HomeMy WebLinkAbout2024-12-05 FY2026 Proposed Departmental Budget Presentations Packet - Released SELECT BOARD MEETING
Thursday, December 5, 2024
Police Station Corrlmunity Room- 1575 Massachusetts Avenue
12:30 PM
AGENDA
ITEMS FOR INDIVIDUAL CONSIDERATION
1. F Y2026 Propo s ed Budget- Dep artment o f Public Works; Water/S ewer 12:30pm
P res entatio ns
2. FY2026 Proposed Budget- Public Health Department Presentation 2:OOpm
3. FY2026 Proposed Budget- Police Department Presentation 2:15pm
4. FY2026 Proposed Budget- Cary Memorial Library Presentation 2:45pm
5. FY2026 Proposed Budget- Department of Public Facilities Presentation 3:15pm
ADJOURN
1. Anticipated Adjour�lment 4:15pm
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
FY2026 Proposed Budget - Department of Public Works; Water/Sewer Presentations
PRESENTER: ITEM
NUMBER:
Dave Pinsonneault, Director of Public
Works I.1
S UMMARY:
C ategory: Informing
No vote is�equested fo�th is agenda item.
R eview p reliminary F Y2 02 6 b ud get fo r the D ep artment o f P ub lic Wo rks and the Water and S ewer D ivis io n.
SUGGESTED MOTION:
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/5/2024 12:30pm
ATTACHMENTS:
Description Type
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De artment of Public Works
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Re u ested B u d et
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Fiscal Year 2026
Submitted b :
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David Pi nson neau It D i rector of Pu bl ic Works
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Select Board Presentation
December 5 2024
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Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3100-3500 DPW General Fund
Mission: The Department of Public Works is committed to serve our community as a
professional team dedicated to the quality of life in Lexington and support the Town's core values
of public safety, affordability, and open space. We make every effort to maximize the efficient,
effective use of our resources in the support, maintenance and upkeep of the infrastructure,
public lands and programs.
Budget Overview: The Department of Public Works FY2026 All Funds budget of$15,623,253
is comprised of four subprograms (DPW Administration/Engineering, Highway Maintenance,
Public Grounds, Environmental Services). The FY2026 request represents an overall increase of
$1,319,779 or 9.23%. The All Funds budget is inclusive of the Compost, Minuteman Household
Hazardous Product (MHHP), Burial Containers and Tree revolving funds. Less these revolving
funds, the General Fund budget request is $13,812,370 which is a $797,264 or a 6.13%
increase from the FY2025 budget.
Personal Services are increasing $218,979 or 3.91% in the All Funds budget, and $169,345 or
3.23% in the General Fund budget. The personal service budgets in both the General Fund and
Non-General Funds include contractually obligated increases. Due to the timing of the settled
contract for the DPW union, salary increases for FY2025 were not reflected in the FY2025
budget. Departmental Expenses are increasing $1,087,419 or 12.89% in the All Funds budget,
and by $1,025,419 or 13.18% in the General Fund budget.
The Public Works program contains all ten DPW divisions. The services provided by Public
Works include the maintenance, repair, and construction of the Town's infrastructure, roads,
equipment, and property. The DPW is responsible for 284 lane miles of road, 154 miles of water
mains, 34 miles of trunk sewer lines, 119 miles of street sewer lines, 4,700 catch basins, 160
pieces of equipment, 9 parks, 4 cemeteries, and the 5.5 mile-long Jack Eddison Memorial
Bikeway. Public Works supports Town functions through the maintenance and repair of facilities
such as playing fields and the bikeway. This program also includes the Town's water and sewer
operations, which function as separate enterprise funds and are shown in separate enterprise
budgets.
3000 - Pu bl ic Works 1
Department Initiatives
1. Coordinate Administrative and Operations functions to maintain a functionally efFicient
organization.
2. Continue to research, test and implement new technologies to improve efFiciencies.
3. Ensure stafF accessibility and participation for training and advancement opportunities.
Committee Representation
Along with the day-to-day duties of DPW stafF, many are also actively involved or work with Town
committees. Those committees include the Permanent Building Committee, the Tree
Committee, the Center Committee, the Water and Sewer Abatement Board, the Capital
Expenditures Committee, the Appropriation Committee, the Transportation Safety Group, the
Bicycle Advisory Committee, the Commission on Disabilities, the Monuments and Memorials
Committee, Sustainable Lexington Committee, the Noise Advisory Committee and the
Recreation Committee. Committee members and stafF also work collaboratively on internal
committees and teams.
Program Improvement Requests Division Comp. Expenses Benefits Total
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Additional Removal & Pruning from 3300 - Public
Tree Inventory Grounds $ $ 200,000 $ $ 200,000
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FY22 FY23 FY24 FY25 FY26
Element Division Actual Actual Actual Budget Budget Increase %
3110 Admin. $ 35,187 $ 37,162 $ 40,837 $ 40,700 $ 45,200 $ 4,500 11.1 %
3120 Engineering $ 131,875 $ 187,351 $ 136,281 $ 216,800 $ 262,800 $ 46,000 21.2 %
3130 Street Lighting $ 148,140 $ 189,845 $ 167,412 $ 182,500 $ 182,000 $ (500) (0.3)%
3210 Highway $ 512,054 $ 464,654 $ 543,022 $ 692,200 $ 692,200 $ %
3220 Equipment $ 474,314 $ 619,146 $ 614,401 $ 640,700 $ 685,700 $ 45,000 7.0 %
3230 Snow $1,056,004 $1,089,643 $ 829,753 $1,269,642 $1,300,900 $ 31,258 2.5 %
3310 Parks $ 344,701 $ 427,078 $ 318,091 $ 407,100 $ 439,100 $ 32,000 7.9 %
3320 Forestry $ 220,889 $ 204,343 $ 136,957 $ 204,400 $ 229,600 $ 25,200 12.3 %
3330 Cemetery $ 34,287 $ 86,921 $ 87,579 $ 110,100 $ 136,400 $ 26,300 23.9 %
3410 Trash Pickup $ 980,996 $1,084,157 $1,390,417 $1,255,735 $1,437,563 $181,828 14.5 %
3420 Recycling $ 75,161 $ 236,671 $ 246,663 $ 229,500 $ 636,300 $406,800 177.3 %
Collect/Process $1,207,567 $1,077,387 $1,428,916 $1,766,428 $1,829,118 $ 62,690 3.5 %
3430 Trash Disposal $ 760,618 $ 688,418 $ 698,237 $ 723,481 $ 875,824 $152,342 21.1 %
Total Expenses $5,981,793 $6,392,776 $6,638,567 $7,739,286 $8,752,705 $1,013,41 13.1 %
Trash Exp. $2,949,181 $2,849,961 $3,517,571 $3,745,644 $4,142,505 $396,860 10.6 %
Non-Trash $3,032,611 $3,542,815 $3,120,996 $3,993,642 $4,610,200 $616,558 15.4 %
3000 - Public Works 2
Funding Sources (General FY2023 FY2024 FY2025 FY2026 Dollar Percent
Fund) Actual Actual Estimate Projected Increase Increase
Tax Levy $10,084,905 $10,430,440 $11,982,644 $13,067,957 $1,085,313 9.06%
Enterprise Funds (Indirects) $519,198 $614,351 $633,912 $652,612 $18,700 2.95%
Fees, Charges and Available Funds
Parking Fund $0 $0 $0 $39,000 $39,000 %
Cemetery Trust $101,500 $130,898 $70,000 $100,000 $30,000 42.86%
Cemetery Fees & Interest $308,826 $324,748 $250,000 $298,000 $48,000 19.20%
M isc. Charges for Service $142 $192 $200 $200 $0 %
Licenses & Permits $55,239 $59,792 $78,350 $52,100 $(26,250) (33.50)%
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Appropriation Summary FY2023 FY2024 FY2025 FY2026 Dollar Percent
(General Fund) Actual Actual Appropriation Request Increase Increase
Compensation $4,649,707 $4,883,018 $5,235,820 $5,405,165 $169,345 3.23%
Expenses $6,420,103 $6,677,403 $7,779,286 $8,804,705 $1,025,419 13.18%
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Program Summary (General FY2023 FY2024 FY2025 FY2026 Dollar Percent
Fund) Actual Actual Appropriation Request Increase Increase
Total 3110 Administration $759,892 $786,714 $786,196 $858,368 $72,172 9.18%
Total 3120 Town Engineering $998,807 $1,012,880 $1,172,113 $1,220,210 $48,097 4.10%
Total 3130 Street Lighting $189,845 $167,412 $190,500 $190,000 $(500) (0.26)%
Total 3210 Highway $1,382,961 $1,513,529 $1,701,427 $1,705,224 $3,797 0.22%
Total 3220 Equipment Maint. $944,698 $930,756 $961,531 $1,024,781 $63,250 6.58%
Total 3230 Snow Removal $1,434,533 $1,122,072 $1,594,186 $1,633,977 $39,791 2.50%
Total 3310 Parks $1,424,014 $1,445,245 $1,665,328 $1,760,735 $95,407 5.73%
Total 3320 Forestry $509,407 $436,535 $555,920 $578,422 $22,502 4.05%
Total 3330 Cemetery $339,020 $381,044 $412,761 $459,348 $46,587 11.29%
Total 3410 Refuse Collection $1,084,157 $1,390,417 $1,255,735 $1,437,563 $181,828 14.48%
Total 3420 Recycling $1,314,058 $1,675,580 $1,995,928 $2,465,418 $469,490 23.52%
Total 3430 Refuse Disposal $688,418 $698,237 $723,481 $875,824 $152,343 21.06%
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FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Code Summary Appropriatio
(General Fund) Actual Actual n Request Increase Increase
Salaries &Wages $4,076,586 $4,303,511 $4,752,560 $4,906,098 $153,538 3.23%
Overtime $573,122 $579,507 $483,260 $499,067 $15,807 3.27%
Personal Services $4,649,708 $4,883,018 $5,235,820 $5,405,165 $169,345 3.23%
Contractual Services $4,709,004 $5,212,152 $5,906,386 $6,486,305 $579,919 9.82%
Utilities $474,007 $423,989 $514,100 $493,100 $(21,000) (4.08)%
Supplies $1,167,569 $965,116 $1,243,800 $1,286,900 $43,100 3.47%
Small Capital $69,522 $76,147 $115,000 $140,900 $25,900 22.52%
Expenses $6,420,102 $6,677,404 $7,779,286 $8,407,205 $627,919 8.07%
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3000 - Public Works 3
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Lexington Tree Fund $217,571 $38,800 $120,000 $120,000 $0 %
Burial Containers $57,323 $40,490 $60,000 $60,000 $0 %
Compost Operations $881,867 $1,098,040 $875,000 $875,000 $0 %
Minuteman Household $171,732 $259,476 $250,000 $250,000 $0 %
Hazardous Waste
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*Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4.
Approp Summary(Non- FY2023 FY2024 FY2025 FY2026 Dollar Percent
General Fund) Actual Actual Appropriation Request Increase Increase
Tree Revolving Fund (3320) $115,457 $70,336 $120,000 $150,000 $30,000 25.00%
Expenses $115,457 $70,336 $120,000 $150,000 $30,000 25.00%
Burial Containers Revolving $33,460 $26,690 $60,000 $60,000 $0 %
Fund (3330)
Expenses $33,460 $26,690 $60,000 $60,000 $0 %
Compost Operations Rev.
Fund (3420) $929,350 $940,273 $858,368 $953,383 $95,015 11.07%
Compensation $346,268 $360,383 $368,821 $418,455 $49,634 13.46%
Expenses $274,804 $315,730 $225,600 $257,600 $32,000 14.18%
Benefits $80,803 $75,726 $81,981 $95,362 $13,381 16.32%
Debt $227,475 $188,436 $181,966 $181,966 $0 %
Minuteman Household Haz. $155,685 $190,685 $250,000 $250,000 $0 %
Waste (3420)
Expenses $155,685 $190,685 $250,000 $250,000 $0 %
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Appropriation Summary(All FY2023 FY2024 FY2025 FY2026 Dollar Percent
Funds) Actual Actual Appropriation Request Increase Increase
Compensation $4,995,975 $5,243,401 $5,604,641 $5,823,620 $218,979 3.91%
Expenses $6,999,509 $7,280,844 $8,434,886 $9,522,305 $1,087,419 12.89%
Benefits (Revolving Funds) $80,803 $75,726 $81,981 $95,362 $13,381 16.32%
Debt Service (Revolving Fund) $227,475 $188,436 $181,966 $181,966 $0 %
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3000 - Public Works 4
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Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3100-3500 DPW General Fund
FY2023 FY2024 FY2025 FY2026
Authorized/�4ppropriated Staffin� Budget Budget Budget Request
Department of Public Works- General Fund
Director of Public Works 1 1 1 1
Manager of Operations 1 1 1 1
ManagementAnalyst 1 1 1 1
Office Manager 1 1 1 1
Department Account Assistants* 2.6 2.6 2.6 2.6
Information Coordinator 1 1 1 1
Department Assistant-Pub Grounds/ 1 1 1 1
Cemetery
Department Lead Assistant 1 1 1 1
Town Engineer 1 1 1 1
Assistant Town Engineer 1 1 1 1
Senior Civil Engineers 4 4 4 4
Engineering Assistants/Inspectors 2 2 2 2
Engineering Aide 0.7 0.7 0.7 0.7
Supt.of Equipment, Highways&Drains 1 1 1 1
Highway Foreman 1 1 1 1
Crew Chief 6 6 6 6
Heavy Equipment Operators 16 16 16 16
Seasonal Laborers 1.1 1.1 1.1 1.1
Equipment Foreman 1 1 1 1
Mechanic 4 4 4 4
Superintendent of Public Grounds 1 1 1 1
Asst.Supt.of Public Grounds** — — 1 1
Leadmen 7 7 7 7
Arborists 3 3 3 3
Cemetery Foreman 1 1 1 1
*One full-time DepartmentAccountAssistant is shown as 0.6 FTE from the General Fund; 0.4 FTE is
charged to the Water/Sewer Enterprise Funds.
**An Assistant Superintendent of Public Grounds position was created via a program improvement
request in FY2025
3000 - Public Works 5
FY2023 FY2024 FY2025 FY2026
Authorized/�4ppropriated Staffin� Budget Budget Budget Request
Department of Public Works- Compost Revolving Fund
Superintendent of Environmental 1 1 1 1
Services
Compost Facility Foreman 1 1 1 1
Compost Leadman 1 1 1 1
Heavy Equipment Operator*** 1 2 2 2
Seasonal Attendant*** 0.7
Total FTE 65.1 65.4 66.4 66.4
Total FT/PT 63 FT/5 PT 65 FT/4 PT 65 FT/4 PT 65 FT/4 PT
***In FY2023, Special Town Meeting 2022-3 voted to upgrade a part-time Seasonal Attendant position
to a full-time benefited Heavy Equipment Operator position.
3000 - Public Works 6
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Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3100 DPWAdmin/Engineering
Element: 3110 DPW Administration
Budget Description: DPW Administration staff plans, manages, coordinates, schedules and
directs the department's activities. The duties of Administrative staff include preparing budgets,
monitoring expenditures, developing bid specifications for DPW procurement, responding to
citizens' questions and concerns, evaluating work performance, scheduling work assignments
and collective bargaining. Staff works closely with many other departments including the Public
Facilities Department located within the same building.
The DPW Administration FY2026 budget request is $858,368, an increase of$72,172 or 9.18%
from FY2025. Compensation is increasing $67,672, or 9.08%, due to contractually obligated
step increases and cost of living adjustments, and movement of the Information Coordinator
position from the Highway division to Administration. Expenses are increasing $4,500 or
11.06%.
Administration staff work with several committees, including the Permanent Building Committee,
the Center Committee, the Capital Expenditures Committee, the Conservation Committee, the
Bicycle Advisory Committee, the Tree Committee, and Sustainable Lexington.
Division Goals:
1. Continue use of work order system and explore other programs that ensure the efficiency
of customer response and also enhance employee skills.
2. Continue to research and implement new technologies that improve efficiency and
effectiveness.
3. Maintain and create a diverse and talented workforce by utilizing improved employee
recruitment processes and and continuing to promote professional growth and
development of staff.
4. Continue to research and implement environmental initiatives.
3000 - Pu bl ic Works 9
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $715,100 $737,297 $720,656 $787,028 $66,372 9.21%
513000 Overtime $0 $0 $0 $0 $0 %
514090 Longevity $1,700 $1,693 $7,040 $8,340 $1,300 18.47%
511010 Part-Time Wages $0 $0 $0 $0 $0 %
514100 Stipends $5,930 $6,886 $17,800 $17,800 $0 %
Subtotal Compensation $722,730 $745,876 $745,496 $813,168 $67,672 9.08%
520000 Contract Services $3,024 $3,317 $3,500 $3,500 $0 %
538080 Printing & Forms $0 $0 $100 $100 $0 %
530000 Professional Services $600 $4 $300 $300 $0 %
538010 Advertising $0 $4 $200 $200 $0 %
538060 Catering/Meals $1,401 $1,274 $1,500 $1,800 $300 20.00%
538050 Drug &Alcohol Testing $13,714 $15,309 $14,000 $16,000 $2,000 14.29%
572000 Mileage $0 $0 $0 $0 $0 %
542020 Postage & Mailing $19 $13 $100 $100 $0 %
530060 Prof Dev&Training $1,072 $2,295 $1,200 $1,600 $400 33.33%
571000 Travel $963 $1,497 $1,600 $1,600 $0 %
530040 Sem./Workshops/Conf. $6,769 $5,790 $6,000 $6,500 $500 8.33%
534030 Mobile Devices $1,045 $1,063 $2,200 $2,200 $0 %
558000 Supplies $1,927 $2,656 $1,800 $2,200 $400 22.22%
542000 Office Supplies $3,285 $4,953 $4,500 $5,000 $500 11.11%
573000 Membership/Dues $2,466 $2,097 $2,200 $2,600 $400 18.18%
558010 Clothing & Safety Equipment $878 $565 $1,500 $1,500 $0 %
542040 Office Equipment $0 $0 $0 $0 $0 %
Subtotal Expenses $37,163 $40,837 $40,700 $45,200 $4,500 11.06%
Total 3110 DPW Administration $759,893 $786,713 $786,196 $858,368 $72,172 9.18%
3000 - Public Works 10
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Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3100 DPWAdmin/Engineering
Element: 3120 Engineering
Budget Description: The Engineering Division provides engineering programs and support
services to the DPW, other Town departments and many Town committees. The Engineering
Division is responsible for administering the Capital Budget for the Town's horizontal
infrastructure including roadways, drainage, water, sanitary sewer, dams and sidewalks. This
includes conceptual planning and investigation, design, bidding and construction administration.
The division also issues permits, conducts inspections, provides consultant oversight, maintains
public records and prepares and reviews bid documents.
The FY2026 Engineering budget request for Compensation reflects an increase of$2,097 or
0.22% from FY2025, which reflects the cost of contractually obligated step increases. The
request for expenses is increasing from FY2025, primarily due to Professional Services.
The Professional Services line which reflects the costs to comply with the EPA NPDES Phase II
stormwater requirements (non-capital). Examples of the requirements include public education
to residents, industry, commercial and construction groups, stormwater management policy
review and regulation updates and written illicit discharge detection and elimination procedures,
quarterly stormwater pollution prevention plan facility inspections, and catchment investigations.
In addition the line encompasses continued environmental monitoring at the Hartwell compost
facility and Lincoln Fields. It also includes required annual Emergency Action Plan (EAP) for the
two earth dams.
Engineering staff work with numerous groups that include the Transportation Safety Group, the
Center Committee, Capital Expenditures Committee, Conservation Commission, Planning
Board, Bicycle Advisory Committee, Commission on Disabilities and the Center Committee.
Division Goals:
1. Continue to work on solutions to nutrient control requirements.
2. Continue to enhance the DPW asset management plan.
3. Work through progressive steps toward Water Tank improvements.
3000 - Pu bl ic Works 11
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $734,812 $794,223 $847,310 $848,922 $1,612 0.19%
513000 Overtime $4,069 $4,858 $4,258 $4,400 $142 3.33%
514090 Longevity $910 $1,400 $4,057 $4,400 $343 8.45%
511010 Part-Time Wages $52,400 $52,700 $53,096 $53,096 $0 %
512000 Seasonal Part-Time $19,265 $23,418 $46,592 $46,592 $0 %
514100 Stipends $0 $0 $0 $0 $0 %
Subtotal Compensation $811,456 $876,599 $955,313 $957,410 $2,097 0.22%
520000 Contract Services $4,166 $8,087 $4,000 $4,000 $0 %
538080 Printing & Forms $349 $107 $200 $200 $0 %
530000 Professional Services $162,365 $100,740 $180,000 $225,000 $45,000 25.00%
572000 M i leage $822 $137 $600 $600 $0 %
530060 Prof Dev &Training $6,858 $6,380 $6,000 $6,500 $500 8.33%
571000 Travel $654 $1,429 $3,000 $3,000 $0 %
530040 Sem./Workshops/Conf. $6,220 $8,576 $9,600 $9,600 $0 %
534030 Mobile Devices $2,445 $2,433 $2,500 $2,500 $0 %
558000 Su ppl ies $178 $883 $500 $500 $0 %
542000 Office Supplies $1,714 $4,288 $3,400 $3,400 $0 %
542020 Postage & Mailing $0 $0 $0 $0 $0 %
573000 Membership/Dues $1,010 $1,525 $3,000 $3,000 $0 %
558010 Clothing & Safety Equipment $507 $1,523 $3,000 $3,600 $600 20.00%
585020 Small Equipment $64 $172 $500 $400 $(100) (20.00)%
542040 Office Equipment $0 $0 $500 $500 $0 %
Subtotal Expenses $187,352 $136,280 $216,800 $262,800 $46,000 21.22%
Total 3120 Engineering $998,808 $1,012,879 $1,172,113 $1,220,210 $48,097 4.10%
3000 - Public Works 12
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Departmental Budget Requests
Program: 3000 PublicWorks Subprogram: 3100 DPWAdmin/Engineering
Element: 3130 Street Lighting
Budget Description: The Forestry Division stafF inspect and repair bulbs and sensors on the
Town-owned streetlights. An outside contractor repairs all other electrical outages including new
lights, arms, poles and fixtures.
The total Street Lighting budget is decreasing $(500) or (0.26)% from FY2025. Since the Town
converted 3,175 fixtures to LED lights it will continue to monitor the system for cost savings and
energy efFiciency. The remaining 354 light fixtures will be evaluated for conversion.
Division Goals:
1. Continue to proactively maintain a cost-efFective lighting system which is energy efFicient.
2. Reduce outage frequency, down time, and provide safety along Lexington's roadways.
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
513000 Overtime $0 $0 $8,000 $8,000 $0 %
Subtotal Compensation $0 $0 $8,000 $8,000 $0 %
520000 Contract Services $13,700 $3,106 $6,000 $6,000 $0 %
538110 Police Details $0 $0 $600 $600 $0 %
524030 Equip. Service & Repair $45,416 $37,358 $46,000 $52,000 $6,000 13.04%
538060 Catering/Meals $0 $0 $100 $100 $0 %
530040 Sem./Workshops/Conf. $56 $0 $1,800 $1,800 $0 %
521010 Electricity $90,579 $112,362 $100,000 $100,000 $0 %
558000 Supplies $479 $0 $500 $500 $0 %
558010 Clothing & Safety Equipment $0 $910 $1,000 $1,000 $0 %
553050 Bulbs & Fixtures $39,416 $8,000 $26,000 $20,000 $(6,000) (23.08)%
553060 Tools/Lumber/Hardware $200 $5,676 $500 $0 $(500) (100.00)%
Subtotal Expenses $189,846 $167,412 $182,500 $182,000 $(500) (0.27)%
Total 3130 Street Lighting $189,846 $167,412 $190,500 $190,000 $(500) (0.26)%
3000 - Public Works 13
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Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3200 Highway
Element: 3210 Highway Maintenance
Budget Description: The Highway Division provides for the safety and maintenance of all
public streets, sidewalks, drains and brooks. They perform minor road construction and repairs,
snow and ice operations, traffic sign maintenance, traffic signal maintenance, pavement
markings, street sweeping and pavement management (potholes & patches).
The overall FY2026 Highway budget represents a $3,797 or a 0.22% increase from FY2025.
Compensation is decreasing $-8,203 or (0.85)% due to contractually obligated step increases
and cost of living adjustments offset by movement of the Information Coordinator position to the
Administration division. Compensation does not include any estimate of prospective cost of
living increases for contracts expiring on or before June 30, 2025. Funds for prospective
increases are captured in the Salary Adjustment account within the Town Manager's budget.
Expenses are increasing by $12,000 or 1.64% from FY2025.
The Town has invested significant capital funds to improve stormwater capacity and quality by
constructing biobasins, retention basins and vegetated swales that require routine maintenance
to remain fully functional. The bicycle pavement marking program which was initially funded in
FY2018 is continued.
Highway staff work with Transportation Safety Group, the Center Committees as well as the
public.
Division Goals:
1. Continue with the repair and replacement of sidewalks based on the 2020 BETA sidewalk
assessment report.
2. Continue with Municipal Separate Storm Sewer System (MS4) permitting requirements
including street sweeping, catch basin cleaning, culvert cleaning, brook cleaning and
stormwater best management practices.
