 1 1 1 1 Development Administrative Assistant 1 1 1 1 Administration Dept OfFice Manager 1 1 1 1 Administration Dept Assistants* 4 3 3 3 Economic Development Director 1 1 1 1 Senior Economic Dev. Coordinator* 1 1 1 1 Visitor Center Manager 1 1 1 1 Visitor Center Staff(6PT) 4.75 4.75 4.75 4.75 Visitor Center PT Assistant Manager 0.56 0.56 0.56 0.56 Battle Green Guides Seasonal Seasonal Seasonal Seasonal Tour Service Coordinator** 1 1 1 Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal Planning Director 1 1 1 1 Assistant Planning Director 1 1 1 1 Planner 1 1 1 1 Planning Dept.Assistant 1 1 1 1 Conservation Director 1 1 1 1 Conservation Coordinator 1 1 1 1 Land Use Ranger 0.25 0.25 0.25 0.25 Land Management Interns Seasonal Seasonal Seasonal Seasonal Building Commissioner 1 1 1 1 Asst Building Commissioner 1 1 1 1 Building Inspector 1 1 1 1 Plumbing and Gas Inspector 1 1 1 1 Zoning Enforcement Administrator 1 1 1 1 Electric Inspector 1 1 1 1 Mechanical Inspector**** 1 1 Part-time Building Inspector***** 0.58 0.58 0.58 0.58 Part-time Plumbing Inspector***** 0.14 0.14 0.14 0.14 Part-time Electric Inspector***** 0.24 0.24 0.24 0.24 PT Sealer Weights/Measures****** Total FTE 28.52 28.52 29.52 29.52 Tota I FT/PT 22 FT/8 PT 22 FT/9 PT 22 FT/9 PT 23 FT/9 PT + Seasonal + Seasonal + Seasonal + Seasonal *In FY2024 a Land Use Department Assistant was reclassified to Office Manager for the new Health Department. *In FY2025,a Mechanical Inspector position was created via a program improvement. **In FY2024 the Liberty Ride Coordinator transitioned from part-time to full-time via a program improvement.Title change to Tour Service Coordinator. *****The hours budgeted for part-time inspectors are filled by multiple individuals. ******This is a part-time position shared with the Town of Burlington paid for as a contract service that does not add to overall headcount. 7000 - Land Use, Housing and Development Department 6 �� ,�� "� ■ .� ��-�� - � �� own o ex�n o n � �. I'� � ��'�,4 ��„ �� ,� ��-°� ��I �� ' � ��-�� FY2026 Budget Development ��f � �A,�,y � ,.�; � :� � , �; ��a�� "��iY�".�`��`', Departmental Budget Requests Program: 7000 Land Use, Housing and Development Department Subprogram: 7110 Building & Zoning Element: 7110 Building & Zoning Budget Description: The FY2026 Building and Zoning budget request reflects a $(15,513), or (2.19)% decrease from the FY2025 appropriated budget. Compensation is decreased by $-15,513 or (2.33)% due to actual hiring compared to the FY2025 budget and staff turnover. Expenses are level-funded by $0 or 0.00%. Division Goals: 1. Continue to improve and administer the online permitting system, assisting contractors and residents to obtain their permits without delays. The ViewPoint Cloud permit system requires all building, mechanical, sheet metal, zoning, electrical, plumbing and gas permits to be applied for electronically. This permitting system allows applicants to do much of their work from their office or home, thereby saving time and money from having to visit the Town offi ces. 2. With the ever changing energy codes and sophisticated mechanical systems , the town approved a part time mechanical inspector position last year, with expertise in the mechanical codes, equipment and installations. The Building Divisions goal in the upcoming year will be to improve the plan review, permitting and inspection process for all sheet metal, mechanical and energy code compliance. 3. Permit, inspect, monitor and ensure code compliance for the almost one thousand new residential housing units currently in the permitting pipeline. These new new buildings and residential developments will create an enormous workload on inspectors and will require an extraordinary effort on all to insure success. 4. Prepare the staff, residents, contractors and designers of the most recent Fossil Fuel Free Bylaw, adopted in the Spring of 2024 that further prohibits/limits the use of natural gas and propane in new and existing homes and most commercial buildings. 5. Assist the Planning Staff and Select Board to continue with their efforts to implement a stormwater permitting system for all new homes built, regardless of the lot size. In 2023 the Board added smaller projects that trigger site plan review, and their next steps will be adding all the new home lots so that stormwater will not adversely effect the neighbors and town road s 7000 - Land Use, Housing and Development Department 7 Budget Data (by Object Code) - General Fund FY2023 FY2024 FY2025 FY2026 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $559,696 $553,354 $584,432 $575,737 $(8,695) (1.49)% 514000 Other Compensation $0 $0 $500 $500 $0 % 514090 Longevity $1,210 $1,699 $3,400 $3,400 $0 % 513000 Overtime $8,791 $6,048 $6,590 $6,590 $0 % 511010 Part-Time Wa es $14,644 $16,461 $69,920 $63,102 $ 6,818 9.75 % Subtotal Compensation $584,341 $577,562 $664,842 $649,329 $(15,513) (2.33)% 520000 Contract Services $1,390 $12,245 $15,000 $15,000 % 538080 Printing & Forms $273 $2,180 $880 $880 % 530000 Professional Services $8,025 $4,725 $10,000 $10,000 % 538010 Advertising $0 $225 $200 $200 % 572000 Mileage $230 $0 $200 $200 % 571000 Travel $1,159 $694 $300 $300 % 530040 Sem./Workshops/Conf. $3,248 $4,900 $4,310 $5,110 800 18.56% 534030 Mobile Devices $3,469 $2,919 $3,600 $3,000 (600) (16.67)% 531030 Gasoline/Diesel $2,633 $2,583 $3,200 $3,000 (200) (6.25)% 558000 Supplies $12,953 $3,860 $1,500 $1,500 % 573000 Membership/Dues $1,147 $600 $1,400 $1,400 % 558010 Clothing & Safety Equipment $1,604 $1,762 $2,250 $2,250 % Subtotal Expenses $36,131 $36,693 $42,840 $42,840 $0 % Total 7110 Building &Zoning $620,472 $614,255 $707,682 $692,169 $(15,513) (2.19)% Budget Data (by Object Code) - Revolving Fund FY2023 FY2024 FY2025 FY2026 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 530000 Professional Services $0 $0 $57,600 $57,600 $0 % 542000 OfFice Supplies $0 $0 $0 $0 $0 % Subtotal Residential Engineering $0 $0 $57,600 $57,600 $0 % Review Revolving Fund Total 7110 6&Z(All Funds) $620,472 $614,263 $765,282 $749,769 $(15,513) (2.03)% 7000 - Land Use, Housing and Development Department 8 �� ,�� "� ■ .� ��-�� - � �� own o ex�n o n � �. I'� � ��'�,4 ��„ �� ,� ��-°� ��I �� ' � ��-�� FY2026 Budget Development ��f � �A,�,y � ,.�; � :� � , �; ��a�� "��iY�".�`��`', Departmental Budget Requests Program: 7000 Land Use, Housing and Development Department Subprogram: 7110 Building & Zoning Element: 7110 Building & Zoning FY2023 FY2024 FY2025 FY2026 Authorized/Appropriated Staffin� Budget Budget Budget RequeSt Building Commissioner 1 1 1 1 Asst. Bldg. Commissioner 1 1 1 1 Building Inspectors 1 1 1 1 Plumbing and Gas Inspector 1 1 1 1 Zoning Enforcement Administrator 1 1 1 1 Electric I nspector 1 1 1 1 Mechanical Inspector* 0.57 0.57 Part-time Building Inspector** 0.58 0.58 0.58 0.58 Part-time Plumbing Inspector** 0.14 0.14 0.14 0.14 Part-time Electric Inspector** 0.24 0.24 0.24 0.24 Part-time Sealer of Weights and Measures*** Total FTE 6.96 6.96 7.53 7.53 Tota I FT/PT 6 FT/3 PT 6 FT/4 PT 6 FT/4 PT 6 FT/4 PT *In FY2025,a Mechanical Inspector position was created via a program improvement. **The hours budgeted for part-time inspectors are filled by multiple individuals. ***This is a part-time position shared with the Town of Burlington paid for as a contract service that does not add to overall headcount. 7000 - Land Use, Housing and Development Department 9 �� ,�� "� ■ .� ��-�� - � �� own o ex�n o n � �. I'� � ��'�,4 ��„ �� ,� ��-°� ��I �� ' � ��-�� FY2026 Budget Development ��f � �A,�,y � ,.�; � :� � , �; ��a�� "��iY�".�`��`', Departmental Budget Requests Program: 7000 Land Use, Housing and Development Department Subprogram: 7120 Administration Element: 7120 Administration Budget Description: The FY2026 Administration budget reflects a $20,086, or 3.75%, increase from the FY2025 budget. This reflects an increase of$13,086 or 2.72% in compensation for step increases, and an increase of$7,000 or 12.75% in expenses, primarily due to additional contract services to support housing. Division Goals: 1. Advance the Town's housing initiatives. 2. Direct the Department in supporting the Select Board's updated goals and the Planning Board's work plan, including LexingtonNext and other adopted Town plans related to the Department's work. 3. Hold the formal public hearing on the 25% design for the Bedford Hartwell Complete Streets Reconstruction Project 4. Assist the Town Manager in planning and executing on operations and delegated strategic actions in land use, housing, conservation, building, planning, preservation and economic development. 7000 - Land Use, Housing and Development Department 10 Budget Data (by Object Code) FY2023 FY2024 FY2025 FY2026 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $461,965 $432,927 $467,029 $480,615 $13,586 2.91% 514090 Longevity $376 $10 $500 $0 $(500) (100.00)°/ 513000 Overtime $9,474 $5,750 $13,161 $13,161 $0 % Subtotal Compensation $471,815 $438,687 $480,690 $493,776 $13,086 2.72% 520000 Contract Services $1,750 $0 $3,000 $5,000 $2,000 66.67% 538080 Printing & Forms $4,456 $532 $4,500 $4,500 $0 % 530000 Professional Services $6,872 $1,000 $10,500 $10,500 $0 % 538010 Advertising $1,127 $725 $2,500 $2,500 $0 % 527030 Lease Agreements $3,294 $3,870 $8,000 $8,000 $0 % 572000 Mileage $0 $0 $700 $700 $0 % 530060 Prof Dev &Training $2,870 $4,660 $7,000 $8,000 $1,000 14.29% 571000 Travel $1,982 $554 $7,000 $7,000 $0 % 530040 Sem./Workshops/Conf. $2,081 $2,433 $3,000 $3,000 $0 % 534030 Mobile Devices $595 $745 $700 $700 $0 % 542000 OfFice Supplies $11,397 $7,474 $4,500 $8,000 $3,500 77.78% 558000 Supplies $946 $0 $1,000 $1,000 $0 % 573000 Membership/Dues $2,444 $2,215 $2,500 $3,000 $500 20.00% Subtotal Expenses $39,814 $24,208 $54,900 $61,900 $7,000 12.75% Total 7120 Administration $511,629 $462,895 $535,590 $555,676 $20,086 3.75% 7000 - Land Use, Housing and Development Department 11 �� ,�� "� ■ .� ��-�� - � �� own o ex�n o n � �. I'� � ��'�,4 ��„ �� ,� ��-°� ��I �� ' � ��-�� FY2026 Budget Development ��f � �A,�,y � ,.�; � :� � , �; ��a�� "��iY�".�`��`', Departmental Budget Requests Program: 7000 Land Use, Housing and Development Department Subprogram: 7120 Administration Element: 7120 Administration FY2023 FY2024 FY2025 FY2026 Authorized/Appropriated Staffin� Budget Budget Budget RequeSt Asst. Town Manager for Development 1 1 1 1 Administrative Assistant 1 1 1 1 OfFice Manager 1 1 1 1 DepartmentAssistants* 4 3 3 3 Total FTE 7 6 6 6 Total FT/PT 7 FT 6 FT 6 FT 6 FT *In FY2024 a Land Use Department Assistant was reclassified to Office Manager for the new Health Department. 7000 - Land Use, Housing and Development Department 12 �� ,�� "� ■ .� ��-�� - � �� own o ex�n o n � �. I'� � ��'�,4 ��„ �� ,� ��-°� ��I �� ' � ��-�� FY2026 Budget Development ��f � �A,�,y � ,.�; � :� � , �; ��a�� "��iY�".�`��`', Departmental Budget Requests Program: 7000 Land Use, Housing and Development Department Subprogram: 7130 Conservation Element: 7130 Conservation Budget Description: The requested Conservation FY2026 General Fund budget reflects a increase of$2,608 or 0.96%, from FY2025. This includes a $2,608 or 1.08% increase in compensation due to step increases offset by staff turnover. Expenses reflect a level-funded request. Division Goals: 1. Conduct a comprehensive technical review of Wetland Protection Code C. 130 and associated regulations and update for consistency with all recent State DEP regulation amendments and local regulation amendments. 2. Enhance, with support of an intern, the local wetland layer in the Town's GIS via digitizing wetland data from approved conservation permit plans for improved public outreach regarding resource area jurisdiction. 3. Implement recommendations of the Seven Year Action Plan of the 2023 Open Space and Recreation Plan in collaboration with Recreation and Community Programs and other applicable staff, boards, and committees. 4. Implement the Conservation Improvements, comprised of 20 acres of ineadow preservation, as appropriated through the participatory budget process with ARPAfunds. 5. Implement the approved Conservation Commission Concord Avenue Conservation Area Ecological Management Plan recommendations. 6. Implement the numerous conservation land management and stewardship prioritized projects, including Cotton Farm to Community Center connector Trail Planning, Design and Engineering (subject to FY 2026 CPA request) and the Rangeway and Simonds Brook trail realignment Design, Engineering, and Construction (subject to FY 2026 CPA request) along with completing several outstanding Capital projects 7. Plan for and acquire open space parcels as prioritized by the Conservation Commission. 7000 - Land Use, Housing and Development Department 14 Budget Data (by Object Code) FY2023 FY2024 FY2025 FY2026 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $184,936 $190,949 $194,883 $197,491 $2,608 1.34% 513000 Overtime $2,885 $235 $3,200 $3,200 $0 % 514090 Longevity $1,500 $1,494 $1,500 $1,500 $0 % 511010 Part-Time Wages $17,225 $17,497 $18,495 $18,495 $0 % 512000 Seasonal Part-Time $9,905 $11,216 $23,250 $23,250 $0 % Subtotal Compensation $216,451 $221,391 $241,328 $243,936 $2,608 1.08% 520000 Contract Services $4,697 $14,560 $14,500 $14,500 $0 % 538080 Printing & Forms $0 $240 $300 $300 $0 % 530000 Professional Services $3,055 $1,250 $5,000 $5,000 $0 % 538010 Advertising $223 $0 $250 $250 $0 % 572000 M ileage $156 $0 $1,000 $1,000 $0 % 542020 Postage & Mailing $282 $29 $50 $50 $0 % 530040 Sem./Workshops/Conf. $480 $85 $1,000 $1,000 $0 % 521000 Utilities $143 $374 $300 $300 $0 % 531000 Water/Sewer $692 $246 $900 $900 $0 % 534030 Mobile Devices $605 $600 $1,360 $1,360 $0 % 531030 Gasoline/Diesel $448 $204 $501 $501 $0 % 558000 Supplies $1,421 $4,744 $3,500 $3,500 $0 % 573000 Membership/Dues $1,253 $1,245 $1,350 $1,350 $0 % 558010 Clothing & Safety Equipment $114 $0 $950 $950 $0 % 553060 Tools/Lumber/Hardware $0 $0 $0 $0 $0 % Subtotal Expenses $13,569 $23,577 $30,961 $30,961 $0 % Total 7130 Conservation $230,020 $244,968 $272,289 $274,897 $2,608 0.96% 7000 - Land Use, Housing and Development Department 15 �� ,�� "� ■ .� ��-�� - � �� own o ex�n o n � �. I'� � ��'�,4 ��„ �� ,� ��-°� ��I �� ' � ��-�� FY2026 Budget Development ��f � �A,�,y � ,.�; � :� � , �; ��a�� "��iY�".�`��`', Departmental Budget Requests Program: 7000 Land Use, Housing and Development Department Subprogram: 7130 Conservation Element: 7130 Conservation FY2023 FY2024 FY2025 FY2026 Authorized/Appropriated Staffin� Budget Budget Budget RequeSt Conservation Director 1 1 1 1 Conservation Coordinator 1 1 1 1 Land Use Ranger 0.26 0.26 0.26 0.26 Conservation Regulatory Assistant* Seasonal Land Management I nterns Seasonal Seasonal Seasonal Seasonal Total FTE 2.26 2.26 2.26 2.26 Tota I FT/PT 2 FT/1 PT + 2 FT/1 PT + 2 FT/1 PT + 2 FT/1 PT + Seasonals Seasonals Seasonals Seasonals *In FY2025,a part-time seasonal non-benefited Conservation Regulatory Assistant position was created via a program improvement. This position will be funded by wetland protection fees passed through from the State. 7000 - Land Use, Housing and Development Department 16 �� ,�� "� ■ .� ��-�� - � �� own o ex�n o n � �. I'� � ��'�,4 ��„ �� ,� ��-°� ��I �� ' � ��-�� FY2026 Budget Development ��f � �A,�,y � ,.�; � :� � , �; ��a�� "��iY�".�`��`', Departmental Budget Requests Program: 7000 Land Use, Housing and Development Department Subprogram: 7200 Planning Element: 7200 Planning Budget Description: The proposed FY2026 budget for the Planning Office increases $23,823, or 5.19% from FY2025. Compensation increase $1,433, or 0.38%, for step increases, offset by staff turnover. Expenses are increasing from FY2025 by $22,390 or 29.10%. Planning requests an increase in contract services and professional services to assist with our reviews during development applications in the event staff is unable to keep up with the applications. The increase in contract services can also be attributed to the increased workload for the Regional Housing Services Office (RHSO) for assistance with affordable housing with review of the inclusionary unit locations, permits, and regulatory agreements to get units on the town's subsidized housing inventory. Additionally, the RHSO Director will be retiring in June 2026. The RHSO has requested a one-time $10,000 increase in all of the ten membership communities to allow for an overlap for training of a new RHSO Director. With recent zoning changes adopted in 2023 incentivizing housing development, the Planning office staff need more assistance from outside consultants during the Planning Board application review process during periods of high demand or staff transitions. The Planning office also requests a new Planner position. The Planning office currently has one Planner and this request includes adding a second Planner position. In 2024, the Planning Board has received nine applications for major redevelopment and new construction projects including the creation of over 900 new housing units. The number of applications for new construction submitted to the Planning Board has increased by 125% in 2024. The Planning Board application process established in 2023 has many legal requirements and short timeframes for which the Planning Board must act or a project can be automatically approved as submitted. The additional staff is needed to keep up with the increased workload during the permitting and construction process and to properly assist the Planning Board members. Division Goals: 1. Implement various recommendations in LexingtonNext, the Town's updated Comprehensive Plan, which will guide future land development and preservation activities over the next 5, 10-15 years, and beyond. 2. Evaluate Planning Board's Zoning Regulations for amendments to improve the site plan review application process. 3. Propose and adopt zoning amendments outlined in Lexington NEXT to promote various economic development and other land use goals such as more affordable housing and maximizing commercial development. 7000 - Land Use, Housing and Development Department 19 4. Collaborate with members of the Land Use, Housing, and Development (LUHD) Department and other stafF members to plan and execute short- and long-term planning initiatives. Budget Data (by Object Code) FY2023 FY2024 FY2025 FY2026 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $356,129 $359,396 $373,914 $375,347 $1,433 0.38% 513000 Overtime $5,770 $3,392 $8,102 $8,102 $0 % 511010 Part-Time Wa es $1,965 $0 $0 $0 $0 % Subtotal Compensation $363,864 $362,788 $382,016 $383,449 $1,433 0.38% 520000 Contract Services $56,123 $43,679 $58,500 $82,000 $23,500 40.17% 538080 Printing & Forms $160 $800 $500 $800 $300 60.00% 530000 Professional Services $4,500 $0 $4,500 $6,000 $1,500 33.33% 538010 Advertising $1,304 $1,568 $1,600 $1,600 $0 % 538060 Catering/Meals $75 $95 $600 $600 $0 % 572000 Mileage $0 $642 $900 $800 $(100) (11.11)% 578010 Binding &Archiving $0 $0 $50 $50 $0 % 571000 Travel $87 $464 $3,000 $2,000 $(1,000) (33.33)% 530040 Sem./Workshops/Conf. $400 $1,384 $4,000 $2,500 $(1,500) (37.50)% 534030 Mobile Devices $420 $420 $420 $420 $0 % 542000 OfFice Supplies $1,562 $564 $1,500 $1,200 $(300) (20.00)% 542020 Postage & Mailing $27 $0 $100 $100 $0 % 573000 Membership/Dues $561 $462 $1,200 $1,200 $0 % 551030 Books $67 $0 $80 $70 $(10) (12.50)% Subtotal Expenses $65,286 $50,078 $76,950 $99,340 $22,390 29.10% Total 7210 Planning $429,150 $412,866 $458,966 $482,789 $23,823 5.19% 7000 - Land Use, Housing and Development Department 20 �� ,�� "� ■ .� ��-�� - � �� own o ex�n o n � �. I'� � ��'�,4 ��„ �� ,� ��-°� ��I �� ' � ��-�� FY2026 Budget Development ��f � �A,�,y � ,.