3. Take proactive measures to clean and repair catch basins townwide.
4. Provide timely and efficient response to road hazards that arise on Town roads.
3000 - Pu bl ic Works 14
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $765,079 $792,175 $875,501 $863,135 $(12,366) (1.41)%
513000 Overtime $120,961 $119,548 $73,840 $76,296 $2,456 3.33%
512000 Seasonal Part-Time $0 $14,553 $14,586 $16,293 $1,707 11.70%
514100 Stipends $4,940 $5,395 $5,300 $5,300 $0 %
Subtotal Compensation $890,980 $931,671 $969,227 $961,024 $(8,203) (0.85)%
520000 Contract Services $283,026 $310,757 $400,000 $400,000 $0 %
524000 Repairs & Maintenance $39,270 $83,611 $80,000 $80,000 $0 %
530000 Professional Services $7,031 $9,234 $8,500 $8,500 $0 %
538110 Police Details $12,867 $7,639 $12,000 $12,000 $0 %
538010 Advertising $616 $846 $1,200 $1,200 $0 %
524010 Landscaping Maintenance $0 $1,192 $2,500 $2,500 $0 %
524030 Equip. Service & Repair $0 $0 $5,000 $5,000 $0 %
538060 Catering/Meals $2,405 $3,427 $2,600 $2,600 $0 %
571000 Travel $0 $0 $1,200 $1,200 $0 %
530040 Sem./Workshops/Conf. $2,798 $2,517 $5,500 $5,500 $0 %
521010 Electricity $13,316 $14,462 $17,000 $17,000 $0 %
534020 Telephone $1,390 $1,398 $2,100 $2,100 $0 %
534030 Mobile Devices $2,200 $2,709 $3,000 $3,000 $0 %
558000 Supplies $38,524 $59,107 $60,000 $60,000 $0 %
542000 Office Supplies $137 $899 $400 $400 $0 %
573000 Membership/Dues $1,277 $1,383 $1,600 $1,600 $0 %
558010 Clothing & Safety Equipment $14,503 $8,266 $16,000 $16,000 $0 %
545010 Chemicals&Cleaning Supplies $0 $0 $500 $500 $0 %
553040 Pipes & Fittings $0 $0 $300 $300 $0 %
553050 Bulbs & Fixtures $0 $0 $1,800 $1,800 $0 %
553060 Tools/Lumber/Hardware $2,660 $10,705 $8,000 $8,000 $0 %
553070 Paving Supplies & Materials $39,396 $24,869 $60,000 $60,000 $0 %
585020 Small Equipment $3,237 $0 $3,000 $3,000 $0 %
Subtotal Expenses $464,653 $543,021 $692,200 $692,200 $0 %
530001 EV Charger Maintenance $4,150 $4,875 $18,000 $30,000 $12,000 66.67%
521011 EV Charger Electricity $23,177 $33,961 $22,000 $22,000 $0 %
Subtotal EV Expenses $27,327 $38,836 $40,000 $52,000 $12,000 30.00%
Subtotal Expenses $491,980 $581,857 $732,200 $744,200 $12,000 1.64%
Total 3210 Highway Maintenance $1,355,633 $1,474,692 $1,701,427 $1,705,224 $3,797 0.22%
3000 - Public Works 15
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Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3200 Highway
Element: 3220 Equipment Maintenance
Budget Description: The Equipment Maintenance Division services and repairs vehicles and
small engine equipment for DPW, Facilities and Land Use, Health and Development. The
Equipment Maintenance Division also supplies fuel for DPW, Facilities, Land Use, Health and
Development, Police, Fire and LABBB (reimbursed). The current DPW equipment fleet
replacement value is approximately $7.4 million. DPW continues to research and encourage
hybrid and other energy efficient vehicles for administration use and purchases large vehicles
with energy reducing features. This budget also includes replacement vehicles for Land Use,
Housing and Development.
The Equipment Maintenance budget is increasing overall $63,250, or 6.58% from the FY2025
budget. Compensation is increasing $18,250 or 5.69% from FY2025 due to contractually
obligated step increases and cost of living adjustments. Compensation does not include any
estimate of prospective cost of living increases for contracts expiring on or before June 30, 2025.
Funds for prospective increases are captured in the Salary Adjustment account within the Town
Manager's budget.
Expenses are increasing $45,000 or 7.02%. The contractual services are increasing due to
increased cost for labor and materials. The FY2026 Gasoline/Diesel request is at the FY2025
appropriation to reflecting current pricing.
Division Goals:
1. Upgrade the preventative maintenance program to include servicing equipment more
frequently to prevent costly repairs.
2. Updating the equipment tracking software to increase the efficiency of our technicians.
3. Maintain all Town equipment under the responsibility of this department so that it is ready and
available for regular and emergency use when needed.
4. Upgrade diagnostic equipment to better diagnose and repair our diverse fleet.
3000 - Pu bl ic Works 16
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $280,873 $290,346 $313,001 $331,114 $18,113 5.79%
513000 Overtime $44,679 $26,009 $4,130 $4,267 $137 3.32%
514100 Stipends $0 $0 $3,700 $3,700 $0 %
Subtotal Compensation $325,552 $316,355 $320,831 $339,081 $18,250 5.69%
520000 Contract Services $69,917 $83,086 $43,000 $75,000 $32,000 74.42%
530000 Professional Services $10,491 $13,972 $12,000 $12,000 $0 %
524030 Equip. Service & Repair $20,552 $15,264 $22,000 $22,000 $0 %
530040 Sem./Workshops/Conf. $874 $767 $2,000 $2,000 $0 %
538060 Catering/Meals $20 $1,268 $0 $0 $0 %
538080 Printing & Forms $0 $0 $0 $0 $0 %
531030 Gasoline/Diesel $173,663 $108,351 $220,000 $190,000 $(30,000) (13.64)%
558000 Supplies $35,896 $22,799 $45,000 $45,000 $0 %
542000 Office Supplies $114 $217 $200 $200 $0 %
573000 Membership/Dues $490 $210 $500 $500 $0 %
558010 Cloth i ng & Safety Eq u i pment $8,454 $6,646 $10,000 $10,000 $0 %
545010 Chemicals&Cleaning Supplies $0 $125 $2,000 $2,000 $0 %
553060 Tools/Lumber/Hardware $4,626 $13,097 $12,000 $13,000 $1,000 8.33%
548010 Engine Oils/Lubricants $8,324 $7,852 $15,000 $12,000 $(3,000) (20.00)%
548020 Vehicle Parts & Supplies $228,561 $287,127 $175,000 $210,000 $35,000 20.00%
585020 Small Equipment $1,190 $0 $12,000 $12,000 $0 %
585030 Vehicles $55,975 $53,619 $70,000 $80,000 $10,000 14.29%
Subtotal Expenses $619,147 $614,400 $640,700 $685,700 $45,000 7.02%
Total 3220 Equipment Maintenance $944,699 $930,755 $961,531 $1,024,781 $63,250 6.58%
3000 - Public Works 17
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Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3200 Highway
Element: 3230 Snow Removal
Budget Description: The DPW is responsible for the removal of snow from Town streets,
sidewalks, and parking lots. The Highway Division Superintendent oversees the entire DPW
operations staff as well as contractors performing snow removal activities. The overall snow
removal budget is $1,633,977 which is an overall increase of$39,791 or 2.50% from FY2025.
This is due to the rebidding of the outside plowing contractors and weather tracking software.
Division Goals:
1. Refine the use of enhanced liquids with salt in order to enhance the treatment processes and
reduce salt consumption.
2. Continue researching new technologies that will improve the efficiency of snow removal
operations.
3. Continue to access real time weather data from our weather station which includes air
temperature, road temperatures, coefficient of friction, relative humidity, precipitation type and
pictures of the roadway.
4. Continue to utilize our snow operation tracking software that will streamline the snow
operation and provide better post storm cost tracking.
3000 - Pu bl ic Works 18
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $73,362 $65,615 $0 $0 $0 %
513000 Overtime $207,528 $159,292 $256,544 $265,077 $8,533 3.33%
514100 Stipends $64,000 $67,412 $68,000 $68,000 $0 %
Subtotal Compensation $344,890 $292,319 $324,544 $333,077 $8,533 2.63%
520000 Contract Services $41,860 $45,064 $22,742 $25,000 $2,258 9.93%
530000 Professional Services $17,991 $18,223 $25,000 $25,000 $0 %
538110 Police Details $0 $0 $1,600 $1,600 $0 %
538010 Advertising $0 $0 $200 $200 $0 %
524030 Equip. Service & Repair $44,861 $0 $25,000 $30,000 $5,000 20.00%
538060 Catering/Meals $2,599 $3,311 $5,000 $5,000 $0 %
571000 Travel $0 $0 $0 $1,500 $1,500 %
527030 Lease Agreements $77,938 $83,276 $96,000 $96,000 $0 %
530040 Sem./Workshops/Conf. $3,930 $4,364 $6,000 $4,500 $(1,500) (25.00)%
538030 Plowing Contractors $359,331 $307,308 $480,000 $504,000 $24,000 5.00%
534030 Mobile Devices $0 $0 $0 $0 $0 %
531030 Gasoline/Diesel $50,000 $68,879 $55,000 $55,000 $0 %
558000 Supplies $31,801 $20,546 $26,000 $26,000 $0 %
542000 OfFice Supplies $317 $70 $100 $100 $0 %
558010 Clothing & Safety Equipment $1,028 $973 $2,000 $2,000 $0 %
553010 Snow & Ice Chemicals $99,237 $37,985 $90,000 $100,000 $10,000 11.11%
553060 Tools/Lumber/Hardware $2,552 $0 $3,000 $3,000 $0 %
553020 Road Sand & Salt $228,954 $171,049 $360,000 $350,000 $(10,000) (2.78)%
548020 Vehicle Parts & Supplies $124,343 $58,307 $60,000 $60,000 $0 %
585020 Small Equipment $2,899 $10,397 $12,000 $12,000 $0 %
Subtotal Expenses $1,089,641 $829,752 $1,269,642 $1,300,900 $31,258 2.46%
Total 3230 Snow Removal $1,434,531 $1,122,071 $1,594,186 $1,633,977 $39,791 2.50%
3000 - Public Works 19
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Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3300 Public Grounds
Element: 3310 Parks Division
Budget Description: The Public Grounds Superintendent oversees the Parks Division
operations, which includes the maintenance of playgrounds, conservation areas, parks, athletic
facilities, trails, pools and historical areas. The level of turf and ball field maintenance is the
single most important factor in determining safety, playability and aesthetics of public grounds
and athletic field areas. The Parks Division also assists with the preparations for Patriots Day,
Discovery Day, I ndependence Day, Farmers Market and other special events. Parks Division
staff works with the Recreation, Conservation, and Bike Advisory Committees, Civic Groups,
special events and youth groups.
The total Parks Division FY2026 budget reflects an increase of$95,407 or 5.73% from FY2025.
Compensation is set to increase by $63,407 or 5.04%, driven by contractually obligated step
increases and cost of living adjustments. Compensation does not include any estimate of
prospective cost of living increases for contracts expiring on or before June 30, 2025. Funds for
prospective increases are captured in the Salary Adjustment account within the Town Manager's
budget.
Expenses are increasing by $32,000 or 7.86% from FY2025. This is due to an increased cost in
Landscape Supplies and Materials for fertilizer, grass seed, and equipment and contractual
services needed to provide safe, aesthetically pleasing athletic fields, public grounds and park
areas. The Water/Sewer line has an increase due to the cost of irrigation needed to provide
quality turf and grounds areas.
Division Goals:
1. Continue the implementation of a proactive park maintenance program to provide safe,
well-maintained, aesthetically pleasing parks, athletic fields and public ground areas.
2. Continue to improve two turF areas per year; Varsity Football and Center One Baseball
areas are targeted for FY2026.
3000 - Pu bl ic Works 20
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $850,488 $931,761 $1,150,613 $1,205,640 $55,027 4.78%
513000 Overtime $140,539 $189,157 $98,615 $101,895 $3,280 3.33%
514090 Longevity $900 $896 $3,700 $8,800 $5,100 137.84%
514100 Stipends $5,010 $5,340 $5,300 $5,300 $0 %
Subtotal Compensation $996,937 $1,127,154 $1,258,228 $1,321,635 $63,407 5.04%
520000 Contract Services $75,128 $49,919 $75,000 $80,000 $5,000 6.67%
538080 Printing & Forms $0 $0 $200 $200 $0 %
530000 Professional Services $4,976 $2,579 $5,000 $5,000 $0 %
538010 Advertising $142 $278 $200 $200 $0 %
524010 Landscaping Maintenance $82,343 $55,188 $92,000 $98,000 $6,000 6.52%
524030 Equip. Service & Repair $0 $0 $2,000 $2,000 $0 %
538060 Catering/Meals $1,723 $4,787 $1,200 $1,200 $0 %
530060 Prof Dev &Training $4,004 $960 $1,000 $2,000 $1,000 100.00%
571000 Travel $869 $483 $2,000 $2,000 $0 %
530040 Sem./Workshops/Conf. $3,502 $3,176 $5,500 $6,000 $500 9.09%
521010 Electricity $9,088 $8,048 $9,000 $9,000 $0 %
531000 Water/Sewer $81,288 $46,595 $48,000 $50,000 $2,000 4.17%
534030 Mobile Devices $1,680 $2,480 $3,500 $3,500 $0 %
558000 Supplies $27,844 $16,081 $16,000 $18,000 $2,000 12.50%
573000 Membership/Dues $2,288 $2,158 $2,500 $3,000 $500 20.00%
558010 Clothing & Safety Equipment $15,718 $13,741 $16,000 $16,000 $0 %
545010 Chemicals&Cleaning Supplies $203 $0 $0 $0 $0 %
553060 Tools/Lumber/Hardware $6,069 $4,285 $8,000 $8,000 $0 %
546010 Landscaping Supp. & Mat. $87,038 $75,587 $82,000 $85,000 $3,000 3.66%
548020 Vehicle Parts & Supplies $8,696 $18,723 $6,000 $8,000 $2,000 33.33%
553080 Sand &Gravel $11,626 $5,617 $22,000 $22,000 $0 %
585020 Small Equipment $2,852 $6,225 $10,000 $20,000 $10,000 100.00%
Subtotal Expenses $427,077 $316,910 $407,100 $439,100 $32,000 7.86%
Total 3310 Parks Division $1,424,014 $1,444,064 $1,665,328 $1,760,735 $95,407 5.73%
3000 - Public Works 21
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Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3300 Public Grounds
Element: 3320 Forestry
Budget Description: The Forestry Division maintains public shade trees in parks, cemeteries,
school grounds, public grounds areas, streets, and conservation properties. The division also
assists with aerial lift services, setting up the holiday lighting, the streetlight maintenance
program, and special events. Forestry Division staff work with the Recreation, Conservation,
and Bike Advisory Committees, Civic Groups, special events and youth groups, as well as the
Tree Committee. As part of the Town's efforts to replant trees, up to $150,000 is requested to
spend from the Tree Revolving Fund, which is funded by donations and mitigation fees.
The FY2026 All Funds Forestry Division budget of$728,422 reflects an increase of$52,502 or
7.77% from FY2025. Less the revolving fund, the General Fund FY2026 Forestry budget
request is $578,422 which is an increase of$22,502 or 4.05% from FY2025.
Compensation reflects an decrease of$-2,698 or (0.77)% due to contractually obligated step
increases and cost of living adjustments, offset by staff retirements. Compensation does not
include any estimate of prospective cost of living increases for contracts expiring on or before
June 30, 2025. Funds for prospective increases are captured in the Salary Adjustment account
within the Town Manager's budget.
Forestry expenses are increasing by $25,200 or 12.33% due to the increase of tree removal and
maintenance per the recently completed tree inventory.
Division Goals:
1. Continue to plant 140 trees in the Town Right-of-Ways, parks, public grounds areas, and
setback areas.
2. Manage the Town's public trees by maintaining the vigorous maintenance program
established to minimize hazard trees, and pro-active pruning to protect the health, safety, and
pleasing aesthetics of this resource for now and in the future.
3. Continue the use of the tree inventory for Town trees and update and amend as needed.
3000 - Pu bl ic Works 22
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $264,977 $244,568 $326,753 $323,325 $(3,428) (1.05)%
513000 Overtime $40,088 $55,010 $21,967 $22,697 $730 3.32%
512000 Seasonal Part-Time $0 $0 $0 $0 $0 %
514100 Stipends $0 $0 $2,800 $2,800 $0 %
Subtotal Compensation $305,065 $299,578 $351,520 $348,822 $(2,698) (0.77)%
520000 Contract Services $1,244 $3,750 $4,500 $4,500 $0 %
530000 Professional Services $1,911 $715 $2,000 $2,000 $0 %
538110 Police Details $5,060 $4,900 $4,000 $4,500 $500 12.50%
538010 Advertising $371 $365 $300 $400 $100 33.33%
524010 Landscaping Maintenance $1,200 $3,667 $8,000 $8,000 $0 %
524030 Equip. Service & Repair $0 $0 $3,000 $3,000 $0 %
524040 Tree Service $97,955 $84,970 $100,000 $120,000 $20,000 20.00%
524060 Tree Planting $59,312 $18,968 $45,000 $45,000 $0 %
538060 Catering/Meals $374 $1,469 $500 $500 $0 %
530060 Prof Dev&Training $4,089 $586 $2,000 $2,500 $500 25.00%
530040 Sem./Workshops/Conf. $2,622 $427 $3,000 $3,000 $0 %
534030 Mobile Devices $840 $500 $900 $900 $0 %
558000 Supplies $7,874 $3,275 $2,500 $3,000 $500 20.00%
573000 Membership/Dues $1,735 $1,920 $2,200 $2,600 $400 18.18%
558010 Clothing & Safety Equipment $8,090 $3,853 $8,000 $8,200 $200 2.50%
545010 Chemicals&Cleaning Supplies $398 $378 $1,000 $1,000 $0 %
553060 Tools/Lumber/Hardware $3,159 $580 $2,500 $2,500 $0 %
546010 Landscaping Supp. & Mat. $6,156 $3,415 $8,000 $8,000 $0 %
548020 Vehicle Parts & Supplies $1,593 $554 $2,000 $2,000 $0 %
585020 Small Equipment $360 $2,665 $5,000 $8,000 $3,000 60.00%
Subtotal Expenses $204,343 $136,957 $204,400 $229,600 $25,200 12.33%
Subtotal 3320 General Fund $509,408 $436,535 $555,920 $578,422 $22,502 4.05%
Revolving Fund -Tree
520000 Contract Services $115,457 $70,336 $120,000 $150,000 30,000 25.00%
542000 Office Supplies $0 $0 $0 $0 %
Subtotal Expenses $115,457 $70,336 $120,000 $150,000 $30,000 25.00%
Total 3320 Forestry $624,865 $506,871 $675,920 $728,422 $52,502 7.77%
3000 - Public Works 23
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Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3300 Public Grounds
Element: 3330 Cemetery
Budget Description: The Cemetery Division is responsible for the administration and
maintenance of four cemeteries. Operations of the Cemetery Division are supported by the
General Fund and by the Perpetual Care Trust fund. The Public Grounds Superintendent
administers this program.
The FY2026 All Funds Cemetery Division budget of$519,348 reflects a $46,587 or 9.85%
increase from FY2025. This amount includes a $60,000 request for the Burial Containers
Revolving Fund for the sale of grave boxes and burial vaults.
Less the revolving fund, the FY2026 General Fund Cemetery budget is $459,348 which is a
$46,587 or a 11.29% increase. Compensation reflects an $20,287 or a 6.70% increase, due to
contractually obligated step increases. Compensation does not include any estimate of
prospective cost of living increases for contracts expiring on or before June 30, 2025. Funds for
prospective increases are captured in the Salary Adjustment account within the Town Manager's
budget. The expense budget reflects an increase of 23.89% from FY2025.
Division Goals:
1. Continue the use of GPS at Westview Cemetery to successfully manage plot utilization and
potential locations for future development.
2. Ensure space at the Westview Cemetery building is being utilized to full potential.
3. Continue with the Green Burial program and gather additional information to assist with the
design and engineering, to bring forward the concept of a columbarium at Westview
Cemetery.
3000 - Pu bl ic Works 24
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $236,841 $267,832 $273,743 $293,289 $19,546 7.14%
513000 Overtime $15,258 $25,633 $15,906 $16,435 $529 3.33%
512000 Seasonal Part-Time $0 $0 $10,612 $10,824 $212 2.00%
514100 Stipends $0 $0 $2,400 $2,400 $0 %
Subtotal Compensation $252,099 $293,465 $302,661 $322,948 $20,287 6.70%
520000 Contract Services $7,276 $4,374 $5,000 $8,000 $3,000 60.00%
538080 Printing & Forms $10 $0 $300 $300 $0 %
530000 Professional Services $528 $541 $2,500 $3,000 $500 20.00%
538010 Advertising $0 $0 $0 $0 $0 %
524010 Landscaping Maintenance $25,857 $20,480 $35,000 $38,000 $3,000 8.57%
524030 Equip. Service & Repair $994 $0 $1,000 $1,000 $0 %
524040 Tree Service $0 $0 $4,000 $8,000 $4,000 100.00%
538060 Catering/Meals $0 $500 $0 $0 $0 %
530060 Prof Dev&Tra i n i ng $150 $625 $0 $0 $0 %
530040 Sem./Workshops/Conf. $250 $400 $1,000 $1,000 $0 %
521010 Electricity $123 $180 $500 $1,500 $1,000 200.00%
531000 Water/Sewer $24,779 $22,300 $30,000 $36,000 $6,000 20.00%
534030 Mobile Devices $840 $700 $900 $900 $0 %
558000 Supplies $8,823 $13,134 $5,000 $8,000 $3,000 60.00%
542000 Office Supplies $556 $1,765 $500 $600 $100 20.00%
573000 Membership/Dues $0 $120 $300 $300 $0 %
558010 Clothing & Safety Equipment $3,688 $1,732 $3,600 $3,800 $200 5.56%
553060 Tools/Lumber/Hardware $1,358 $4,233 $5,000 $5,000 $0 %
546010 Landscaping Supp. & Mat. $5,986 $10,490 $12,000 $14,000 $2,000 16.67%
548020 Vehicle Parts & Supplies $2,757 $2,937 $1,500 $2,000 $500 33.33%
585020 Small Equipment $2,946 $3,067 $2,000 $5,000 $3,000 150.00%
Subtotal Expenses $86,921 $87,578 $110,100 $136,400 $26,300 23.89%
Subtotal 3330 General Fund $339,020 $381,043 $412,761 $459,348 $46,587 11.29%
Revolving Fund - Burial Container
542000 Office Supplies $33,460 $26,690 $60,000 $60,000 %
Subtotal Expenses $33,460 $26,690 $60,000 $60,000 $0 %
Total 3330 Cemetery $372,480 $407,733 $472,761 $519,348 $46,587 9.85%
3000 - Public Works 25
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Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3400 Environmental Services
Element: 3410 Refuse Collection
Budget Description: The Superintendent of Environmental Services oversees this program
that supports the curbside collection and transportation of residential solid waste. It also
includes the collection and disposal of sharps and medical waste.
Capitol Waste will begin year three of a five year curbside refuse and recycling collection
contract that will end June 30, 2028. The Contractor collects single-stream recyclables, which
combines paper/cardboard with plastic, glass and metal containers together in one recycle bin or
barrel.
Division Goals:
1. Continue to monitor the Capitol Waste contract to ensure quality and timely service.
2. Continue to support programs to divert organics and other hard to manage items such as
mattresses, food waste, and carpet from residential trash.
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
520000 Contract Services $0 $0 $0 $0 $0 %
533060 Curbside Collection Services $1,084,157 $1,390,417 $1,255,735 $1,437,563 $181,828 14.48%
Subtotal Expenses $1,084,157 $1,390,417 $1,255,735 $1,437,563 $181,828 14.48%
Total 3410 Refuse Collection $1,084,157 $1,390,417 $1,255,735 $1,437,563 $181,828 14.48%
3000 - Public Works 26
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Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3400 Environmental Services
Element: 3420 Recycling
Budget Description: The Superintendent of Environmental Services oversees the Town's
recycling programs that include curbside collection of recyclable materials, management of yard
waste operations at the Lexington Compost Facility at Hartwell Avenue and the Regional
Minuteman Household Hazardous Product Facility.
The FY2026 All Funds Recycling Division budget of$3,668,801 reflects a $564,505 or 18.18%
increase from FY2025. This amount includes budgets from the General Fund, the Compost
Revolving Fund and the Minuteman Household Hazardous Products Revolving Fund. Less the
revolving funds, the FY2026 Recycling General Fund budget is $2,465,418 which is an increase
of$469,490 or 23.52% from FY2025.
Collection services include weekly curbside collection of refuse and recyclables paper, 24
curbside yard waste collections, curbside collection of appliances, large scrap metal items,
electronic waste such as TVs, computers, four medical waste collections, and mattress and box
spring collection. This budget also includes Lexington's share of the Minuteman Household
Hazardous Products collections at Hartwell Avenue and recycling costs of TVs, computers and
other electronic wastes.
The DPW Compost Revolving Fund request is $953,383 which reflects an increase of$95,015
or 11.07% from FY2025, due to increases in compensation, expenses and benefits. This budget
covers wages and benefits for the Superintendent, Compost Facility Foreman, Heavy Equipment
Operators; overtime for weekend hours; expenses to operate the facility; and debt service.
Special Town Meeting approved converting the part-time seasonal attendant to a full-time
benefited heavy equipment operator; however, the position was unfilled until FY25.
Compensation is increasing $49,634 or 13.46% which is attributed to contractual step increases
and cost of living adjustments. Compensation does not include any estimate of prospective cost
of living increases for contracts expiring on or before June 30, 2025. Funds for prospective
increases are captured in the Salary Adjustment account within the Town Manager's budget.
Expenses increase by $469,490 or 23.52%. The primary driver of this increase is the Curbside
Composting Program, which is included in the General Fund budget this year for the first time
after being piloted in FY2025 with ARPA funds.
Debt service is a preliminary figure and reflects payments for the purchase of new equipment,
including a John Deere 644L and Lieber loaders, a Backhus A-60 windrow turner and Doppstadt
Star-Screen Trommel plant, and the Hartwell office structure.
3000 - Pu bl ic Works 27
Division Goals:
1. Assess markets and pricing for compost, loam, leaf, bark mulch and yard waste disposal
permits. Propose increase of disposal rates and product pricing reflected in the local markets.
2. Continue to support Zero Waste activities and programs, to promote waste reduction
programs at public events such as Discovery Day, community fairs and other events.
3. Continue the implementation of DPW yard/compost facility operation's plan including gate
installation, security and conservation improvements.
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $0 $0 $0 $0 $0 %
513000 Overtime $0 $0 $0 $0 $0 %
514100 Stipends $0 $0 $0 $0 $0 %
Subtotal Compensation $0 $0 $0 $0 $0 %
520000 Contract Services $194,260 $206,481 $175,000 $180,000 $5,000 2.86%
Curbside Composting
529000 Program $0 $0 $0 $396,000 $0 %
538080 Printing & Forms $1,761 $2,325 $2,800 $2,800 $0 %
538110 Police Details $0 $0 $1,000 $1,000 $0 %
524030 Equip. Service & Repair $5,000 $21,596 $5,000 $10,000 $5,000 100.00%
538060 Catering/Meals $137 $126 $200 $200 $0 %
572000 M ileage $0 $0 $100 $100 $0 %
542020 Postage & Mailing $0 $23 $1,000 $1,000 $0 %
530040 Sem./Workshops/Conf. $2,855 $1,284 $4,500 $5,000 $500 11.11%
Curbside Collection
533060 Services $835,792 $1,133,110 $1,375,453 $1,438,143 $62,690 4.56%
Recycling Processing
533061 Fees $241,595 $295,807 $390,975 $390,975 $0 %
558000 Supplies $24,842 $5,452 $25,000 $25,000 $0 %
542000 Office Supplies $9 $66 $500 $500 $0 %
573000 Membership/Dues $1,493 $1,171 $2,200 $2,500 $300 13.64%
Clothing & Safety
558010 Equipment $169 $0 $1,200 $1,200 $0 %
553060 Tools/Lumber/Hardware $100 $540 $4,000 $4,000 $0 %
Paving Supplies &
553070 Materials $6,045 $7,600 $7,000 $7,000 $0 %
Subtotal Expenses $1,314,058 $1,675,581 $1,995,928 $2,465,418 $469,490 23.52%
Subtotal 3420 General Fund $1,314,058 $1,675,581 $1,995,928 $2,465,418 $469,490 23.52%
Revolving Fund -Compost Operations
511000 Regular Wages $289,400 $295,027 $301,172 $369,319 $68,147 22.63%
513000 Overtime $33,221 $44,802 $44,748 $46,236 $1,488 3.33%
514090 Longevity $1,500 $1,494 $3,100 $1,500 $(1,600) (51.61)%
512000 Seasonal Part-Time $22,147 $19,059 $18,401 $0 $(18,401) (100.00)°/
514100 Stipends $0 $0 $1,400 $1,400 $0 %
Subtotal Compensation $346,268 $360,382 $368,821 $418,455 $49,634 13.46%
3000 - Public Works 28
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
520000 Contract Services $248,632 $284,717 $210,000 $240,000 $30,000 14.29%
538060 Catering/Meals $0 $509 $0 $0 $0 %
542000 Office Supplies $22,205 $27,432 $8,000 $10,000 $2,000 25.00%
573000 Membership/Dues $1,539 $279 $2,000 $2,000 $0 %
Clothing & Safety
558010 Equipment $2,428 $2,792 $3,600 $3,600 $0 %
585020 Small Equipment $0 $0 $2,000 $2,000 $0 %
Subtotal Expenses $274,804 $315,729 $225,600 $257,600 $32,000 14.18%
519080 Health Insurance $80,803 $75,726 $81,981 $95,362 $13,381 16.32%
Subtotal Benefits $80,803 $75,726 $81,981 $95,362 $13,381 16.32%
591000 Long-Term Debt Principal $187,500 $157,000 $158,000 $158,000 %
591500 Long-Term Debt Interest $39,975 $31,436 $23,966 $23,966 %
591600 Interest on Temp Loans $0 $0 $0 $0 %
Subtotal Debt $227,475 $188,436 $181,966 $181,966 $0 %
Total Compost Operations �92g�350 $940,273 $858,368 $953,383 $95,015 11.07%
Revolving Fund
Revolving Fund - Minuteman Household Hazardous Products (MHHP)
520000 Contract Services $155,685 $190,285 $250,000 $250,000 $0 %
542000 Office Supplies $0 $400 $0 $0 $0 %
Subtotal Expenses $155,685 $190,685 $250,000 $250,000 $0 %
Total 3420 Recycling $2,399,093 $2,806,539 $3,104,296 $3,668,801 $564,505 18.18%
3000 - Public Works 29
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Program: 3000 Public Works Subprogram: 3400 Environmental Services
Element: 3430 Refuse Disposal
Budget Description: This funds the disposal of Lexington's solid waste under an amended
agreement with Win Waste Innovations (Wheelabrator Inc) waste-to-energy facility in North
Andover. This agreement has been extended for five years through June 30, 2025.
Trash generation is influenced by many variables such as regional economic development and
weather conditions. The Town is committed to continue reducing or neutralizing trash generation
in the future; however, the possibility of additional housing developments and a projected 1.5 to
1 million ton shortfall in disposal capacity will likely impact future trash disposal costs.
The FY2026 tipping fee will be $110 +/- per ton which is a $21.36 per ton increase over the
FY2025 tip fee of$88.64. Going forward, additional residential and other multi-unit
developments may impact collection and disposal costs.
Staff projects the FY2026 refuse tonnage to decrease if additional households participate in
curbside food waste collection.
Division Goals:
1. June 30, 2025 is the last year of current disposal contract; negotiate contract extension,
or bid for MSW disposal pricing.
2. Develop and implement a cost effective management plan to divert organics from
Lexington's MSW.
3. Continue compliance as directed by Mass DEP waste bans of mattresses, carpet and
organics.
4. Continue to develop a long term plan to identify waste streams and implement waste
reduction and diversion programs and explore alternative disposal options available in the future.
FY2026 refuse tonnage is projected to be 8,300 tons but could be lower if curbside food waste
expands. Tipping tonnage and fee history is as follows:
Fiscal Year Tonnage Per Ton Fee Fiscal Year Tonnage Per ton fee
FY2015 8,298 $74.00 FY2021 9,083 $78.00
FY2016 8,272 $63.00 FY2022 9,300 $80.54
FY2017 8,204 $64.58 FY2023 8,089 $83.15
FY2018 8,322 $66.19 FY2024 7,923 $85.85
FY2019 8,368 $67.84 FY2025 8,500 $88.64 $21.36
FY2020 8,387 $69.54 FY2026 8,300 $110.00 3.25%
3000 - Pu bl ic Works 30
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
520000 Contract Services $0 $0 $0 $0 $0 %
538020 Tippin Services $688,418 $698,237 $723,481 $875,824 $152,343 21.06%
Subtotal Expenses $688,418 $698,237 $723,481 $875,824 $152,343 21.06%
Total 3430 Refuse Disposal $688,418 $698,237 $723,481 $875,824 $152,343 21.06%
3000 - Public Works 31
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Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3600 Water Enterprise
Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by
providing quality drinking water, by ensuring the proper and safe discharge of our wastewater
and by maintaining our commitment to improving the infrastructure.
Budget Overview: The FY2026 budget request for the Water Enterprise Fund is $14,568,789.
This is a decrease of$-651,628 or (4.28)% more than FY2025. Compensation is increasing
$103,572 or 10.66% from FY2025, due to contractually obligated increases and cost of living
adjustments. Compensation does not include any estimate of prospective cost of living increases
for contracts expiring on or before June 30, 2024. The expense request of$650,100 is $35,700
or 5.81% more than FY2025.
Cash capital was added to the operating budget beginning in FY2021, and is scheduled to
increase by $200,000 per year for a minimum of 10 years. This will result in reduced debt
service costs over time, providing a better value to rate payers.
A preliminary FY2026 MWRA assessment will be issued in February by the MWRA Board of
Directors to be followed by the final assessment in June 2025. For now, a 10% increase over
the FY2025 final assessment has been projected. Indirect payments to the General Fund are
preliminarily, shown with a 1.27% increase, with final numbers pending the completion of an
Indirect Cost Study by the Finance Department. OPEB and Debt service numbers are
preliminary as well.
The Water Division maintains and repairs the water system which delivers water to Lexington
homes and businesses. The system has been operated as an enterprise fund since 1988, which
means that fees charged to customers are calculated to cover all operating and capital
expenses. These expenses include the purchase of the water from the Massachusetts Water
Resources Authority (MWRA) and the operating expenses of the Water Division.
The Water Division has a three-block inclining rate structure to encourage water conservation.
As a customer uses more water, the water rate increases. Customers are billed twice per year
based on water consumption from which a sewer charge is determined.
Division Goals:
1. Continue with the Hydrant Maintenance Program.
2. Continue implementation of the Automatic Meter Reading Infrastructure System (AMI).
3. Continue working on a valve/hydrant maintenance and/or backflow/cross connection
program.
3600-3700 - Water/Sewer Enterprise 1
4. Continue to evaluate water usage, to move towards conservation efforts.
3600-3700 - Water/Sewer Enterprise 2
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $0 $0 $0 $0 $0 %
Enterprise Funds
Retained Earnings $0 $500,000 $0 $0 $0 %
User Charges $14,786,042 $12,983,236 $14,197,690 $13,547,562 $(650,128) (4.58)%
Meter Charges $69,806 $53,980 $53,980 $53,980 $0 %
Investment Income $328,490 $619,717 $619,717 $619,717 $0 %
Fees & Charges $293,494 $349,030 $349,030 $349,030 $0 %
• . . 1 1 . • '� � : '� � 1 • . '� 1 � '� � 1 : • '� . 1 : � ' �
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Appropriation Summary Actual Actual Revised Request Increase Increase
Compensation $769,073 $820,510 $971,418 $1,074,990 $103,572 10.66%
Expenses $380,220 $544,206 $614,400 $650,100 $35,700 5.81%
Cash Capital $600,000 $800,000 $1,000,000 $1,200,000 $200,000 20.00%
Debt $1,195,179 $2,375,660 $1,386,157 $1,386,157 $0 %
MWRA $8,493,467 $8,832,742 $10,277,096 $9,275,424 $(1,001,672) (9.75)%
OPEB $2,761 $2,761 $3,045 $3,045 $0 %
Indirects $977,093 $1,011,340 $968,301 $980,573 $12,272 1.27%
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FY2023 FY2024 FY2025 FY2026 Dollar Percent
Program Summary Actual Actual Revised Request Increase Increase
3610 Water Operations $2,344,472 $3,740,377 $2,971,975 $3,111,247 $139,272 4.69%
3620 MWRA $8,493,467 $8,832,742 $10,277,096 $9,275,424 $(1,001,672) (9.75)%
Cash Capital $600,000 $800,000 $1,000,000 $1,200,000 $200,000 20.00%
OPEB $2,761 $2,761 $3,045 $3,045 $0 %
Indirects $977,093 $1,011,340 $968,301 $980,573 $12,272 1.27%
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FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Code Summary Actual Actual Revised Request Increase Increase
Salaries &Wages $609,678 $667,122 $780,362 $881,451 $101,089 12.95%
Overtime $159,395 $153,389 $191,056 $193,539 $2,483 1.30%
Personal Services $769,073 $820,510 $971,418 $1,074,990 $103,572 10.66%
Contractual Services $261,544 $276,843 $392,200 $401,700 $9,500 2.42%
Utilities $17,712 $16,864 $18,000 $20,500 $2,500 13.89%
Supplies $100,165 $195,363 $174,200 $191,400 $17,200 9.87%
Small Capital $800 $55,137 $30,000 $35,000 $5,000 16.67%
Expenses $380,220 $544,206 $614,400 $648,600 $34,200 5.57%
Cash Capital $600,000 $800,000 $1,000,000 $1,200,000 $200,000 20.00%
Debt $1,195,179 $2,375,660 $1,386,157 $1,386,157 $0 %
MWRA $8,493,467 $8,832,742 $10,277,096 $9,275,424 $(1,001,672) (9.75)%
OPEB $2,761 $2,761 $3,045 $3,045 $0 %
Indirects $977,093 $1,011,340 $968,301 $980,573 $12,272 1.27%
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3600-3700 - Water/Sewer Enterprise 3
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Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3600 Water Enterprise
FY2023 FY2024 FY2025 FY2026
Authorized/�4ppropriated Staffin� Budget Budget Budget Request
Superintendent of Water & Sewer 0.5 0.5 0.5 0.5
Asst. S u pt. of Wate r & Sewe r* 0.5 0.5
Utility Billing Manager 0.5 0.5 0.5 0.5
Crew Chief 2 2 2 2
Grader-Shovel Operator 1 1 1 1
Leadman/Cross Connector 2 3 4 4
I nspector**
Heavy Equipment Operator** 4 3 2 2
Laborer-Meter Reader 1 1 1 1
Dept. Account Assistant*** 0.2 0.2 0.2 0.2
Total FTE 11.2 11.2 11.7 11.7
Total FT/PT 10 FT/3 PT 10 FT/3 PT 10 FT/4 PT 10 FT/4 PT
*In FY2025,an Assistant Superintendent of Water&Sewer position was created via a program improvement.This position is shared
between the Water&Sewer Enterprise Funds.
**In FY2025,a Heavy Equipment Operator was upgraded to a Leadman via a program improvement.
***One full-time Department Account Assistant is split between the DPW Admin,Water,and Sewer divisions.
3600-3700 - Water/Sewer Enterprise 4
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Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3600 Water Enterprise
Element: 3610 Water Operations
Budget Description: The Water Operations Compensation budget funds one-half of the
salaries for the Superintendent, Assistant Superintendent, and Utility Billing Manager, and one-
fifth of a DPW clerk's salary, along with the wages of 10 Water Division employees. Water stafF
work with the Water/Sewer Abatement Board.
The Water Division is requesting Compensation of$1,074,990 which is an increase of $103,572
or 10.66% from FY2025, due to the cost of contractually obligated step increases and cost of
living adjustments. Compensation does not include any estimate of prospective cost of living
i ncreases for contracts expi ri ng on or before J u ne 30, 2024.
The Expense request of$650,100 reflects an increase of$35,700 or 5.81% from FY2025.
Please note that debt service is subject to change for FY2026 as the impact of the proposed
FY2026 water capital budget is evaluated.
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Revised Request Increase Increase
511000 Regular Wages $609,228 $667,452 $772,662 $873,751 $101,089 13.08%
513000 Overtime $159,395 $153,389 $191,056 $193,539 $2,483 1.30%
514100 Stipends $450 $(330) $7,700 $7,700 $0 %
Subtotal Compensation $769,073 $820,511 $971,418 $1,074,990 $103,572 10.66%
3600-3700 - Water/Sewer Enterprise 5
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Revised Request Increase Increase
520000 Contract Services $172,881 $202,074 $180,000 $180,000 $0 %
538080 Printing & Forms $494 $0 $1,500 $1,500 $0 %
530000 Professional Services $37,157 $17,304 $60,000 $60,000 $0 %
538110 Police Details $8,541 $20,374 $22,000 $22,000 $0 %
538010 Advertising $1,069 $490 $1,000 $1,000 $0 %
524030 Equip. Service & Repair $400 $105 $4,500 $4,500 $0 %
527020 Equipment Rental $0 $0 $1,000 $1,000 $0 %
538060 Catering/Meals $1,306 $3,175 $1,200 $1,200 $0 %
538050 Drug &Alcohol Testing $7,656 $3,970 $8,000 $8,000 $0 %
542020 Postage & Mailing $9,686 $13,039 $18,000 $20,000 $2,000 11.11%
530060 Prof Dev&Training $12,829 $8,793 $10,000 $12,000 $2,000 20.00%
530040 Sem./Workshops/Conf. $9,525 $7,519 $10,000 $10,500 $500 5.00%
571000 Travel $0 $0 $0 $1,500 $0 %
534040 Software Maintenance $0 $0 $75,000 $80,000 $5,000 6.67%
521000 Utilities $315 $945 $500 $1,000 $500 100.00%
521010 Electricity $2,331 $2,010 $3,000 $3,000 $0 %
531000 Water/Sewer $11,787 $10,435 $10,000 $12,000 $2,000 20.00%
534020 Telephone $1,393 $1,398 $2,000 $2,000 $0 %
534030 Mobile Devices $1,885 $2,075 $2,500 $2,500 $0 %
558000 Supplies $6,703 $7,726 $8,000 $10,000 $2,000 25.00%
542000 OfFice Supplies $956 $1,254 $1,200 $1,400 $200 16.67%
573000 Membership/Dues $537 $3,611 $3,000 $4,000 $1,000 33.33%
558010 Clothing &Safety Equipment $13,576 $12,869 $16,000 $16,000 $0 %
Chemicals&Cleaning
545010 Supplies $0 $0 $1,000 $1,000 $0 %
553030 Motors/Pumps $3,054 $1,310 $2,000 $4,000 $2,000 100.00%
553040 Pipes & Fittings $6,924 $78,627 $36,000 $40,000 $4,000 11.11%
553060 Tools/Lumber/Hardware $12,851 $21,486 $12,000 $15,000 $3,000 25.00%
553070 Paving Supplies&Materials $33,481 $38,293 $30,000 $35,000 $5,000 16.67%
548020 Vehicle Parts & Supplies $0 $1,994 $10,000 $10,000 $0 %
585010 Hydrants & Meters $14,947 $22,100 $40,000 $40,000 $0 %
553080 Sand & Gravel $7,137 $6,091 $15,000 $15,000 $0 %
585020 Small Equipment $800 $37,685 $5,000 $5,000 $0 %
585030 Vehicles $0 $17,452 $25,000 $30,000 $5,000 20.00%
Subtotal Expenses $380,221 $544,204 $614,400 $650,100 $35,700 5.81%
591000 Long-Term Debt Principal $1,005,202 $878,402 $1,204,550 $1,204,550 $0 %
591500 Long-Term Debt Interest $189,977 $159,234 $162,674 $162,674 $0 %
592510 Interest on Temp. Loans $0 $38,025 $18,933 $18,933 $0 %
595000 Repay Temp. Loans $0 $1,300,000 $0 $0 $0 %
593000 Issuance Costs $0 $0 $0 $0 $0 %
Subtotal Debt $1,195,179 $2,375,661 $1,386,157 $1,386,157 $0 %
Total 3610 Water Operations $2,344,473 $3,740,376 $2,971,975 $3,111,247 $139,272 4.69%
3600-3700 - Water/Sewer Enterprise 6
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Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3600 Water Enterprise
Element: 3620 Water MWRA
Budget Description: Lexington belongs to the Massachusetts Water Resources Authority
(MWRA) from which it purchases almost two billion gallons of water each year. The Town
provides this water to approximately 99.8% of Lexington residences and businesses.
The FY2026 MWRA assessment is shown as a 10% 'placeholder' at this time over the FY2025
actual assessment of $8,432,204. The preliminary FY2026 assessment will be known in
February, with the final assessment being approved by the MWRA Board of Directors in June
2025.
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Revised Request Increase Increase
MWRA
531010 Assessment $8,493,467 $8,832,742 $10,277,096 $9,275,424 $(1,001,672) (9.75)%
Subtotal MWRA $8,493,467 $8,832,742 $10,277,096 $9,275,424 $(1,001,672) (9.75)%
Total 3620 MWRA $8,493,467 $8,832,742 $10,277,096 $9,275,424 $(1,001,672) (9.75)%
3600-3700 - Water/Sewer Enterprise 7
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Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise
Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by
providing quality drinking water, by ensuring the proper and safe discharge of our wastewater
and by maintaining our commitment to improving the infrastructure.
Budget Overview: The FY2026 budget request for the Sewer Enterprise Fund is $13,935,724.
This is an overall decrease of$-40,009 or (0.29)% from FY2025. Compensation is increasing
$32,495 or 6.99% from FY2025, due to contractually obligated step increases and cost of living
adjustments. Compensation does not include any estimate of prospective cost of living
increases for contracts expiring on or before June 30, 2024. Expenses are increasing by
$55,700 or 10.38% from FY2025.
Cash capital was added to the operating budget, beginning in FY2021, and is scheduled to
increase by $100,000 per year for a minimum of 10 years. This will result in reduced debt
service costs over time, providing a better value to rate payers.
A preliminary FY2026 MWRA assessment will be issued in February by the MWRA Board of
Directors to be followed by final assessment in June 2025. Indirect payments to the General
Fund are preliminarily shown as increasing by $4,428 or 0.74%, with final numbers pending the
completion of an Indirect Cost Study by the Finance Department. OPEB and debt service
numbers are also preliminary.
The Sewer Division maintains the entire sewer system, which serves 99% of Town residences,
and ensures the safe and proper discharge of the Town's wastewater. This system has operated
as an enterprise fund since 1988, which means that sewer rates charged to customers are
calculated to cover all operating, capital and indirect expenses of the Sewer Division. Customer
sewer utilization is determined based on water usage over the same period.
Division Goals:
1. Continue the pipe flushing program and root removal in all areas.
2. Work with the Water Enterprise Division on the ongoing Automatic Meter Infrastructure
System project (AM I).
3. Continue to educate the public on the costs and problems created by Inflow & Infiltration.
3600-3700 - Water/Sewer Enterprise 8
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $0 $0 $0 $0 $0 %
Enterprise Funds
Retained Earnings $0 $0 $0 $0 $0 %
User Charges $11,711,865 $11,876,188 $13,593,733 $13,553,724 $(40,009) (0.29)%
Connection Fees $0 $0 $0 $0 $0 %
Investment Income $111,770 $61,612 $20,000 $20,000 $0 %
Fees &Charges $241,624 $625,248 $362,000 $362,000 $0 %
. . � � . �, � . • �, . � - : �, • �, • - �, - � � � • � • � ,
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Appropriation Summary Actual Actual Revised Request Increase Increase
Compensation $348,279 $356,647 $464,858 $497,353 $32,495 6.99%
Expenses $317,951 $338,893 $536,400 $592,100 $55,700 10.38%
Cash Capital $300,000 $400,000 $500,000 $600,000 $100,000 20.00%
Debt $1,561,467 $1,406,381 $1,592,858 $1,576,022 $(16,836) (1.06)%
MWRA $8,432,789 $8,861,891 $10,284,483 $10,068,687 $(215,796) (2.10)%
OPEB $0 $0 $609 $609 $0 %
Indirects $0 $0 $596,525 $600,953 $4,428 0.74%
. . � � . �, � • . � - : . �, . : �, • �, • - �, - � � � • � • � ,
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Program Summary Actual Actual Revised Request Increase Increase
3710 Sewer Enterprise $2,227,697 $2,101,920 $2,594,116 $2,665,475 $71,359 2.75%
3720 - MWRA $8,432,789 $8,861,891 $10,284,483 $10,068,687 $(215,796) (2.10)%
Cash Capital $300,000 $400,000 $500,000 $600,000 $100,000 20.00%
OPEB $0 $0 $609 $609 $0 %
Indirects $0 $0 $596,525 $600,953 $4,428 0.74%
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FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Code Summary Actual Actual Revised Request Increase Increase
Salaries &Wages $291,096 $290,451 $376,795 $408,145 $31,350 8.32%
Overtime $57,183 $66,196 $88,063 $89,208 $1,145 1.30%
Personal Services $348,279 $356,647 $464,858 $497,353 $32,495 6.99%
Contractual Services $190,563 $115,945 $308,400 $341,400 $33,000 10.70%
Utilities $112,136 $166,976 $132,500 $142,500 $10,000 7.55%
Supplies $14,892 $43,007 $79,500 $87,200 $7,700 9.69%
Small Capital $360 $12,964 $16,000 $21,000 $5,000 31.25%
Expenses $317,951 $338,893 $536,400 $592,100 $55,700 10.38%
Cash Capital $300,000 $400,000 $500,000 $600,000 $100,000 20.00%
Debt $1,561,467 $1,406,381 $1,592,858 $1,576,022 $(16,836) (1.06)%
MWRA $8,432,789 $8,861,891 $10,284,483 $10,068,687 $(215,796) (2.10)%
OPEB $0 $0 $609 $609 $0 %
Indirects $0 $0 $596,525 $600,953 $4,428 0.74%
. . � � . �, � • . � - : . �, . : �, • �, • - �, - � � � • � • � ,
3600-3700 - Water/Sewer Enterprise 9
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Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise
FY2023 FY2024 FY2025 FY2026
Authorized/Appropriated Staffin� Budget Budget Budget RequeSt
Supt. of Water & Sewer 0.5 0.5 0.5 0.5
Asst. Supt. of Water & Sewer* 0.5 0.5
Utility Billing Manager 0.5 0.5 0.5 0.5
Crew Chief 1 1 1 1
Leadman 1 1
Heavy Equipment Operator** 2 1 1 1
Dept. Account Assistant*** 0.2 0.2 0.2 0.2
Seasonal Assistant 0.4 0.4 0.4 0.4
Seasonal Laborer 0.3 0.3 0.3 0.3
Total FTE 4.9 4.9 5.4 5.4
Total FT/PT 3 FT/5 PT 3 FT/5 PT 3 FT/6 PT 3 FT/6 PT
*In FY2025,an Assistant Superintendent of Water&Sewer position was created via a program improvement.This position is
shared between the Water&Sewer Enterprise Funds.
**In FY2025,a Heavy Equipment Operator was upgraded to a Leadman via a program improvement.
***One full-time Department Account Assistant is split between the DPW Admin,Water,and Sewer divisions.
3600-3700 - Water/Sewer Enterprise 10
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Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise
Element: 3710 Sewer Operations
Budget Description: The Sewer Operations budget funds one-half of the salaries for the
Superintendent, Assistant Superintendent and Utility Billing Manager, and one-fifth of a DPW
clerk's salary, along with the wages of three Sewer division employees and two seasonal
employees. Sewer stafF work with the Water/Sewer Abatement Board.
The Sewer division is requesting Compensation of$497,353 which is an increase of$32,495 or
6.99% from FY2025, due to the cost of contractually obligated step increases and cost of living
adjustments. The expense request of$592,100 is $55,700 or 10.38% more than FY2025,
primarily due the cost of the new Advanced Metering Infrastructure system.
Please note that debt service is subject to change for FY2026 as the impact of the proposed
FY2026 sewer capital budget is evaluated.
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Revised Request Increase Increase
511000 Regular Wages $291,096 $290,451 $348,007 $378,974 $30,967 8.90%
513000 Overtime $57,183 $66,196 $88,063 $89,208 $1,145 1.30%
511010 Part-Time Wages $0 $0 $19,294 $19,677 $383 1.99%
512000 Seasonal Part-Time $0 $0 $7,794 $7,794 $0 %
514100 Stipends $0 $0 $1,700 $1,700 $0 %
Subtotal Compensation $348,279 $356,647 $464,858 $497,353 $32,495 6.99%
3600-3700 - Water/Sewer Enterprise 11
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Revised Request Increase Increase
520000 Contract Services $23,778 $17,382 $35,000 $40,000 $5,000 14.29%
538080 Printing & Forms $740 $(158) $2,000 $2,000 $0 %
530000 Professional Services $13,680 $9,196 $45,000 $45,000 $0 %
538110 Police Details $960 $1,080 $2,000 $2,000 $0 %
538010 Advertising $477 $116 $400 $400 $0 %
524020 Facility Service & Repair $133,378 $72,499 $130,000 $150,000 $20,000 15.38%
524030 Equip. Service & Repair $300 $0 $3,000 $3,000 $0 %
527020 Equipment Rental $0 $0 $500 $500 $0 %
538060 Catering/Meals $507 $1,250 $500 $500 $0 %
538050 Drug &Alcohol Testing $833 $1,268 $3,000 $3,000 $0 %
542020 Postage & Mailing $9,667 $12,000 $13,000 $15,000 $2,000 15.38%
530060 Prof Dev&Training $5,648 $0 $5,000 $6,000 $1,000 20.00%
530040 Sem./Workshops/Conf. $594 $902 $4,000 $2,500 $(1,500) (37.50)%
571000 Travel $0 $0 $0 $1,500 $1,500 %
534040 Software Maintenance $0 $410 $65,000 $70,000 $5,000 7.69%
521000 Utilities $1,615 $1,625 $3,000 $3,000 $0 %
521010 Electricity $103,723 $159,373 $120,000 $130,000 $10,000 8.33%
531000 Water/Sewer $3,801 $3,649 $6,000 $6,000 $0 %
534020 Telephone $1,389 $1,405 $2,000 $2,000 $0 %
534030 Mobile Devices $1,609 $924 $1,500 $1,500 $0 %
558000 Supplies $1,596 $4,433 $5,000 $6,000 $1,000 20.00%
542000 Office Supplies $10 $474 $500 $1,000 $500 100.00%
573000 Membership/Dues $125 $735 $1,000 $1,200 $200 20.00%
558010 Clothing&Safety Equipment $5,046 $5,146 $6,000 $6,000 $0 %
Chemicals&Cleaning
545010 Supplies $256 $2,341 $10,000 $10,000 $0 %
553030 Motors/Pumps $0 $1,958 $3,000 $9,000 $6,000 200.00%
553040 Pipes & Fittings $6,454 $4,592 $6,000 $6,000 $0 %
553060 Tools/Lumber/Hardware $1,079 $3,774 $5,000 $5,000 $0 %
Paving Supplies &
553070 Materials $0 $2,201 $5,000 $5,000 $0 %
548020 Vehicle Parts & Supplies $0 $312 $8,000 $8,000 $0 %
585010 Hydrants & Meters $325 $17,042 $25,000 $25,000 $0 %
553080 Sand & Gravel $0 $0 $5,000 $5,000 $0 %
585020 Small Equipment $360 $0 $500 $500 $0 %
542040 Office Equipment $0 $0 $500 $500 $0 %
585030 Vehicles $0 $12,964 $15,000 $20,000 $5,000 33.33%
Subtotal Expenses $317,950 $338,893 $536,400 $592,100 $55,700 10.38%
591000 Long-Term Debt Principal $1,291,650 $1,160,350 $1,292,550 $1,292,550 $0 %
591500 Long-Term Debt Interest $252,267 $246,031 $272,739 $272,739 $0 %
592510 Interest on Temp. Loans $17,550 $0 $27,569 $10,733 $(16,836) (61.07)%
595000 Repay Temp. Loans $0 $0 $0 $0 %
593000 Issuance Costs $0 $0 $0 $0 $0 -%
3600-3700 - Water/Sewer Enterprise 12
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Revised Request Increase Increase
Subtotal Debt $1,561,467 $1,406,381 $1,592,858 $1,576,022 $(16,836) (1.06)%
Total 3710 Sewer Enterprise $2,227,696 $2,101,921 $2,594,116 $2,665,475 $71,359 2.75%
3600-3700 - Water/Sewer Enterprise 13
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Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise
Element: 3720 Sewer MWRA
Budget Description: The Town of Lexington pays the Massachusetts Water Resource
Authority (MWRA) to treat and dispose of the Town's sewage.