�; � :� � , �; ��a�� "��iY�".�`��`', Departmental Budget Requests Program: 7000 Land Use, Housing and Development Department Subprogram: 7200 Planning Element: 7200 Planning FY2023 FY2024 FY2025 FY2026 Authorized/Appropriated Staffin� Budget Budget Budget RequeSt Planning Director 1 1 1 1 Assistant Planning Director 1 1 1 1 Planner 1 1 1 1 Administrative Assistant 1 1 1 1 Total FTE 4 4 4 4 Total FT/PT 4 FT 4 FT 4 FT 4 FT 7000 - Land Use, Housing and Development Department 21 �� ,�� "� ■ .� ��-�� - � �� own o ex�n o n � �. I'� � ��'�,4 ��„ �� ,� ��-°� ��I �� ' � ��-�� FY2026 Budget Development ��f � �A,�,y � ,.�; � :� � , �; ��a�� "��iY�".�`��`', Departmental Budget Requests Program: 7000 Land Use, Housing and Development Department Subprogram: 7300 Economic Development Mission: The Economic Development OfFice (EDO) implements the Town's economic development goals set out by the Select Board and focuses its efForts to support businesses, workers, and an improved quality of life. The Economic Development OfFice stafF also serves as a liaison for developers and new tenants going through the zoning and permitting processes. In addition, the Economic Development OfFice works to leverage economic opportunities from tourism through the operations of the Visitors Center, the Liberty Ride Trolley Tour, and the Battle Green Guides program. Sharing our role in American history attracts many thousands of visitors to Lexington each year, these visitors help to support our local businesses, contributing to our community's overall economic sustainability. Budget Overview: The Economic Development budget includes: 1) the Economic Development OfFice, and 2) the Tourism Revolving Fund. The FY2026 All Funds Economic Development OfFice budget reflects a $62,727 or 6.39% increase which is primarily driven by increases in the Tourism Revolving Fund. Program Improvement Requests Comp. Expenses Benefits Total Full-time Assistant Visitors Center Manager $ 21,924 $ $ 20,551 $ 42,475 Tc�t�l 73�� by R�qu��t � 21,�24 � — � 2�,��1 �' 42,47� 7000 - Land Use, Housing and Development Department 24 Budget Summary - General Fund FY2023 FY2024 FY2025 FY2026 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $330,067 $402,612 $422,079 $437,368 $15,289 3.62% TDM Stabilization Fund $46,000 $46,000 $46,000 $46,000 $0 % � � . � . . � . . � . . � • . � � . • � • � • �� • • �� • • � �� • • • � • � Appropriation Summary (General FY2023 FY2024 FY2025 FY2026 Dollar Percent Fund) Actual Actual Appropriation Request Increase Increase Compensation $227,368 $271,938 $286,779 $288,018 $1,239 0.43% Expenses $148,699 $176,674 $181,300 $195,350 $14,050 7.75% � � . � . . � . . � . . � • . � � . • � • � • �� • • �� • • � �� • • • � • � Program Summary(General FY2023 FY2024 FY2025 FY2026 Dollar Percent Fund) Actual Actual Appropriation Request Increase Increase 7310 Economic Development OfFice $376,067 $448,612 $468,079 $483,368 $15,289 3.27% � � . � . . � . . � . . � • . � � . • � • � • �� • • �� • • � �� • • • � • � Object Code Summary (General FY2023 FY2024 FY2025 FY2026 Dollar Percent Fund) Actual Actual Appropriation Request Increase Increase Salaries &Wages $226,838 $271,938 $283,742 $284,981 $1,239 0.44% Overtime $529 $0 $3,037 $3,037 $0 % Personal Services $227,367 $271,938 $286,779 $288,018 $1,239 0.43% Contractual Services $129,672 $138,702 $155,800 $169,800 $14,000 8.99% Utilities $0 $0 $0 $0 $0 % Supplies $19,027 $37,389 $23,500 $23,550 $50 0.21% Small Capital $0 $582 $2,000 $2,000 $0 % Expenses $148,699 $176,673 $181,300 $195,350 $14,050 7.75% � � . � . . � . . � . . � • . � � . • � • � • • �� • • �� • • � �� • • • � • � 7000 - Land Use, Housing and Development Department 25 Budget Summary - Revolving Funds* FY2023 FY2024 FY2025 FY2026 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $0 $0 $0 $0 $0 % Liberty Ride Rev. Fund $113,736 $148,442 $0 $0 $0 % Visitors Center Rev. Fund $275,990 $425,503 $0 $0 $0 % Tourism Revolving Fund $0 $0 $560,000 $560,000 $0 % . . � � - - . . . �, : • . �, • - �, . � � � � �, . � � � � �,� ' , *Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4. Appropriations Summary FY2023 FY2024 FY2025 FY2026 Dollar Percent (Revolving Funds) Actual Actual Appropriation Request Increase Increase 7320 Liberty Ride Rev. Fund $99,230 $0 $0 $0 $0 % Compensation $25,320 $0 $0 $0 $0 % Expenses $73,910 $0 $0 $0 $0 % Benefits $0 $0 $0 $0 $0 % 7340 Visitors Center Rev. Fund $162,962 $0 $0 $0 $0 % Compensation $72,568 $0 $0 $0 $0 % Expenses $90,394 $0 $0 $0 $0 % Benefits $0 $0 $0 $0 $0 % 7350 Tourism Rev. Fund* $0 $340,230 $513,753 $561,191 $47,438 9.23% Compensation $0 $146,907 $188,753 $220,439 $31,686 16.79% Expenses $0 $193,323 $325,000 $325,000 $0 % Benefits $0 $0 $0 $15,752 $15,752 % � i / / � � � � �� • � �� / / �� • � ��I I � � , 1 FY2023 FY2024 FY2025 FY2026 Dollar Percent Appropriations Summary Actual Actual Appropriation Request Increase Increase Compensation $325,255 $418,845 $475,532 $508,457 $32,925 6.92% Expenses $313,003 $369,997 $506,300 $520,350 $14,050 2.78% Benefits $0 $0 $0 $15,752 $15,752 % � i • • i • • • � i � • • i � � � i �1 � i / / � � • • • � • • • � • • � / � • • � 7000 - Land Use, Housing and Development Department 26 �� ,�� "� ■ .� ��-�� - � �� own o ex�n o n � �. I'� � ��'�,4 ��„ �� ,� ��-°� ��I �� ' � ��-�� FY2026 Budget Development ��f � �A,�,y � ,.�; � :� � , �; ��a�� "��iY�".�`��`', Departmental Budget Requests Program: 7000 Land Use, Housing and Development Department Subprogram: 7300 Economic Development FY2023 FY2024 FY2025 FY2026 Authorized/�4ppropriated Staffin� Budget Budget Budget Request Economic Development Director 1 1 1 1 Senior Economic Development 1 1 1 1 Coordinator Economic Development Intern Seasonal Seasonal Seasonal Seasonal Visitor Center Manager 1 1 1 1 Visitor Center StafF 4.75 4.75 4.75 4.75 Visitor CenterAssistant Manager 0.56 0.56 0.56 0.56 Battle Green Guides Seasonal Seasonal Seasonal Seasonal Tour Service Coordinator* 1 1 1 Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal Total FTE 8.31 9.31 9.31 9.31 3 FT/7 PT 4 FT/7 PT 4 FT/7 PT 4 FT/7 PT Total FT/PT + Seasonal + Seasonal + Seasonal + Seasonal Note: Visitor Center staffing is included above as this function was transferred from Chamber of Commerce in FY2015. There are 7 Visitor Center staff(1 works full-time and 6 work part-time)and 30 seasonal workers from April to October. *In FY2024,the part-time Tour Service Coordinator was upgraded to a full-time position within the Tourism Revolving Fund via a program improvement. 7000 - Land Use, Housing and Development Department 27 �� ,�� "� ■ .� ��-�� - � �� own o ex�n o n � �. I'� � ��'�,4 ��„ �� ,� ��-°� ��I �� ' � ��-�� FY2026 Budget Development ��f � �A,�,y � ,.�; � :� � , �; ��a�� "��iY�".�`��`', Departmental Budget Requests Program: 7000 Land Use, Housing and Development Department Subprogram: 7300 Economic Development Element: 7110 Econ. Dev. Office Budget Description: The Economic Development Office (EDO) fosters the growth of the Town's commercial sector. Staff work to develop, coordinate, and implement economic and land use policies and programs in concert with the Town's economic development goals as set by the Select Board. Staff offer one-on-one assistance to businesses, both existing and new, through initial inquiry, site selection, permitting, and ongoing operations. Additionally, Economic Development staff coordinate with state organizations to support business retention and expansion. The EDO also oversees the Lexington Visitors Center, Liberty Ride Trolley Tour, and Battle Green Guide programs designed to share Lexington's role in the American Revolutionary story and support the local visitor-based economy. The FY2026 budget for the EDO is increasing by $15,289 or 3.27%. Compensation increases by $1,239 or 0.43%, which reflects step increases, offset by staff turnover. In addition, expenses increase by $14,050 or 7.75%. The increase is based on continuing the department's relationship with big national and international marketing campaigns, small increases in advertising, and an increase in our seminar and travel budgets to continue to support Economic Development and the Visitors Center with creating new relationships with vendors and community partners. Economic Development leverage these relationships to connect with new audiences and attract new tour groups to Lexington. Division Goals: 1. Seek partnerships with Boston hotels and Educational Institutes to attract more visitors to come to Lexington through charter buses 2. Continue to implement findings of the East Lexington Rapid Recovery Report, Center Charette, and Lexington Next. 3. Work on filling prominent vacancies in Lexington Center, Hartwell Ave, and East Lexington 4. Seek and utilize grant funding to support town-wide efforts 7000 - Land Use, Housing and Development Department 28 Budget Data (by Object Code) FY2023 FY2024 FY2025 FY2026 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $227,615 $269,425 $278,742 $279,981 $1,239 0.44% 513000 Overtime $529 $0 $3,037 $3,037 $0 % 514000 Other Compensation $0 $0 $0 $ $0 % 512000 Seasonal Part-Time $ 777 $2,513 $5,000 $5,000 $0 % Subtotal Compensation $227,367 $271,938 $286,779 $288,018 $1,239 0.43% 520000 Contract Services $50,000 $50,000 $50,000 $50,000 $0 % 538080 Printing & Forms $1,951 $5,314 $5,500 $5,500 $0 % 530000 Professional Services $2,490 $9,784 $10,000 $15,000 $5,000 50.00% 538010 Advertising $4,314 $4,554 $4,000 $4,500 $500 12.50% 538090 Marketing $68,470 $56,139 $75,000 $75,000 $0 % 572000 Mileage $0 $0 $200 $200 $0 % 542020 Postage & Mailing $42 $0 $500 $500 $0 % 530060 Prof Dev&Training $1,433 $3,583 $3,000 $4,000 $1,000 33.33% 571000 Travel $233 $3,678 $3,000 $7,000 $4,000 133.33% 530040 Sem./Workshops/Conf. $296 $5,206 $4,000 $7,500 $3,500 87.50% 534030 Mobile Devices $444 $444 $600 $600 $0 % 578030 Hartwell Rezoning Project $0 $0 $0 $0 $0 % 558000 Visitors Center Support $5,096 $20,184 $0 $0 $0 % 542000 Office Supplies $281 $1,508 $1,500 $1,550 $50 3.33% 573000 Membership/Dues $13,649 $13,967 $20,000 $20,000 $0 % 542040 Office Equipment $0 $582 $2,000 $2,000 $0 % 578000 M isc. Expenses $0 $1,730 $2,000 $2,000 $0 % Subtotal Expenses $148,699 $176,6 73 $181,300 $195,350 $14,050 7.75% Total 7310 Economic Development �376,066 $448,611 $468,079 $483,368 $15,289 3.27% Office 7000 - Land Use, Housing and Development Department 29 �� ,�� "� ■ .� ��-�� - � �� own o ex�n o n � �. I'� � ��'�,4 ��„ �� ,� ��-°� ��I �� ' � ��-�� FY2026 Budget Development ��f � �A,�,y � ,.�; � :� � , �; ��a�� "��iY�".�`��`', Departmental Budget Requests Program: 7000 Land Use, Housing and Development Department Subprogram: 7300 Economic Development Element: 7350 Tourism Budget Description: As of FY2024, the Tourism Revolving Fund was created by merging the Lexington Visitors Center, and Liberty Ride trolley service include the operations of both the Lexington Visitors Center and the Liberty Ride trolley service, both of which previously operated as independent Revolving Funds. The Tourism Revolving Fund would generate revenue from the sale of gift shop merchandise, the sale of ticketed walking tours on the Lexington Battle Green, and the sale of tickets and charters for the Liberty Ride trolley tour. This operation will be overseen by the visitors Center Manager, Assistant Manager, and the Tour Services Coordinator. The funding pays for merchandise, sales tax, and salaries of Assistant Visitors Center Manager, Tour Services Coordinator, and roughly 25-30 seasonal staff members, including our Battle Green Guides and Tourism Advisors. In FY2024, the Tour Services Coordinator was added as a full-time position as part of a PIR. The new Lexington Visitors Center opened in July 2020, serving as the Town's featured gateway for welcoming visitors and residents and orienting them on things to do and places to eat and shop. The Liberty Ride is a guided historical trolley tour of historic sites on the Battle Road which was experienced by approximately 120,000 visitors each year pre-COVID. This program has enabled Lexington to market the area and generate local business activity. For over two decades, the visitors Center has operated the Liberty Ride Trolley tour for visitors. During COVID-19, the service had a reduction in service to four days a week with two tours a day. Thanks to ARPA funding, trolley service starting in April of 2025 will increase to seven days, 3 tours per day through most of FY26. This increase will meet the increase in demand from both fh th the 250 anniversary of the Battle of Lexington, the American 250 anniversary, and FIFA World Cup. After the conclusion of FY24 the Tourism Revolving Fund has ended in a surplus due to strong merchandise sales and increased participation in programming. As of November 2024, the Tourism Revolving Fund has exceeded its revenue benchmarks compared to FY24 YOY. This increase is traced to several national and international marketing campaigns and sale of merchandise. Compensation is increasing due to step increases and an increased Liberty Ride tour schedule. Expenses are level-funded. Division Goals: 1. Provide more in-depth training to Tour Guides to give a stronger and more comprehensive historical view and provide additional authenticity. 2. Increase translation and accessibility options to as many travelers and visitors as possible. 7000 - Land Use, Housing and Development Department 30 3. Advertising and marketing efForts to attract new target audience who are coming for America's 250th anniversary, as well as the FIFA World Cup and sports market. Budget Data (by Object Code) FY2023 FY2024 FY2025 FY2026 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $0 $39,947 $71,076 $73,814 $2,738 3.85% 513000 Overtime $0 $0 $0 $0 $0 % 512000 Seasonal Part-Time $0 $0 $117,677 $146,625 $28,948 24.60% Subtotal Compensation $0 $39,94 7 $188,753 $220,439 $31,686 16.79% 558000 Merchandise $97,342 $84,681 $200,000 $200,000 $0 % 542000 Supplies $9,324 $10,301 $10,000 $10,000 $0 % 520000 Contract Services $61,420 $90,290 $115,000 $115,000 $0 % Subtotal Expenses $168,086 $185,272 $325,000 $325,000 $0 % 59100 Benefits $0 $0 $0 $15,752 $15,752 % Subtotal Benefits $0 $0 $0 $15,752 $15,752 % Total 7330 Tourism Revolving $168,086 $225,219 $513,753 $561,191 $47,438 9.23% 7000 - Land Use, Housing and Development Department 31 nmma�"""'�u�T��uuuHrviu�rvn�.0 i(.r''"'"�;��.m �� rmnvre.��;uw�muv am r �:, ii�uu immnn»'w�' / „ " u � iouuwu r uuuuun�j�,. uuuoulum��uu�J"�'� WU �""mum �uiil° ��, U ' � : iti ,.i . . �� , �IJ� n � ��o� � ��u�"W ' �uoiw � III lumlll � �R��'' lld � � �� i R ` , �l�. ��uul,,, � �'M'NNI� „+ �J � lui��lu'u � . ul�� I�' r ' �Nllll� . � I umri�� I � �` .uiJ�N y i , ' �, �'Mw41N � m mm��r fi�I�ium �NI � ��rt�� ,, ,��:� ��ii�' �wr��. , � �� ° , i�'i „ , i � � �„ ��u' �u��r�� „� � ��iU �i� M�� %'' � w"u� i,�, �MP ��a �Q i�� „ � � iui�r�UU,. �� rG�� I � ��i. �s�'i� �� Ili�iuq;�; r�r� �� i �, ° � �� P,,,,,,,m,��,,, ,,,,,,,,, �,,,��,,,,,,, o,,,,,,��,� �,,, y� �`�� u � � ��r� uui � ��, � , h��fr, �+� ii��l ��V� �4�,,� ��li �IN u��y ,, �1; IIIII rr�� i1toPG,;; `I'I�;;, ',,l�rou i� i�m uiH°� � �'G" f�ii=. �� >, �u»� fjf9t; �i i,,�rr� ; '� �wui��r��i�� ' �1 ; 7, �I�;. rr� ' � „ ,' ww�iui t ,uu , �� , ��(f � �r� � �.�� i � � 4 /�� „ » , � 9�� titi �� -� iui ' " �auuuuuuuilllll �� f` �,''� ��m � ii � ; ,� � �III � e ,� r�' � �� uu u,`�1� ��, � 1�w l f� 41 �I�I uy ,( ly �I� im � 1 I;l �/ � "IMIW�' III�III�� `( � l� , , � ,„ ,,° ��, �r�w �� , r � ww�� i�iydir ` � �r � ��, rM »�i� I , ui N� ��; '�;, 1,�«, ��u ,'�tt», � � � ,� „ � II o YIr , o,�r 'a� rdi�y , r IVII � �� ui 0 i� �� ` IIII VW I INi 1 Vly ,� ll�� iidlllll� �� !' � �� ;' �W�;, Yr, I�(„ , u1V � ` �i i " � �I�If rt�l�l I :'�r r I�[, II� � IIVWIu� � ��IP � �I(! � „ �„ hw� ��' i;�% ` v ,� umuuuuuuum i i!� r'��/�I'i%J�� n„� ,,i �' ';;i/ ii��4i�/%�i, �� fk� I lll'l„� i;�'I �.�� Jf j�(� , iii��,', dfv lU�" ; 1YII� 1Y i finuuui�� f � �o /U� �� Il�r� ��I(f/,, �INI ' � � ti��i % f% i ifl'n/> / ��j///jJ��4111i'��"�6 r;,/, ,, ' �INi°"�Ih �' � JIWIGri� �ir r I uu �ui�� III 1 f� � �f� �� YI1 I Nft(1f �i� U,�� '1 � l�"�iu ��'�/' �� U�I�� NI4 IIPJ��p� o^IIIII ir' /; �� i�� lY +,;I4b y�M�W „ �, r�, „ III'' I�� mii un, �.,�� I� „I�'M'hnil��,�^ �,,,. ,��1 i�" ��Pr ,u i� �uu mu� �, ,r �� . � ifi I r�uN�rmi ��ii116111i uu �� ul�l�� Illiu I % ��i��, �i�� IIII`ium�I w�,um��Ilb�� u��. i��. ° lu ii u, 7��7ni�illl� �um�iii� J�� +�iimn d� � �� ' � ,,, � �� . �f �11,. 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Land Use Housin and Develo ment De artment � g p p Pro ram Im rovement Re uests g p a Fiscal Year 2026 Submitted b : y Carol Kowalski Assistant Town Mana er for , g Develo ment p PIR FY2026 Program Improvement Request # 1 of 1 Department: Land Use, Housing and Development Division: 7120-Admin PIR Title: Housing Contract Services Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2026 Only FY2026 & Future FY2026 Request Compensation 511000 Regular Wages $ $ Other Compensation $ Total Compensation 0.00 $ $ $ Benefits Benefits Eligible? 0 $ $ Expenses 520000 Contract Services $ 43,200 $ 43,200 $ Total Expenses $ $ 43,200 $ 43,200 Purpose/Description of Request: This PIR is for contract services related to supporting Lexington's afFordable housing initiatives including part-time administrative support for the AfFordable Housing Trust, procurement for afFordable housing development, analyses, reports, and monitoring, and part-time support to housing-related committees such as the Housing Partnership Board, and housing initiatives that stafF have been unable to sustain this fiscal year, such as the quarterly housing roundtable. Service Implication: Lexington has made great strides in advancing on its afFordable housing goals in the last two years: starting an AfFordable Housing Trust, supporting the move to independent nonprofit organization status for LexHAB, the AfFordable Housing Needs Assessment (in-progress), and Housing Feasibility Study on Town-owned land, the procurement of an afFordable housing developer for Lowell Street, the adoption of both Special Residential Development zoning and MBTA Communities zoning at the same Annual Town Meeting, and now supporting the AfFordable Housing Trust. In addition, in the near future, the Town could act to authorize the procurement of afFordable housing development at the Vine Street land purchased in 2009 for community housing. Taken together, these laudable housing initiatives increase significantly the demand for administrative and professional/technical support beyond the capacity available by Town stafF. Without this budget appropriation, the housing efForts will not have consistent administrative support or professional/technical capacity, since the Department administrative stafF will currently also covers the admin needs of the Economic Development ofFice, which has no dedicated administrative stafF, despite its high volume of monthly account and credit card reconciliations. 7000 - Land Use, Housing and Development Department 13 FY2026 Program Improvement Request # 1 of 1 Department: Land Use, Housing and Development Division: Conservation Element: 7130 - Conservation PIR Title: Hydraulic Lift gate Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2026 Only FY2026 & Future FY2026 Request Compensation 511000 Regular Wages $ 511010 Part-Time Wages $ 513000 Overtime $ Other Compensation $ Total Compensation 0.00 $ $ $ Benefits Benefits Eligible? 