The FY2026 MWRA assessment is shown as a 10% 'placeholder' at this time over the FY2025
actual assessment of $9,153,352. The preliminary FY2026 assessment will be known in
February, with the final assessment being approved by the MWRA Board of Directors in June
2025.
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Revised Request Increase Increase
531010 MWRAAssessment $8,432,789 $8,861,891 $10,284,483 $10,068,687 (215,796) (2.10)%
Subtotal Expenses $8,432,789 $8,861,891 $10,284,483 $10,068,687 $(215,796) (2.10)%
Total 3720 MWRA $8,432,789 $8,861,891 $10,284,483 $10,068,687 $(215,796) (2.10)%
3600-3700 - Water/Sewer Enterprise 14
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Pro ram Im rovement Re uests
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Fiscal Year 2026
Submitted b :
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David Pi nson neau It D i rector of Pu bl ic Works
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FY2026 Program Improvement Request # 1 of 1
Department: Public Works
Division: 3300 - Public Grounds
Element: 3320 - Forestry
PIR Title: Additional Removal & Pruning from Tree Inventory
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2026 Only FY2026 & Future FY2026 Request
Compensation
511000 Regular Wages $ $ $
512000 Seasonal Part-Time $ $ $
513000 Overtime $ $ $
Other Compensation $ $ $
Total Compensation 0.00 $ $ $
Benefits
Benefits Eligible? $ $
Expenses
520000 Contractual Services $ $ 200,000 $ 200,000
$ $ $
$ $ $
Total Expenses $ $ 200,000 $ 200,000
Purpose/Description of Request:
The Forestry Division is requesting $200,000 in the operating budget for hazard tree removal
that have been identified from the Town of Lexington Tree Inventory.
The Inventory process assessed the location and condition of all trees in the town right of way. In
doing so, we have large percentage of hazardous trees that need to be removed. The Forestry
Division does not have the bandwidth to remove all of the hazards in a reasonable amount of
time so we will have to contract out a significant portion the hazard trees to minimize risk &
exposure to the Town. The Table below shows the breakdown of the Town owned trees. We
need to remove the DEAD trees and seriously consider the POOR trees in years to come.
3000 - Public Works 7
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Untimely removal of the DEAD trees will result in increased risk and exposure to the Town,
including but not limited to fatal injury to people, severe damage to personal & public property
3000 - Public Works 8
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����������� � FY2026-30 Ca ital Summar
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ID# Program Name FY2026 FY2027 FY2028 FY2029 FY2030 Funding Source
5016 Equipment Replacement $ 2,168,000 $ 1,835,000 $ 1,355,000 $ 2,000,000 $ 1,750,000 General Fund
5018 Sidewalk Improvements $ 870,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 General Fund
5019 Townwide Signalization Improvements $ $ 55,000 $ $ � General Fund
5021 Stormwater Management Program $ 2,642,500 $ 2,655,000 $ 2,332,500 $ 2,292,500 $ 2,292,500 General Fund
5022 Street Improvements $ 2,726,806 $ 2,746,777 $ 2,767,247 $ 2,788,230 $ 2,809,737 General Fund
6102 Hydrant Replacement Program $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 General Fund,Water Enterprise Fund
Total DPW Capital Programs $ 8,482,306 $ 8,166,777 $ 7,329,747 $ 7,955,730 $ 7,727,237
ID# Proj ect Name FY2026 FY2027 FY2028 FY2029 FY2030 Funding Source
DPW-26-1 Hartwell Ave. Compost Site � � 220,000 $ $ � Compost Fund
Improvements
DPW-26-2 Cemetery Columbarium Construction $ 450,000 $ $ $ $ General Fund
DPW-26-3 Public Parking Lot Improvement Design $ 528,000 $ $ $ $ General Fund
DPW-26-4 New Sidewalk Installations $ 400,000 $ 200,000 $ 5,200,000 $ $ General Fund
DPW-26-5 Bedford St. and Hartwell Ave. Long- � � 1,950,000 $ $ � General fund,State Aid,Other
Range Transportation Improvements
DPW-26-6 Adams Street Intersections Improvements � 325 000 $ 100 000 $ $ 5 500 000 � General Fund
(@East; @Hancock) ' ' ' '
DPW-26-7 DPW Building Improvements $ 120,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 General Funa
Total DPW Capital Projects $ 1,823,000 $ 2,670,000 $ 5,400,000 $ 5,700,000 $ 200,000
ID# CPA Proj ect Name FY2026 FY2027 FY2028 FY2029 FY2030 Funding Source
Total DPW CPA Proj ects $ $ $ $ $
DPW-Page 1 P�inted Novernbe�27, 2024
ID# Program Name FY2026 FY2027 FY2028 FY2029 FY2030 Funding Source
6001 Pump Station Upgrades $ $ 100,000 $ 520,000 TBD TBD Wastewater Enterprise Rate Revenue
6002 Sanitary Sewer System Investigation and � 1 082 431 $ 1 104 080 $ 1 126 161 $ 1 148 684 $ 1 171 658 Wastewater Ente rise Fund
Improvements ' ' ' ' ' ' ' ' ' ' �
6101 Water Distribution System Improvements $ 2,334,940 $ 2,381,639 $ 2,429,271 $ 2,477,857 $ 2,527,414 Water Enterprise Fund
6102 Hydrant Replacement Program $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 General Fund,Water Enterprise Fund
Total DPW Enterprise Capital Programs $ 3,492,371 $ 3,660,719 $ 4,150,432 $ 3,701,541 $ 3,774,072
ID# Proj ect Name FY2026 FY2027 FY2028 FY2029 FY2030 Funding Source
Water Enterprise Fund(user fees,
6103 Water Tank Rehabilitation $ $ 2,600,000 $ $ 1,300,000 � retained earnings) possible MWRA
grant or loan
6105 Pump Station Building Improvements $ 200,000 $ 150,000 $ 150,000 $ $ Sewer Enterprise Fund
Total DPW Enterprise Capital Projects $ 200,000 $ 2,750,000 $ 150,000 $ 1,300,000 $
DPW-Page 2 P�inted Novernbe�27, 2024
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����OWPtJ,y�
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��ICI Ad Cs���
ID# Program Name FY2026 FY2027 FY2028 FY2029 FY2030 Funding Source
5016 Equipment Replacement $ 2,168,000 $ 1,835,000 $ 1,355,000 $ 2,000,000 $ 1,750,000 General Fund
5018 Sidewalk Improvements $ 870,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 General Fund
5019 Townwide Signalization Improvements $ $ 55,000 $ $ � General Fund
5021 Stormwater Management Program $ 2,642,500 $ 2,655,000 $ 2,332,500 $ 2,292,500 $ 2,292,500 General Fund
5022 Street Improvements $ 2,726,806 $ 2,746,777 $ 2,767,247 $ 2,788,230 $ 2,809,737 General Fund
6102 Hydrant Replacement Program $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 General Fund,Water Enterprise Fund
Total DPW Capital Programs $ 8,482,306 $ 8,166,777 $ 7,329,747 $ 7,955,730 $ 7,727,237
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Program Name: Equipment Replacement Date: 10/25/2024
Program ID: 5016 Department: Department of Public Works Revised:
Submitted by: Marc Valenti Phone: 781-274-8350 Email: mvalenti@lexingtonma.gov
Description of Capital Program:
FY2026 - $2,168,000
The request is for$2,168,000. ($1,816,000 tax levy, $127,500 sewer enterprise, $224,500 water enterprise). This is
an annual program to replace equipment that has reached the end of its useful life. The Department of Public Works
has an inventory of 146 pieces of maj or equipment. The vehicles replaced in this program include pick-ups, dump
trucks, construction vehicles and specialized equipment including pumps,rollers, sprayers and mowers. Each piece
of equipment is inventoried with original and current replacement cost, state of condition, and replacement time
interval. Replacement intervals vary from 5 to 20 years, and based on manufacturer recommendations and use (type
and duration). The selection of vehicles to be replaced begins with the proposed replacement date. Each vehicle is
assessed based on its mechanical condition and work requirements. The replacement program de�nes what
equipment is expected to need replacement during the next five years, with the intent of preventing any unexpected
emergency purchases. Annual updates are conducted by the Division Superintendents, Manager of Operations and
Director of Public Works.
E ui ment Division Tax Lev Compost Sewer Water Total
q p y Revolving RE RE
Valve Turner Equipment Water& Sewer $ 97,000 $ 97,000
Rubber Tired Excavator Water& Sewer $ 127,500 $ 127,500 $ 255,000
Vehicle Lifts Equipment Bays Fleet $ 300,000 $ 300,000
Dump Truck with Plow Highway $ 315,000 $ 315,000
Dump Truck with Plow Highway $ 315,000 $ 315,000
Propane Conversion for Gasoline Fleet $ 41,000 $ 41,000
Motors
Compact Loader Public Grounds $ 135,000 $ 135,000
Heavy Duty Chipper Truck Public Grounds $ 295,000 $ 295,000
Buffalo Air Blower Public Grounds $ 40,000 $ 40,000
Vacuum Street Sweeper Highway $ 375,000 $ 375,000
$
Total $1,816,000 $ $127,500 $224,500 $2,168,000
Revised Request for New Authorization $1,816,000 $ $127,500 $224,500 $2,168,000
Goals of Capital Program:
The operations of a public works department rely heavily on regular and specialized vehicles to mow parks,plow
snow,repair streets and complete a variety of other projects. Without regular equipment replacement,the DPW's
operations could be severely hindered by broken down and potentially unsafe vehicles.
Impact if Not Maintained:
DPW-Page 5 P�inted Novembe�27, 2024
If the necessary equipment is not replaced,proj ects could be delayed due to equipment down time. Furthermore,
the mechanics'time is better spent on tasks other than�xing equipment that is beyond its useful life.
Major Spending over Past 5 Years:
This is an ongoing program; 5 year look ahead schedule provides realistic spending.
Work Currently Underway:
This is an ongoing program; 5 year look ahead schedule provides current and future equipment purchases.
Planned Spending for Next 5 Years:
This is an ongoing program; 5 year look ahead schedule provides current and future equipment purchases.
Basis for Cost Projections:
Current estimates from vendors.
Stakeholders: DPW Staff, Lexington Residents
Sustainability& Resilience:
Sustainability&Resiliency have always been part of the decision making process when selecting equipment. The
Town of Lexington has already implemented a considerable amount of Electric, Hybrid& other Sustainable
Equipment that has been operating for years. We have implemented mechanical equipment that has improved
ef�ciencies and in doing so,reduced our emissions. We are always looking at innovative technology to improve the
overall operation and make it more sustainable.
Operating Budget Impact:
This program impacts the operating budget by saving staff time and money. DPW employees spend less time
repairing old and aging pieces of equipment and buying parts to �x equipment that is beyond its useful life. The
electric charging infrastructure for the listed equipment is not included in the above cost and may be an additional
expense.
Funding Source General Fund
Please use this field to specify grant/gift/trust or
other funds or if multiple sources will be used: General Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/lOB $ 755,000 $ 715,403 $ $ $ 39,597
2017/12C $ 1,083,000 $ 1,031,660 $ $ $ 51,340
2018/16H $ 1,069,500 $ 955,409 $ $ 1,090 $ 113,001
2019/16I $ 1,201,555 $ 1,165,230 $ $ 36,325
2020/12F $ 1,368,000 $ 1,146,347 $ 39,106 $ 182,547 $
2021/12F $ 1,420,000 $ 1,315,225 $ 19,330 $ 85,444 $
2022/12G $ 1,536,000 $ 1,280,304 $ 255,696 $ $
2023/12F $ 1,755,000 $ 802,990 $ 441,778 $ 510,232 $
2024/12F $ 1,920,000 $ 299,000 $ 1,337,895 $ 283,105 $
Totals $ 12,108,055 $ 8,711,568 $ 2,093,805 $ 1,098,743 $ 203,938
*Data cu��ent as of Octobe�8,2024.
DPW-Page 6 P�inted Novembe�27, 2024
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Design/Engineer $ $ $ $ $
Construction $ $ $ $ $
Equipment $ 2,168,000 $ 1,835,000 $ 1,355,000 $ 2,000,000 $ 1,750,000
Contingency $ $ $ $ $
Totals $ 2,168,000 $ 1,835,000 $ 1,355,000 $ 2,000,000 $ 1,750,000
CPA Amount $ $ $ $ $
DPW-Page 7 P�inted Novembe�27, 2024
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Program Name: Sidewalk Improvements Date: 10/25/2024
Program ID: 5018 Department: Department of Public Works Revised:
Submitted by: John Zaccardi Phone: 781-274-8357 Email: jzaccardi@lexingtonma.gov
Description of Capital Program:
FY2026 - $870,000
This request is to rebuild and/or repair existing sidewalks throughout town that are in poor condition. DPW, in
conjunction with various committees and other town departments, will generate a list each year of the sidewalks
most in need of repair/replacement. The additional request of$70,000 is to hire a consultant($50,000)to assess the
sidewalk condition at the Community Center, Town Office Building, Cary Hall, Cary Library, and Fire
Headquarters and to perform needed upgrades at these facilities ($20,000). These sidewalks along with the new
Police Station, Stone Building and Cemetery Building sidewalks are now part of the DPW maintenance program.
There are four determining factors that dictate the repair of a sidewalk:
1. Is the sidewalk unsafe for travel due to trip hazards, defects, etc.`?
2. Is the sidewalk within the Safe Routes to School Program`?
3. Is the volume of pedestrian traf�c heavy, light or average`?
4. Is the general condition of the sidewalk poor, fair or good, which dictates treatments such as full
reconstruction, overlay or patching`?
All work will be ADA compliant. DPW currently reviews 30% of sidewalks annually to identify the work to be
done. The current sidewalk condition index(SCI) is being developed.
Below is a list of sidewalks that will be considered in the FY2026 construction season.
Location Parameters Length LF Type
Fessenden Way Entire 1,OOOLF Asphalt
Marshall Rd. Fessenden to Woburn 375LF Asphalt
Rolfe Rd. Entire 700LF Asphalt
Rogers Rd. Entire 300LF Asphalt
Lowell St. North to Burlington Line 2,OOOLF Asphalt
Burroughs Rd. Entire 2,200LF Asphalt
Holmes Rd. Entire 1,SOOLF Asphalt
Thoreau Rd. Holmes to Emerson SOOLF Asphalt
Alcott Rd. Entire 700LF Asphalt
Suzanne Brent to#11 1,300LF Asphalt
Brent Rd. Entire 2,300LF Asphalt
Hathaway Sedge to Dead End 1,SOOLF Asphalt
Elena Entire 700LF Asphalt
Birch Hill Lane Entire 900LF Asphalt
Phesant Lane Entire 1,OOOLF Asphalt
Phinney Rd. Entire 1,400LF Asphalt
Tufts Rd. Phinny to Marrett SSOLF Asphalt
Spring St. Rt 2 Bridge to#164 600LF Asphalt
Hampton Rd. Entire 450LF Asphalt
Piper Rd. Waltham to#7 600LF Asphalt
Kitson Park Dr. Entire 600LF Asphalt
Total Linear Feet 21,475LF
DPW-Page 8
Goals of Capital Program:
Improvements to existing sideWalks will support and enhance pedestrian safety and the Safe Routes to School
Program, and Will loWer the liability for injuries to pedestrians. This also includes making handicapped ramps ADA
compliant.
Impact if Not Maintained:
Current sideWalks in Town have and will continue to deteriorate or fail if not given the proper funding for repair.
Maj or Spending over Past 5 Years:
$600,000 in FY2016, and$800,000 per year from FY2017 through FY2025
Work Recently Completed:
Location Parameters Length LF �.��e
Simonds Rd. From Bedford St.to Preston Rd 1285 LF Asphalt
Douglas Rd. From East St.to#11 850 LF Asphalt
Clarke St. From#33 Forest(on Clarke) 50 LF Concrete
Hancock St. From Adams St.to Bikeway 4000 LF Asphalt
Revere St. Larchmont Lane to Hancock St. 1300 LF Asphalt
Edgewood Rd. 920 LF Asphalt
Glen Rd From Meriam St.to Upland Rd. 240 LF Asphalt
Upland St. 600 LF Asphalt
Chandler St. Upland St.to Oakland St 440 LF Asphalt
Stetson St. 670 LF Asphalt
Waltham St. from Forest St.to High School entrance 1567 LF Asphalt
Coolidge Ave. 1530 LF Asphalt
Shirley St. from Bedford St.to Sargent St. 330 LF Concrete
Paul Revere Rd. from Mass.Ave.to Harbell St. 13 80 LF Asphalt
Bow St. from Rawson Ave to Winn St. 500 LF Asphalt
S.Rindge Ave. from Bow St.to#18 1100 LF Asphalt
1822 Mass Ave. (on Muzzey St.) Driveway Apron 70 LF Concrete
1475 Mass Ave. Driveway apron 30 LF Concrete
1580 Mass Ave. 25 LF Concrete
Reconstruction of ramps from Pleasant St.to Oak St 800LF Asphalt
Town wide Mass Ave.
eastbound
Planned Spending for Next 5 Years:
$800,000 per year
Basis for Cost Projections:
The costs are based on detailed engineering estimates from BETA Engineering Group SideWalk Inventory&
Assessment from August 2020.
Stakeholders: Lexington residents
Sustainability&Resilience: Staff Will utilize sustainable materials and practices Whenever possible for these
sideWalk repairs.
DP�V-Page 9 P�inted Novembe�27, 2024
Operating Budget Impact:
This program impacts the operating budget by saving staff time and money. DPW employees would spend less
time repairing old and aging sidewalks. It would also improve the DPW's ability to clear snow from sidewalks
during the winter season,minimizing damage to equipment and abutting property. Overall, sidewalk Snow
Removal damage claims should be reduced.
Funding Source General Fund
Please use this field to specify grant/gift/trust or
other funds or if multiple sources will be used: Cash Capital,Bonding,
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2017/12H $ 800,000 $ 799,000 $ $ 1,000 $
2018/16G $ 800,000 $ 800,000 $ $ $
2019/16G $ 800,000 $ 798,496 $ $ 1,504 $
2020/12E $ 800,000 $ 756,975 $ 9,500 $ 33,525 $
2021/12E $ 800,000 $ 789,302 $ 10,098 $ 600 $
2022/12H $ 800,000 $ 755,637 $ 43,188 $ 1,176 $
2023/12G $ 800,000 $ 36,376 $ $ 763,624 $
2024/12G $ 800,000 $ $ $ 800,000
Totals $ 6,400,000 $ 4,735,786 $ 62,786 $ 1,601,429 $
*Data cu��ent as of Octobe�8,2024.
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Design/Engineer $ 50,000 $ $ $ $
Construction $ 820,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000
Equipment $ $ $ $ $
Contingency $ $ $ $ $
Totals $ 870,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000
CPA Amount $ $ $ $ $
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Program Name: Townwide Signalization Improvements Date: 10/25/2024
Program ID: 5019 Department: Department of Public Works Revised:
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov
Description of Capital Program:
FY2026 - $
This is an annual request for funds to update traf�c and pedestrian signals in Lexington. A signal inventory and
compliance study had been completed in 2011, with an update planned for FY25. The study includes ADA
compliance, condition assessment, signal timing, delays, optimization improvements,technology advancements and
prioritization recommendations. In addition to updating traffic and pedestrian signals, this request also periodically
updates the compliance study,which is the funding received in FY2025. Once complete we will develop future
improvements plans.
Existing funding is anticipated to supplement the improvements at the intersections of Lowell at East Street and
Lowell at North Street. These intersections have both been designed and will be substantially constructed utilizing a
'Bottle-neck' grant obtained through MassDOT. Construction is anticipated in construction calendar year 2024 and
2025.
Goals of Capital Program:
There are numerous signalized intersections throughout town and many of them are older with outdated and
sometimes failing equipment, limited ADA accessibility and substandard accommodations, and signals that are not
energy efficient. The improvements of these will prevent equipment failure, improve traffic flow, decrease energy
consumption, and allow for proper accessibility.
Impact if Not Maintained:
The aging infrastructure will fail at an increasing rate and proper access will not be available to all users. In
addition, Opticom will not be available at all locations for�re services, current standards will not be met, and
unnecessary energy consumption will continue.
Major Spending over Past 5 Years:
The design of the Mass Ave./Worthen Road intersection was completed and construction was completed in the fall
of 2022. Design was completed for improvements at the Lowell Street intersections with North Street and East
Street.
Work Currently Underway:
In conjunction with a MassDOT Bottleneck Grant, design of improvements to the intersections of Lowell Street at
East Street and Lowell Street at North Street have been completed and it is anticipated to be bid in the summer of
2024 and constructed in the fall of 2024 and spring of 2025. This work consists of installing new intelligent signal
systems and proving fully ADA compliant crossings. This proj ect is being bid in the summer of the 2024
construction season.
Planned Spending for Next 5 Years:
Future spending is anticipated to supplement MassDOT grant funding for the construction at Lowell Street
intersections with North Street and with East Street. Additionally we intend on updating the signal inventory asset
management plan and the development of that plan is currently in progress.
DPW-Page 11 P�inted Novembe�27, 2024
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Basis for Cost Projections:
Cost projections are based on the inventory performed by a consultant engineer as well as recent work performed at
signalized intersections throughout Lexington.
Stakeholders: All travelling public in Lexington including pedestrians, cyclists, and vehicles.
Sustainability& Resilience:
Sustainable aspects of this program include the replacement of lights with LED lighting and improving the efficiency of vehicle
detection with intelligent traffic control systems. Additionally,improved accessibility with ADA compliance infrastructure
including curb cuts,countdown timers and audible crossing indicators. When feasible solar is used to power the equipment
which is typically used for smaller scale infrastructure such as Rapid Rectangular Flashing Beacons(RRFBs).
Resiliencies include enhanced foundation design for the masts to withstand extreme impacts and wind loads. Also,the
intelligent traffic detection allows for adjusted operation in real-time conditions,even in cases of extreme unexpected traffic
conditions.
Operating Budget Impact:
Reduce the emergency calls for failed signal equipment.
Funding Source General Fund
Please use this field to specify grant/gift/trust or
other funds or if multiple sources will be used: General Fund,Grant
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2013/l OP $ 125,000 $ 124,292 $ 708 $ $
2015/11G $ 125,000 $ 119,163 $ 5,837 $ $
2016/lOJ $ 125,000 $ 123,105 $ 1,895 $ $
2017/12K $ 125,000 $ 58,068 $ 66,932 $ $
2018/16I $ 1,100,000 $ 1,018,669 $ 81,331 $ $
2019/16J $ 125,000 $ 125,000 $ $ $
2020/12G $ 125,000 $ 61,150 $ 30,243 $ 33,607 $
2022/12I $ 125,000 $ $ $ 125,000 $
2024/12I $ 50,000 $ $ $ 50,000 $
Totals $ 2,025,000 $ 1,629,447 $ 186,946 $ 208,607 $
*Data cu��ent as of Octobe�8,2024.
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Design/Engineer $ $ 5,000 TBD TBD TBD
Construction $ $ 50,000 TBD TBD TBD
Equipment $ $ $ $ $
Contingency $ $ $ $ $
Totals $ $ 55,000 $ $ $
CPA Amount $ $ $ $ $
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Program Name: Stormwater Management Program Date: 10/25/2024
Program ID: 5021 Department: Department of Public Works Revised:
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov
Description of Capital Program: $2,642,500
This is an annual request. In FY2025,the following three programs were combined into one: Townwide Culvert
Replacement(ID 5014), Storm Drain Improvements and NPDES Compliance(ID 5020), and Comprehensive
Stormwater Management(ID 5021). Many of the challenges and solutions are multi-pronged and cross over
between the three programs, which creates complications in the selection and awarding of proj ects. By combining
these projects, it creates more flexibility and agility for the Department for the improvements of stormwater
management throughout Lexington. The aggregated funding will be utilized for supporting the National Pollutant
Discharge and Elimination System(NPDES)program with an emphasis on Illicit Discharge Detection and
Elimination(IDDE) and nutrient removal (Phosphorus)which are both required by the Environmental Protection
Agency(EPA) Municipal Separated Storm Sewer System(MS4)permit. These are focused around improving water
quality. Additionally, it will support the stream management plan, culvert replacement and rehabilitation program
and storm drain improvements to mitigate flooding.
Culvert rehabilitation and replacement will be guided by the Culvert Asset Management plan. The IDDE program
and nutrient removal program will be guided by the MS4 permit requirements as well as our Phosphorus (P) control
plan. Storm drain improvements will be guided by our stream management plan as well as our continued evaluation
of resident concerns that arise from increased storm events and storm sizes.
Goals of Capital Program:
To provide continuous improvement to the storm network throughout Lexington which include stormwater quality
and stormwater quantity improvements. Additionally to meet compliance requirements of the EPA MS4 permit.
Impact if Not Maintained:
Flooding will continue and potentially increase in areas of the Town. Infrastructure failures will occur and force the
Town to act reactively. There will be non-compliance with the EPA MS4 permit which may result in fines and will
result in inferior stormwater quality negatively impacting our waterways and watersheds.
Major Spending over Past 5 Years:
Valley�eld Phase I and II including the Waltham Street Culvert have been completed; Constitution/Oxbow phase I
daylighting improvements (won American Council of Engineering Companies bronze award for engineering
excellence) constructed. Constitution/Oxbow phase II construction completed. Design and installation of dozens of
small scale Best Management Practices (BMPs) for P removal. Development of a Phosphorus control plan(PCP)to
guide the Town in P removal. Storm drain improvements in various areas throughout Town increasing capacity and
adding sumps to control sediment transport.
Work Currently Underway:
Continue to work on the ongoing MS4 permit work including IDDE and P removal. Potential phosphorus removal
locations include the Clarke and Bowman schools as well as locations abutting Phillip Road and Green Lane.
Investigating drainage issues throughout Town which will lead to design work for improvements. Culvert
evaluation for lining or replacement are currently in progress on Grove Street and Winthrop Road.