0 $ $ Expenses 520000 Contractual $ 5,940 $ $ 5,940 $ $ Total Expenses $ 5,940 $ $ 5,940 Purpose/Description of Request: This $5,940 request will fund the purchase and installation of a hydraulic lift gate to the Conservation F-150 truck tailgate in order to allow for safe and efFicient daily truck bed loading and unloading of the heavy DR mowers and equipment used for management and maintenance of conservation areas. Service Implication: The current daily practice for loading and unloading the conservation truck with necessary land management equipment is extremely unsafe and inefFicient. It takes two stafF members to push the heavy DR mowers up temporary steep ramps into the bed of the truck and back down, often multiple times a day. There's been several instances where the mower has jumped the ramps or slid backwards but, luckily thus far, stafF has avoided any severe injuries or equipment damage. 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This proposal is to create a second Planner position to bring the ofFice total to five full time stafF members. The Planner is the first land use planner best suited to answer inquiries and specifics about land development and the permit process with the Planning Board. The Planner also reviews each application that is submitted to the Planning Board for completeness. The Planner prepares detailed and technical memorandums to the Planning Board Members and to project applicants to verify that zoning and land use regulations are met. In 2023, there were two zoning amendments that have led to a significant increase in applications being submitted to the Planning Board. The zoning changes to the special residential development bylaw and the creation of the multi-family and village overlay districts have made the creation of housing development easier for applicants and property owners. The by-right zoning approval process has shorter legal timeframes for which stafF and the Board must complete the application review. As of November 2024, the Planning Board has received nine applications for the creation of over 900 new housing units (a 125% application increase). Each application requires a careful review by planning stafF and the Board through a public hearing process. After board approval stafF reviews the building permits and is responsible for monitoring during construction to final occupancy. The Planner works closely with various other land use related departments on coordinating expectations such as with fire, engineering, building, and conservation stafF. 7000 - Land Use, Housing and Development Department 22 Service Implication: Lexington is currently experiencing a substantial increase in new housing production, at a rate higher than experienced in decades, primarily as a result of the MBTA Communities 3a zoning changes. Prior to construction and occupancy, developers and property owners often spend one or more years with planning staff and the Planning Board developing project proposals. After Planning Board approval, the Planner is also responsible for reviewing building permit applications for consistency with the Planning Board's approved plans and keeps track of various project requirements, many of which require site visits and substantial follow up. An additional planner on staff will help us perform technical plan reviews for new development applications, write staff inemorandums and recommendations to the Planning Board, attend Planning Board meetings, meets with applicants, and assists with resident questions in the office, by email, and at public meetings. More planning staff is needed for the increased workload to maintain the level of service expectations of the community to make sure project proposals are meeting the Town's zoning and various land use requirements. Many developments also need Conservation Commission review and another Planner could help provide support to coordinate the applications between the Planning Board and Conservation Commission. 7000 - Land Use, Housing and Development Department 23 FY2026 Program Improvement Request # 1 of 1 Department: Land Use, Housing and Development Division: 7350 - Tourism Revolving Fund PIR Title: Full-time Assistant Visitors Center Manager Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2026 Only FY2026 & Future FY2026 Request Compensation 511000 Regular Wages 0.44 $ 21,924 $ 21,924 511010 Part-Time Wages $ 513000 Overtime $ Other Compensation $ Total Compensation 0.44 $ $ 21,924 $ 21,924 Benefits Benefits Eligible? 1 $ 20,551 $ 20,551 Expenses $ $ $ Total Expenses $ $ $ Purpose/Description of Request: This request is to transition the part-time Visitors Center Manager to a full-time position with benefits. We are requesting an increase in the budget allocation for this position by $21,924 plus benefits for a total increase of$42,475. The previous Assistant and the Visitors Center Manager both have cited the lack of support and extreme workload as being the reason for the departure. The Economic Development and Visitors Center Division does not have any administrative support. Furthermore, the lack of benefits and the seasonality of the position have made it difFicult to recruit and retain qualified employees. Prospective applicants have also treated this position as a stepping stone for future job opportunities, and had little interest in staying more than one season. Some comments include the following paraphrases: — "Once this position is concluded, I hope to use the skills gained as Visitors Center Assistant Manager to..." — "I'm excited for the opportunity to work at the Visitors Center for the season, and look forward to translating these skills in my next position to..." — "As I have other responsibilities occurring [the following year], this position is perfect for me as I can begin new responsibilities once this position concludes." 7000 - Land Use, Housing and Development Department 32 With that mindset universally present in candidates due to the position's nature, it fundamentally changes how the position is approached at the Visitors Center/by other related departments. To best coordinate a team of part-time employees, the Assistant Manager's consistent presence instills a team community and work ethic that remains constant. In addition, having a permanent full-time assistant manager would alleviate internal visitors Center stafF from re-training new employees as well as the Human Resources Department from processing additional paperwork and resources. Service Implication: The Visitors Center have seen a steady increase in visitors and the Visitors Center has no admin or any support for regular HR duties and payroll. The VC hires and undergoes a lot of turnover in personnel during the season (March-November) which adds HR and payroll work in addition to the regular duties of inerchandise stocking, inventory, scheduling, marketing, and supporting tourism advisors seven days a week. Currently, staff are managing the workload as is with the Tour Service Coordinator, Visitors Center Manager, and Land Use, Housing and Development staff handling these duties in addition to their job descriptions which pulls them away from their normal tasks. However, this work is being done through unpaid extra working hours to support the visitors Center, which has had detrimental impacts on staff well-being. With the increase in Liberty Ride trolley services starting in April 2025, we are deeply concerned that the work that needs to be done to maintain operations will not be completed sufficiently. This PI R is critical to ensure that our tourism operations do not suffer, and that Lexington can remain a hub for tourism. Additionally, with the increase in Liberty Ride Trolley Tour service, the Visitors Center will need on-call customer support due to running a full-service trolley with 3 rides per day 7 days a week. The total of available tickets increases from 7,320 available tickets (from our current schedule) to 19,350 available tickets (for 7 days a week service from April 1 to October 31), which is 12,030 more available tickets added to the new schedule. This does not include our Battle Green tour services. With the dramatic uptick in services, having the Assistant Manager full-time will ensure services run smooth. In addition to this support, the Assistant Visitors Center Manager is also responsible for the following areas: The Assistant Manager maintains the customer support for all Battle Green Tours, which include over 700 available time slots from April to November. Based on calendar year of 2023, we had over 3,000 tickets sold for both in person and online tickets sold. With upcoming nation-wide events, the Visitors Center predict that this number will increase by a significant amount including with sales of inerchandise. The Visitors CenterAssistant Manager will work with over 100 vendors and order over 10,000 products.The Assistant Manager needs to ensure that the Visitors Center receives the correct number of products and acts as quality control. The position contacts the vendor for any discrepancies in a timely manner and making sure that staff update the invoices with the vendors. This position inputs all the items properly into Square POS system so that the items sales are reporting correctly into the system. The position is also responsible for maintaining merchandise displays and uses that information to determine product investment through sales trends. The Assistant Manager reconciles all the Square POS system, Fare Harbor, Trip Advisor, and other online booking systems through cash and credit card transactions, which amounted to over 7000 - Land Use, Housing and Development Department 33 $365,000 based on FY2024 numbers. The position reports daily on all cash and credit card transactions, and deposits. These reports then lead to a monthly report that is provided to the Treasurers Office for tax reporting. The Assistant Manager supervises about 8-15 Tourism Advisors (front desk staff), by scheduling over 1200 available shifts per year. The position will provide training and support to the Tourism Advisor staff. The position helps with recruiting and processing HR paperwork for new Visitors Center seasonal staff. The Assistant Manager acts as a liaison between Facilities, IT, Trolley Vendor and customers. The Assistant Manager manages customer inquiries daily through in-person, phone calls, the TourLexington website, JotForm (Survey Monkey), postage mail, Trip Advisor reviews, and/or Fare Harbor reviews. The position updates physical and digital signage on both a weekly and monthly basis within the Visitors Center and online services. The Assistant Manager will collaborate and assist the Economic Development staff for any marketing initiatives and expansion of our services to promote tourism services in Lexington. Visitors CenterAssistant Manager executes a variety of roles that contribute directly towards necessary operations of the Visitors Center. Currently the duties of the Assistant Manager are completed by other staff members in order to maintain continuity of operations at the Visitors Center. 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' u.m��Illlumlff iu�. , ' ,uuuusir ilu i � iiu�uu'w�w��"mnmllli'�"' '. . �rn� VIV uv ��uu 7, tinv�r ,n a o,�: /�� >uNuuumom�uv�im�n� �uu�ov�nuunaoiuonouuumii��/,`m"/P i .. • 1 r . n im m � � u v rmn . . . . 1 r ml i n u Land Use-Page 1 P�inted Novembe�27, 2024 ��-�, ��. �` �°�o; �, �;, � - �; � = �j �� _ �,i �'�i` �r"` • • • ��j�� To wn o L exin ton - FY2 02 6-3 0 Ca ital Im �o vem en t P�o ect g p p J ��`�� Land Use Housin & Develo ment De artment ��r � g p p �� :�� ,- �,, �''`� • • � �� "� FY2026-30 Capital Pro�ect Summary ID# Proj ect Name FY2026 FY2027 FY2028 FY2029 FY2030 Funding Source LU-26-1 Town-wide Pedestrian& Bicycle Plan � � 180 000 $ 330 000 $ 1 040 000 � Traffic Stabilization Fund or General Implementation ' � � � Fund Total Land Use Capital Projects $ $ 180,000 $ 330,000 $ 1,040,000 $ Land Use-Page 2 P�inted Novembe�27, 2024 ,'��-p�C7�ffi Podp/ �� y . ��, <I �°�, �` �� ry �`�� =�,f`��:.. � � � c�� To wn o L exin ton - FY2 02 6-3 0 Ca ital Im �o vem en t P�o ect g p p J Project Name: Town-wide Pedestrian&Bicycle Plan Implementation Date: 10/17/2024 Project ID: LU-26-1 Department: Land Use,Housing&Development Department Revised: Submitted by: Sheila Page Phone: 781-698-4563 Email: spage@lexingtonma.gov Description of Proj ect: FY2026 - $ A high priority of the recently completed Town-wide Bicycle and Pedestrian Plan(TBPP) is to provide designated bicycle and pedestrian access between the Minuteman Bikeway (MMBW) and Lexington High School (LHS). The Plan identified and prioritized improvements to accomplish this goal. However, before we proceed, public input along with design is needed. The TBPP focused on needs and entertained ideas for implementation but none were engineered or vetted with the public. The scope of work for this planning effort will consider the needs and proposed solutions presented in the TBPP along with the new design of the high school, consider safety issues navigating parking lots, Depot Square, Camellia Place, Mass Ave, Worthen Road, Muzzey, Clarke, and Waltham Streets; provide feasible routes. The planning process will engage the public and immediate abutters to determine the best routes to connect the MMBW with the new high school. The scope includes collecting traffic counts and speed and crash data. In addition, the on-street parking on residential streets between Park Drive and Mass Ave will be reviewed. The project outcome expects to identify and design to the 25% level a pedestrian and bicycle route from the MMBW through the Center to the LHS and from the MMBW across Bedford Street to the LHS. Depending on the chosen routes and design, a second funding request may be needed to construct. Implementation funding is proposed for the following year. While this project contemplates the design of a multiuse path along Worthen Avenue between Mass Ave. and Waltham Street. It does not include design for the multi-use path. Design and Construction funding for a potential multiuse path is proposed for a future fiscal year. The funding request planned for FY29 is to continue the TBPP implementation and could be the multi-use path on Worthen. Justification/Benefit: The TBPP identified designated routes between the MMBW and LHS as a high priority need. Currently, it is tricky for students to navigate their way through the Center to the high school. Providing a route where people feel comfortable biking and walking creates a culture where people seek alternative modes of transportation which reduces congestion near the school and on our roads. Safe routes will help Lexington achieve Climate Action and Resilience Plan's (2023) Transportation and Mobility vision: P�omoting low-ca�bon t�anspo�tation modes while ensu�ing a safe, accessible, and connected t�anspo�tation netwo�k. Impact if Not Completed: Promoting bicycling without providing safe routes will not get more people on bicycles. If this project is not completed,we would continue the status quo which is dif�cult for both bicyclist and drivers. The Town and the abutting neighborhoods may be unprepared as a new traf�c pattern emerges from the new high school coming online. Timeframe: Land Use-Page 3 P�inted Novembe�27, 2024 ,'��-p�C7�ffi Podp/ �� y . ��, <I �°�, �` �� ry �`�� c�� To wn o L exl n to n - FY2 02 6-3 0 Ca ital I�n ro venz en t Pro ect � p p J As soon as the funding is approved an RFP will be developed, issued and a consultant selected. The consultant will first conduct an existing conditions analysis to understand the current volume and need of the bicyclist,pedestrian and drivers getting to and from the high school. Once the new high school's final location and design is determined work will begin with public engagement to develop alternative designs and ultimately a preferred alternative. We expect the the planning process to take about 12 months to finalize the routes and design. It is likely there will be a funding request at ATM 2028 for construction funding with the goal that these routes be in place when the new school opens. Replacement Frequency: Basis for Cost Projections: Previous designs and studies and consultation with Engineering firms. Stakeholders: Lexington students and families, Neighborhood residents adj acent to LHS and the Center Center Businesses Bedford/Worthen Road businesses The many established stakeholder groups have participated in the Plan's development and have keen interest in ensuring implementation. These groups include: • Conservation Commission • Bicycle Advisory Committee • Transportation Advisory Committee • Greenway Corridor Committee • Commission on Disability • Safe Routes to School/PTA at all Lexington Schools • Select Board • Planning Board Sustainability&Resilience: Roadway safety is often the reason why residents don't walk or bicycle for local trips. Making our roads, crosswalks, and sidewalks safer is enables residents and visitors to comfortably walk, bike or take transit. This proposed spending directly supports Climate Action and Resilience Plan's (2023) vision: P�oYnoting low-ca��on t�anspo�tation modes while ensu�ing a safe, accessi�le, and connected t�anspo�tation netwo�k. More specifically, this proj ect brings us closer to achieving Climate Action Plan's Transportation and Mobility Goal 1: Lexington �esidents take fewe�ca�t�ips because the�e a�e sustaina�le and accessible mobility options fo�all ages and abilities by making residents and visitors feel safe walking and biking within Lexington's transportation network. Operating Budget Impact: Once the design is finalized and built, we expect maintenance and repair would be similar to what is now done to maintain our sidewalks and roads. 