DPW-Page 13 P�inted Novembe�27, 2024
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Planned Spending for Next 5 Years:
Planned spending spans multiple categories and includes IDDE progression and P removal design and construction
proj ects in identified areas focused in the Charles River watershed. Design of the Valleyfield Phase 3 design with
plans to construct. Design and construction of the Grove Street and Winthrop Road culverts. We are additionally
seeking state grants to supplement Town funding for this extensive proj ect. Continue to make drainage
improvements throughout town in known problem areas.
Basis for Cost Projections:
The costs are based on similar proj ects of this type and scale. Recent bids that include the Constitution/Oxbow
phase I and II work and the Valleyfield Phase 1 and 2 work. Internal experience with stormwater improvements,
IDDE work and P removal.
Stakeholders: Lexington residents and roadway users
Sustainability&Resilience:
This program is multi-pronged; The area that focuses on stormWater quantity has numerous sustainability and
resiliency benefits some of which are described here. Many of these project include nature-based improvements
including filtration, sediment separation and daylighting. These techniques significantly reduce pollutants from
being transported into the doWnstream natural environment and also both protect and create a healthy downstream
natural environment. These proj ects also create resilience; This is created through increase capacity of the collection
system, resilient construction of the inlet and outlet resisting clogging and erosion and the armoring(typically using
'natural'material) of the downstream infrastructure to ensure it can Withstand erosive velocities.
The stormwater quality improvements are sustainable and resilient through the protection of water quality resulting
from the detection and elimination of contaminants and the reduction of eutrophication causing nutrients into our
Waterways. This reduces the risk of disease,protects habitat and alloWs for our waterways to be usable and
enj oyable by people and pets. The infrastructure improvements made to eliminate illicits and reduce Phosphorus
prevent Water contamination events.
Operating Budget Impact:
Improvements from many of these proj ects Will reduce the need for emergency response from the DPW operations
division. The additional infrastructure created, in some cases will add to the demand for continued maintenance
from DPW operations. All of this Work requires extensive administrative oversight from the Engineering Division.
Funding Source General Fund
Please use this field to specify grant/gift/trust or
other funds or if multiple sources will be used: General Fund
Prior Authorizations:
Prior authorizations reflect three formerly individual stormwater programs and will be combined under Stormwater
Management going forward:
DP�V-Page 14 P�inted Novembe�27, 2024
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Town Meeting Authorized Expended Encumbered Remaining Returned
Culvert Replacement
2016/l0I $ 390,000 $ 378,334 $ 11,666 $ $
2017/12J $ 3 90,000 $ 3 90,000 $ $ $
2018/16D $ 390,000 $ 367,500 $ 22,500 $ $
2019/16D $ 3 90,000 $ 3 90,000 $ $ $
2021/16C $ 3 90,000 $ 3 90,000 $ $ $
2022/12F $ 390,000 $ 304,797 $ 85,203 $ $
2023/12E $ 3 90,000 $ 13 5,922 $ 69,824 $ 184,254 $
Storm Drainage
2016/lOD $ 340,000 $ 340,000 $ $ $
2017/12E $ 340,000 $ 340,000 $ $ $
2018/16B $ 340,000 $ 332,111 $ 7,889 $ $
2019/16B $ 3 85,000 $ 3 85,000 $ $ $
2020/12D $ 385,000 $ 337,851 $ 47,149 $ $
2021/12F $ 385,000 $ 379,626 $ 5,374 $ $
2022/12J $ 5 70,000 $ 5 31,18 8 $ 3 8,812 $ $
2023/12H $ 570,000 $ 235,719 $ 324,752 $ 9,529 $
Stormwater Management
2016/l OF $ 3 90,000 $ 3 90,000 $ $ $
2017/12G $ 390,000 $ 379,876 $ 10,124 $ $
2018/16C $ 3 90,000 $ 3 90,000 $ $ $
2019/16C $ 390,000 $ 386,898 $ 3,102 $ $
2021/12G $ 3 90,000 $ 25 8,747 $ 131,253 $ $
2022/12K $ 3 90,000 $ 3 90,000 $ $ $
2023/12I $ 390,000 $ 266,191 $ 35,304 $ 88,505 $
2024/12H $ 1,350,000 $ $ 22,191 $ 1,327,809 $
Totals $ 10,125,000 $ 7,699,760 $ 815,143 $ 1,610,097 $
DPW-Page 15 P�inted Novembe�27, 2024
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Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Design/Engineer $ 642,500 $ 655,000 $ 592,500 $ 592,500 $ 592,500
Construction $ 1,755,000 $ 1,745,000 $ 1,535,000 $ 1,495,000 $ 1,495,000
Equipment $ $ $ $ $
Contingency $ 245,000 $ 255,000 $ 205,000 $ 205,000 $ 205,000
Totals $ 2,642,500 $ 2,655,000 $ 2,332,500 $ 2,292,500 $ 2,292,500
CPA Amount $ $ $ $ $
DPW-Page 16 P�inted Novembe�27, 2024
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Program Name: Street Improvements Date: 10/25/2024
Program ID: 5022 Department: Department of Public Works Revised:
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov
Description of Capital Program:
FY2026 - $3,691,398
This is an annual request for the street improvement program. It is comprised of$2,726,806 of Town funds and
$964,592 of Chapter 90 funds. (Chapter 90 funding is based on Lexington's most recent allocation and on the
current State allocation of$200 million statewide). Funds will be used for design, inspections,planning,repair,
patching, crack sealing and construction of roadways and roadway related infrastructure including repair and
installation of sidewalks. A preliminary list of the streets to be repaired under this article is currently under
development. Possible candidates for construction in 2025 include Hartwell place, Hartwell Ave from the Bridge to
Wood Street, Bartlett Ave, Pearl St, Arcola St, Constitution Road neighborhood, Currier Court, Howard Munroe
Place, Simonds Road, Mass Ave from Woburn Street to Tower Road and Ingleside neighborhood. A pavement
management system is utilized to assist in analyzing the road network and selecting roadways for repairs. This
model is kept updated on a regular basis and the overall goal has been to get the Town Roadway Surface Rating
(RSR) into the mid-80s. We are currently in the process of evaluating an alternative pavement management system
that potentially allows for more sophistication and greater detail in distress data. This may result in an adjustment to
the RSR scoring system that we are accustomed to and annually report. Current conditions have our RSR in the
upper-80s and trending upward. The success of our pavement preservation treatments is helping to stretch the
current expenditures further than traditional methods. These alternative pavement preservation treatments include
double micro surfacing, fog seal, cape seal, and cold-in-place recycling. In 2020,we were awarded the James B.
Sorenson Award for Excellence in Pavement Preservation which is awarded to one agency nationwide each year.
Goals of Capital Program:
This funding will allow for the proper improvements and repair of Lexington's streets and sidewalks, increasing
their quality and safety, and maintaining and/or improving overall RSR.
Impact if Not Maintained:
Lexington streets will deteriorate, increasing the possibility of safety issues and poor rideability.
Major Spending over Past 5 Years:
A map of the work over the past 5 years will be attached.
Work Currently Underway:
A map of this year's road work will be attached.
Planned Spending for Next 5 Years:
We will continue to follow our pavement management roadway selection approach which includes the preservation
of roadways that are higher on the deterioration curve and rehabilitation of roadways low on the curve as well as all
of those in between. This methodology has been very successful in improving our network RSR and has been
nationally recognized this year with the honor of the prestigious James B. Sorenson award that is awarded annually
to one agency in the nation.
Basis for Cost Projections:
These costs are based on recent bids in Lexington that include contract #22-48, #23-40 and#24-52. Additionally
the MassDOT average bid prices is considered when estimating costs.
DPW-Page 17 P�inted Novembe�27, 2024
Stakeholders: Lexington residents, anyone who travels Lexington streets.
Sustainability& Resilience:
Lexington utilizes numerous techniques in our roadwork that are considered sustainable. When a road is in need of
a full reconstruction we typically reclaim(recycle)the asphalt in place with equipment that mixes it with the
underlying gravel. This is then graded and compacted to create a new base for the asphalt to be laid upon. This
limits material import and export to the site.
We also use numerous pavement preservation techniques with our'Hybrid Best-First'pavement management
approach. Examples are microsurfacing and cape seal. These have signi�cantly lower greenhouse emissions than
the more traditional mill and overlay. We still use mill and overlay, however, it used more sparingly now that these
preservation techniques signi�cantly extend road life.
Additionally,we use a fog seal treatment that is plant-based to slow oxidation of the roadways which in turn slows
deterioration for extended roadway life.
Underground utilities are evaluated prior to roadwork to ensure any predicted failure points can be replaced and/or
improved in advance of paving work. This results in a more resilient infrastructure that has a lower likelihood of
failure that can be caused by extreme storm events
Operating Budget Impact: Administrative oversight.
Funding Source General Fund
Please use this field to specify grant/gift/trust or
other funds or if multiple sources will be used: General fund-Tax Levy,State Aid
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2015/11 I $ 2,270,145 $ 2,270,145 $ $ $
2016/lOC $ 2,526,835 $ 2,526,835 $ $ $
2017/12D $ 2,542,927 $ 2,542,927 $ $ $
2018/16K $ 2,600,000 $ 2,530,274 $ 69,726 $ $
2019/16K $ 2,616,801 $ 2,616,422 $ 379 $ $
2020/12H $ 2,634,022 $ 2,594,757 $ 28,151 $ 11,114 $
2021/12H $ 2,651,674 $ 2,622,451 $ 29,223 $ $
2022/12L $ 2,669,767 $ 2,519,706 $ 150,311 $ (250) $
2023/12J $ 2,688,312 $ 1,413,742 $ 1,274,570 $ $
2024/12J $ 2,707,321 $ 301,170 $ 357,881 $ 2,048,270 $
Totals $ 25,907,804 $ 21,938,429 $ 1,910,241 $ 2,059,134 $
*Data cu��ent as of Octobe�8,2024.
DPW-Page 18 P�inted Novembe�27, 2024
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Design/Engineer $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000
Construction $ 2,626,806 $ 2,646,777 $ 2,667,247 $ 2,688,230 $ 2,709,737
Equipment $ $ $ $ $
Contingency $ $ $ $ $
Totals $ 2,726,806 $ 2,746,777 $ 2,767,247 $ 2,788,230 $ 2,809,737
Chapter 90 $ 964,592 TBD TBD TBD TBD
CPA Amount $ $ $ $ $
DPW-Page 19 P�inted Novembe�27, 2024
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ID# Proj ect Name FY2026 FY2027 FY2028 FY2029 FY2030 Funding Source
DPW-26-1 Hartwell Ave. Compost Site � � 220,000 $ $ � Compost Fund
Improvements
DPW-26-2 Cemetery Columbarium Construction $ 450,000 $ $ $ $ General Fund
DPW-26-3 Public Parking Lot Improvement Design $ 528,000 $ $ $ $ General Fund
DPW-26-4 New Sidewalk Installations $ 400,000 $ 200,000 $ 5,200,000 $ $ General Fund
DPW-26-5 Bedford St. and Hartwell Ave. Long- � � 1,950,000 $ $ � General fund,State Aid,Other
Range Transportation Improvements
DPW-26-6 Adams Street Intersections Improvements � 325 000 $ 100 000 $ $ 5 500 000 � General Fund
(@East; @Hancock) ' ' ' '
DPW-26-7 DPW Building Improvements $ 120,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 General Funa
Total DPW Capital Projects $ 1,823,000 $ 2,670,000 $ 5,400,000 $ 5,700,000 $ 200,000
DPW-Page 21 P�inted Novernbe�27, 2024
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Project Name: Hartwell Ave. Compost Site Improvements Date: 10/25/2024
Project ID: DPW-26-1 Department: Department of Public Works Revised:
Submitted by: Robert Beaudoin Phone: 781-274-8334 Email: rbeaudoin@lexingtonma.gov
Description of Proj ect:
FY2026 - There is no funding request for FY2026.
The FY2027 funding request is for$220,000 for the installation of a materials measuring system capable of
calculating material coming in and out of the compost site.
Justification/Benefit:
The site is undergoing a review of operations and an analysis of the compost fund. Once these reviews are
completed, staff would like to move forward with the installation of a materials measuring system. This will help
staff to more accurately account for materials that go in and out of the facility and to provide opportunities to
capture additional revenue.
Impact if Not Completed:
Continued lost opportunity for revenue and less accurate materials tracking.
Timeframe: FY2027 construction season.
Replacement Frequency: 10 - 15 years.
Basis for Cost Projections: Based on similar projects in other communities.
Stakeholders: Residents, commercial vendors, all Town Departments.
Sustainability& Resilience:
The operation at Hartwell Avenue processes leaves,grass and other materials into usable products such as compost and mulch.
The addition of the materials measuring system will help to provide more efficient management of the materials in and out of
the facility.
Operating Budget Impact:None.
Funding Source Compost Fund
Please use this field to specify grant/gift/trust or
other funds or if multiple sources will be used:
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2017/12N Compost Site Improvements $ 200,000 $ 199,802 $ $ $ 198
Totals $ 200,000 $ 199,802 $ $ $ 198
DPW-Page 22 P�inted Novembe�27, 2024
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Site Acquisition $ $ $ $ $
Design/Engineer $ $ 20,000 $ $ $
Proj ect Management $ $ $ $ $
Construction $ $ $ $ $
Equipment $ $ 200,000 $ $ $
Contingency $ $ $ $ $
Totals $ $ 220,000 $ $ $
CPA Amount $ $ $ $ $
DPW-Page 23 P�inted Novembe�27, 2024
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Project Name: Cemetery Columbarium Construction Date: 10/25/2024
Project ID: DPW-26-2 Department: Department of Public Works Revised:
Submitted by: David Pinsonneault Phone: 781-274-8314 Email: dpinsonneault@lexingtonma.gov
Description of Proj ect:
FY2026 - $450,000
The FY2026 funding request is $450,000 to be used for the purchase and installation of the columbarium(a
structure with niches to store funeral urns with cremated remains) at Westview Cemetery.
Justification/Benefit:
Due to the rising number of cremations, an option for interring urns has been requested by many residents.
Currently urns are interred in traditional burial plots. Construction of a columbarium will provide an option for urns
while freeing up traditional burial plots for regular body burials. This will provide a more efficient use of space and
meet the needs of those choosing cremation.
Impact if Not Completed:
If not constructed then urns will be buried in regular plots according to the existing rules at Westview Cemetery.
Timeframe: Construct in Spring 2026.
Replacement Frequency: 25 years.
Basis for Cost Projections: Cost estimate obtained from research with vendors and other cemeteries.
Stakeholders: Lexington residents.
Sustainability& Resilience: This will provide an alternative to in-ground burials reducing equipment emissions
and ground disturbance.
Operating Budget Impact: Minor impact.
Funding Source General Fund
Please use this field to specify grant/gift/trust or
other funds or if multiple sources will be used:
DPW-Page 24 P�inted Novembe�27, 2024
Prior Authorizations: None.
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Site Acquisition $ $ $ $ $
Design/Engineer $ 40,000 $ $ $ $
Proj ect Management $ $ $ $ $
Construction $ 410,000 $ $ $ $
Equipment $ $ $ $ $
Contingency $ $ $ $ $
Totals $ 450,000 $ $ $ $
CPA Amount $ $ $ $ $
DPW-Page 25 P�inted Novembe�27, 2024
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Project Name: Public Parking Lot Improvement Design Date: 10/25/2024
Project ID: DPW-26-3 Department: Department of Public Works Revised:
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov
Description of Proj ect:
FY2026 - $528,000
This fiscal year funding request will supplement previously allocated unencumbered funds and will be used to
develop the 100% design and�nal P,S&E (plans, specifications and estimates) for the Muzzey Street and Library
parking lots. A portion of the current funding is being utilized to develop 25% design plans for these lots. These
plans will also help to understand and re�ne the overall projects costs. The requests for the other two parking lot
designs are on hold as we await a forthcoming affordable housing proposal that may be impact the designs. These
public parking lots include the Depot lot and the lot between Edison Way and the Depot(CVS lot). The listed lots
are currently in fair to poor condition with inefficient circulation and parking lot layout. Funding allows for the
redesign of these lots including improved ef�ciency, circulation and aesthetics. In addition, it includes
reconstruction and recon�guration of existing asphalt parking lots as well as curbing landscaping, line striping, and
other related items.
Justification/Benefit:
These parking lots are in disrepair and overdue for reconstruction and recon�guring.
Impact if Not Completed:
Public parking in downtown will remain in disrepair.
Timeframe: 2025-2027
Replacement Frequency:. With proper preservation the life can extend 20 to 30 years.
Basis for Cost Projections:
Cost projections are based on survey and design work that the town has performed for similar size areas as well as
discussions with the design services team.
Stakeholders: Residents, tourists and other customers to the downtown area.
Sustainability& Resilience:
A solar canopy is being considered for this proj ect
Operating Budget Impact: None.
Funding SourCe General Fund
Please use this field to specify grant/gift/trust or
other funds or if multiple sources will be used:
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2021/12J Parking Lot Design $ 100,000 $ 20,395 $ 79,605 $ $
2022/12P Parking Lot Design $ 100,000 $ $ 11,306 $ 88,694 $
Totals $ 200,000 $ 20,395 $ 90,911 $ 88,694 $
DPW-Page 26 P�inted Novembe�27, 2024
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*Data cu��ent as of Octobe�19, 2023.
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Site Acquisition $ $ $ $ $
Design/Engineer $ 40,000 $ $ $ $
Proj ect Management $ $ $ $ $
Construction $ 400,000 $ $ $ $
Equipment $ $ $ $ $
Contingency $ 88,000 $ $ $ $
Totals $ 528,000 $ $ $ $
CPA Amount $ $ $ $ $
DPW-Page 27 P�inted Novembe�27, 2024
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Project Name: New Sidewalk Installations Date: 10/25/2024
Project ID: DPW-26-4 Department: Department of Public Works Revised:
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov
Description of Proj ect:
FY2026 - $400,000
This request is for funding to survey, design and install sidewalks in various locations throughout town. New
sidewalk requests have been submitted through the Transportation Safety Group (TSG)through resident petitions.
Those requests were evaluated and prioritized by TSG and forwarded to Engineering for design and construction.
The last roadways from that list are the Burlington Street and North Street sidewalks. The survey, design and
permitting funds for these sidewalks are requested in FY2026. In FY2027 there is a placeholder for land
acquisition. We anticipate numerous land acquisitions,but cannot accurately estimate until we have a survey,
preliminary design and appraisals completed. Placeholder construction funding is shown in FY 2028.
Future sidewalk installations are intended to follow the Bicycle and Pedestrian priority plan that TSG has
completed with the assistant of a consultant.
Justification/Benefit:
Installation of a sidewalk would improve accessibility for residents who live on and around these roadways.
Separating pedestrians from vehicles improves the overall safety for all users. Currently, these roadways do not
have sidewalks in these locations and are fairly narrow,making it difficult to walk along the roadway edge
comfortably. Moreover, these installations improve connectivity to existing sidewalk networks in the area.
Impact if Not Completed:
Maintaining existing conditions may deter residents from using the roadways for pedestrian use. Installing the
sidewalk would support the Town's efforts towards creating complete streets, which creates opportunities for
alternative transportation modes that are safe and accessible for all users.
Timeframe: 2026-2030
Replacement Frequency: 25 years.
Basis for Cost Projections:
The cost estimates are based on the cost of installing sidewalks that are similar in magnitude and difficulty which
include locations such as Concord Avenue, Hill Street and Lincoln Street. Pricing for both design and construction
has shown a steep rise over the last few years and those adjustments are reflected in the request.
Stakeholders:
Residents of the surrounding neighborhoods. Increasing sidewalk installation and connectivity also allows for more
people to walk to destinations, which may also result in a reduction in vehicular use throughout town.
Sustainability& Resilience:
Sidewalks encourage walking which in turn can take vehicles of the road and reduce emissions. Additionally, there
is improvements in accessibility for all users as well as opportunity for improvement in public health through the
encouragement of physical activity.
Operating Budget Impact:
DPW-Page 28 P�inted Novembe�27, 2024
Adding these facilities will result in an impact to the operating budget as snow removal and long-term upkeep will
be needed.
Funding SourCe General Fund
Please use this field to specify grant/gift/trust or
other funds or if multiple sources will be used: General Fund
Prior Authorizations:
Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned
2015 STM/4 Pelham Rd.Accessibility Study $ 150,000 $ 150,000 $ $ $
2017/12W Hill St.Design $ 150,000 $ 150,000 $ $ $
2018/16J Pelham Road and Sidewalks $ 1,400,000 $ 1,211,965 $ 146,247 $ 41,7 8 8 $
2019/16H Hill St. Sidewalk Constr. $ 1,500,000 $ 1,110,691 $ $ 389,309 $
2020/12I New�ldewalks-Westminster � 2g0,000 $ 63,280 $ 148,956 $ 67,764 $
Ave_Mass Ave
2021/12K New Sidewalks-Lincoln Street $ 650,000 $ 642,603 $ $ 7,398 $
2022/12Q New Sidewalks-Cedar Street $ 75,000 $ 38,787 $ 36,213 $ $
2023/12M New Sidewalks-Cedar Street $ 1,620,000 $ $ $ 1,620,000 $
Totals $ 5,825,000 $ 3,367,326 $ 331,416 $ 2,126,259 $
*Data cu��ent as of Octobe�8,2024.
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Site Acquisition $ $ 200,000 $ $ $
Design/Engineer $ 400,000 $ $ 400,000 $ TBD
Proj ect Management $ $ $ $ $
Construction $ $ $ 4,000,000 $ $
Equipment $ $ $ $ $
Contingency $ $ $ 800,000 $ $
Totals $ 400,000 $ 200,000 $ 5,200,000 $ $
CPA Amount $ $ $ $ $
DPW-Page 29 P�inted Novembe�27, 2024
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Project Name: Bedford St. and Hartwell Ave. Long-Range Transportation Improvements Date: 10/25/2024
Project ID: DPW-26-5 Department: Department of Public Works Revised:
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov
Description of Proj ect:
FY2026 -No funding requested in FY26.
The previous request provides an iterative funding step toward the �nal P,S&E (Plans, Specifications &Estimates)
set. A follow-up request is in FY27. The initial request of$1.5 million and previous request of$1.75 million
provided funds for the 25% and 75%design related to a future capital project for improvements to Route 4/225
(Bedford Street/Hartwell Avenue), including the "jug-handle" intersection; the project is currently on the State's
Long Range Transportation Plan(LRTP). The limits of work along Bedford Street are approximately from the
Route I-95 bridge to the Bedford Town Line, along Hartwell from Bedford Street to the end(exception of
improvements in progress currently), and miscellaneous improvements along Wood Street and at the intersection of
Bedford at Winter Street. Focus is on improving safety, accessibility for all users (all modes of transportation), and
improving the overall flow of the corridor. The intent is to get state funding for the construction through the LRTP
which is a competitive process.
Justification/Benefit:
The Boston Region Metropolitan Planning Organization(MPO) "Destination 2040," the Long-Range Transportation
Plan(LRTP) includes the Route 4/225 (Bedford Street) and Hartwell Avenue (Lexington)Maj or Infrastructure
Project as a recommended project for the Federal Fiscal Year(FFY)2030-2034 time band and it carries an
estimated cost of approximately $48,000,000, subject to change based on design. Since the Bedford Street/Hartwell
Project is expected to only be at a 25% design stage by next winter, it will miss the approved FFY2021-2025 time
band for MPO Transportation Improvement Program(TIP) funding. The new 2025-2029 time band is fiscally
constrained, and there will be competition from more projects than can be funded. The Boston MPO members will
be looking to see if the Town intends to move this project forward before voting to move it into the new LRTP.
Massachusetts Department of Transportation(MassDOT) staff provided feedback to Lexington staff in 2019,
indicating a design approach that they would be open to considering. This is an important and a positive step, since
prior town design approaches had met with disfavor by MassDOT.
Impact if Not Completed:
Without future design commitment, the State will not keep this proj ect on the Long Range transportation Plan;
therefore, Lexington would forfeit the possibility of Federal funding of a major share of the construction costs. Both
the Hartwell Avenue re-zoning initiative and the $50,000 2018 Town Meeting authorization to update the
Transportation Management Overlay District(TMOD)Plan underscore the need for pursuing the 25% and 75%
design to stay on the path for Federal construction funds. The possibility for creating pedestrian and bicycle
connections, and the possibility of future zoning bode well for ranking highly with the MPO to advance in the state
TIP planning process. These improvements are also important for the safety of emergency egress from Hanscom
AFB and Lincoln Labs. The Bedford Street/Hartwell Ave. Proj ect scored highly for the current LRTP,tied for
second with two other proj ects out of 3 9 proj ects.
Timeframe: FY2030-2034,with the possibility of moving to 2024-2029.
Replacement Frequency:
This is an asset that falls under the Town's asset management program and the assets within that corridor have
various replacement frequencies and will be managed to extend the useful life to the degree practicable.
DPW-Page 30 P�inted Novembe�27, 2024
Basis for Cost Projections: The 25%and 75% design costs were based on detailed discussion with design
consultants that are familiar with MassDOT LRTP projects. The future cost[s] are placeholder approximations that
will be adjusted as design progresses and more detail is available.
Stakeholders: Lexington, Bedford,Hanscom Air Force Base residents and employees,pedestrians, cyclists,
commercial property owners,tenants, employees and patrons of Hanscom Field, Hartwell Avenue and Bedford
Street, and the region and the Massachusetts life sciences economy.
Sustainability& Resilience:
Operating Budget Impact: None at this time.
Funding SourCe General Fund
Please use this field to specify grant/gift/trust or
other funds or if multiple sources will be used: General fund,State Aid,Other
Prior Authorizations:
Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned
2013/lOQ marrovementsInfrastructure � 600,000 $ 597,337 $ 2,663 $ $
p
2015/11H Hartwell Ave.lnfrastructure � 4 750 000 $ 446 351 $ 17 004 $ 4 286 645 $
Improvements > > > > > >
2017/12L Hartwell Ave.lnfrastructure � 2,185,000 $ $ $ 2,185,000 $
Improvements-Supplemental
2019 STM/8 Hartwell Ave.Infrastructure Design $ 1,500,000 $ 853,306 $ 682,448 $ 53 $
2023/12D Hartwell Ave.Infrastructure Design $ 1,750,000 $ $ $ 1,750,000 $
Totals $10,785,000 $ 1,896,994 $ 702,115 $ 8,221,698 $
*Data cu��ent as of Octobe�19, 2023. The 2013-2017 autho�izations we�e fo�wo�k on Ha�twell Ave. that has been put on hold
until decisions a�e finalized about�edesign fo�the co��ido�.
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Site Acquisition $ $ 200,000 $ $ $
Design/Engineer $ $ 1,750,000 $ $ $
Proj ect Management $ $ $ $ $
Construction $ $ $ $ $
Equipment $ $ $ $ $
Contingency $ $ $ $ $
Totals $ $ 1,950,000 $ $ $
CPA Amount $ $ $ $ $
DPW-Page 31 P�inted Novembe�27, 2024
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Project Name: Adams Street Intersections Improvements (@East; @Hancock) Date: 10/25/2024
Project ID: DPW-26-6 Department: Department of Public Works Revised:
Submitted by: John Livsey Phone: 781-274-8311 Email: jlivsey@lexingtonma.gov
Description of Proj ect:
FY2026 - $325,000.
This request is for funding complete design for improvements of two intersections -Adams Street @ Hancock
Street and Adams Street @ East Street. Previously, concepts of each intersection have been created by the Town's
engineering consultant and funding is in place to bring a chosen concept up to 25%design. This request is to
complete the design of the intersections and create bid documents for construction. In FY2029 there is a placeholder
for construction funding to complete work at both intersections.
Justification/Benefit:
Both intersections have been identi�ed for improvements due to safety concerns, and desire for improved mobility
and better pedestrian accommodations,particularly related to access to the nearby Fiske School and the proximity to
Lexington's center and other historic landmarks. Currently both intersections have slip lane features and can be
confusing for vehicles. There is also poor sight lines, steep grades, and utility poles in the islands on the stop
approaches that may be better integrated into the intersections. Sidewalks and crossings exist at both intersections
currently that can be improved with new intersection configurations. There are currently no bike accommodations at
either intersection besides painted sharrows along Adams St. and East St. Some vehicles currently avoid the
Hancock Street @ Adams Street intersection and cut through neighboring residential streets. Intersection upgrades
will improve overall intersection safety for both vehicles,pedestrian and other road users.
Impact if Not Completed:
If this work is not complete safety concerns for all road and sidewalk users will remain at both intersections, and in
the surrounding neighborhood.
Timeframe:
2026 -2029
Replacement Frequency:
Preservation of the roadway will enter our yearly maintenance program. Intersection re-con�guration is intended to
be a permanent resolution.
Basis for Cost Projections:
The cost estimates for engineering design and bid document creation are estimates directly from our current
engineering consultant. Future road construction estimates is based off our engineering consultant's prior experience
from similar proj ects. This estimate also is in line with similar proj ects completed by Lexington's Engineering
department in recent years.
Stakeholders:
All road users, residents of the surrounding neighborhood, staff and students at the nearby elementary school,
visitors of the downtown and nearby historic landmarks may bene�t from this project.
Sustainability& Resilience:
Improved pedestrian and bicycle accommodations encourage more eco-friendly transportation and may reduce
emissions. Additionally this presents an opportunity for improved public health through encouragement of physical
activity. Improved traf�c flow would also reduce emissions.
DPW-Page 32 P�inted Novembe�27, 2024
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Operating Budget Impact:
This proj ect will have a minimal impact on snow removal and long term upkeep over the existing conditions. There
may be added line striping that will be necessary to be maintained through yearly line striping operations. Any
traf�c or pedestrian lights will need to be maintained as well.
Funding Source General Fund
Please use this field to specify grant/gift/trust or
other funds or if multiple sources will be used:
Prior Authorizations: None.
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Site Acquisition $ 100,000
Design/Engineer $ 325,000
Proj ect Management
Construction $ 4,500,000
Equipment
Contingency $ 1,000,000
Totals $ 325,000 $ 100,000 $ $ 5,500,000 $
CPA Amount $ $ $ $ $
DPW-Page 33 P�inted Novembe�27, 2024
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Project Name: DPW Building Improvements Date: 10/25/2024
Project ID: DPW-26-7 Department: Department of Public Works Revised:
Submitted by: David Pinsonneault Phone: 781-274-8314 Email: dpinson@lexingtonma.gov
Description of Project: FY26 Request- $120,000. This project will address DPW building improvements that are
not covered by the Public Facilities Department. The buildings under this program are the Public Services Building,
the Cemetery Admin/Maintenance Building,the Compost Site Office Building and the storage buildings at Munroe
Cemetery. The FY26 request is to replace all of the exterior doors at the Public Services Building. There are 11
overhead doors and These overhead and access doors are critical to the safety and operation of the Public Works
Department. Future proj ects will include the driveway and parking lots, the fuel tanks, the vehicle storage floors,
etc.
Justification/Benefit: This proj ect is needed in order to provide functioning overhead doors that allow vehicles and
equipment to enter the vehicle staging and storage area,the central storage area, the wash bay,the welding area and
the mechanics bays. The access doors provide employees access to the same spaces as well as the administrative
areas.
Impact if Not Completed: Not having a timely building improvement program will lead to higher costs and lower
response times. Not replacing the exterior doors will impact department efficiency and effectiveness and it could
lead to unsafe conditions for staff and equipment.
Timeframe: The �rst project will be scheduled for FY2026.
Replacement Frequency: TBD
Basis for Cost Projections: Getting Quotes
Stakeholders: DPW Staff, Other Town Staff and Residents
Sustainability& Resilience: Staff will use the latest products looking for sustainable alternatives. By performing
the building improvements it will allow building systems to more operate ef�ciently.
Operating Budget Impact: minimal
Funding Source General Fund
Please use this field to specify grant/gift/trust or
other funds or if multiple sources will be used:
Prior Authorizations: Will be updated with new project information-
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Site Acquisition $
Design/Engineer $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000
Proj ect Management
Construction $ 100,000 $ 180,000 $ 180,000 $ 180,000 $ 180,000
Equipment
Contingency
Totals $ 120,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000
CPA Amount $ $ $ $ $
DPW-Page 35 P�inted Novembe�27, 2024
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����OWPtJ,y�
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ID# Program Name FY2026 FY2027 FY2028 FY2029 FY2030 Funding Source
6001 Pump Station Upgrades $ $ 100,000 $ 520,000 TBD TBD Wastewater Enterprise Fund
6002 Sanitary Sewer System Investigation and � 1 082 431 $ 1 104 080 $ 1 126 161 $ 1 148 684 $ 1 171 658 Wastewater Ente rise Fund
Improvements ' ' ' ' ' ' ' ' ' ' �
6101 Water Distribution System Improvements $ 2,334,940 $ 2,381,639 $ 2,429,271 $ 2,477,857 $ 2,527,414 Water Enterprise Fund
6102 Hydrant Replacement Program $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 General Fund,Water Enterprise Fund
Total DPW Enterprise Capital Programs $ 3,492,371 $ 3,660,719 $ 4,150,432 $ 3,701,541 $ 3,774,072
ID# Proj ect Name FY2026 FY2027 FY2028 FY2029 FY2030 Funding Source
Water Enterprise Fund(user fees,
6103 Water Tank Rehabilitation $ $ 2,600,000 $ $ 1,300,000 � retained earnings) possible MWRA
grant or loan
6105 Pump Station Building Improvements $ 200,000 $ 150,000 $ 150,000 $ $ Sewer Enterprise Fund
Total DPW Enterprise Capital Projects $ 200,000 $ 2,750,000 $ 150,000 $ 1,300,000 $
DPW-Page 2 P�inted Novernbe�27, 2024
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Program Name: Pump Station Upgrades Date: 10/25/2024
Program ID: 6001 Department: Department of Public Works Revised:
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov
Description of Capital Program:
FY2026 -No funding requested in FY26.
Lexington has 10 sewer pumping stations. In July 2013, a detailed evaluation and capital plan was developed for the
town with the assistance of Wright-Pierce. This includes a detailed engineering survey of the pump stations to
determine current and future needs as well as a time table and probable costs for the proposed work. Funding
requests are for the replacements/signi�cant upgrades of pumping stations, wet wells, dry wells, electrical work
and controls. Stations are constantly monitored and if a more urgent need is determined, the schedule will be
adjusted to meet the needs. The FY2027 request is to fund the update the capital plan.
Goals of Capital Program:
Preserving the Town's infrastructure and maintaining the collection system as well as providing backup generator
power for emergency situations.
Impact if Not Maintained:
Pump failure results in sewer surcharging and overflows. The overflows create a public health risk and
environmental damage.
Major Spending over Past 5 Years:
Two years ago the Marshall Road and Constitution Pump station were replaced and generators were installed.
Previous years included similar work at the Worthen Road Pump Station and Brigham Road Pump Station. Over the
past year the Hayden Ave and North Street pump Station were fully replaced.
Work Currently Underway:
Punchlist work is being completed at the Hayden Ave and North Street pump stations which are now both fully
operational along with the backup generator.
Planned Spending for Next 5 Years:
Phase 2 upgrades to the Main Station and updated asset management plan for the town pump stations. The
remaining pump station that will not have a back-up generator after the completion of North and Hayden is the
Bowman Street station. This station is very small and there is no intent to add a generator.
Basis for Cost Projections:
These costs were determined based on recently constructed pump stations which included contract #18-06, #22-40,
and#23-3 3.
Stakeholders: Lexington residents.
Sustainability& Resilience:
Some of the aspects of sustainability of the pump stations are the high efficiency motors as well as the Variable Frequency
Drives that are utilized when the design parameters allow. Landscaping is utilized to help to blend the stations into the
surrounding environment. Corrosion resistant materials are used throughout in the construction of the pump stations.
Significant resiliency is designed into these pump stations as failure can cause significant damages to homes and the
environment. Resilient features include backup generators along with automatic transfer switches that immediately switch to
back-up power in an outage. Pump Stations are moved out of flood plain where applicable and in the case of the North Street
Station flood control barriers have been designed into the station and may be deployed is flood stage is expected to reach the
DPW-Page 3 P�inted Novembe�27, 2024
level of the hatch. Remote monitoring through'Mission'is utilized in the stations to provide automatic emergency calls 24/7
when the need arises. A lead and a lag pump are provided at the pump stations that provide extra pumping capacity in high
flow events and allows for a pump to go out of service without the pump station being fully down. A direct back-up generator
connection is available in the case of a power outage and a down generator.
Operating Budget Impact:
Upgrading the pumps and support systems enable the pumps to run better using less energy and avoiding emergency
expenditures.
Funding Source Wastewater Enterprise Fund
Please use this field to specify grant/gift/trust or
other funds or if multiple sources will be used: Wastewater Enterprise Rate Revenue
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/12B $ 800,000 $ 800,000 $ $ $
2017/14B $ 800,000 $ 800,000 $ $ $
2018/18B $ 800,000 $ 796,829 $ 3,171 $ $
2019/18B $ 700,000 $ 700,000 $ $ $
2020/14B $ 401,200 $ 401,200 $ $ $
2021/14B $ 520,000 $ 520,000 $ $ $
2022/14B $ 2,000,000 $ 1,816,665 $ 183,335 $ $
2023/14B $ 75,000 $ $ $ 75,000 $
Totals $ 6,096,200 $ 5,834,694 $ 186,506 $ 75,000 $
*Data cu��ent as of Octobe�8,2024.
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Design/Engineer $ $ 100,000 $ 40,000 $ $
Construction $ $ $ 400,000 TBD TBD
Equipment $ $ $ $ $
Contingency $ $ $ 80,000 $ $
Totals $ $ 100,000 $ 520,000 TBD TBD
CPA Amount $ $ $ $ $
DPW-Page 4 P�inted Novembe�27, 2024
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Program Name: Sanitary Sewer System Investigation and Improvements Date: 10/25/2024
Program ID: 6002 Department: Department of Public Works Revised:
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov
Description of Capital Program:
FY2026 - $1,082,431
This annual program provides for rehabilitation of sanitary sewer infrastructure. The sanitary sewer infrastructure is
made up of approximately 176 miles of main line, 8.5 miles of force main and 5280 manholes. Engineering
investigation and evaluation will continue on sewers throughout town including those in remote,hard to access
areas. Work will include replacement, lining or repair of deteriorated sewers, force mains, and manholes to improve
flow and reduce inflow and in�ltration(I/I) into the system. Further identification,prioritization, and repair of
sanitary sewer in the town reducing inflow and infiltration into the system has been ongoing in several sewer basins
in town.
Goals of Capital Program:
The town has an aging collection network and through investigation we have determined that there are numerous
areas of cracking,blockages, and failures. There is also considerable inflow and infiltration resulting from such
conditions. When clean storm water uses pipe capacity,wastewater cannot be conveyed and sewage overflows
occur and additional energy is consumed at the pump stations. These capital investments improve the operation of
the sewer system and reduce backups and potential overflows. Additionally, it has been shown that water quality
can be improved in our brooks when fractured pipes are repaired.
Impact if Not Maintained:
Sewage leaks and overflows present a direct danger to the health of the community through transmission of
waterborne diseases. In addition,the town payment to MWRA for sewage treatment is based on total flow through
the meter at the Arlington town line. The energy used to operate the pump stations is higher as the load on the
pumps is increased. Excessive flow of stormwater in the sewer results in unnecessarily higher sewage bills.
Major Spending over Past 5 Years:
Map to be attached once available.
Work Currently Underway:
Map to be attached once available. Phase 10 improvements are pending bid with construction to begin in Calendar
year 2024.Currently we are on Phase 15 investigation and Phase 11 design will begin shortly.
Planned Spending for Next 5 Years:
Map to be attached once available. Investigations, design and construction continue on an annual basis.
Basis for Cost Projections:
Cost projections are based on recent contracted costs from Phase 7, Phase 8 and Phase 9 improvements.
Stakeholders: All residents with sanitary sewer in Lexington.
Sustainability& Resilience:
The sanitary sewer I/I program is guided by robust assessments of the state of the sewer system. From this
assessment we are able to determine what parts of the collection system are receiving I&I. We are also able to
determine if there are systems failures in progress. This allows for a proactive approach in repairing,replacing or
lining the system. Most of the repairs are able to be performed through a non-invasive procedure (no open-cuts)
DPW-Page 5 P�inted Novembe�27, 2024
referred to as pipe lining. Within the pipes we can install a cured in place liner(CIPP)using the existing manholes
as access points. There are similar techniques used for lining of the manholes and sewer laterals (service lines)that
connect to the collection system.
The procedure described is a sustainable procedure for a number of reasons that include lower emissions than the
more traditional open-cut method as very little machinery or material transport is needed,minimal environmental
disruption since there is no ground disturbance in the work, little waste generation since the existing pipe remains as
the host pipe, and reduced resource use with fewer raw materials needed for the work. Additionally it is far more
cost-effective and far less disruptive to the public than the traditional open-cut method.
The resiliency can be found through a number of aspects of this program. The proactive investigation and repairs
signi�cantly reduces the likelihood of failure of the collection system. The capacity of the collection system is often
increased due to the repairs. Both of these factors decrease the likelihood of environmentally impactful overflows
and/or back-ups into homes and businesses. Additionally, less power is needed at our pump stations as there is less
flow reaching them with the reduction in I&I. That also results on a reduction of energy that the MWRA needs to
pump and treat the flow.
Operating Budget Impact:
These capital investments prevent system malfunctions and reduce the measured flows through the MWRA meter.
Additionally,they reduce the likelihood of catastrophic failure of a sewer system resulting in emergency repairs.
Proj ect may be eligible for MWRA grant loan program if funding is available. The department remains current with
using all available MWRA funds.
Funding Source Wastewater Enterprise Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2015/15A $ 1,200,000 $ 1,200,000 $ $ $
2016/12A $ 1,000,000 $ 1,000,000 $ $ $
2017/14A $ 1,000,000 $ 1,000,000 $ $ $
2018/18A $ 1,000,000 $ 1,000,000 $ $ $
2019/18A $ 1,000,000 $ 1,000,000 $ $ $
2020/14A $ 1,000,000 $ 986,261 $ 13,739 $ $
2021/14A $ 1,000,000 $ 959,997 $ 40,003 $ $
2022/14A $ 1,020,000 $ 796,254 $ 223,746 $ $
2023/14A $ 1,040,404 $ 50,844 $ 226,054 $ 763,506 $
2024/14A $ 1,061,210 $ $ $ 1,061,210 $
Totals $ 10,321,614 $ 7,993,356 $ 503,542 $ 1,824,716 $
*Data cu��ent as of Octobe�8,2024.
DPW-Page 6 P�inted Novembe�27, 2024
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Design/Engineer $ 178,601 $ 182,173 $ 185,816 $ 189,532 $ 193,323
Construction $ 903,830 $ 921,907 $ 940,345 $ 959,152 $ 978,335
Equipment $ $ $ $ $
Contingency $ $ $ $ $
Totals $ 1,082,431 $ 1,104,080 $ 1,126,161 $ 1,148,684 $ 1,171,658
CPA Amount $ $ $ $ $
DPW-Page 7 P�inted Novembe�27, 2024
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Program Name: Water Distribution System Improvements Date: 10/25/2024
Program ID: 6101 Department: Department of Public Works Revised:
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov
Description of Capital Program:
FY2026 - $2,334,940
This is an annual program for replacement of unlined, inadequate, aged and breaking water main and deteriorated
service connections as well as the elimination of dead ends in water mains. We have completed a hydraulic model
for the entire distribution network along with an asset management plan. The requested funding will allow for us to
continue the implementation of the recommended replacements as we continue to eliminate unlined water mains in
town and also perform replacements of lines with high break rates and high criticality and consequence of failure.
Goals of Capital Program:
The model identi�es areas of vulnerability, water aging, and those areas with low volumes and pressures.
Additionally, evaluation of the town water break history and its relation to pipe type and age have been identified.
This funding will allow us to continue with a proactive approach to replacing our aging water infrastructure. The
funding beginning in FY2020 accounts for annual replacement of 1% of our water main as recommended in the
recently completed asset management plan.
Impact if Not Maintained:
Poor water drinking water quality for some users as well as increased emergency response costs to repair breaks. In
addition, there may be possible restriction of flow volume which will hamper�re-fighting effort and create low
pressure issues for users.
Major Spending over Past 5 Years:
Water Main was replaced on Eldred Street, a portion of Peacock Farm Road,White Pine Lane, and Lowell Street.
Burlington has installed a 24" main along Lowell Street from Maple Street to North Street and along North Street.
This is an effort bring Burlington MWRA water,but also results in an improvement for Lexington as it eliminates
the need for Lexington to replace water main along this same stretch which was a high priority replacement.
MWRA has completed the 24" main replacement on Lowell Street from Maple Street to Summer Street and on
Summer Street from Lowell Street to the Arlington Town line. In addition a 16" main was installed along the same
route. This main is a Town of Lexington main replacement performed as part of the MWRA work and allows us to
abandon a 12" and 8" main in the roadway
Work Currently Underway:
There are several areas that are in various stages of in-house design. There are multiple locations in various stages
of design that include Vine Street, Marshall Road, Hayden Avenue,Valleyfield Street and Grassland Street.
Planned Spending for Next 5 Years:
We are anticipating water main replacements on Vine Street, Hayden Avenue, Marshall Road,Valleyfield Street
and Grassland Street. A booster pump is planned for the low-pressure area along Fair�eld Street. These projects
are in various stages of design.
Basis for Cost Projections:
The cost proj ections are based on the Water System Asset Management plan and the recommended replacement
program as well as bid prices for the Burlington and MWRA Lowell Street proj ects.
Stakeholders: Water Users in Lexington-better pressure and quality.
DPW-Page 8 P�inted Novembe�27, 2024
Sustainability& Resilience:
Historically we have cement-lined and also performed open-cut excavation for water line replacements. The open-
cut has been more common of late as we are addressing structural issues with our water mains that could not be
corrected with traditional lining. Through our investigations we have identified structural liners for water
distribution infrastructure, these go into the existing pipe (host),but do not rely on that host for strength. To
minimize disruption and navigate to a more sustainable program we are currently designing three locations that we
intend to construct utilizing this technology.
The sustainable advantages include lower emissions due to less heavy equipment and material transport, reduced
environmental impacts through the reduction of open-cut excavation and an overall reduction of raw materials since
the excavation is limited and the distribution pipe remains in the ground as a host. Unlike sanitary lining this cannot
be performed without excavation,but can be done with isolated excavation at valve locations and at sending and
receiving pits (these can often be designed to be the same location). The reason is that this is a pressurized system
whereas the sanitary collection system is mainly gravity and therefore has existing access manholes.
There are numerous resiliencies within this program for both the open-cut as well as the lining techniques. These
replacements result in a water main that is less likely to break and also has increased capacity supporting homes,
businesses and�re �ghting activities. The redundant pathways within the distribution network are more dependable
due to this program and the isolation of the system is more controllable for maintenance activities such as water
main flushing. Additionally within the open-cut excavation program we require zinc-coating of all of the
distribution pipes to significantly reduce the likelihood of corrosive failures off the system.
Operating Budget Impact:
Fewer water line breaks will lead to less emergency construction funds. In addition, newer water infrastructure
means less loss due to leakage and more operational control for flushing activities. Part of funding may be eligible
for the MWRA interest free loan program.
Funding Source Water Enterprise Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2015/14 $ 900,000 $ 900,000 $ $ $
2015 STM/4 $ 2,500,000 $ 2,498,140 $ 1,860 $ $
2017/13 $ 1,000,000 $ 1,000,000 $ $ $
2018/17 $ 1,000,000 $ 999,435 $ 565 $ $
2019/17 $ 2,200,000 $ 1,911,680 $ 288,320 $ $
2020/13 $ 2,200,000 $ 2,200,000 $ $ $
2021/13A $ 1,110,000 $ 8,033 $ 607,417 $ 494,550 $
2022/13A $ 2,200,000 $ 1,177,858 $ 727,732 $ 294,410 $
2024/13 $ 2,288,900 $ $ $ 2,288,900 $
Totals $ 15,398,900 $ 10,695,146 $ 1,625,894 $ 3,077,860 $
*Data cu��ent as of Octobe�8,2024.
DPW-Page 9 P�inted Novembe�27, 2024
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Design/Engineer $ 233,740 $ 238,415 $ 243,183 $ 248,047 $ 253,008
Construction $ 2,101,200 $ 2,143,224 $ 2,186,088 $ 2,229,810 $ 2,274,406
Equipment $ $ $ $ $
Contingency $ $ $ $ $
Totals $ 2,334,940 $ 2,381,639 $ 2,429,271 $ 2,477,857 $ 2,527,414
CPA Amount $ $ $ $ $
DPW-Page 10 P�inted Novembe�27, 2024
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Program Name: Hydrant Replacement Program Date: 10/25/2024
Program ID: 6102 Department: Department of Public Works Revised:
Submitted by: David Pavlik Phone: 781-274-8356 Email: dpavlik@lexingtonma.gov
Description of Capital Program:
FY2026 - $150,000 ($75,000 funded from the Water Enterprise Fund and$75,000 funded from the Tax Levy).
The Town of Lexington has 1,747 �re hydrants in its fire protection system. Faulty hydrants need to be replaced
annually to meet safety requirements. This is an ongoing replacement program designed to maintain the integrity of
the fire protection system throughout town. A list of hydrants needing replacement each year is generated during the
annual inspection and flushing of hydrants by the Water Department and the Fire Department. Based on discussions
between the Water Department and the Fire Department, the target goal is to replace approximately 45 hydrants per
year. With a replacement cost of approximately $3,500 per hydrant(labor is currently provided by in-house staff
and is covered in the operating budget), the capital request will ensure the continued operability of the fire
protection system. The expected life of a hydrant is 50 years.
Goals of Capital Program:
For the safety of the buildings and infrastructure of Lexington,preservation of residences, and to comply with Fire
Department safety requirements.
Impact if Not Maintained:
Diminished firefighting capacity resulting in property damage and possible loss of life.
Major Spending over Past 5 Years:
3 84 hydrants replaced over the last 5 years
Work Currently Underway:
To date a total of 40 hydrants have been replaced and 12 have been repaired as of June 2024.
Planned Spending for Next 5 Years:
Same annual request
Basis for Cost Projections:
Hydrant bid, associated parts, fill material
Stakeholders: Lexington residents.
Sustainability& Resilience:
Timely replacement will prevent leaks, water loss and make fire suppression more effective.
Operating Budget Impact:
Upgrading older�re hydrants with more ef�cient hydrants to better comply with standards set by the National Fire
Protection Association.
Funding Source: General Fund,Water Enterprise Fund
DPW-Page 11 P�inted Novembe�27, 2024
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2017/12F $ 150,000 $ 150,000 $ $ $
2018/16A $ 150,000 $ 150,000 $ $ $
2019/16A $ 150,000 $ 150,000 $ $ $
2020/12C $ 150,000 $ 150,000 $ $ $
2021/12I $ 150,000 $ 150,000 $ $ $
2022/12M $ 150,000 $ 150,000 $ $ $
2023/12K $ 150,000 $ 64,462 $ 23,254 $ 62,284 $
2024/12K $ 150,000 $ $ $ 150,000 $
Totals $ 1,050,000 $ 964,462 $ 23,254 $ 62,284 $
*Data cu��ent as of Octobe�8,2024.
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Design/Engineer $ $ $ $ $
Construction $ $ $ $ $
Equipment $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000
Contingency $ $ $ $ $
Totals $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000
Funding Source
CPA Amount $ $ $ $ $
Enterprise $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000
General Fund $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000
Project Total $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000
DPW-Page 12 P�inted Novembe�27, 2024
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Project Name: Water Tank Rehabilitation Date: 10/25/2024
Project ID: 6103 Department: Department of Public Works Revised:
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov
Description of Proj ect:
FY2026 -No funding requested in FY26.
The Town of Lexington owns two water tank located on Morgan Hill. The smaller tank is a bolted steel tank with a
volume of 1 Million Gallons (MG) and was constructed in 1933. The larger tank is a bolted steel tank with a
volume of 2.24 MG and was constructed in 1950. The work is expected to entail recoating and reanchoring of the
tanks include some code upgrades as well as ancillary improvements on the site of the tanks. The FY27 funding is
anticipated to be for the tank foundation, anchoring and site improvements and the FY29 funding for the recoating
with the anticipation that signi�cant hardware will be removed from the tanks by that time. This requested amount
may adjust as we proceed with the evaluation and design and have a better understanding of the details and future
costs of the work. A significant restriction that is being worked through is the large amount of private
telecommunications hardware that is currently housed on the water towers. These will both have significant
impacts on methods, coordination and cost to rehabilitate. Additionally there is mitigation needed for lead and
PCBs that have been identi�ed on the site.
Justification/Benefit:
An analysis of both tanks was performed in 2018 at different times and identified numerous significant
improvements and repairs that include recoating of both tanks on the interior and exterior,replacing and adding
anchor bolts that secure the tank,upgrading to meet current code for both wind and seismic requirements, and
performing foundation and ring wall repairs amongst other more minor improvements. The cost of these items is
substantial and the expected useful life of a tank is approximately 75 years. This puts the smaller tank beyond its
useful life and the larger tank nearing its useful life. We had been recommending tank replacement, however there
are a number of complications with this intent as well as significant cost increases based on these complications as
well as cost increases for similar projects. Based on this, we have reevaluated to determine the most appropriate
solution moving forward. This reevaluation included physical subsurface inspections of the tank foundations from a
specialized structural engineering company as well as a more thorough code review. This evaluation has
determined that the existing foundations may stay in place which makes the restoration of the tanks a more viable
alternative.
Impact if Not Completed:
The water tower(s)replacement must happen. At a minimum, the repairs noted above need to be performed in the
short term to extend the life and minimize the risk of tank failure.
Timeframe:
FY2025-2029.
Replacement Frequency:
The life span of a water tank is approximately 75 years. During this life-cycle maintenance,repairs, recoating, etc.
is to be expected.
Basis for Cost Projections: The cost projections are based on tank that have been recently replaced in other towns.