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'ffi. � c�� To wn o L exin ton - FY2 02 6-3 0 CPA P�o'ect g J Project Name: Wright Farm Barn Preservation and Rehabilitation (Step 3) Date: 10/17/2024 Project ID: LU-CPA-1 Department: Land Use,Housing&Development Department Revised: Submitted by: Karen Mullins Phone: 781-698-4501 Email: kmullins@lexingtonma.gov Description of Proj ect: FY2026 - $ No FY 2026 request and postponing to FY 27 budget cycle (or pushed out depending on Facilities availability to help support the project.) This request is for FY2027 for the Conservation Commission, in collaboration with Public Facilities,to initiate the sequential phases of the Wright Farm Barn Stabilization and Preservation Project, comprised of Phase 3,which is to conduct structure rehabilitation resulting in an occupancy permit and to conduct programs on site. At this time, the funding request is to be determined. Steps 1 and 2 were funded in FY23,Article l Ob, to stabilize the structure,prepare architectural and design bid documents as well as hazardous material testing as necessary. The Town of Lexington purchased the portion of Wright Farm with structures, at 241 (247)* Grove St, in 2016. The buildings were all in need of repair at that time. Since then,the House has been renovated by LexHAB (Lexington Housing Assistance Board) and is occupied. The Barn continues to remain unoccupied and exposed to weather, moisture, and animals, and is in dire need of work to stabilize the structure to prevent having to demolish or spend even greater funds to complete full scale preservation to occupy the structure for its intended uses if it continues to deteriorate. The Conservation Commission appointed a Wright Farm Advisory Subcommittee (WFAS)to support the Commission in planning efforts for Wright Farm, which planned to convene in March of 2020,but never met formally until November 23,2020, as a result of the coronavirus pandemic. Since that time, the WFAS held six meetings and developed recommendations for management of Wright Farm Conservation Area, including barn stabilization and preservation, for the Conservation Commission to consider. While the WFAS would like to see the barn preserved for use as a year-round multi-purpose public building, including an environmental education center, they understand that a preservation project of this magnitude can be very costly, and that the ultimate goal and purpose for the structure and associated costs must be fully realized through a comprehensive public process. Meanwhile, in the short-term,the WFAS has recommended to the Conservation Commission that the best course of action to prevent further deterioration and decline of the structure was to stabilize and weatherproof it as an initial phase per the FY23 appropriation and in progress. While Step 1 and 2 are in process, the Commission will continue to plan with stakeholders regarding the future use of the barn in order to finalize this FY27 Step 3 request with costs to engage the architect to develop architectural design and engineering plans and Bid Documents for building occupancy. *The original postal address of the entire property was 241 Grove Street,but when the house portion of the lot was subdivided from the barn and conservation land,the house maintained the 241 address while the barn and conservation land were assigned 247. Justification/Benefit: These funds will allow the Conservation Commission, in collaboration with Public Facilities,to rehabilitate the structure to obtain an occupancy permit and allow educational programs to take place in the barn on site. Impact if Not Completed: Land Use-Page 8 P�inted Novembe�27, 2024 The Wright Farm Barn will continue to decay and remain unoccupied, causing an eyesore and hazard to the property and to the visiting public, as well as result in increased costs in the future if the barn is to be preserved and used as intended for open space, educational, and historical value; stated obj ectives identified when purchasing the property. Timeframe: Steps 1 and 2 to rehabilitate the barn are expected to be conducted within FY25-26, then a consultant will be hired for site access and planning design as funds appropriated. The requested funds of Step 3 rehabilitation is expected to take place in FY27 (or pushed out depending on Facilities availability to help support the proj ect.). Proposed Work plan: FY25-26 Step 1 A) Plan Stabilization&Mothballing: Prepare Architectural Design&Bid Documents B) Environmental Te sting $15,000 Step 2- Implement Stabilization&Mothballing Plans $140,000 FY27- Step 3-Rehabilitation(with some sort of permitted occupancy)-Architectural Design&Bid Documents Cost TBD, FY29- Step 4- Construction costs to implement Rehabilitation Cost TBD Replacement Frequency: �Ve hope that these are one-time costs as regular maintenance of the building once it is repaired will avoid it declining to a similar condition in the future. Basis for Cost Projections: The FY27 cost proj ection for this Step of the proj ect is a TBD placeholder and will be determined once the final plan realized and approved by the Conservation Commission on the intended occupancy of the building and Step 1 and 2 are in process/completed in FY 25/26. Stakeholders: Public Facilities, Lexington Public Schools, Lexington residents, Conservation Division,DP�V Sustainability&Resilience: Operating Budget Impact: Utility costs Electricity,water, sewer Funding Source: CPA Land Use-Page 9 P�inted Novembe�27, 2024 Prior Authorizations: Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned 2022/l OB Wright Barn Stabilization $ 155,000 $ $ $ 155,000 $ Totals $ 155,000 $ $ $ 155,000 Funding Request: FY2026 FY2027 FY2028 FY2029 FY2030 Site Acquisition $ $ $ $ $ Design/Engineer $ TBD $ $ $ Proj ect Management $ $ $ $ $ Construction $ $ $ TBD $ Equipment $ $ $ $ $ Contingency $ $ $ $ $ Totals $ TBD $ TBD $ CPA Amount $ $ $ $ $ Land Use-Page 10 P�inted Novembe�27, 2024 ,'��-p�C7�ffi Podp/ �� y . ��, <I �°�, �` �� ry �6`�?��,fr,�. 'ffi. � c�� To wn o L exin ton - FY2 02 6-3 0 CPA P�o'ect g J Project Name: Cotton Farm/Community Center Connector Date: 10/17/2024 Project ID: LU-CPA-2 Department: Land Use,Housing&Development Department Revised: Submitted by: Karen Mullins Phone: 781-698-4501 Email: kmullins@lexingtonma.gov Description of Proj ect: FY2026 - $300,000 This request is a cost estimate placeholder for$300,000 in FY2026 for the Surveying, Engineering and Design plans for a trail connection(Universally Accessible (UA) if feasible)between Cotton Farm and the Lexington Community Center. This trail addition would add approximately 0.4 miles to the existing trail system within Lexington. Cotton Farm is an old family farm nestled next to the wetlands which comprise most of Upper Vine Brook Conservation Area. Across Marrett Road, additional trails connect two additional miles of trails through Dunback Meadow. There is a small picnic area near the pond at the Marrett Road entrance that has an accessible picnic table as well as a UA trail that leads to an observation platform on the pond. An apple orchard sits along the front of the property on Marrett Road. The wetlands to the west of the trail system serve at the headwaters for Vine Brook, which is Lexington's largest stream. The Community Center, located to the east at 3 9 Marrett Rd is a centralized location for community connections, information, transportation services, and making the most of life in Lexington. It is accessible via Lexpress and the MBTA and is a multigenerational, multicultural, and inclusive space for families to gain access to technology, meeting spaces, Recreational programming, �tness classes, games, and more. In order to responsibly protect the existing natural and historic resources on the property and implement a well- designed trail system,the Conservation Commission proposes a two-phase approach,with the first Phase I involving the Surveying,Designing and Engineering and Construction Bid Documents for a universal accessible trail connection between the UA trail improvements at Cotton Farm to the Community Center. This phase will include a comprehensive community outreach and engagement process, including proj ect page on the conservation webpage, direct abutters noti�cations, key stakeholder input sessions, and public forums as plans are developed and permitted. Phase II involves construction of the approved ADA Improvements Plan completed under Phase I and is planned for an FY 28 TBD $request.. Justification/Benefit: The Community Center is currently isolated within the Lexington trail network. This connection would increase the access of both the Community Center and surrounding Open Space areas and the Lexington's trail network to the Community. It would also allow for expanded programming opportunities by providing for directly connected outdoor educational and passive recreational space. Impact if Not Completed: The Community Center would remain isolated from the trail network in Lexington, as well as the surrounding Open Space. Timeframe: The timeframe of this proj ect would be for Design and Engineering Plans and Bid Documents to be prepared in FY26,with Phase II Construction Fund Request in FY28. Replacement Frequency: Land Use-Page 11 P�inted Novembe�27, 2024 ,'��-p�C7�ffi Podp/ �� y . ��, <I �°�, �` �� ry �6`�?��,fr,�. 'ffi. � c�� To wn o L exin ton - FY2 02 6-3 0 CPA P�o'ect g J Unknown at this time, and expect to have this information for detailed response when the Design and Engineering Phase I completed(expected FY26). Basis for Cost Projections: Based on similar Design and Engineering project costs, such as Willard's Woods. Stakeholders: Conservation Commission, Conservation Division staff, Conservation Stewards, Commission on Disability, Recreation and Community Programs, Recreation Committee, Abutters, Visitors to Cotton Farm,Visitor's to the Community Center, Greenways Corridor Committee, Lexington Boy Scouts and Girl Scouts, local wildlife. Sustainability& Resilience: Open space preservation and management. Operating Budget Impact: Unknown at this time, and expect to have this information for detailed response after the Design and Engineering Phase I completed(expected FY26) for Phase II request. Funding Source: CPA Prior Authorizations: None. Funding Request: FY2026 FY2027 FY2028 FY2029 FY2030 Site Acquisition $ $ $ $ $ Design/Engineer $ 300,000 $ $ $ $ Project Management $ $ TBD $ $ Construction $ $ TBD $ $ Equipment $ $ $ $ $ Contingency $ $ TBD $ $ Totals $ 300,000 $ TBD $ $ CPA Amount $ $ $ $ $ Land Use-Page 12 P�inted Novembe�27, 2024 �� r,r" � � ` � � 1�1 - . �� '�� '� ■ a .� �� 7'0�� o L e.�� to� - F�Z�Z G-3� CP14 P�o ect ..��.�. � J �.�...._ ////iiiii�iiiii ,,,,,,,,,,,,,,, � %" � / '""". '°�� ' 7' �/%//////////////////%///%%%///��iiii„///�// ,,,/�ii//////��1 � �; � .., �, �' ;� / J� , L � i aiiiiii I �% M�° / , ,� iiil � "% ,,,,,;, � , � � ,, ,qr��/i/i �u'iiium �' � ,JI ��;;,� ��o��;l; �� I'��` ,� ,.i��„ � �� , 'r//. 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'ffi. � c�� To wn o L exin ton - FY2 02 6-3 0 CPA P�o'ect g J Project Name: Land Acquisition Date: 10/17/2024 Project ID: LU-CPA-3 Department: Land Use,Housing&Development Department Revised: Submitted by: Karen Mullins Phone: 781-698-4501 Email: kmullins@lexingtonma.gov Description of Proj ect: FY2026 - $ This request is a general annual placeholder for TBD amounts for any potential acquisition and preservation of open space parcels that may become available and deemed a priority to purchase by the Town. Justification/Benefit: 1. To preserve forested upland and/or environmentally sensitive resource areas or buffers, and/or recreational open spaces and/or agricultural open spaces areas, expanding upon acquired valuable open space and providing important links to adj acent conservation lands as well as to other large tracts of open space; 2. Add to existing open space areas and/or improve greenway corridor connections, and 3. Provide for climate resiliency through the protection of forested upland and wetland buffer open space. Impact if Not Completed: Will lose environmentally sensitive forested upland and wetland buffer open space or important recreational open space areas or valuable agricultural areas to development. Timeframe: TBD. Replacement Frequency: Not applicable Basis for Cost Projections: TBD Stakeholders: Conservation Commission, Conservation Division, Town Manager, Select board, Recreation and Community Programs Department, Community Preservation Committee, Capital Expenditures Committee, conservation steward volunteers, Citizens for Lexington Conservation Commission, Greenway Corridor Committee, Schools, and the entire public community. Sustainability& Resilience: Open space preservation and management. Operating Budget Impact: TBD Funding Source: CPA Land Use-Page 15 P�inted Novembe�27, 2024 Prior Authorizations: Funding Request: FY2026 FY2027 FY2028 FY2029 FY2030 Site Acquisition TBD TBD TBD TBD TBD Design/Engineer Proj ect Management Construction Equipment Contingency Totals $ $ $ $ $ CPA Amount $ $ $ $ $ Land Use-Page 16 P�inted Novembe�27, 2024 ,'��-p�C7�ffi Podp/ �� y . ��, <I �°�, �` �� ry �6`�?��,fr,�. 'ffi. � c�� To wn o L exin ton - FY2 02 6-3 0 CPA P�o'ect g J Project Name: Simond's Brook Conservation Area Trail Design&Engineering Date: 10/17/2024 Project ID: LU-CPA-4 Department: Land Use,Housing&Development Department Revised: Submitted by: Karen Mullins Phone: 781-698-4501 Email: kmullins@lexingtonma.gov Description of Proj ect: FY2026 - $75,000 This request is a cost estimate placeholder for$75,000 in FY2026 for the Surveying, Engineering and Design plans for a new trail connection(and closure of the existing wet trail connection) in Simond's Brook Conservation Area between the end of Rangeway and the existing trail entering from Grove Street in order to close and restore an existing section of environmentally sensitive wetlands trail that is in very poor condition, and in turn will accommodate a new ACROSS Lexington Route in the northwestern section of Lexington. (See map references for potential new trail connection route.) Justification/Benefit: This request will allow for a new improved upland trail with a limited stream and wetland crossing within Simond's Brook Conservation Area and the closing and restoration of an existing very wet and eroded trail section in order to accommodate a new ACROSS Route within Simond's Brook Conservation Area in the northwest section of Lexington. Impact if Not Completed: This existing heavily eroded trail through sensitive wetland at the end of Rangeway connecting into Simond's Brook Conservation will remain as existing, resulting in the Commission and staff unable to protect sensitive wetland areas and to respond to public concerns about the poor wet trail conditions. Further,the ACRO S S route, which would increase visitors to this trail,would not be allowed by the Commission to be routed along this existing poor wet trail through Simond's Brook Conservation Area unless it is routed through this the new upland trail connection. Timeframe: The timeframe of this proj ect would be for Design and Engineering Plans and Bid Documents to be prepared in FY26,with Phase II Construction Fund Request in FY27, estimated at$150,000. Replacement Frequency: Estimate of$10,000 every 10 years for maintenance of the boardwalk infrastructure. Basis for Cost Projections: Based on similar Design and Engineering project costs, such as Whipple Hill. Stakeholders: Conservation Commission, Conservation Division staff, Conservation Stewards, Greenways Corridor Committee, Recreation and Community Programs, Recreation Committee, Abutters, Simond's Brook Conservation Area and ACROSS Lexington, Lexington Boy Scouts and Girl Scouts, local wildlife. Sustainability& Resilience: Open space preservation and management. Operating Budget Impact: Additional seasonal hours for maintenance of new trail and boardwalk segment on conservation land(approx. 4 hours). Funding Source: CPA Land Use-Page 17 P�inted Novembe�27, 2024 ,'��-p�C7�ffi Podp/ �� y . ��, <I �°�, �` �� ry �6`�?��,fr,�. 'ffi. � c�� To wn o L exin ton - FY2 02 6-3 0 Ca ital P�o �am In vestm en t g p g Prior Authorizations: *Data cu��ent as of Octobe�10, 2024. Funding Request: FY2026 FY2027 FY2028 FY2029 FY2030 Site Acquisition Design/Engineer $ 75,000 Proj ect Management Construction $ 150,000 Equipment Contingency $ 22,500 Totals $ 75,000 $ 172,500 $ $ CPA Amount $ 75,000 $ 172,500 $ $ $ Land Use-Page 18 P�inted Novembe�27, 2024 �� r,r" � � ` � � 1�1 - . �� . . .;��.��:�� To�� o L e.�� to� - F�Z�Z�-3� Ca �ta�P�o �ar� I�vestr�e�t � � � : : : : : ,e � �,� � � ��I�, t,� "�ir�Fs��'��Nn ,�(NP�'� IYII u��k Ul��'',. u�4Ar�J'� ,,.. irf ' ` ., ..�i��IIW�;w c'� i�a� 14, ipWr�y�� ill, ., � „ , .,' ,,,, w� � r ��a /� , , , �. ^ �, „,. �I V � J," I� .. . . /u,�11�.:. ; ,� '' 'r.,'r I � II��^„�r, �,,� �,.I�`: � . �m� 01'�� r' J�If? �I�I rN i rl,,,- I��r� ..... „ (I //f P�%`J , i,�' �� ..��r�^�^��I� [1��r� ,, �� -uIVN�I��d�nM � i � I�j6�' //°�"� I� �, II;� � ,, I�� ai, ° . 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Com leted Field Mana ement Plan for Chiesa Conservation Area P g Contract for meadow reservation at five conservation ro erties P P P Stewardshi Coordination: over 560 volunteer hours over 294 boardwallc treads re laced P � P Hosted I I I ardeners at Id Iwilde Communit ardens �� g y y g � �� ", �� , , � � \,,, ;�, ;� ; � �� Pollinator Plantin Kit Pro ram: I 249 lants sold � - \ \\� , , „� , g g � P ,_ �� \� e, , �� , �\ �..- _ _. �.,.. .= \ .o �.�� y I � \. � �� \ , .: � �. � � � > � .�� .� � � .- .. ,;..,.., -. a �: �� ` ; ' � �` � � \. _\. � �� `� � �:.. ;� ; � �.. _ � _� . ,\ �� , o�� \�.. � � , a g: � �� ,�� -,� ��\y� � �� \\\ \\��~�"�� \\ ��\ �:'` - ��Z ��a \\:�� - � � � �" �� ~R �..�ti��`� < � \a� �. \\,�:� \i: � � � �, �\ � �\\� =�\�� `��\y��~\ ��. �..�\�� ..� �. �\\�. ,.\��: � \� � � � � � � � �� \�� \ n � � � � � � � \� �� ; � \ ` `�� - � , ` �-� y �� \ , ..:.... \ . \..��a�y�\ _ �� \ �� :.� � �� . � �. \\~� � \ \�� , S�\ �\\ �� .: \� \, � \ �� \.._ ��ti �v _ � :� , � � �.: �II � �`- .o� : �� .�,.' � :. , i 1 � ��' , �� .� . .� � -- - -.._.�. _ �.. a . _ �� '� . .:. �\ ,� �� - -\ �� ,_�� - � \��. �� - � � �� ~� - - . �.., :� � \\� �\� �z �� \. \\�� _ ��, � �� 'I � �� \F ,�� _ �� I Su ort Lexin ton's increased housin develo ment initiatives and committees PP g g P Housin contract services fulltime AssistantVisitors Center Mana er g � g Su ort Plannin Board multifamil Site Plan Review a lications PP g y PP Hold the formal ublic hearin 25% Bedford/Hartwell Com lete Streets P g� P Permit, inspect, monitor, code compliance for new multifamily construction Improve the plan review, permitting and inspection for all sheet metal, mechanical and energy code compliance. NTIN ED � CO U - �� \ � � Assist builders and desi ners to com I Fossil Fuel Free B law ��= \ ��F� � g Py y - - � - - Stormwater ermittin all new homes P g� Im lement ear 3 of O en S ace & Recreation Plan �� P y P P _.:�� . � �,„� Preserve 20 acres of ineadow with ARPA a ro riation �� P P P ��,� ��o.� �_��- _ Seelc partnerships with Boston hotels and universities to increase Lexington charter tours Advertise, marlcet to new audiences for America's 250th anniversar and the FIFA World Cu y P �,�\ E _# �� 6 � � � � �=:� Than Ic ou! y TOWN OF LEXINGTON Abby McCabe, Planning ��,��,� Director �� `��: PLANNING OFFICE a�, - �� °w., Sheila Page,Assistant �,,,�, .� � �'M k � �, � �� `�o� D i recto r u �°�� ;�� `�� °�"p�� 1625 Massachusetts Avenue �� -�,��, ;,� �� Meghan McNamara, `"°�� ` � "'�� Lexin ton Massachusetts 02420 D nnQ y� ��a�� ,�e� � ,�ui '��" d��,M � 1 1 I�I ll ll.l �uw'66"h�H�.i,r�M+..�°i��;.��.l��f'� �� H ; ,f� �� Tel:781-698-4560 �� ,�� Kiruthika Ramakrishnan, �"��,��,��"�'�� plannin��lexin�tonma.�ov Planning Coordinator www.lexin�tonma.�ov/plannin� To: Lexington Planning Board From: Meghan McNamara, Planner Re: Site Plan Review for 5-7 Piper Road;Village and Multi-Family Overlay District Date: May 15,2024 �� Project Address 5 and 7 Piper Road Parcel ID Map 10, Lot 58A and Map 10, Lot 59A Permit# PLAN-24-7 Applicant/Owner Name Philip Porter, Morgan Point LLC Type of Review Site Plan Review-Village and Multi-Family Overlay District Zoning District RO—One Family Dwelling and VO—Village Overlay District Property Size 72,273 SF Site/Environmental Conditions The site does not contain any protected resource areas or buffer zones.There are several outcroppings of ledge on the site. Site topography gradually slopes downward toward the center of the site. Use of the site has been limited and two single-family dwellings were demolished in 2018.The site contains overgrown vegetation and stockpiles of earth, rock, construction/landscape equipment. � � IIIU� � � Public Meeting May 22, 2024 Filed with Town Clerk April 16, 2024 Decision Deadline (150 days) September 13, 2024 � � � � � � � Action Required at Decision The decision of the Planning Board shall be by a majority vote of the Deadline Board as constituted.The Project is permitted by right, and site plan review approval is required.The Planning Board shall review and act upon the site plan, requiring such conditions as necessary to satisfy the Review Standards and the Zoning Regulations. Applicability Under the provisions of§135-7.5.1,the purpose of the Village Overlay District is to provide family housing, ensuring compliance with MGL c. 40A§ 3A, and to promote multi-family housing in areas that are close to public transportation, shopping, and local services, by offering a variety of housing types. Both lots (5 and 7 Piper Road)fall under the Page 1 of 13 Village Overlay District, allowing for a maximum height of 40 feet. Planning Staff believes the proposed development meets the purposes stated in §135-7.5.1. Setbacks need to be confirmed on the plans. Waivers In the Checklist,Applicant has requested a waiver of 176-12.9.5(8) - Use of stormwater harvesting systems, such as cisterns and ponds, for plant irrigation. Applicant should explain waiver justification or explore ways to meet this. �� The proposed development consists of two buildings sharing one foundation with garaged parking underground, and 59 condominium ownership units.The two buildings will be 3 stories above ground and contain a mix of 1-, 2-and 3-bedroom units with lobby space, outdoor amenities, and private balconies and roof decks. Eight (8) of the 59 proposed units will be classified as Inclusionary Dwelling Units (IDU) with household income limited to 80%of the Area Median Income. The Applicant is proposing to install about 1,035 linear feet of new sewer line from the project site connecting to the existing service on Concord Avenue. On February 14, 2024,the Applicant met with staff for a Development Review Team (DRT) meeting to review the proposal.The Applicant held a neighborhood meeting on April 10, 2024 at Follen Church to provide project details to neighbors of the site, receive comments and answer questions. On May 14 and May 16, 2024,the Planning Board members visited the project site. The Planning Board hired a peer review consultant to assist in this review. Peer Review memo from Thomas Houston and Mark Bartlett of PSC is included focused review on site stormwater management, sanitary sewer,water supply system and other utility site planning elements. Comments regarding stormwater management and site utilities have been limited in the staff inemo for this reason. � �� mu � Staff believes the proposed development meets the requirements of Chapter 135, except as noted otherwise below. Section 5.0 General Regulations 5.1.10 Driveways "The maximum grade of any outdoor driveway is 12%" 5.1.10 4 o Confirm the slope of the entrance drive into the underground garage. 5.1.13 Design Standards o The dimensions of any parallel parking spaces are outlined in table 5.1.13 1 a. Provide the dimensions of the 3 garaged visitor parking spaces and clarify if these are standard or compact spaces. o Any parking space with an angle of parking at 90-degrees, where one or both of the long sides of the space abut a wall or similar obstruction,the width shall be 12 feet. Page 2 of 13 o The applicant must show the width of all parking spaces, specifically calling out spaces that abut a wall.To avoid redundancy, if all parking spaces are the same measurements, label them all as "C"for Compact or"S"for standard. o "In parking lots containing more than 20 spaces, not more than 33%of such spaces may be designed for use by compact cars" 5.1.13 2 .The applicant shall confirm if any proposed parking spaces are for compact cars. o "A parking lot with twenty-five (25) or more newly constructed off-street parking spaces shall include Level 2 (or higher)electric vehicle (EV) charging stations in a minimum of four percent (4%) of the total off-street parking spaces..." 5.1.13 11 .The Applicant is required to provide S EV charging stations and currently proposes 3 EV spaces. Per Fire Department comments,these shall be placed closest to the entrance/exit of the parking garage. o "The parking lot shall be constructed with appropriate conduits and space for transformers and switchgear to allow for future installation of EV charging stations for a minimum of SO%of the total off-street parking spaces..." 5.1.13 11 .This shall be met for 51 parking spaces. Show on plans where transformer and switchgear locations will be. 5.2 Signs o Based on the color renderings, the proposal includes a metal wayfinding entry monument sign, as well as a metal canopy with mounted pin signage for both building entries. Applicant shall confirm if any of these signs will be illuminated. o Applicant should submit a preliminary signage packets for the Planning Board's review. Signage shall comply with 5.2.6 as amended through 2024 Annual Town Meeting, standing signs a maximum of 15 SF in sign area, max. of two standing signs totaling 30 SF for property, not more than 5 ft. in height, downlit only, set-back 5 ft. from edge of road's pavement. Section 7.0 Special District Re�ulations 7.5.4 Permitted Uses The Town of Lexington Zoning Bylaw and Zoning Map were amended at the 2023 Annual Town Meeting to include the Village and Multi-Family Overlay District.The project site is located entirely within this district, specifically the Village-Overlay(VO) District. 7.5.5 Dimensional Controls Minimum Required Front Yard: "the lesser of that required in the underlying zoning district or 15 feet...". o The RO District requires a 30-foot front yard setback, therefore the minimum required front yard in the VO District is 15 feet. o Zoning table on cover sheet shows a 15-ft. setback but the distance, in feet, of the front yard setback from Piper Rd. should be shown on the plans. Minimum Required Side Yard: "the lesser of that required in the underlying zoning district and that shown below" o The frontage of the combined lots is greater than 100 feet,therefore the side yard setback in the VO District is 15 feet, requiring a side yard setback of 15 feet in the VO District. o Zoning table on cover sheet shows 16.4 ft, but the distance, in feet, of the side yard setbacks should be shown on the plans. Minimum Required Rear Yard: "the lesser of that required in the underlying zoning district and 15 feet" Page 3 of 13 o The RO District requires a 15-foot rear yard setback,therefore the minimum required rear yard in the VO District is 15 feet. o Zoning table on cover sheet shows a 19.3 ft. but the distance, in feet, of the rear yard setback should be shown on the plans. Maximum Height:The maximum height in feet of a building in the VO District is 40 feet and the number of stories is not restricted. Provide Height Calculation Forms and Average Natural Grade worksheets for staff to confirm height compliance. 7.5.6 Off-Street Parking and loading "The parking factor for dwelling and rooming units is 1 per unit" 7.5.6 1 . o Proposal includes 101 total parking spaces for 59 dwelling units, a ratio of 1.71 parking spaces per unit. 7.5.9 Transition Areas "Transition areas, as specified under§ 5.3.4 (Transition Areas), are required only along the boundary of the Village Overlay Districts (VO, MFO, &VHO) and shall have a depth of five (5)feet" 7.5.9 1 o A transition area is required along the property boundaries shared with 3 Piper Road and April Lane (the Minuteman Apartments). o A landscaped screening area is proposed along the entire boundary shared with 3 Piper Road and April Lane, consisting of Norway Spruce, White Fir, and Green Giant Arborvitae trees. Any trees (for the purposes of landscape screening) "shall have a minimum overall height of size feet at the time of installation..." 5.3.6 2 .This requirement is met based on the landscape plan. o Trees for screening in the transition area should be planted no more than 8-ft. on center. o See comment under 12.6 on recommend change in tree species. 7.5.12 Inclusionary Housing "In any development containing fourteen �14) or more dwelling units, at least 15% of the dwelling units shall be Inclusionary Dwelling Units with household income limited to 80%of the Area Median Income and eligible for inclusion on the EOHLC's Subsidized Housing Inventory" 7.5.12 1 . o The Applicant is required to provide at least 8 IDU's and is proposing 8 IDU's,with a mix of 1-, 2, and 3- bedroom units.The Applicant will hire a Certified Lottery Agent and work with the Regional Housing Services Office (RHSO)to ensure the unit mix and proposal meets the requirements and needs of the community. o A memo from the Regional Housing Services Director dated May 15 is enclosed. o Provide to the Planning Board a general floor plan/layout plan showing the locations and sizes of the Inclusinary Dwelling units (proportionally dispersed through buildings and floors). 7.5.13 Playgrounds and Recreation Areas "Any development containing forty(40) or more dwelling units shall provide an outdoor play area or common space appropriate for use by families with children..." 7.5.13 o Proposal includes a dedicated,fenced-in play area for children, as well an outdoor amenity space for tables, chairs, benches, etc.,for all residents. Page 4 of 13 � � � i � iia ,�� ii� ,� Staff belives the proposed development meets the requirements and/or expectations of Chapter 176, except as noted otherwise below. 5.0 Submission Materials Provide a visual scale and a North arrow on all plans Provide the Deed and plan references for the locus and abutting properties. If no trees greater than 6-inch DBH being removed and/or saved, remove such labels from all plan legends and request adding a note stating that there are no trees greater than 6-inch DBH on the existing conditions plan for clarity. Provide a Certified Plot Plan stamped by a land surveyor Provide a Site Construction Plan with required information as outlined in 176-5.2.4 It appears that only one benchmark is used on the surveyed plans. Is the iron rod being used as the second existing permanent bound? 176-5.2.3 Label the setback measurement on each side of the property. It does not appear to be shown on any plan. Provide dimensions of sidewalks in different areas as they do not all appear to be the same. Provide driveway dimensions,the radius of turnaround bulb, and width of parking spaces on the site layout plan. Show crosswalk and ramps on the site layout plan. Remove any legend items on the Site Layout Plan that are not applicable and/or shown on the plan. The Site Analysis map shall be prepared by a landscape architect. Provide calculations detailing the amount of earth to be imported, exported and/or regraded on the site—required on the Site Construction Plan Include the Limit of Work line on all Construction plans (Layout, Grading, Utility and Sewer Connection). Remove Note 2 on the Const. Mgmt. Plan for Conservation Agent to meet on site for the pre- construction meeting, not required. Label the snow storage area.The Stormwater Management Plan states that snow shall be plowed and stored on gravel,grass, or other permeable surfaces to allow filtration to occur. The Utilities Plan must show the location and size of the Town's existing water mains, fire hydrants, sanitary sewers (not applicable in this case) and storm drains. Is the existing fieldstone wall on this site and will it remain post-construction? If so, provide the top and bottom of wall heights shown at both ends. Inlcude the invert pipe elevation on the grading and drainage plan What is the width of both the proposed entrances? Show on plans. Provide setback distances to buildings (furthest projecting point of the structures) Provide detail for the sidewalk ramp, bituminous concrete drive, all paver sections, and all surface drainage details. Provide labels for individual infiltration systems on the plans. (Example: SSIS-1, SSIS-2, etc.) Show loading and unloading areas Provide a noise attenuation detail for the transformers Page 5 of 13 Section 9.3 Major Site Plan Review Applicant has indicated on the checklist that a waiver is requested for 12.9.512.9.5 8 "use stormwater harvesting systems, such as cisterns and ponds, for plant irrigation".Applicant shall provide a written statement indicating why such waiver should be granted or explore ways to meet this The Applicant has provided a narrative summary of the proposed IDU's and will coordinate with Planning Staff, RHSO Staff, and the hired Certified Lottery Agent to determine adequate location of the IDU's as the project progresses. Section 12.0 Site Plan Review Desi�n Re�ulations 12.4 Access; Parking;Transportation "...Residential developments with over 40 dwelling units shall provide multimodal directional signs or markings to guide pedestrians and bicyclists safely to,from, and through the site" 12.4.1 h .The Applicant shall coordinate with Public Safety Departments to determine best location for any required signage within the ROW. "Dumpsters shall be located in low visibility areas such as within or behind buildings" 12.4.2 d . Separate trash and recycling rooms are proposed in the garage.The recycling room seems small for 59 dwelling units. Separate rooms are not required for trash and recycling, only separate receptacles. Consider relocating the recycling receptacles closer to the trash. Proposal includes the required 1.5 long-term bike spaces per dwelling unit (89 required, 89 proposed), and the required 0.1 short-term bike spaces per dwelling unit (6 required, 6 proposed). Will bicyclists be expected to exit through the parking garage door?Or traverse to the garage elevator, go up one floor,walk through the main hallway,through the lobby, and then out the main door? Can there be a direct access door from the garage to the outside?Would that work? Provide a detail for the short-term bike rack. What is the width of the stone dust path and concrete sidewalks? Pedestrian ways shall be at least four feet in width §176-12.4.5.1. Provide width of path on plans. "Vehicle charging stations shall be prioritized near locations where accessible parking is provided" §176-12.4.6.1 a . Since the applicant will be required to plan for future EV spaces, consider making the accessible parking spaces EV ready. Can a crosswalk be painted in the garage to allow the ADA space users safer access to elevators? Can two of the ADA spaces be relocated closer to the lobby/elevator?Applicant should prioritize trash and recycling close to stairs/elevator, and limit pedestrian crossing within the drive area. Bicycle and scooter parking exit right into the garage entrance area. Not ideal for young kids or anyone trying to access their scooters, bikes, etc. Suggested crosswalk locations below: Page 6 of 13 '� �� y�� 7� ll 4 , a�'�' ,,.,.e'� ,�"M, w u ��„�.�,� ;��"" �„." 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Are the ADA spaces next to the pet spa in compliance? Provide details of the car lift system and include a note on the plan with the maximum number of cars that it can hold. Revise the sidewalk accessible ramps to be parallel with Piper Road so as not to have a pedestrian roll out into traffic without a crosswalk. What are the dimensions of the surface parking spaces?Are they ADA? If so should be labelled. Consider a wider, more bike-friendly door for the bike storage room. 12.6 Landscaping The Landscape Plan shows plantings on the abutting property, Map 10, Lot 61, please revise. Appreciate the re-use of salvaged rock on site to create the natural stone fire table and the selection of salt-tolerant shrub and tree species along the paved parking areas. Include a note on the Planting Plans that turf grass seed mix must use region-appropriate, drought-tolerant species, and avoid a monoculture grass with only one species of grass used. §176-12.6.4(3) Cornus Sericea `Artic Fire', Hydrangea Quercifolia, and Picea Abies are proposed however not on the Lexington Preferred Planting List. Abies Concolor is on the Preferred Plantin� List however is a non-native species. All proposed species shall be native and on the preferred list. Projects that involve disturbance of more than one-half acre of land area should be designed to be certifiable at the gold level under SITES v2, as amended. §176-12.6.1(7)Although not a requirement,the Applicant should research ways to add points, specifically in the categories of Education & Performance Monitoring, Site Design-Water, and Site Design-Materials Selection. Highly recommend meeting the requirements for Construction C7.7 (protecting air quality during construction) and HHWB C6.5 (supporting physical activity). Would like the project to strive for SITES certification. Better label all the surface material changes, steps? Berms?What material is the dog park? 12.8 Outdoor Lighting(and 5.4 of Zoning Bylaw) VP-1-160L-100-4K7-2-BC is 4000K color temp and DE-LED-TR-X125-WFL-9-C is 4000K color temp. Outdoor lighting shall use 3,OOOK or warmer fixtures. 2,700K is encouraged. "Use full cut-off or fully shielded designated luminaires with an International Dark Sky Seal or equivalent" 12.8.6 Provide confirmation that the proposed luminaires meet this requirement. Provide the lumen output for DL1 and FL1 on the Lighting Plan Page 7 of 13 Indicate on the Lighting Plan which lighting will remain on between the hours of 11:00 pm and 6:00 am. Recommend a condition regarding low-level lighting near the playground and dog park area, either lights on timers or dimmers.These two areas are closest to abutting dwellings. Provide Color Rendering Index(CRI)for the Bollard Path Light (BL1)to confirm the CRI is not lower than 50. 5.4.5 Confirm if the entry sign attached to site-wall will be illuminated. Playground are is too bright and Garage entrance is bright. Is the intent to light the playground 24/7? Recommend different lighting or lighting that projects in a different direction. 12.9 Utilities The legend symbol for a proposed fire hydrant does not match what is shown on the utilities plan. � Planning Staff Comments: Access to 5 and 7 Piper Road crosses over Temple Emunah property and remains the construction entrance for the duration of the project. Landscaping is also proposed on Temple Emunah property. Remove this encroachment and relocate the construction entrance off of the Temple Emunah property with adequate erosion control and construction fencing. There is a 24/7 truck exclusion on Concord Ave: from Waltham St to Pleasant St, and from Waltham St to Route 2 ramps. Also, please note there is a truck exclusion on Spring Street from Marrett Road (2A) and Hayden Ave. Truck trip will need to plan accordingly- It is advised that this information be in the contractor bid documents. How many truck trips are anticipated daily during construction? Request an access path for residents to walk the entirety of the site, without needing to go through a dog park. Include signage so construction vehicles are not using the Temple Emunah property as a turnaround, and stop signs at the construction entrance/exit. Confirm with USPS the preferred cluster mailbox location.The post office will likely require a cluster mailbox on Piper Rd. Provide trees along Piper Rd. every 30-ft. §176-12.6.5.2 Consider requesting to waive the tree bylaw since no trees greater than 6-inch are being removed (Applicant to confirm this) Development is proposed on two lots. A condition of any approval should be for the Applicant to file an ANR plan to create one lot and record the lot combination prior to issuance of any building permits. A condition of approval, and to be included in DEED/HOA documents, that all dwelling units, including IDU, are prohibited from being used as short-term rentals (6.10.3(2)) Applicant shall meet all requirements of the Noise Control Bylaw(Chapter 80) and as amended during the 2024 Annual Town Meeting. Request the entrance closest to Temple Emunah be squared off to help slow down traffic entering the site.This would reduce the width of the entrance. Confirm if this will be adequate for the fire truck turning plan. Page 8 of 13 Building: 1. The Building Commissioner asked for updated information for the building height and average natural grade forms be provided so that height can be confirmed. Zoning: 1. If any retaining walls are proposed, they must be set back from the lot line at a distance equal to the height of the wall. Transportation: 1. Will buyers be able to purchase parking separate from their housing units?That would help reduce costs for those looking for more affordable housing and help reduce parking demand. 