Stakeholders: The stakeholders include the Lexington water users and direct abutters to the tank site and the
MWRA.
DPW-Page 13 P�inted Novembe�27, 2024
Sustainability& Resilience:
Multiple solutions have been evaluated for the rehabilitation or replacement of these tanks. The alternative selected is to
rehabilitate the tanks and foundations in place. Performing the rehabilitation of the existing tanks in place i sustainable for
numerous reasons. There is significantly less heavy equipment needed to rehabilitate in place resulting in lower emissions.
Additionally there is far less raw material as well as material disposal. Keeping both tanks in service also allows for easy tank
maintenance as one tank can be taken out of service to be worked on while the other remains active. Currently the approach is
to get all communication equipment off the tanks and potentially to a mono-pole on site. This allows for proper long-term
maintenance by keeping antennas and cables off of the tanks.
There is added resiliency with bringing the foundation up to code to meet current earthquake resistance criteria. Additionally,
keeping two tanks in service provides resilience in case of failure of a single tank. Keeping private vendors off of the tank also
reduces the risk of tank damage done by others
Operating Budget Impact: There is an operating expense to owning and maintaining the tanks. We do not
anticipate any impacts to the operating budget once tanks are replaced.
Funding Source: Water Enterprise Fund(user fees,retained earnings) possible MWRA grant or loan
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2021/13B Water Tower Replacement Design $ 300,000 $ 36,607 $ 135,800 $ 149,700 $
Totals $ 300,000 $ 36,607 $ 135,800 $ 149,700 $
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Site Acquisition $ $ $ $ $
Design/Engineer $ $ $ $ $
Project Management $ $ 200,000 $ $ 100,000 $
Construction $ $ 2,000,000 $ $ 1,000,000 $
Equipment $ $ $ $ $
Contingency $ $ 400,000 $ 200,000 $
Totals $ $ 2,600,000 $ $ 1,300,000 $
CPA Amount $ $ $ $ $
DPW-Page 14 P�inted Novembe�27, 2024
Project Name: Pump Station Building Improvements Date: 10/25/2024
Project ID: 6105 Department: Department of Public Works Revised:
Submitted by: David Pinsonneault Phone: 781274-8314 Email: dpinson@lexingtonma.gov
Description of Proj ect:
FY2026 - $200,000
This program is being set-up to provide for building and equipment improvements at the ten pump stations
throughout town. This will provide for critical equipment and safety improvements to the pump stations.
The FY2026 request is to replace the windows and doors at the main station improving safety, security and energy
ef�ciency.
Justification/Benefit: Now that all of the pump stations have been renovated or have been replaced the operating
equipment inside of the stations need to be maintained. This will allow for greater ef�ciency, less down time and
less chance of sewer discharges. This will also provide for more timely improvements which will reduce future
capital costs.
Impact if Not Completed: Lack of timely improvements to the pump stations could result in system failures and
sewer back-ups.
Timeframe: This will be an ongoing program.
Replacement Frequency: 30 years
Basis for Cost Projections: Cost estimates provided by consultants.
Stakeholders: Lexington residents, DPW Staff, DEP and MWRA.
Sustainability& Resilience: Timely pump station improvements will lead to more efficient energy use,provide
less wear and tear on equipment and help to prevent costly and potentially environmentally damaging sewer
discharges. The current windows and doors at the main station do not meet any energy ratings.
Operating Budget Impact: minimal impact
Funding Source: Sewer Enterprise Fund
Prior Authorizations: None.
DPW-Page 15 P�inted Novembe�27, 2024
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Site Acquisition
Design/Engineer $ 50,000 $ 50,000 $ 50,000
Proj ect Management
Construction $ 150,000 $ 100,000 $ 100,000
Equipment
Contingency $
Totals $ 200,000 $ 150,000 $ 150,000 $ $
CPA Amount $ $ $ $ $
DPW-Page 16 P�inted Novembe�27, 2024
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
FY2026 Proposed Budget - Public Health Department Presentation
PRESENTER: ITEM
NUMBER:
Joanne Belanger, Director of Public
Health I.2
S UMMARY:
C ategory: Informing
No vote is�equested fo�th is agenda item.
Review preliminary FY2026 budget for the Public Health Department.
SUGGESTED MOTION:
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/5/2024 2:OOpm
ATTACHMENTS:
Description Type
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Health De artment
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Re u ested B u d et
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Fiscal Year 2026
Submitted b :
y
Joanne Belan er Health Director
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Select Board Presentation
December 5 2024
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Departmental Budget Requests
Program: 6000 Health& Human Services Subprogram: 6500 Health
Budget Description: The FY2026 All Funds Health budget request reflects an increase of
$15,876 or 2.35% from FY2025. The General Fund increase is $15,876 or 2.91%, which
includes an increase in compensation of$15,426 or 3.37% due to contractually obligated step
increases and cost of living adjustments. Compensation does not include any estimate of
prospective cost of living increases for contracts expiring on or before June 30, 2025. Funds for
prospective increases are captured in the Salary Adjustment account within the Town Manager's
budget. Expenses increased by $450 or 0.52% from FY2025, which is predominantly driven by
an increase in the clothing allowance. The current clothing and safety equipment allocation does
not cover the benefits allowed under union contracts, nor takes into consideration the change in
staffing in the department. In FY24, the Health Department became a separate town
department, no longer a division of the Land Use, Housing and Development Department. It was
anticipated that as a new department with a staff of 5 full time employees, membership and dues
to professional organizations would increase, however the Public Health Excellence Shared
Services grant was able to cover some of the costs, therefore that line item was decreased.
Department Goals:
1. Strive to increase the visibility of the newly established Health Department by continuing
to promote services and programs to residents, businesses and Town staff. Continue to
work to establish the Health Department as a resource and trusted municipal partner. This
will be accomplished through activities such as, participation in Town events, developing
new programming and services, increased focus on Health Equity, Diversity and
Inclusion, and increasing department visibility on social platforms.
2. Regularly review all the Board of Health regulations, and update as necessary, to coincide
with current State and Federal regulations, standards and best practices. Research and
develop new regulations as necessary.
3. Work with other Town departments and community partners to address hoarding in the
community through a multi-disciplined approach.
4. Implement new Town ordinance regarding the use, sale and distribution of single service
plastic water bottles. Initiate a new inspection and tracking program to ensure
compliance, and to track violations and any associated fines.
5. Continue involvement with the newly formed Central Middlesex Medical Reserve Corps.
Offer preparedness trainings and classes for the community such as Narcan training,
Stop the Bleed, CPR and Preparing for natural and weather related events (ie. heat, cold,
hurricanes).
6000 - Health & Human Services 1
6. Continue to grow the Clinical Public Health programs including expanding the availability
of adult and pediatric vaccines, and Senior Wellness Clinics, Work in collaboration with
Human Services Health Outreach Clinician to expand services to Elders, and those in
need in our community. Collaborate with clinical partners in the Lexington School
community and surrounding medical community. Institute new, or expand existing, health
and wellness programs to the community as a whole. Research grant opportunities to
fund future programs and services.
�. Evaluate and expand the Environmental focus of the Health Department, with an
emphasis on climate change and the efFects on our community and the environment.
Continue to ofFer or sponsor trainings, certifications or education, on such topics as food
safety and ServSafe training for food establishments, septic/cesspool maintenance, well
water testing, mosquito/tick safety, air quality, pest control, and hazardous/medical waste.
8. Research grants and other financial opportunities to enhance and expand functions of the
Health Department such as the FDA Voluntary Retail Food Grant, Public Health
Excellence Grants, NACCHO grants for the MRC, or other opportunities ofFered by the
OfFice of Local and Regional Health of the Massachusetts Department of Public Health.
Program Improvement Requests
None.
Budget Data (by Object Code) - General Fund
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $352,226 $435,266 $456,258 $471,684 $15,426 3.38%
513000 Overtime $3,448 $211 $1,840 $1,840 $0 %
Subtotal Compensation $355,674 $435,477 $458,098 $473,524 $15,426 3.37%
520000 Contract Services $31,089 $28,769 $55,000 $55,000 %
538010 Advertising $444 $245 $750 $750 %
538080 Printing & Forms $24 $(1) $1,500 $1,500 %
572000 M i leage $926 $1,118 $1,500 $1,500 %
530060 Prof Dev&Training $6,472 $7,666 $10,000 $10,000 %
571000 Travel $2,589 $1,161 $3,500 $3,500 %
530040 Sem./Workshops/Conf. $2,065 $680 $3,000 $3,000 %
534030 Mobile Devices $1,867 $1,777 $2,000 $2,200 200 10.00%
531030 Gasoline/Diesel $0 $315 $800 $800 %
558000 Supplies $2,240 $2,640 $3,000 $3,000 %
542000 OfFice Supplies $506 $837 $2,000 $2,000 %
542020 Postage & Mailing $0 $0 $0 $150 150 %
573000 Membership/Dues $100 $620 $3,000 $2,300 (700) (23.33)%
558010 Clothin &Safet Equipment $683 $1,163 $1,000 $1,800 800 80.00%
Subtotal Expenses $49,005 $46,990 $87,050 $87,500 $450 0.52%
Subtotal 7140 Health General Fund $404,679 $482,467 $545,148 $561,024 $15,876 2.91%
6000 - Health & Human Services 2
Budget Data (by Object Code) - Revolving Fund
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
Health Programs Revolving Fund
520000 Contract Services $38,215 $35,803 $30,000 $30,000 $0 %
542000 OfFice Supplies $12,475 $601 $60,000 $60,000 $0 %
Subtotal Health Programs Revolving Fund $50,690 $36,404 $90,000 $90,000 $0 %
Lab Inspections Revolving Fund
520000 Contract Services $750 $2,625 $40,000 $40,000 $0 %
542000 OfFice Supplies $0 $0 $0 $0 $0 %
Subtotal Lab Inspections Revolving Fund $750 $2,625 $40,000 $40,000 $0 %
Subtotal 7140 Health Revolving Funds $51,440 $39,029 $130,000 $130,000 $0 %
Total 7140 Health (All Funds) $456,118 $521,494 $675,148 $691,024 $15,876 2.35%
6000 - Health & Human Services 3
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Departmental Budget Requests
Program: 6000 Health& Human Services Subprogram: 6500 Health
FY2023 FY2024 FY2025 FY2026
Authorized/Appropriated Staffin� Budget Budget Budget RequeSt
Public Health Director 1 1 1 1
Asst. Public Health Director 1 1 1 1
Public Health Agent 1 1 1 1
Public Health Nurse 1 1 1 1
OfFice Manager* 0 1 1 1
Total FTE 4 5 5 5
Tota I FT/PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT
*In FY2024 a Land Use Department Assistant was reclassified to Office Manager for the new Health Department.
6000 - Health & Human Services 4
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The Health Department conducted
approximately 530 inspections in fiscal year
2023 and 570 inspections in fiscal year 2024.
� These inspections covered areas such as food
establishments, temporary food events, camps,
pools, body art, nuisance complaints, Title 5,
� and dum sters. The increase in ins ections in
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A e Grou Distribution Amon Vaccine Reci ients
g p g p
Under 11
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12-18
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articl ants. The 12-18 a e rou followed
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g p � p p
The 6 5� a e rou had the hi he st numb er
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65-� of artici ants with 508 individuals. This
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age dlstrlbutlon reflects a broad range of
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p p � �
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the ��VID vaccine, or both. The data indicates
that a si nificant number of individuals in all a e
g g
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g p g
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overla oc currin ln the 19—�4 and �5� a e -
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guidance to local residents. The chart below represents the number of participants over a 12-month period,
from July 2023 to June 2024. The number of appointments fluctuates throughout the year, with certain months,
such as November 2023 and April 2024, showing higher attendance, while others, such as October 2023 and
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
FY2026 Proposed Budget - Police Department Presentation
PRESENTER:
ITEM
NUMBER:
Mike McLean, Chief of Police
I.3
S UMMARY:
C ategory: Informing
No vote is�equested fo�th is agenda item.
Review preliminary FY2026 budget for the Police Department.
SUGGESTED MOTION:
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/5/2024 2:15pm
ATTACHMENTS:
Description Type
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Pol ice De artment
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Re u ested B u d et
q g
Fiscal Year 2026
Submitted b :
y
M ichael McLean Pol ice Ch ief
,
Select Board Presentation
December 5 2024
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Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4100 Law Enforcement
Mission: The Lexington Police Department is a professional, accredited organization committed
to working in partnership with the community to ensure the Town of Lexington is a safe and
welcoming place to live, work and visit. Our mission is to provide high quality, accountable police
services, reflecting the values of the community in a manner that affirms the fair and equitable
treatment of all, where each individual matters and their rights are recognized and protected.
A team of dedicated police officers, detectives, dispatchers and support staff effectively provide
assistance in emergencies or in time of need, promote traffic, bicycle and pedestrian safety,
prevent and investigate crimes, promote safety and actively engage the community to determine
their needs and to deliver and refer important services to the community through a variety of
programs, including problem solving and police department and civilian advocate programs.
Budget Overview: The FY2026 Police Department level-service request of$9,745,978 reflects a
net increase of$209,655 or 2.20% (compensation increases $131,832 or 1.58% and expenses
increase $77,823 or 6.47%) from the FY2025 budget.
The FY2026 requested police budget provides for the continuation of level service that in FY2024
met 15,439 calls for service and 1,356 crimes investigated. The current Police Department staff
includes 66 full-time and 25 part-time employees with personnel representing 86.9% of the
budget. The remaining 13.1% for expenses cover necessary supplies, contracts and equipment.
Our efforts are coordinated through seven police programs: Police Administration, Patrol &
Enforcement, Traffic Bureau, Investigations & Prevention, Dispatch, Animal Control and School
Crossing Guards. The Police Department regularly seeks grants and other methods of alternative
funding. In FY2024, we were awarded the State 911 Support & Incentive Grant in the amount of
$109,744 to defray the costs of salaries for enhanced 911 Dispatch personnel. The Police
Department is currently funded for 50 Police Officers and 10 Dispatchers including a Dispatch
Supervisor.
At this time, all collective bargaining units within the Department have settled with the Town of
Lexington through 06/30/26, with the exception of the Superior Officers Association, as their
contract is through 06/30/25.
The Police Department has liaisons with or staff assigned or appointed to the Transportation
Safety Group, Human Rights Committee, Community Crisis Intervention Team, Development
Review Team, Parking Management Group and the Town Celebrations Committee. Due to the
availability of police statistics and overlapping areas of interest, the Police Department frequently
contributes to the Vision for Lexington Committee, Safe Routes to School, School Committee,
Lexington High School, Sustainable Lexington Committee, Lexington Center Committee, Bicycle
4100 - Law Enforcement 1
Advisory Committee, Human Services Committee, Collaborative Reform Group and the Lexington
Youth Commission.
Police Department 12-18 Month Goals:
1. The stafFing of the Lexington Police Department has not significantly changed in over 50 years.
It is imperative to continue to review and evaluate current programs and positions within the
department. This process most likely will result in a request for stafFing increases to ensure the
department is meeting the demands of the Massachusetts POST and Accreditation Commissions
and high expectations of the community.
2. The stafF took occupancy of the new Police Headquarters in early FY2025. This new modern
space requires the administration to review and amend some of our policies and procedures to
ensure that strict Accreditation standards are being met. This process will require a great deal of
teamwork among stafF to ensure the department is as efFicient as possible in delivering service to
the community. There are still aspects of the project not yet completed, including punch list items,
installation of the Virtra De-escalation system and the solar canopy phase of the project. These
aspects will likely extend into FY26 and will require continued collaboration between the Facilities
Department, CTA and stafF to complete.
3. The Lexington Police Department is dedicated to building trust and legitimacy in the community.
Over the past few years, the department's Community Engagement Programs have made a
concerted efFort to be involved in the community on multiple levels and with all segments of the
community. The department will continue its commitment to meet with cultural and afFinity groups
to get their input on policing in the community. We will continue to attend community events and
celebrations. We will continue to evaluate our programs and look to improve efForts on connecting
to the community as we have with our two community resource dogs which have been outstanding
tools in removing barriers in connecting with the youth, school population and victims in the
community.
Program Improvement Requests Comp. Expenses Benefits Total
Deputy Chief Position $ 195,000 $ $ 23,061 $ 218,061
Fraud Investigations $ 111,809 $ $ 21,854 $ 133,663
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Professional Standards Lieutenant $ 133,026 $ $ 22,162 $ 155,188
Tc�t�l 41�� by R�qu��t � 4��,�3� � — � �7,�77 � 5(��,912
4100 - Law Enforcement 2
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $8,349,428 $8,570,441 $9,070,323 $9,131,478 $61,155 0.67%
Fees & Charges
Fees $118,272 $141,342 $115,000 $108,000 $(7,000) (6.09)%
Fines & Forfeitures $111,594 $172,123 $98,000 $116,000 $18,000 18.37%
Licenses & Permits $3,313 $4,863 $3,000 $4,000 $1,000 33.33%
Parking Fund* $0 $100,000 $250,000 $386,500 $136,500 54.60%
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FY2023 FY2024 FY2025 FY2026 Dollar Percent
Appropriation Summary Actual Actual Revised Request Increase Increase
Compensation $7,486,343 $7,878,682 $8,333,126 $8,464,958 $131,832 1.58%
Expenses $1,096,264 $1,110,086 $1,203,197 $1,281,020 $77,823 6.47%
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FY2023 FY2024 FY2025 FY2026 Dollar Percent
Program Summary Actual Actual Revised Request Increase Increase
Total 4110 Police Administration $1,858,784 $1,920,104 $1,971,105 $2,005,837 $34,732 1.76%
Total 4120 Patrol & Enforcement $4,374,425 $4,691,128 $5,091,672 $5,171,589 $79,917 1.57%
Total 4130 Traffic Bureau $403,575 $430,641 $407,443 $452,147 $44,704 10.97%
Total 4140 Investigations $893,449 $890,163 $1,028,121 $1,064,160 $36,039 3.51%
Total 4150 Dispatch $820,628 $830,744 $788,957 $801,958 $13,001 1.65%
Total 4160 Animal Control $69,222 $68,223 $78,248 $74,153 $(4,095) (5.23)%
Total 4170 Crossing Guards $162,524 $157,765 $170,777 $176,134 $5,357 3.14%
i • • i • � • • • i � i � � • i � 1
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FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Code Summary Actual Actual Revised Request Increase Increase
Salaries &Wages $5,981,442 $6,451,236 $7,170,150 $7,282,365 $112,215 1.57%
Overtime $1,504,901 $1,427,447 $1,162,976 $1,182,593 $19,617 1.69%
Personal Services $7,486,343 $7,878,683 $8,333,126 $8,464,958 $131,832 1.58%
Contractual Services $366,306 $383,729 $416,577 $469,495 $52,918 12.70%
Utilities $113,103 $85,005 $134,053 $103,853 $(30,200) (22.53)%
Supplies $290,577 $233,929 $231,567 $234,672 $3,105 1.34%
Small Capital $326,279 $407,422 $421,000 $473,000 $52,000 12.35%
Expenses $1,096,265 $1,110,085 $1,203,197 $1,281,020 $77,823 6.47%
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*Reflects transfers from the Parking Fund to the General Fund rather than actual revenue from parking permits, Depot Square lot fees,and
parking meter revenue.
4100 - Law Enforcement 3
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Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4100 Law Enforcement
FY2023 FY2024 FY2025 FY2026
Authorized/Appropriated Staffinc� Budget Budget Budget Request
Chief 1 1 1 1
Captain of Operations 1 1 1 1
Captain of Administration 1 1 1 1
Administrative Sergeant 1 1 1 1
Patrol Lieutenants 4 4 4 4
Patrol Sergeants 5 5 5 5
Police Officers 29 29 29 29
Detective Lieutenant 1 1 1 1
Detective - Sergeant Prosecutor 1 1 1 1
Detectives - Major Cases* 3 3 2 2
Detective - Family Services 1 1 1 1
Detective - School Resource Officer* 1 1 2 2
Detective - Community Resource
Offi ce r 1 1 1 1
Cadets - 6 part-time 3.06 3.06 3.06 3.06
Parking Enforcement Officer 1 1 1 1
Code Enforcement Officer** 0.22 0.22
Dispatch Supervisor 1 1 1 1
Dispatchers 9 9 9 9
Office Manager 1 1 1 1
Traffic Bureau Supervisor 1 1 1 1
Administrative Assistant 1 1 1 1
Department Account Assistant 1 1 1 1
Mechanic 1 1 1 1
Animal Control Officer***
Total FTE 72.97 72.97 73.19 73.19
50 Officers 50 Officers 50 Officers 50 Officers
Tota I FT/PT 66 FT/24 PT 66 FT/25 PT 66 FT/26 PT 66 FT/26 PT
*In FY2025, one Detective - Major Cases reassigned to School Resource OfFicer.
**In FY2025, a part-time seasonal Code Enforcement Officer position was created via a program
improvement.
**The Animal Control OfFicer is a part-time position shared with the Town of Bedford that is paid as a
contract service and does not add to headcount.*
4100 - Law Enforcement 4
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Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4100 Law Enforcement
Element: 4110 Police Administration
Budget Description: The Chief and two Captains serve the community and employees by
overseeing administrative and operational functions including: budget, recruitment, planning and
research, training, records, information systems, fleet and equipment, purchasing, union affairs,
policy, special events, personnel, traffic, parking, performance measurement, communications,
patrol, investigation, special services and programming. Each of the four patrol Lieutenants leads
a team of patrol officers, dispatchers and sergeants, providing 24/7 police services. An
administrative Sergeant tends to the accreditation program as well as detail and event planning.
An office manager and a department clerk provide critical support through records management,
accounting and statistical reports, payroll, public information, billing, scheduling and database
applications. Six police cadets work on a part-time basis in various operational and administrative
support functions. One mechanic is responsible for the transportation and fleet needs of the
department including purchasing, equipping, maintaining, repairing and replacing vehicles and
other specialized equipment.
FY2026 Requests: Wages are increasing $20,437 or 1.08% due to the cost of contractually
obligated step increases and cost of living adjustments Compensation does not include any
estimate of prospective cost of living increases for contracts expiring on or before June 30, 2025.
Funds for prospective increases are captured in the Salary Adjustment account within the Town
Manager's budget.
Contract services is increasing $14,490 due to a new contractual commitment with PowerDMS to
comply with new Accreditation standards. $1,500 of this figure will be covering maintenance for
our new fitness equipment and $4,080 for television equipment and services for the new building.
It should be noted Patrol Software maintenance is being decreased by $3,000 as the the Field
Training Officer (FTO) software normally budgeted here has been cancelled as our new contract
with PowerDMS has this built into their software program. Printing and Forms is increasing $200
for CPR cards now printed in-house as well as the Mass Police IDs. Memberships and Dues is
decreasing $395 as our costs associated with our policy and training software in the amount of
$1,350 is no longer needed as this is also included with our PowerDMS contract. C4RJ dues as
well as some other minor increases have affected this line item therefore only reducing it
minimally.
4100 - Law Enforcement 5
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $1,368,438 $1,438,117 $1,227,296 $1,239,016 $11,720 0.95%
514000 Night DifFerential $53,386 $59,452 $55,291 $55,291 $0 %
513000 Overtime $283,713 $254,224 $209,321 $213,507 $4,186 2.00%
514050 ECl/Quinn $0 $0 $214,274 $216,023 $1,749 0.82%
514060 Holiday Pay $47,273 $49,680 $59,128 $59,283 $155 0.26%
514090 Longevity $900 $896 $3,400 $3,800 $400 11.76%
511010 Part-Time Wages $24,802 $38,693 $106,126 $108,353 $2,227 2.10%
514100 Stipends $0 $0 $9,550 $9,550 $0 %
Subtotal Compensation $1,778,512 $1,841,062 $1,884,386 $1,904,823 $20,437 1.08%
520000 Contract Services $10,740 $15,080 $14,024 $28,514 $14,490 103.32%
538080 Printing & Forms $1,687 $1,942 $1,500 $1,700 $200 13.33%
572000 Mileage $582 $490 $500 $500 $0 %
542020 Postage & Mailing $102 $234 $500 $500 $0 %
530060 Prof Dev &Training $19,900 $11,400 $11,850 $11,850 $0 %
571000 Travel $8,157 $8,776 $10,500 $10,500 $0 %
530040 Sem./Workshops/Conf. $1,001 $808 $1,000 $1,000 $0 %
534020 Telephone $10,129 $5,824 $9,050 $9,050 $0 %
534030 Mobile Devices $3,915 $4,235 $5,000 $5,000 $0 %
558000 Supplies $6,399 $7,892 $7,000 $7,000 $0 %
542000 Office Supplies $2,564 $8,053 $4,400 $4,400 $0 %
573000 Membership/Dues $11,111 $11,930 $12,695 $12,300 $(395) (3.11)%
558010 Clothing & Safety Equipment $3,983 $2,379 $8,700 $8,700 $0 %
Subtotal Expenses $80,270 $79,043 $86,719 $101,014 $14,295 16.48%
Total 4110 Police Administration $1,858,782 $1,920,105 $1,971,105 $2,005,837 $34,732 1.76%
4100 - Law Enforcement 6
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Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4100 Law Enforcement
Element: 4120 Patrol & Enforcement
Budget Description: The patrol division consists of 34 officers; there are 29 patrol officers and 5
sergeants. They provide a wide variety of front-line services 24/7 that include: intervening in
emergencies, promoting traffic safety, preventing and investigating crime and responding to a
multitude of service needs within the community. The patrol division uses a deployment plan that
divides the Town into four sectors and assigns one officer to each. In FY2024, Patrol responded to
15,439 calls for service and 1,356 crimes were investigated. Many incidents require more than
one officer to respond, such as car crashes, domestic disturbances, mental health responses and
arrest situations.
FY2026 Requests: The FY2026 wage increases reflect step increases for newer officers and a
new contractual agreement with the IBPO 501 (Superior Officers) and LPPA Lexington Police
Patrol Officer's Association (Patrol Officers & Detectives).
Software maintenance is decreasing by $3,000 as our Field Training software is now being
handled by another company (PowerDMS) included in ourAdmin budget. Our Communication
and Network is being increased $2,380 for our service and maintenance agreement with
CyberComm. Gasoline/Diesel is being reduced by $32,000 as it was originally over budgeted.
Membership and Dues are also being reduced in the amount of$1,500 due to a recent audit.
Vehicle Parts and Supplies are being increased by $5,000 due to a recent audit and the rising
costs associated with parts and supplies. Small equipment is being increased $11,000 in order to
maintain our radios, laptops and equipment and to continually keep up to date with new
technology. Lastly, we show an increase of 11.48% or $41,000 as vehicle costs and equipment
continue to soar for hybrid and electric vehicles as well as the equipment to fabricate these
vehicles for Police use.