2. By reducing parking,the property can attract people with less cars which would support Town goals to reduce driving, SOVs and VMT as outlined in the Comprehensive Plan and the Climate Action and Resilience Plan.Abutters also asked to reduce#of cars. 3. Applicant's DRT responses confirms a dedicated ZipCar(shared car) space. 4. Developer chould reach out to 128BC to see about options to join the shuttle service in South Lexington to Alewife and to participate in that service. Fire: 1. All EV charging stations located within a parking garage structure, above or below grade, shall be located in close proximity of the entrance/exit of the garage. Locations to meet approval of Fire Department. 2. With regards to the car parking shuffle, provide additional product information, including sprinkler system requirement, and locations where they have installed these units before. 3. The "loop" in front of the buildings does not meet the requirements for fire apparatus turnaround.The largest truck needs to be able to back in without having the front/rear of the truck cross the curb to be able to make the turn. This needs to be shown clearly on the fire truck turning analysis. 4. Confirm SSIS-1 (under the courtyard) can withstand the weight of Lexington's heaviest truck, Ladder 1. GVW: 65,840 Ibs 5. Confirm with the Fire Dept.that access between the two buildings is acceptable to the fire department. 6. Provide Fire Truck turning templates and coordinate with Fire Dept on turning plan. Police: 1. Would prefer to see a parking ratio of 2 spots per unit to eliminate on-street parking on Piper Road. Health: 1. While developing the site, must have a Pest Management Plan in place. 2. Provide specifics on the trash and recycling management plan. Conservation: 1. The project site and sewer main installation area (Piper Rd, Waltham St, and Concord Rd) is not subject to Conservation Commission jurisdiction as proposed. 2. Provide the Pre-Development and Post-Development drainage watershed maps to support the HydroCAD modelling and plans. Sustainability& Resilience: 1. The project will be designed and constructed as a Passive House (PHIUS) in compliance with the Opt-I n Specia l ized Code. Page 9 of 13 2. The HVAC system will be all-electric, in compliance with Fossil Fuel Free bylaw 3. The project may include a mix of induction and gas stoves, but will include pre-wiring for electrification is gas stoves are used. Staff encourage all induction. 4. The project is likely to have all-electric domestic hot water in alignment with Passive House. Meeting the LEED credit for high efficiency hot water distribution depends on the length or pipes which will depend on whether it is a centralized system or not 5. There is no onsite solar required for this project, but there will be a solar assessment performed for the roof of the building and there is interest in making some solar work on the roof to offset electricity use in common areas. 6. Reviewed the entire LEED checklist and discussed potential for additional points in many of the categories including non-toxic pest control, indoor water use, Envi preferable purchasing, construction waste management, efficient framing, and low emitting products. Engineering: 1. The portion in the Right of Way(ROW) shall be designed as a sewer main and will be owned by the Town when work is complete. Stubs for each property to tie into will be required. 2. Mill and overlay curb to curb will be required since Piper Road was paved last year. 3. More developed plans showing the proposed new sewer main is required for Engineering's review for complaince with town standards. Assessing: 1. Proposal includes two buildings across two lots. When lot reconfiguration is recorded at Regsitry town records will be updated ith new map and lot number. 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'I,1/fu1�1 ,..,y��.{ �%� �c9j�� /; l, �i u,//ii,/r H�,,mw�///%rli�, � � ;oM1r.� �a �u; (��9k r?l�� ,i�!Jpla f/,, �� ' f,,. q,� �; /�, ,,;�X�� f�,��/l "�i` / 7✓I„ r ,i��,�,, fY„�,,,',/� „ „ y'�' , ��rf�f�i 9�"�� '�JG �,,,, � �� ,;�� -�� %; Y Z7 ;,:: � a�� i i�,,�`�,.li iI y�''�, f. �c d�" 1 ' e �1Ji,�,N/�'�!� f�/,��' %% i.�/ ( rfrrrn�$I��,..,(,�,„ �„I✓�am��I „ ��m IIV��/,. ..�r,��. r� .,,•�;�. � r i�(W'Jf�`',y r,r�� „�,.e �.��fiW�.��'�R�W?'�r,�rr,�III�'arrr�,�""(rto�,U�.��i�1/��f � �i ,.�,,�l�f'��I��/ld6�rt� � Page 13 of 13 r�"'�� LEXINGTON PLANNING BOARD �"��'"M .�� 1625 MASSACHUSETTS AVENUE, LEXINGTON, MA ,�� '' ��'"E. ,� � ..�_ �� -�� 5� % i��ti� :°�"�"�` � � �� 4w��° MEMBERS OF THE PLANNING BOARD: �� ,� E�;,�'�� ! r�"� ��"�� MICHAEL SCHANBACHER,CHAIR, ROBERT CREECH,VICE CHAIR � '� � , �� ua. �'°p �' �-ry�� ``�� MELANIE THOMPSON, CLERK, CHARLES HORNIG, ROBERT D. PETERS, b��p ;,, �, �r,r ,� ,; q � � ��` -`� MICHAEL LEON,ASSOCIATE MEMBER N y � m,r �M�4��.�� .. ;,.,�., �,.��.:_,.' ��Y��mmnn1.�... DECISION OF THE LEXINGTON PLANNING BOARD MAJOR SITE PLAN REVIEW, SPECIAL PERMIT, & STORMWATER PERMIT 5 & 7 PIPER ROAD Map 10, Lots 58A & 59A October 9, 2024 APPLICANT: Philip Porter Morgan Point, LLC 1337 Massachusetts Avenue, Suite 154 Arlington, MA 02476 PROPERTY Morgan Point LLC OWNER(S) 14 Banks Avenue Lexington, MA 02421 PROPERTY 5 & 7 Piper Road LOCUS: Lexington, MA 02420 APPLICATION Filed with the Town Clerk on April 22, 2024 DATE: PUBLIC HEARING Notice of public hearing published in the Lexington Minuteman newspaper on INFORMATION: May 2 and May 9, 2024 and on September 5 and September 12, 2024. Notice of public hearing posted by the Town Clerk on April 23, 2024 and August 26, 2024. Public hearing was held on May 22, 2024, continued hearings were held on August 14, 2024, and September 25, 2024. The continued hearing on June 26 was further continued without discussion. PROJECT SUMMARY & DESCRIPTION The Planning Board held public hearings to review the application of Morgan Point, LLC for Major Site Plan Review pursuant to §135-7.5 (Village and Multi-Family Overlay Districts), §135-9.5 (Site Plan Major Site Plan Review—Village Overlay District 5& Piper Road October 9, 2024 Page 1 of 18 Review), and a Special Permit pursuant to §135-5.1.14 (Off-Street Parking Design Standards) of the Zoning Bylaw. The application also incorporates a stormwater management review pursuant to §181-71 of the Code of Lexington under the above-threshold project classification. The applicant proposes to construct two three-story residential condominium buildings with 46 dwelling units, including six inclusionary dwelling units. The two buildings will share one foundation with underground parking for 83 vehicles, 11 visitor parking spaces, two (2) surface parking spaces and one parking space designated as a loading zone. The garage also includes two bicycle storage rooms for 71 bicycles and 12 short-term bicycle parking spaces on the plaza near the building's entrances. The property will be accessed through two curb cuts on Piper Road with direct access to the garage for vehicles and bicycles and another for short-term parking with access to the trash and recycling area and the pedestrian entry plaza. The project also includes an outdoor plaza with seating, a children's play area, and a dog run area. Stormwater runoff will be collected by area trench drains with sumps, and directed into an ADS Barracuda hydrodynamic separator and a subsurface infiltration system for treatment. The project site contains two vacant lots totaling 72,273 SF (1.58 acres) on the south side of Piper Road and was previously two single-family house lots. The property is in the RO (One Family) and the VO (Village & Multi-Family Overlay) districts. STATEMENT OF FINDINGS PROCEDURAL HISTORY: 1. A Development Review Team (DRT) meeting was held on February 14, 2024, pursuant to §176- 9.2.1 of the Planning Board's Zoning Regulations. 2. The applicant held a neighborhood meeting on April 10, 2024. A summary of the neighborhood meeting was submitted with the application as required by §176-9.2.1.4 of the Planning Board's Zoning Regulations. 3. The application was submitted by Morgan Point, LLC and stamped in by the Town Clerk on April 22, 2024. 4. On May 14 and May 16, 2024, Planning Board members, Planning staff, and the applicant visited the site of the proposed project. 5. The Planning Board caused notice of the public hearing to be published in the Lexington Minuteman, a newspaper of general circulation in Lexington, on May 2, 2024 and again on May 9, 2024. Notice of the public hearing was posted with the Town Clerk and on the official town website commencing on April 23, 2024 and continuing through the opening of the public hearing on May 22, 2024. Said notice of public hearing was mailed postage prepaid to all Parties in Interest including abutters and the Planning Boards of abutting cities and towns on April 29, 2024. An updated public hearing notice was posted with the Town Clerk on August 26, 2024 and an updated abutter notification mailed on August 27, 2024, and an updated notice was published on September 5 and 12, 2024. Major Site Plan Review—Village Overlay District 5&7 Piper Road October 9, 2024 Page 2 of 18 6. The public hearing opened on May 22, 2024. Continued public hearings were held on June 26, August 14, 2024, and September 25, 2024. On June 26, the Planning Board voted to continue the public hearing to August 14 without discussion on the request of the applicant. The hearings were held remotely via Zoom, pursuant to MGL c. 30A§§18-25, c. 20 of the Acts of 2021, c. 107 of the Acts of 2022, and c. 2 of the Acts of 2023, further amending the extension of remote access provisions through March 31, 2025. The Planning Board accepted public comments via Zoom, mail, and e-mail. 7. Planning Board members Charles Hornig, Robert Creech, Robert Peters, Melanie Thompson, and Michael Schanbacher participated in all the public hearings. The Board closed the public hearing on September 25, 2024. 8. Planning Board members Robert Peters, Charles Hornig, Robert Creech, Melanie Thompson, and Michael Schanbacher deliberated on the application at a meeting on October 9, 2024. PROJECT SPECIFIC FINDINGS: In the course of the public hearing process, the Planning Board took under advisement all information submitted by the applicant, various municipal departments, and comments made and submitted by members of the public. After reviewing all the plans and material filed by the applicant and its representatives and considering the analysis, supplemental information provided during the course of the public hearings, correspondence, and testimony from staff, the public, and from all other interested parties, and based on §135-9.5 (Site Plan Review), §135-7.5 (Village and Multi-Family Overlay Districts), §135-5.1.14 (Special Permit for Off-Street Parking and Loading) of the Zoning Bylaw and Chapter 176 the Board's Zoning Regulations, the Planning Board makes the following findings: 1. The Planning Board finds that the property is zoned VO (Village Overlay) and that multi-family housing is a permitted use in the district requiring Site Plan Review pursuant to §135-7.5.4 of the Zoning Bylaw. 2. The project proposes to add 46 new ownership dwelling units, including 17 one-bedroom dwelling units, 24 two-bedroom dwelling units, and five (5) three-bedroom dwelling units, with 83 parking spaces in the underground garage and two (2) surface parking spaces comprising a car share space and an accessible space. The dwelling units range from �1,037 SF to �1,637 SF. Each dwelling unit has private outdoor space with patios, roof decks, or a balcony, and each building has shared indoor amenity space. The project also includes a shared plaza and covered courtyard, children's play area, and bicycle storage for residents and visitors. 3. Consistency with Comprehensive Plan & Housing Diversity Goals. The Board finds the project is consistent with the 2022 Lexington NEXT Comprehensive Plan's Housing objective 2.1 by providing a range of housing types and objective 2.2 by increasing the supply of subsidized housing. 4. Inclusionary Housing. The project includes the creation of six (6) inclusionary dwelling units (two each of one, two, and three-bedroom dwelling units), affordable in perpetuity, available to households earning no greater than 80% of the Area Median Income, and eligible to be included on the Subsidized Housing Inventory (SHI). Three inclusionary dwelling units are proposed on the first floor, two on the second floor, and one on the third floor as follows: First Floor: 3-bedroom (1,675 SF), 2-bedroom (1,160 SF), 1-bedroom (890 SF) Major Site Plan Review—Village Overlay District 5&7 Piper Road October 9, 2024 Page 3 of 18 Second Floor: 2-bedroom (1,235 SF), 3-bedroom (1,370 SF) Third Floor: 1-bedroom (955 SF) 5. Residential Diversity. The proposed dwelling units vary in size from 955-1,637 SF and are smaller than Lexington's average size for new dwelling units, which exceeded 6,000 SF in 2022-2024. 6. Siting of Facilities & Location. The property is located 0.4 miles from the commercial area at the intersection of Waltham Street and Concord Avenue and 0.7 miles from the large commercial area where Waltham Street crosses the city line. The project provides multi-family housing near retail, institutional, and personal service uses. Lexpress travels on Waltham Street from Depot Square to South Lexington and can stop on Piper Road upon rider request with a formal stop on Concord Avenue at the corner of Waltham Street. The closest MBTA Bus Stop is bus #61 on Lexington Street at Trapelo Road. The project is located near the intersection of Route 2 and I nterstate 95. 7. Provide a customer base for local businesses. The project will add 46 new dwelling units within walking distance to local businesses on Waltham Street. 8. Sustainable Design. In compliance with the energy code and local bylaws, the building will be all electric with four (4) EV parking spaces, designed to support future electric vehicle charging stations, and solar ready. The lighting is LED and dark sky compliant. The new building will be built to the Passive House standard. 9. Public Facilities, Circulation, and Safety. The applicant has agreed to provide and install a bus shelter on Waltham Street for LEXPRESS, if the Lexington Transportation Services Department agrees a stop at Piper Road is necessary, subject to local and any necessary state approvals. The bus sheltershall be consistentwith the Brasco bus shelterinstalled in Depot Park in Lexington Center. 10. Dimensional Standards, �135-7.5.5 of Zoning Bylaw. As proposed, the project complies with the minimum yard and setback requirements of§135-7.5 of the Zoning Bylaw with an 18.5-foot front yard setback, 15.7-foot side yard setback, and 44.1-foot rear yard setback. The new building complies with the maximum height limit of 40 feet and three-stories at 39.9 feet pursuant to §135- 7.5.5.10 of the Zoning Bylaw. The Building Commissioner has confirmed the height based on the submitted height and average natural grade forms submitted, which will also be reconfirmed at time of the building permit. 11. Ecosystem function. The landscape site analysis, tree removal and planting analysis sheet, and landscape planting plans in the plan set revised through October 3, 2024 include saving seven (7) prominent mature trees at the site's perimeter. The proposed plantings are native and listed on Lexington's Tree Management Manual or the Planning Board's Preferred Planting List. 12. Reduce Dependency on Automobiles and efficient transportation systems and the adverse impacts of motor vehicle transportation. This project is not expected to have adverse impacts on the transportation system once completed. The development is located within walking distance (half a mile) to the commercial area on Waltham Street and 0.9 miles to an MBTA bus stop with service to Waltham Center and commuter rail. Local bus service is provided via Lexpress with a stop on Waltham Street. The project proposes 12 short-term bicycle parking spaces and 71 long- term bicycle parking spaces including two oversized spaces, 85 total vehicle parking spaces (83 in the garage, including 11 for visitors, and 2 surface spaces), more than the minimum 1 parking space per dwelling unit required by §135-7.5.6 of the Zoning Bylaw. One of the surfaces spaces Major Site Plan Review—Village Overlay District 5&7 Piper Road October 9, 2024 Page 4 of 18 is provided for a potential shared car program. Each of the inclusionary dwelling units will have one deeded vehicle parking space. 13. Distance of Basement, Slab or Crawl Space from Groundwater (�135-4.5 of Zoning Bylaw and �176-12.9.5 of the Planninq Board's Zoninq Re_qulations). The applicant has performed 10 test pits to confirm the distance between the finished basement floor and the estimated seasonal high groundwater (ESHGW) level and to verify the soil suitability. The applicant requests a waiver for the 2-ft. separation to allow the bottom of the vehicle stacker pit to be within 2-ft. of ESHGW, by incorporating a foundation drain and sump pump. 14. Protection of surface and groundwater quality. The project was reviewed for compliance with Lexington's Stormwater Management Regulations for an above threshold project classification and the MA Stormwater Management Standards. The Stormwater Permit is consolidated into this site plan review, pursuant to §181, §71. The project will collect and treat stormwater via area trench drains with sumps and roof drains into a barracuda hydrodynamic separator and into a large subsurface infiltration system. Ten test pits (locations identified on sheet C201) and a geotechnical analysis were performed to confirm recharge and adequacy of stormwater systems. The analysis confirms that the 2-foot separation is provided between the estimated seasonal high groundwater table and the bottom of the infiltration systems but less than 2-ft. in the vehicle stack pits in the parking garage. The project provides more than the required 60% Total Phosphorus (TP)and 90% Total Suspended Solid (TSS) average annual load removal. The Board finds that the stormwater management report revised through September 23, 2024 and plan set submission package as revised through October 3, 2024 complies with the Town's Stormwater Management Requirements. 15. The proposed project will involve substantial earth removal, with a total cut volume of 7,102± cubic yards and total fill volume of 3,575± cubic yards, totaling 3,527± cubic yards of fill being removed from the site. Site work, including rock removal is estimated to take approximately three-four months, and is subject to Chapter 80 of the Lexington General Bylaw. 16. Social, equity, diversity, public health, or community needs and impacts. The project adds 46 ownership dwelling units, including six (6) inclusionary dwelling units, in a multi-family development consistent with the objectives of the 2022 Comprehensive Plan and stated purposes of the Village and Multi-Family Overlay District. 17. Adequacy of Water & Sewer Utilities: The project proposes to construct a municipal sewer main from the project site, down Piper Road and south on Waltham Street to connect to the existing sewer manhole on Concord Avenue. Sewer extension is required to meet municipal sewer system design standards in Chapter 181 of Lexington's General Bylaws including stubs to each abutting property. An alternative option is to connect to the sewer within April Lane for which a sewer easement capacity analysis was provided. Lexington Engineering has reviewed the preliminary plans to extend the sewer line on Piper Road and the alternative connection through April Lane to the project site and have determined the capacity is sufficient for the additional flow. The applicant has provided hydrant flow tests with this application. The proposed water connections and sewer extension will require permitting from Lexington Engineering and MassDOT. 18. Trees& Landscaping: In the plan set revised through October 3, 2024, the applicant has provided a tree removal and replanting analysis outlining the mature trees in the setbacks proposed for Major Site Plan Review—Village Overlay District 5&7 Piper Road October 9, 2024 Page 5 of 18 removal, trees proposed to be retained, and proposed trees and plantings sheets. The Landscape Plan proposes six Acer Rubrum trees along Piper Road. 19. Signage: The project includes a standing sign to identify the property near the entrance. 20. Potential Adverse Effects of Development: The proposed lighting is dark sky compliant and the photometric lighting plan does not show any light trespass on adjacent properties. 21.Traffic Flow and Safety, Parking & Loading: Piper Road is a public street and there are no prohibitions relative to parking. "No parking" signs on one side of the road or on a portion of the road could be considered, subject to Select Board review and approval. The project proposes 11 visitor parking spaces (two surface spaces and nine in the garage). There are 83 parking spaces in the garage with 1 dedicated to staff parking. The applicant is requesting a special permit for relief from §135-5.11.13.5.b for required parking spaces to be designed to move over other spaces via automatic shuffle parking system and relief from providing the 12-foot wide parking spaces for vehicles in the shuffle parking system. Waiver and Special Permit Requests The Planning Board may waive any of its Rules and Regulations if the Board finds the waiver is in the public interest. In addition, for sites under the jurisdiction of the Planning Board, the Board may waive the application of the Tree Bylaw, in part or in full, if it deems it appropriate. On October 9, 2024, the Board granted the following waivers. 1. Pursuant to §120-46 of the Tree Bylaw, the Board waives the Tree Bylaw in full and no separate tree permit is required. The Board finds the site plan review process has considered the amount of tree loss pursuant to the Tree Bylaw, including 20 trees consisting of 162 inches protected by the Tree Bylaw, and determines that the project is best mitigated with the landscape planting plan submitted with this development as revised through October 3, 2024 showing tree replacement with 127 trees consisting of 297 inches, which exceeds the 162 inches required by the Tree Bylaw. Mitigation is met through replanting on the property. 2. The Board waives the strict requirements of§176-12.9.5.3 to allow the base of the vehicle stacker pit to be within 2-feet of the ESHGW. The applicant proposes a foundation drain and sump pump design that passes through an oil/gas separator prior to entering into the subsurface infiltration chambers. The peer review consultant indicates that the subsurface infiltration system as designed can accommodate the sump pump flow. The Board finds this proposal is acceptable and condition 15 of approval below requires a detailed proposal prepared by a mechanical engineer to be provided with the building permits. 3. The Board waives the strict requirements of §176-12.9.5.8 requiring the use of stormwater harvesting systems, such as cisterns and ponds for plant irrigation. The Board finds the project site has limited areas for retention ponds and cisterns would require additional rock removal. The Board finds that a majority of the proposed plantings on the site are native species and will require less watering. Major Site Plan Review—Village Overlay District 5&7 Piper Road October 9, 2024 Page 6 of 18 4. The Planning Board, as the Special Permit Granting Authority pursuant to §135-9.4.1.1.c, grants a special permit, pursuant to §135-5.1.14, of the requirements of§135-5.11.13.5.b to accommodate the vehicle stacker parking system. CONDITIONS OF APPROVAL The Planning Board finds that the application, plans, and supporting material submitted by the applicant, along with the following conditions of approval, comply with applicable provisions of Lexington's Zoning Bylaw and applicable regulations relevant to this review. Accordingly, the Planning Board votes to approve the plan entitled "5-7 Piper Road, Lexington, MA 02421, Site Plan Submission", prepared for Morgan Point, LLC, prepared by Patriot Engineering, EMBARC, & MDLA, dated October 3, 2024 consisting of 37 sheets, and all submitted material subject to the following conditions: Prior to Any Site Work: 1. Prior to any site disturbance, the applicant shall submit a site-specific Stormwater Pollution Prevention Plan (SWPPP) to the Planning and Engineering Office for review and approval. Once approved, the SWPPP shall be kept at the project site. 2. The applicant shall submit a Tree Protection Plan prepared by an arborist certified by the International Society of Arboriculture or through the MA Arborists Association showing protection of all trees proposed to be retained on the project site and nearby abutting properties, and trees within the public right of way if recommended by the arborist. The critical root zones (CRZ) of trees to be retained shall be protected to the drip line. The applicant may choose to encroach within the CRZ or the drip line of a retained tree; however, such proposed action shall require the applicant to submit a maintenance plan for the tree, to be prepared, dated and signed by a Certified Arborist as part of the Tree Protection Plan. In these instances, the fenced area may be reduced to protect only those areas of the CRZ or drip line not proposed for encroachment. The certified tree protection plan shall be submitted to the Planning Office for review and approval. 3. Pre-Construction Site Visit. Prior to any land disturbance other than installing erosion controls, the limits of work (for land clearing and regrading), erosion controls, and the tree protections shall be reviewed in the field by the applicant and Planning staff. 4. Limit of Work. The limit of work line shall be demarcated around the entire site. The limit of work line shall be marked with highly visible orange fencing, chain link construction fencing, or both. 5. Erosion Controls. Fencing for erosion controls and tree protection shall remain in place until the completion of project construction. The erosion control and limit of work lines shall be surveyed in place.Additional erosion controls such as silt socks and check dams may be required by staff. Strap boards and construction fencing shall be installed around trees to be saved to demarcate a root protection area to be equal to the larger of the drip line or six times the trunk diameter of each identified tree within the limit-of-work and along the limit of work boundary. 6. All erosion control matting, netting and tubing shall be bio-degradable. Plastic and bio-degradable plastic is prohibited. An adequate stockpile of erosion control materials shall be on site at all times for emergency or routine replacement and shall include materials to repair or replace silt socks filled with compost, bio-degradable natural fiber erosion control blankets without any plastic components, stone riprap, filter berms, or any other devices planned for use during construction. Major Site Plan Review—Village Overlay District 5&7 Piper Road October 9, 2024 Page 7 of 18 7. Noise Mitigation. If noise from site work approaches the limit outlined in the Town's Noise Bylaw (c. 80), the applicant shall submit to the Building Commissioner, prior to exceeding the seven-day limit, a noise mitigation plan prepared by a noise consultant pursuant to the Town's Noise Bylaw §80-8 of the Code of Lexington, as revised through 2024 Annual Town Meeting. The noise mitigation plan shall include monitoring provisions and monitoring data reporting by a professional noise consultant. Construction is limited to the hours outlined in the c. 80-4 and §A shall be expanded to include Rosh Hashanah and Yom Kippur as legal holidays where work is not permitted. 8. Blasting. If blasting is required, the applicant is responsible for compliance with c. 80 of the Lexington General Bylaws for Noise Control, which limits blasting and use of power equipment used for ledge removal to weekdays only between 9:00 am and 5:00 pm and excludes Saturdays, Sundays, and legal holidays including Rosh Hashanah and Yom Kippur. The applicant shall follow the recommendations stated within Section 6.4 Bedrock Excavation of the McPhail geotechnical report and submit a blasting plan for protection of adjacent developed properties. Per §65.9.8.3 of 527 CMR 1.00, the blast design plan must consider the effects of blasting on adjacent properties, and describe the design of the initial blasts and all the necessary safety precautions that will be taken, including the recommended perimeter for monitoring during blasting. Figure 3 of the McPhail geotechnical report shall be updated to show the latest proposed building foundation. In addition to following the McPhail Geotechnical recommendations, the applicant shall fund pre- and post-blasting inspections by an impartial third-party expert in such matters. Per §65.9.15 of 527 CMR 1.00 (Pre-blast Inspection Surveys) when blasting takes place within 250 feet of a property not owned or controlled by the project, a free survey of structural condition must be offered to the property owner. 9. The applicant shall submit to the Planning and Building Offices a list of the names, addresses, and emergency contact telephone numbers and email addresses of the individuals responsible for all activities on site who can be reached twenty (24) hours a day, seven days a week. This list shall include a specific contact for monitoring and inspection of stormwater systems and erosion controls. 10. The applicant shall submit a rodent and pest management plan to the health department. 11. The applicant is responsible for submitting fully designed water and sewer utility connection plans with profile sewer drawings to Lexington public works/engineering division and forthe sewerwork in the state's right-of-way on Waltham Street or of the determined route should the connection be through April Lane or the Temple Emunah property. The applicant is responsible for any required sewer and water capacity analysis required by Lexington engineering. The sewer permits in Waltham Street and Piper Road shall be designed as a sewer main meeting Town Standards. 12. The applicant shall provide peak flows from the April Lane development as well as added flows for this development if a sewer connection to April Lane's sewer is pursued. 13. If a sewer connection is through either April Lane or Temple Emunah, an easement is needed. The applicant shall submit draft of any sewer easement to the Planning Office for review prior to executing the easement. Major Site Plan Review—Village Overlay District 5&7 Piper Road October 9, 2024 Page 8 of 18 Prior to Issuance of Foundation Permit: 14. The applicant is responsible for submitting fully designed water and sewer utility connection plans, and any required capacity analysis, to Lexington public works/engineering and for the sewer work in the state's way on Waltham Street. Prior to issuance of a foundation permit, the applicant shall submit to the Planning Office and to the Building Commissioner approved permits for the sewer and water utilities from local departments and any MassDOT sewer permits. Water and sewer permit state and local approvals are required prior to the first foundation and first building permit for this project. 15. The applicant is responsible for the construction of all utilities for this development. Milling and overlay curb to curb will be required on Piper Road after the construction of the sewer line. The sewer main will be owned by the town once completed. Stubs for each property to tie into will be required and detailed in a final as-built plan. 16. If the applicant has obtained all necessary state and local permits for the utility connections, the Planning Board may accept a performance guarantee that is sufficient to secure performance of construction of the installation of municipal services. The Planning Board will determine if the monetary amount is sufficient sum to cover the cost for construction completion including inflation. 17. A mechanical engineer shall submit final design plans for the pumping system prepared for the vehicle stacker pits for any located within 2 feet of the ESHGW to the Building Commissioner for review and approval. 18. The applicant shall submit an Approval Not Required (ANR) Plan to the Planning Board to combine the lots into a single parcel. 19. Inclusionary Dwelling Units. The applicant shall hire a certified lottery agent to manage the Inclusionary Dwelling Units described above through the Local Initiative Program (LIP) as a LAU (Local Action Unit)for inclusion on the Subsidized Housing Inventory (SHI). Prior to first Building Permit: 20. Inclusionary Dwelling Units. The applicant shall submit the LIP-LAU (Local Initiative Program for Local Action Units) application package to Planning staff and the Regional Housing Services Director for review and approval prior to issuance of the first building permit. The application shall then be submitted to the Housing Partnership Board Chair, the Chair of the Select Board, and finally to the MA Executive Office of Housing & Livable Communities (EOHLC). The LIP-LAU package shall include: a. A project narrative; b. The unit mix in tabular form; c. The approved site plan; d. Floor plans with dimensions of the rooms; e. An Affordable Fair Housing Marketing Plan per EOHLC guidelines; f. A sales price/rate calculator; g. Condominium details (master deed condominium association documentation); Major Site Plan Review—Village Overlay District 5&7 Piper Road October 9, 2024 Page 9 of 18 h. A Regulatory Agreement with perpetual affordability. i. Inclusionary dwelling units shall be available to households earning no greater than 80% of the AM I; and j. Parking for the inclusionary dwelling units shall be in the garage. 21. The applicant shall coordinate a meeting with engineering, public safety, and assessing staff to determine address assignments. Town Staff will create new addresses and notify applicant of when final address assignments are created in the systems. 22. The applicant shall submit to the Building Commissioner surveyor's certifications demonstrating that the buildings do not exceed 40 feet or three-stories in height. During Construction and Site Development 23. The project shall be constructed substantially in conformance with the approved plans "5-7 Piper Road, Lexington, MA 02421, Site Plan Submission", prepared for Morgan Point, LLC, prepared by Patriot Engineering, EMBARC, & MDLA, dated October 3, 2024 consisting of 37 sheets. 24.. A copy of this decision shall be kept on the site in a location that is highly visible, protected from the elements, and accessible during construction. 25. A professional land surveyor or engineer shall be on-site during construction to locate utilities prior to backfill. 26. Planning staff or other agents of the Planning Board shall have the right to enter the site with notification to the Owner to gather any information, measurements, photographs, or other materials needed to ensure compliance with this decision. Agents of the Planning Board entering onto the Site for these purposes shall comply with all safety rules, regulations, and directives of the applicant and the applicant's contractors. 27. No equipment on-site shall be started prior to the start of the allowed construction hours outlined in the Noise Control General Bylaw, Chapter 80 of the Code of Lexington, amended at 2024 Annual Town Meeting and as may be further amended, including hours of operation for construction work and any work related to ledge work or blasting. 28. Trucks shall not stand or queue on Piper Road. Construction and personal vehicles shall park on the project site and shall not park on streets. The applicant shall install signage as shown on plan set, indicating to any construction-related vehicles that they cannot enter onto an abutting property, including the Temple Emunah property, at any point during construction. 29. The applicant shall perform daily cleanup of construction debris, including soil on streets within two hundred (200) yards from the entrance of the site driveways caused by construction relative to the Project. Any debris or sediment shall be removed from any town drainage structure within 24 hours. 30. The applicant shall check all stormwater features prior to and at the end of each construction day. In the event a multiple day storm event occurs, the project manager shall check the stormwater features each day to ensure they are functioning properly and have not exceeded their capacity. Major Site Plan Review—Village Overlay District 5&7 Piper Road October 9, 2024 Page 10 of 18 Any necessary repairs, adjustments, or deficiencies that are identified shall be commenced immediately and completed promptly. 31. The applicant shall provide appropriate straw bales or organic hessian fabric burlap filled with compost erosion control around material stockpiles. The use of haybales and plastic stabilization netting is prohibited. 32. Dust shall be minimized, controlled, and managed on site in accordance with accepted industry standards with potable water. Calcium Chloride shall not be used for dust control. 33. The applicant shall repair or replace to Town standards any damage caused to the public street, sidewalk, or any features in the public right of way after approval by public works. 34. The applicant shall designate a qualified professional civil engineer(PE), or Certified Professional in Erosion and Sediment Control (CPESC), to act as an erosion control monitor and to oversee compliance with this decision at the site. The erosion control monitor shall alert the site superintendent if any of the erosion control devices need to be adjusted. The name and phone number of the erosion control monitor must be provided to the Planning Office so that this person may be contacted, due to an emergency at the site, during any 24-hour period, including weekends and holidays. This person shall be given authority to stop construction for noncompliance with this decision, especially in regards to erosion control and wetland protection. The erosion control monitor will be required to inspect all such erosion control devices and to oversee the cleaning and the proper disposal of waste products. Cleaning shall include removal of any entrapped silt and sediments every 72 hours or more frequently if needed and after any rainfall of 0.25 inches or greater. Weekly monitoring reports shall be submitted to the Planning Office. 35. At least once every week and after major storm events (events greater than 0.25 inches within 24 hours)while construction activities occuron site and foras long thereafterthatthe ground remains unstabilized, a report, with representative photos, shall be submitted to the Planning Office from the erosion control monitor certifying that, to the best of their knowledge and belief based on site inspections, all work is being performed in accordance with this decision and, if not in compliance, stating the activities that are not in compliance and the steps necessary to correct the problem. General Provisions 36. All construction activities relative to this decision shall comply with the Zoning Bylaw, Planning Board Zoning Regulations, General Bylaws, and other municipal requirements except as specifically modified or waived by this decision. 37. No material corrections, additions, substitutions, alterations, or changes shall be made in any plans, proposals, and supporting documents approved and endorsed by the Planning Board without the prior written approval of the Planning Board or their designee. Any request for a material modification of this decision shall be made in writing to the Planning Department for review and approval by the Planning Board or their designee and shall include a description of the proposed modification, reasons the modification is necessary, and any supporting documentation. Upon receipt of request, the Planning Department may, in the first instance, decide in writing to authorize a de minimus field change to the site plans, or the Planning Director may refer the matter to the Planning Board, which may consider and approve minor modifications at a regularly scheduled Planning Board public meeting. In the event the Planning Board Major Site Plan Review—Village Overlay District 5&7 Piper Road October 9, 2024 Page 11 of 18 determines the change is major(e.g., resulting in material changes, newly identified impacts, etc.), the Planning Board shall consider the modification at a noticed public hearing pursuant to the procedures for Site Plan Review in §135-9.5.4. 38. No trees shall be removed except as shown on the approved plan. Trees to be retained shall be protected in the field during construction in compliance with the approved tree protection plan. Any request for substantial changes may need to return to the Planning Board as a modification request at a public meeting. 39. In the event that the site plan review or special permit is not exercised or substantial use thereof has not commenced within three (3) years of the date of approval, except for good cause as determined by the Planning Board, the approval or permit may be rescinded. The applicant may request an extension for the Board's consideration. 40. The applicant shall obtain any other permits or approvals that may be required by other town, state, or federal entities. Occupancy Timing 41. The applicant shall submit written confirmation that the project is consistent with the approved LAU-LIP application package and verifying that the inclusionary dwelling units are substantially similar to the market rate dwelling units. This shall be submitted to the Planning Office and Building Commissionerfor review and confirmation priorto occupancy of the inclusionary dwelling units. 42. A copy of the approved and Registry recorded RegulatoryAgreementforthe inclusionary dwelling units shall be submitted to the Planning Office prior to occupancy of any of the market rate units. 43. The lottery for the inclusionary dwelling units shall be held prior to an occupancy permit for the 15t" market rate unit in the development. 44. The applicant shall submit to the Planning Office staff the Condominium Association Documents and the Master Deed incorporating the ongoing conditions of this permit and which also include the following: a. Trash and recycling for all units in the development shall be by private removal. b. Dwelling units are subject to the Zoning Bylaw, including restrictions on short-term rentals pursuant to §6.10.3.2.iii of the Zoning Bylaw. c. Owners shall remove snow from all driveways and walkways. The use of calcium chloride or road salt is prohibited for snow removal and de-icing. d. Owners are responsible for maintenance of the stormwater management facilities as detailed in the approved long-term Operation & Maintenance (O&M) Plan, including allocating an annual budget for maintenance and annual certification of maintenance tasks. e. Owners are responsible for the maintenance of all landscaping as shown on the approved plan. Major Site Plan Review—Village Overlay District 5&7 Piper Road October 9, 2024 Page 12 of 18 f. Condominium Association fees shall be based on the fair market value of the units, which shall include a reduced contribution for the inclusionary dwelling units. g. Occupants of the inclusionary dwelling units shall have the same access to the common areas as the other occupants of the development. h. Exterior lighting, other than low level security lighting, shall be turned off between 11:00 pm and 6:00 am. 45. All landscaping and plantings shall be installed prior to the occupancy permit for the last dwelling unit. If occupancy is expected in the winter months, plantings shall occur in the first available growing season (between April 15-June 30 and September 15-November 30). 46. When any inclusionary dwelling unit receives an occupancy permit, the applicant shall notify the Planning Office staff and Regional Housing Services Director so it may be added to the SH I. Prior to Final Certificate of Occupancy: 47. The certifying professional engineer shall perform a final inspection of the site and submit written documentation to the Planning Office that a final inspection was performed, temporary controls have been removed, stabilization is complete, all stormwater facilities have been installed and function according to the approved stormwater management plan, and that the project was completed as designed. 48. The applicant shall submit a sign permit application consistent with §135-5.2 of the Zoning Bylaw with prior administrative approval from Planning Office staff. The standing sign shall be externally illuminated with lighting directed downward. 49. The final master deed and condominium association documents shall be submitted to the Planning Office for the Planning Board's file. 50. A final O&M Plan revised to incorporate any modifications shall be submitted prior to final occupancy, if any modifications were made during construction. 51. The applicant shall provide the Planning Office with an "As-Built Plan" stamped by a Professional Engineer or Land Surveyor registered in Massachusetts certifying that all improvements are completed in accordance with the approved plans. The as-built plan shall be submitted in electronic formats (PDF and AutoCAD) to the Planning Office for review. The plan shall include, but not be limited to, site utility improvements and tie-in dimensions to all pipes and connection points, fencing, landscaping, all roads, ways, and structures. The as-built information shall be submitted to the Planning Office a minimum of fourteen (14) business days in advance of the applicant seeking a final Certificate of Occupancy sign-off to allow time for the staff to review and approve the submitted information. On-Going & Continuous 52. Any exterior condensers, transformers, and generators shall be enclosed by an opaque fence for noise buffering. Such a fence shall be tall enough to prevent direct line of sight to the mechanical unit from any windows or doors on abutting properties. 53. Any maintenance testing of the generator shall take place mid-day and mid-week to reduce noise impacts. Major Site Plan Review—Village Overlay District 5&7 Piper Road October 9, 2024 Page 13 of 18 54. The Inclusionary Dwelling units shall be perpetual, eligible for inclusion on the Town's Subsidized Housing Inventory (SHI), and available to households earning no more than 80% of the Area Med ian I ncome. 55. The owners shall arrange for private removal of trash and recycling. Empty trash and recycling receptacles shall be removed within 12 hours after collection. 56. The owners shall remove snow from all driveways and walkways. The use and storage of calcium chloride or road salt is prohibited for snow removal and de-icing. 57. All dwelling units, including market rate units and inclusionary units, are subject to the Zoning Bylaw, including prohibition and restrictions on short-term rentals pursuant to §135-6.10.3.2.iii. 58. The inclusionary dwelling units shall have annual verification by the monitoring agent (the Town through the Regional Housing Services Office and the EOHLC). 59. Maintenance of the landscaping in accordance with the final approved landscape plan revised shall be perpetual, with the owners replacing in kind any landscape that does not survive throughout the life of the project. Any plantings that do not survive shall be replaced in the first available growing season (between April 15-June 30 and September 15-November 30). 60. The stormwater systems shall be monitored and maintained by the owners in accordance with the approved post construction Operation & Maintenance Plan (O&M Plan), including annual certification and pavement sweeping at least two times per year. The Planning Board or Stormwater Agency may require that the owners make corrections or improvements to the stormwater system if it is found not to be performing based on storm conditions. 61. Exterior lighting, other than low level security lighting, shall be turned off between 11:00 pm and 6:00 am. 62. If the person or contact information for the person responsible for annual certification and implementation of the stormwater system changes, the Planning Office shall be notified in writing within 48 hours with the contact information of the new person or party that will be responsible. RECORD OF VOTE On October 9, 2024, the Planning Board voted five (5) in favor, none (0) opposed, to approve a Major Site Plan Review and Special Permit with conditions at 5-7 Piper Road. Charles Hornig —Aye Robert D. Peters -Aye Robert Creech —Aye Michael Schanbacher-Aye Melanie Thompson —Aye � Michael Schanbacher, Chair Approval: Date: October 10, 2024 Major Site Plan Review—Village Overlay District 5&7 Piper Road October 9, 2024 Page 14 of 18 EXHIBITS The applicant has filed with the Planning Board various plans and reports required under the Lexington Zoning Bylaws and Planning Board Zoning Regulations. During the course of the public hearing review process, the following materials were submitted to the Board by the applicant, various municipal departments, and the public. This material is hereby incorporated into this decision by reference. Summary of neighborhood meetings titled 'Neighborhood Information Session- Public Comments' consisting of 3 pages, dated April 11, 2024. Project Timeline titled `Estimated 18 Month Construction timeline', prepared by Morgan Point, LLC, consisting of 3 pages. Project Overview Statement prepared by Morgan Point, LLC. DRT Summary Response prepared by Morgan Point, LLC, dated April 16, 2024, revised May 13, 2024. Major Site Plan Review Checklist, prepared by Phil Porter, Morgan Point LLC, consisting of 5 pages, revised J u ly 9, 2024. Site Plan Review Design Regulation Checklist, prepared by Phil Porter, Morgan Point LLC, consisting of 23 pages, revised July 9, 2024. Construction Management Plan, prepared by Morgan Point LLC, consisting of 2 pages. Stormwater Management Report and Calculations for a site sensitive development at 5-7 Piper Road' prepared by Patriot Engineering, dated April 12, 2024, revised July 21, 2024, September 9, 2024, September 21, 2024, and September 23, 2024 (358 pages). LEED v4 for Building Design and Construction: Homes and Multifamily Low rise dated April 8, 2024. Zoning Narrative titled `5-7 Piper Road- Site Zoning' dated April 12, 2024, revised May 14, 2024, further revised J u ly 22, 2024. Geotechnical report prepared by McPhail Associates, Inc. titled "Foundation Engineering Report, 5-7 Piper Road, Lexington, Massachusetts" dated June 25, 2024 with appendix (45 pages). Site Development Plan set Architectural titled `5-7 Piper Road Lexington, MA 02421, April 12, 2024 Site Plan Submission' prepared by Architect Dartagnan Brown, Civil Engineer Michael Novak, Landscape Architect Michael D' Angelo consisting of 37 pages dated April 12, 2024, revised July 22, 2024, revised September 9, 2024, sheets revised through September 23, 2024, and final revised plan set dated October 3, 2024. Sites v2 Scorecard dated April 12, 2024 consisting of 6 pages. Major Site Plan Review-Village Overlay District 5&7 Piper Road October 9, 2024 Page 15 of 18 Inclusionary Dwelling Unit Narrative titled 'Narrative description of Inclusionary Dwelling Units' from Morgan Point, LLC., revised August 5, 2024. Sustainability Narrative titled' 5-7 Piper Road- Energy and sustainability Narrative' prepared by envienergy, dated April 12, 2024, revised May 14, 2024 Firetruck turning templates for 5-7 Piper Road Site Layout Sheet C200, prepared by Architect EMBARC, April 12, 2024. Presentation for May 22, 2024 Planning Board Meeting titled `5-7 Piper Road' prepared by Morgan Point LLC. PLAN-24-7 Application stamped by Town Clerk on April 22, 2024. Disclosure of Appearance of Conflict of Interest from Michael Schanbacher pursuant to G.L.c. 268A, §23(b)(3), submitted to the Town Clerk on May 13, 2024 Request for continuance and extension for construction approval date from Philip Porter, Morgan Point LLC to the Lexington Planning Board, dated June 20, 2024, submitted to the Town Clerk on September 23, 2024. Staff Memo from Planner Meghan McNamara to Lexington Planning Board, dated May 15, 2024. Regional Housing Services Office (RHSO) memo for Inclusionary Dwellings dated May 15, 2024, revised August 5, 2024 Peer Review Memo from PSC Professional Services Corporation, PC to Lexington Planning Board, dated May 10, 2024 (26 pages). Quitclaim deed dated October 26, 2022. Hydrant Flow Test letter prepared by Xcel Fire Protection dated November 30, 2023. Presentation from applicant's team, presented to Planning Board on August 14, 2024. Peer review memo from PSC Professional Services Corporation, PC to Lexington Planning Board, dated August 2, 2024 (36 pages). Peer Review Memo response letter for multi-family residential development, prepared by Michael Novak of Patriot Engineering consisting of 69 pages dated July 21, 2024, revised September 7, 2024. Staff inemo from Planner Meghan McNamara to Lexington Planning Board, dated August 9, 2024. Renderings titled' Site Plan Submission stamped and signed by Architect Dartagnan Brown, dated July 22, 2024, revised September 9, 2024. Major Site Plan Review-Village Overlay District 5&7 Piper Road October 9, 2024 Page 16 of 18 Responses to Staff Memo and Board Comments dated August 6, 2024, revised September 9, 2024. Proposed Plot Plan, prepared by Patriot Engineering, prepared for Morgan Point LLC, dated July 31, 2024. Exterior Elevations for 5-7 Piper Road prepared by EMBRAC, dated September 9, 2024 (4 sheets). Average Natural Grade Worksheet Sanitary Capacity Letter prepared by Patriot Engineering dated November 6, 2023, revised September 9, 2024. Roof coverage sketch Sheet A100, dated September 9, 2024, submitted on September 16, 2024. Memorandum from Mark Bartlett of PSC to Lexington Planning Board, dated September 18, 2024, revised peer review memo from Mark Bartlett of PSC dated September 22, 2024. Revised truck turning layout sheet S203 prepared by Patriot Engineering, revised September 20, 2024 sheet Site Distance/Truck Access. Memorandum from Lexington Engineering to Planning Director, Planning, Subject: 5-7 Piper Road Water & Sewer Connection Comments, dated September 18, 2024. Memorandum from Meghan McNamara, Planner to Lexington Planning Board, dated September 20, 2024. Response to comments from Patriot Engineering dated September 21, 2024 response to peer review comments, subject: abbreviated response to comments from September 18 Memo from PSC. Revised civil plan sheets dated September 20, 2024 Sheet C101, C200, C201, C202, C203, C204, C300, C306. Additional waiver request form W from Section 12.9.5 of the Planning Board's Zoning Regulations, submitted on September 23, 2024. Peer review memo from PSC Professional Services Corporation to Lexington Planning Board, dated September 24, 2024. Submitted written public comments: 1. Electronic Mail from Nihad Mamdouh to Planning Board, Subject: 5-7 Piper Road, dated May 12, 2024. 2. Electronic Mail from Linna Ettinger to the Lexington Planning Board, Subject: 5-7 Piper Road Site Plan Review Written Comments from Temple Emunah, with an attached letter (2 pages) dated May 13, 2024. 3. Electronic Mail from Ed and Ann Danielson, Subject: 5-7 Piper Road dated May 15, 2024 Major Site Plan Review-Village Overlay District 5&7 Piper Road October 9, 2024 Page 17 of 18 4. Electronic Mail from Gabor Papp to Planning Board, Subject: 5-7 Piper Rd application- Concerns/ objections (inline) dated May 15, 2024 (2 pages). 5. Electronic Mail from Gabor Papp to Planning Board, Subject: 5-7 Piper Rd application concerns/objections (PDF attachment) (3 pages). 6. Electronic mail from Joe Lei to Planning Board, Subject: Proposed Revision to 5-7 Piper Road construction plan dated May 16, 2024. 7. Hand delivered mail from John K. Weiser to the Lexington Planning Board, Subject: 5-7 Piper Rd major Site Plan Review dated May 16, 2024 with 9 attachments of 8X10 inch Photographs (13 pages). 8. Electronic Mail from Tamar Finan to the Lexington Planning Board, Subject: 5-7 Piper Rd dated May 16, 2024. 9. Electronic Mail from Tom Shiple to Planning Director, Subject: comments from LBAC on 5 Piper and 89 Bedford applications dated May 16, 2024 (2 pages). 10. Electronic Mail from John Weiser to Planning Director, Subject: 3 Piper Rd Parking Issue 5-7 Piper Letter to PB dated May 20, 2024. 11. Letter from John Weiser dated May 16, 2024 with photo attachments (13 pages). 12. Electronic Mail from David Lees, Subject: Comments for June 5, 2024 meeting, dated June 3 , 2024. 13. Electronic Mail from David Towers to Planning Board, Subject:5-7 Piper Road- Village & Multi- Family Site Plan Application, dated August 3 , 2024. 14. Electronic Mail from Cerise Jalelian to Planning Board, Subject: 91 Bedford/ August 14,2024 Hearing/Jalelian Letter, dated August 5 , 2024. 15. Electronic Mails from John Weiser to Planning Director, Subject: Re- 5-7 Piper Rd: Wed Aug.14 Planning Board Zoom Meeting dated August 12, 2024. 16. Letter from Arleen Chase on behalf of Temple Emunah to the Lexington Planning Board, along with a letter to the Planning Board and pictures of trespass of truck from 5-7 Piper Rd, dated July 12, 2024. 17. Letter from Rabbi David Lerner to Planning Board, Subject: letter from Rabbi David Lerner of Temple Emunah 2 5/7 Piper Road, dated August 13, 2024, received August 14, 2024. 18. Electronic Mail from Kunal Botla, Chair Transportation Advisory Committee to Planning Board Chair, with an attachment Subject: 89 Bedford Street, 231 Bedford Street, and 5-7 Piper Road Comments Transportation Advisory Committee, dated June 12, 2024. 19. Electronic Mail from Nihad Mamdouh, Subject: 5-7 Piper Road, dated September 7 , 2024 20. Electronic Mail from Susan Rubenstein, Subject: letter from Rabbi David Lerner of Temple Emunah 2 5/7 Piper Road, dated September 10, 2024. 21. Photograph of truck at Temple property, June 26, 2024. Major Site Plan Review—Village Overlay District 5&7 Piper Road October 9, 2024 Page 18 of 18 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Anticipated Adj ournment PRE E TER• ITEM S N . NUMBER: S UMMARY: SUGGESTED MOTION: FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/10/2024 6:OOpm