4100 - Law Enforcement 7
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $2,660,827 $2,931,159 $2,785,614 $2,838,457 $52,843 1.90%
514000 Night DifFerential $60,392 $118,261 $135,054 $146,981 $11,927 8.83%
513000 Overtime $852,334 $803,433 $732,069 $746,711 $14,642 2.00%
514050 ECl/Quinn $0 $0 $478,343 $453,655 $(24,688) (5.16)%
514060 Holida Pa $148,475 $174,268 $195,736 $198,049 $2,313 1.18%
Subtotal Compensation $3,722,028 $4,027,121 $4,326,816 $4,383,853 $57,037 1.32%
520000 Contract Services $19,856 $13,377 $18,779 $18,779 $0 %
524030 Equip. Service & Repair $21,315 $21,064 $19,702 $19,702 $0 %
572000 Mileage $3,254 $2,651 $6,000 $6,000 $0 %
530060 Prof Dev &Training $16,326 $(5,550) $19,750 $19,750 $0 %
530040 Sem./Workshops/Conf. $179 $1,575 $2,700 $2,700 $0 %
534040 Software Maintenance $6,000 $6,000 $6,000 $3,000 $(3,000) (50.00)%
534060 Comm. & Network Supp. $12,243 $12,243 $18,000 $20,380 $2,380 13.22%
534030 Mobile Devices $10,197 $7,783 $12,000 $12,000 $0 %
531030 Gasoline/Diesel $78,561 $56,076 $97,000 $65,000 $(32,000) (32.99)%
558000 Supplies $78,689 $53,232 $55,300 $55,300 $0 %
573000 Membership/Dues $200 $304 $3,500 $2,000 $(1,500) (42.86)%
558010 Clothing&Safety Equipment $47,860 $46,763 $56,750 $56,750 $0 %
548010 Engine Oils/Lubricants $3,935 $5,498 $3,375 $3,375 $0 %
548020 Vehicle Parts & Supplies $27,504 $35,568 $25,000 $30,000 $5,000 20.00%
585020 Small Equipment $86,279 $75,491 $64,000 $75,000 $11,000 17.19%
585030 Vehicles $240,000 $331,931 $357,000 $398,000 $41,000 11.48%
Subtotal Expenses $652,398 $664,006 $764,856 $787,736 $22,880 2.99%
Total 4120 Patrol & Enforcement $4,374,426 $4,691,127 $5,091,672 $5,171,589 $79,917 1.57%
4100 - Law Enforcement 8
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Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4100 Law Enforcement
Element: 4130 TrafFic Bureau
Budget Description: A TrafFic Bureau Supervisor oversees the handling of parking permits,
parking enforcement, parking receipts and fine collection, trafFic crash and citation data entry as
well as public record requests for crash reports. The TrafFic Bureau includes the Parking
Enforcement OfFicer and one Account Clerk. The parking component includes 531 parking meters,
the Depot Lot in Lexington Center, the leased permit lots and the parking permit program.
FY2026 Requests: The increase in compensation is the result of contractual obligations for step
increases and cost of living adjustments.
Contract services shows an increase of 39.29% or $44,000 due to recently renewed contracts and
costs associated with PayByPhone as well as IPS our parking meter vendor. Parking in the center
is also returning to a new norm. Printing & Forms is being reduced by $1,500 due to a recent audit
and Lease Agreements is being increased minimally at $443 due to contractual obligations.
Fiscal Year FY2020 FY2021 FY2022 FY2023 FY2024
Parking Meter Revenue $ 301,598 $ 137,328 $ 148,834 $ 160,143 $ 168,090
Parking Permit
Revenue $ 61,019 $ (399) $ $ 57,215 $ 60,552
Pay-by-Phone Revenue $ $ $ 30,474 $ 64,999 $ 181,624
Lot Reve n u e $ 83,859 $ $ $ $
EV Charge Revenues $ $ 1,376 $ 7,738 $ 12,961 $ 20,182
Total $ 446,476 $ 138,305 $ 187,046 $ 295,318 $ 430,448
4100 - Law Enforcement 9
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Revised Request Increase Increase
511000 Regular Wages $213,905 $218,759 $227,253 $228,174 $921 0.41%
513000 Overtime $4,978 $3,289 $3,046 $3,086 $40 1.31%
514090 Longevity $900 $896 $2,900 $3,700 $800 27.59%
511010 Part-Time Wa es $34 $0 $0 $0 $0 %
Subtotal Compensation $219,817 $222,944 $233,199 $234,960 $1,761 0.76%
520000 Contract Services $79,748 $147,089 $112,000 $156,000 $44,000 39.29%
538080 Printing & Forms $2,379 $2,814 $5,000 $3,500 $(1,500) (30.00)%
524030 Equip. Service & Repair $7,750 $2,282 $8,600 $8,600 $0 %
527030 Lease Agreements $27,626 $29,339 $30,494 $30,937 $443 1.45%
530060 Prof Dev&Training $125 $0 $500 $500 $0 %
558000 Supplies $24,169 $18,584 $2,850 $2,850 $0 %
542000 OfFice Supplies $3,460 $2,399 $3,000 $3,000 $0 %
543000 Repair Parts $9,260 $4,840 $9,000 $9,000 $0 %
558010 Clothing &Safety Equipment $27,147 $200 $2,400 $2,400 $0 %
553060 Tools/Lumber/Hardware $2,094 $151 $400 $400 $0 %
Subtotal Expenses $183,758 $207,698 $174,244 $217,187 $42,943 24.65%
Total 4130 Traffic Bureau $403,575 $430,642 $407,443 $452,147 $44,704 10.97%
4100 - Law Enforcement 10
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Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4100 Law Enforcement
Element: 4140 I nvestigations/Prevention
Budget Description: A Lieutenant leads a team of 1 Sergeant (Prosecutor) and 6 detectives.
The Bureau Commander coordinates investigations to identify and prosecute criminals and
develop public safety prevention and community outreach programs. Additional responsibilities
include: evidence and property control; firearms licensing; youth diversion program; Communities
for Restorative Justice liaison (C4RJ); and internal investigations. The Sergeant (Prosecutor)
serves as the department's liaison to the Middlesex District Attorney's Office, the district, juvenile
and superior courts, conducts traffic and show cause hearings and schedules officers for court
testimony as needed. Two detectives work major cases and process crime scenes including:
robbery, burglary, arson, identity theft, threats and assaults. They work closely with State, Federal
and regional investigators targeting criminal activity that impacts Lexington. The family services
detective (FSO) investigates sexual assaults, domestic abuse and missing persons; the FSO also
registers and monitors local sex offenders. The FSO is the liaison for the Domestic Violence
Service Network (DVSN), which is a community-based advocate partnership providing
intervention, counseling and support to victims. Two detectives are assigned as School Resource
Officers (SRO) at Lexington High School and Middle Schools. One detective is assigned as a
Community Resource Officer to assist with crime prevention programs and assist the public in
recovering from crimes such as identity theft and is responsible for participating and creating
multiple levels of community engagement. The Bureau also houses a shared Mental Health
Clinician with Bedford and Lincoln who is scheduled at the station for two days per week.
FY2026 Requests: The wage increases reflect contractual obligations for cost of living
adjustments.
There is an increased cost of$1,800 in mobile devices as town phones have been returned in lieu
of the cell phone stipend.
4100 - Law Enforcement 11
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $712,795 $692,941 $726,379 $746,682 $20,303 2.80%
514000 Night Differential $24,299 $18,951 $25,429 $25,921 $492 1.93%
513000 Overtime $73,143 $87,971 $49,162 $49,911 $749 1.52%
514050 ECl/Quinn $0 $0 $126,043 $136,911 $10,868 8.62%
514060 Holida Pa $40,324 $42,975 $50,501 $52,328 $1,827 3.62%
Subtotal Compensation $850,561 $842,838 $977,514 $1,011,753 $34,239 3.50%
520000 Contract Services $10,087 $10,000 $12,000 $12,000 $0 %
524030 Equip. Service & Repair $4,886 $5,596 $6,000 $6,000 $0 %
572000 Mileage $698 $504 $1,000 $1,000 $0 %
530060 Prof Dev&Training $946 $675 $2,800 $2,800 $0 %
530040 Sem./Workshops/Conf. $1,942 $1,385 $2,000 $2,000 $0 %
534050 Hardware Support $4,200 $4,225 $5,770 $5,770 $0 %
534020 Telephone $527 $563 $600 $600 $0 %
534030 Mobile Devices $0 $750 $600 $2,400 $1,800 300.00%
558000 Supplies $9,693 $15,915 $8,087 $8,087 $0 %
573000 Membership/Dues $6,205 $6,610 $6,250 $6,250 $0 %
558010 Clothing &Safety Equipment $3,704 $1,103 $5,500 $5,500 $0 %
Subtotal Expenses $42,888 $47,326 $50,607 $52,407 $1,800 3.56%
Total 4140 Investigations $893,449 $890,164 $1,028,121 $1,064,160 $36,039 3.51%
4100 - Law Enforcement 12
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Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4100 Law Enforcement
Element: 4150 Dispatch
Budget Description: A communication center under joint authority of the fire and police chiefs is
located at the police station. Ten professional civilian dispatchers, including a dispatch supervisor,
direct the proper resources in response to medical, fire or police service calls. The center is also a
critical information and communication link for police, public works and fire department field units
and other regional public safety agencies and town departments.
FY2026 Requests: Compensation is increasing by $13,001 or 1.74% from FY2025 due to
contractual obligations for step increases and cost of living adjustments under agreement with
AFSCME Local 1703 (Dispatchers), ofFset by retirements.
The department is requesting level funding for the expense portion of the Dispatch budget.
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $429,042 $414,637 $515,665 $526,383 $10,718 2.08%
514000 Night Differential $14,295 $16,520 $21,466 $22,315 $849 3.96%
513000 Overtime $290,734 $278,531 $169,378 $169,378 $0 %
514060 Holiday Pay $24,675 $27,207 $30,225 $30,759 $534 1.77%
511010 Part-Time Wages $2,153 $58,051 $0 $0 $0 %
514090 Longevity $0 $0 $3,700 $4,600 $900 24.32%
514100 Stipends $0 $0 $8,000 $8,000 $0 %
Subtotal Compensation $760,899 $794,946 $748,434 $761,435 $13,001 1.74%
520000 Contract Services $21,040 $1,000 $3,000 $3,000 $0 %
571000 Travel $0 $0 $4,000 $4,000 $0 %
572000 M ileage $149 $14 $700 $700 $0 %
530060 Prof Dev &Training $3,068 $5,974 $6,000 $6,000 $0 %
534040 Software Maintenance $3,592 $3,472 $4,700 $4,700 $0 %
534050 Hardware Support $960 $882 $3,660 $3,660 $0 %
534060 Comm. & Network Supp. $10,318 $12,143 $2,000 $2,000 $0 %
534020 Telephone $9,774 $9,774 $9,803 $9,803 $0 %
558000 Supplies $5,616 $1,025 $1,260 $1,260 $0 %
558010 Clothin & Safet Equipment $5,212 $1,512 $5,400 $5,400 $0 %
Subtotal Expenses $59,729 $35,796 $40,523 $40,523 $0 %
Total 4150 Dispatch $820,628 $830,742 $788,957 $801,958 $13,001 1.65%
4100 - Law Enforcement 13
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Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4100 Law Enforcement
Element: 4160 Animal Control
Budget Description: In October 2015, the Towns of Lexington and Bedford entered into an
agreement to share a full-time Animal Control OfFicer with 70% or 27-hours per week in Lexington.
The Animal Control OfFicer (ACO) is an employee of the Town of Bedford. The ACO will continue
to work cooperatively with the Board of Health on animal-related health issues. The ACO acts as
the Inspector of Animals on behalf of the Commonwealth of Massachusetts and the Board of
Health. In this capacity, the ACO investigates all reports of contagious or infectious diseases
afFecting animals as well as the quarantine of any such animal. The ACO enforces State and
Town laws regarding sanitation standards at facilities where animals are kept and regulations
governing the keeping of animals such as licensing, leash law, excessive barking or biting.
FY2026 Requests: Contract Services shows a decrease of 5.53% or $4,095 due to a recent audit
performed by the Town of Bedford. The Town of Bedford bills LPD quarterly for our portion which
is paid from Contract Services.
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $0 $0 $0 $0 $0 %
511010 Part-Time Wages $0 $0 $0 $0 $0 %
514100 Stipends $0 $0 $0 $0 $0 %
Subtotal Compensation $0 $0 $0 $0 $0 %
520000 Contract Services $64,997 $64,491 $74,048 $69,953 $(4,095) (5.53)%
524030 Equip. Service & Repair $451 $1,754 $1,500 $1,500 $0 %
558000 Supplies $3,182 $1,978 $2,500 $2,500 $0 %
558010 Clothing & Safety Equipment $591 $0 $200 $200 $0 %
Subtotal Expenses $69,221 $68,223 $78,248 $74,153 $(4,095) (5.23)%
Total 4160 Animal Control $69,221 $68,223 $78,248 $74,153 $(4,095) (5.23)%
4100 - Law Enforcement 14
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Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4100 Law Enforcement
Element: 4170 Crossing Guards
Budget Description: There are 9 schools including the Waldorf School in Lexington receiving
crossing guard assistance. On a typical day 17 crossing positions are assigned to assist children
crossing roadways as they walk to and from school. To fill these positions, we currently have a
stafF of 12 part-time Crossing Guards and 8 per-diem Crossing Guard Assistants. The Waldorf
School reimburses the Town of Lexington for providing one Crossing Guard on Mass Avenue for
their school calendar year.
FY2026 Req uests:
Compensation is increasing by $5,357 or 3.29% from FY2025 due to contractually obligated step
increases. There are no proposed increases in expenses.
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511010 Part-Time Wages $154,526 $149,772 $162,777 $168,134 $5,357 3.29%
511010 Longevity $0 $0 $0 $0 $0 %
Subtotal Compensation $154,526 $149,772 $162,777 $168,134 $5,357 3.29%
558010 Clothing & Safety Equipment $7,998 $7,993 $8,000 $8,000 %
Subtotal Expenses $7,998 $7,993 $8,000 $8,000 $0 %
Total 4170 Crossing Guards $162,524 $157,765 $170,777 $176,134 $5,357 3.14%
4100 - Law Enforcement 15
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Pol ice De artment
p
Pro ram Im rovement Re uests
g p a
Fiscal Year 2026
Submitted b :
y
M ichael McLean Pol ice Ch ief
,
FY2026 Program Improvement Request # 1 of 3
Department: Pol ice
Element: 4110 - Police Administration
PIR Title: Deputy Chief Position
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2026 Only FY2026 & Future FY2026 Request
Compensation
511000 Regular Wages 1.00 $ 195,000 $ 195,000
511010 Part-Time Wages $
513000 Overtime $
Other Compensation $
Total Compensation 1.00 $ $ 195,000 $ 195,000
Benefits
Benefits Eligible? 1 $ 23,061 $ 23,061
Expenses
$
$
$
Total Expenses $ $ $
Purpose/Description of Request:
The current upper command stafF structure at the Lexington Police Department has consisted of
a Chief and two (2) Captains for approximately fifty (50) years. The Lexington Police
Department currently has fifty (50) sworn ofFicers or 1.4 police ofFicers per one thousand (1,000)
residents. The national average is 2.4, which would put the stafFing of the department at eighty
two (82) ofFicers. That being said, there are incremental increases in stafFing that we can create
that will improve the needs and efFiciency of the organization in delivering services to the
community.
Both Captains are currently members of IBPO Local 501, the Superior OfFicer's bargaining unit,
which also includes Lieutenants and Sergeants with a total of fourteen (14) members. With this
current arrangement, the Chief does not have the opportunity of discussing certain union
concerns as they arise and contract negotiations. Over the past couple of years a Captain has
played a prominent role in disciplinary issues, including conducting professional standards
investigations, one of which went to an arbitration hearing and will most likely continue in the
Superior Court system. Having an upper command stafF member participate in these processes
as a member of the same collective bargaining unit is a direct conflict of interest and could
potentially lead to the perception of bias. The department is also under an evolving system of
annual mandatory reporting and submissions through the Massachusetts Police Accreditation
Commission and the POST Commission (Peace OfFicer Standards and Training). These
standards have put a tremendous amount of stress on our stafFing for completion under strict
4100 - Law Enforcement 16
time frames. We currently share these duties among a Captain, Lieutenant and Sergeant.
There are major implications if these submissions are not completed or met on time. They
include de-certification or loss of accreditation status. A specific staff member dedicated to
Accreditation, POST and training is vital to ensure these strict requirements are met and to
provide the most efficient operation of the department.
To remedy the two above mentioned concerns, I am requesting the creation of a Deputy Chief's
Position that would not be a member of a collective bargaining unit. This position is
commonplace in area departments for similar above mentioned issues.
Service Implication:
A Deputy Chief's position would allow a change to the upper command staff of the department
which would create a clear command structure that flows proportionally from the Chief, to the
Deputy Chief, to the Captains, etc. In addition to their duties and responsibilities which would
include fiscal management and personnel matters, as a non-union position, the Deputy Chief
would be responsible for assisting in maintaining sound union and management relations,
including participating on behalf of management in grievance hearings, collective bargaining
meetings, and other union and management meetings or forums.
This position would also provide the flexibility to utilize other members of the command staff to
fulfill much needed roles in the areas of training, Accreditation and POST. Modern, professional
policing is organic and the expectations from the community and professional organizations are
changing and increasing every day. The staffing of the Lexington Police Department has not
changed in approximately fifty (50) years. For the Lexington Police Department to continue to
successfully serve the needs of the community, we need to continue to evaluate the department
and address the needs that will improve upon our ability to serve the community.
4100 - Law Enforcement 17
FY2026 Program Improvement Request # 2 of 3
Department: Pol ice
Element: 4140 - I nvestigations and Prevention
PIR Title: Fraud Investigations
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2026 Only FY2026 & Future FY2026 Request
Compensation
511000 Regular Wages 1.00 $ 111,809 $ 111,809
511010 Part-Time Wages $
513000 Overtime $
Other Compensation $
Total Compensation 1.00 $ $ 111,809 $ 111,809
Benefits
Benefits Eligible? 1 $ 21,854 $ 21,854
Expenses
$
$
Total Expenses $ $ $
Purpose/Description of Request:
The Lexington Police Detective Bureau consists of a Lieutenant supervisor, a Detective
Sergeant who also serves as the Police Prosecutor, two major case detectives, two School
Resource OfFicers, a Family Services Detective and a Community Resources Detective. This
highly collaborative team works to fulfill a wide variety of roles and responsibilities in
supplementing cases reported to the Patrol Division and conducting independent or multi-
agency investigations. Although all members are cross trained to perform the duties of an
investigative detective, each has a specific role in serving the needs of the community.
Over the past few years, the department has seen an increase in the amount of fraud cases
reported within the community. In addition to the sheer increase in numbers, there has also
been a noticeable difFerence in the complexity of these cases. Highly organized criminal
organizations are targeting communities across the country through emails, credit card and
check fraud, phone scams and "washing checks" through mail theft. In 2023 and 2024, the
department took over 400 fraud reports with losses totaling over four million dollars. The
department is requesting a Fraud Investigator as an additional member of the Detective Bureau.
The need for a specialized position to specifically follow up on and investigate these crimes
would greatly enhance the ability to prevent these crimes from occurring through increased
education and improve the chances of retrieving any monetary loss a victim may sufFer.
4100 - Law Enforcement 18
Service Implication:
Currently a Patrol Officer will take an initial fraud report. Conduct a preliminary investigation and
then have the report reviewed by a Detective for potential further follow up. This process lacks
consistency as multiple investigators can be involved in the process and may take a day or two
before a Detective review. A specialized Fraud Investigator would be the primary investigator
and can take the case after a brief report from the Patrol Division. This enables faster contact
time with financial institutions and federal law enforcement partners specializing in fraud that can
halt fraudulent payments and overseas transactions before they occur and result in money being
returned to the victims and prosecuting those perpetrating the crimes.
4100 - Law Enforcement 19
FY2026 Program Improvement Request # 3 of 3
Department: Pol ice
Element: 4110 - Police Administration
PIR Title: Professional Standards Lieutenant
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2026 Only FY2026 & Future FY2026 Request
Compensation
511000 Regular Wages $ 133,026 $ 133,026
511010 Part-Time Wages 0.00 $
513000 Overtime $
Other Compensation $
Total Compensation 0.00 $ $ 133,026 $ 133,026
Benefits
Benefits Eligible? 1 $ 22,162 $ 22,162
Expenses
$
$
$
Total Expenses $ $ $
Purpose/Description of Request:
The Lexington Police Department currently has five (5) Lieutenants among the current stafF, four
(4) are assigned to command patrol groups and one (1) manages the Detective Bureau.
Recently, policing has experienced widespread reform which has required mandatory practices
and procedures including training, reporting and certifications through Accreditation and Peace
OfFicer Standards and Training (POST). The Lexington Police Department has always prided
itself in the ability to "do more with less" and having stafF absorb additional assignments to
complete projects outside their regular duties and assignments.
This has included pulling a lieutenant away from their shift for months at a time to prepare the
department for accreditation and other major projects. Temporarily removing a supervisor from a
shift erodes at the leadership, efFectiveness and professional development among stafF and
disrupts the delivery of services to the community. While this practice has allowed the
department to achieve goals and complete necessary projects in the past, the continuation of
this practice is simply not sustainable in meeting the high demands and accountable practices
set by the Peace OfFicer Standards and Training division. This continuous evolution of policing
requires a focused position to constantly monitor these fast changing requirements and ensure
the department continues to maintain accreditation standards and meet the legal requirements
of po I i ce refo rm.
In recent years, the police profession has undergone an intense level of scrutiny nationwide
under police reform. As a result, there is a large amount of mandatory submissions and training
4100 - Law Enforcement 20
required for all personnel throughout the year with rigid timelines for completion. Failure to meet
these requirements could lead to the de-certification of officers. The need to identify training in
the area of Diversity, Equity and Inclusion (DEI), Fair and Impartial Policing, mental health and
De-escalation and ensuring all staff successfully complete it is paramount moving forward.
There have also been major changes to the Accreditation process which now requires
departments to continually meet and review reporting requirements utilizing a digital platform
which must be completed throughout the entire three (3) year process. Currently the Captain of
Administration is tasked with these duties, which at times significantly takes away from his ability
to effectively attend to other responsibilities.
The Police Department would like to add an additional Lieutenant position to the overall staff;
bringing the number of Lieutenants in the Department to six (6). This would be a dedicated
administrative position to specifically manage and ensure compliance with all aspects of
Accreditation, Police Reform and Training within the entire Department. Based on the size of
both the department and community, this position would be considered appropriate and
commensurate to other departments in the area.
Service Implication:
Having a full time Lieutenant dedicated to Accreditation, Police Reform and Training will greatly
enhance our ability to ensure the Lexington Police Department not only meets but exceeds the
mandatory requirements of the above mentioned commissions and continues to be at the
forefront of these evolving times in the profession. This position will allow both the Lieutenants
at the Patrol level and the Captain of Administration the freedom to ensure all of the changes
made meet the above mentioned requirements and are not only enacted but are practiced at all
levels of the organization.
4100 - Law Enforcement 21
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
FY2026 Proposed Budget - Cary Memorial Library Presentation
PRESENTER: ITEM
NUMBER:
Koren S tembridge, Director o f C ary
Memorial Library I.4
S UMMARY:
C ategory: Informing
No vote is�equested fo�th is agenda item.
Review preliminary F Y2026 budget for C ary Memorial Library.
SUGGESTED MOTION:
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/5/2024 2:45pm
ATTACHMENTS:
Description Type
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Car Memorial Librar
y y
Re u ested B u d et
q g
Fiscal Year 2026
Submitted b :
y
Koren Stem brid e Li brar Di rector
g � Y
Select Board Presentation
December 5 2024
,
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Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library
Our Mission: To ignite curiosity, engage minds, and connect our community.
Budget Overview: Cary Library is comprised of three divisions, or elements:
• Administration and General Services includes the administrative staff as well as the
supply, equipment and network membership costs.
• Adult Services includes all adult library staff, technology and bibliographic services staff
as well as adult, digital, and audiovisual materials.
• Youth Services includes all Children's and Teen library staff and materials for youth.
The Library's FY2026 level-service budget request is $3,691,461 to be supported from Town
funds, an increase of$230,896 or 6.67% from FY2025. Compensation is increasing by $202,125
or 7.35%, which reflects contractually obligated cost of living and step increases as well as
several grade changes as per the recently settled staff contract. Operating expenses are
increasing by $28,771 or 4.04%.
Budget Issues and Updates:
FY2024 was another busy year for the library with increases in several key perFormance
indicators including ebook and eaudio downloads, program attendance, database searches and
visits to the library website. The Library offered a full range of programs for children, teens, and
adults including book clubs, story times, and Literary and Science Cafes. The library was a
partner and host location for the Chinese American Association of Lexington's (CAAL) Lantern
Festival, welcoming more than 1,700 visitors over the course of the event.
The library's capital request for $4M in funding for a renovation the renovation of the Lower Level
(including the Children's Room, Large Meeting, Room, and Lower Level HVAC system) was
approved at the Spring 2024 Annual Town Meeting. The Cary Library Foundation has raised an
additional $750,000 for this project and the Library Board of Trustees has contributed $750,000
from the library's endowment toward the project.
The library has one Program Improvement Request for a full time Teen Services Librarian to help
meet the demands on our busy Teen Space. This is the third year the library is seeking this
position.
5100 - Cary Memorial Library 1
Strateqic Directions
Books, information, and so much more
We continue our 150-year-long tradition of providing books and other materials that reflect the
needs and interests of Lexington residents. Though much has changed since our doors first
opened in 1869, our essential function remains the same - to bring the world of information and
ideas to you.
At the intersection of learning, making, and play
In recent years, educational research has increasingly shown that we learn best through
experience - by making mistakes and trying again. In furthering this efFort, we are expanding
these types of learning opportunities, giving you more chances to build, create, and play.
A place that works for everyone
We value the rich diversity of our community and our commitment to equitable service for all is
unwavering. EfForts to identify and remove barriers to access are ongoing - we are a work in
progress.
With opportunities for human connection
In a world where technology is ever-present, we are committed to fostering human interactions.
Sometimes that is as simple as providing comfortable chairs for a serendipitous meeting
between old friends. Other times it takes the shape of an elaborate event with community
partners and hundreds of guests. Large and small, these moments, shared among neighbors,
strengthen the social fabric of Lexington.
And a future as bright as our past
With more than half a million visitors each year, Cary Library is a cherished community asset
and a source of civic pride. Stewardship of this resource includes multiple aspects - from
preservation to transformation.
Program Improvement Requests Comp. Expenses Benefits Total
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FuII Time Teen Services Librarian $ 80,038 $ $ 21,394 $ 101,432
�Tc�t�l ��1 UU by R��q u��t,,,,,�� �4,�38 � — � 21,3�4 � 'I�'1,432
FY2023 FY2024 FY2025 FY2026
Actual Actual Budget Estimate
Municipal Budget $3,329,971 $3,380,551 $3,460,565 $3,691,461
Trustees/Fines and Fees $0 $0 $8,000 $8,000
Trustees/Endowment $14,763 $14,763 $0 $20,000
Total Trustee Budget $14,763 $14,763 $8,000 $28,000
Gifts from Foundation and Friends $132,555 $132,555 $147,500 $135,000
State Aid $53,560 $82,838 $91,318 $85,000
• . • • - • : • • - ', 1 :� • '� . 1 1 '� 1 : '� • • � .
5100 - Cary Memorial Library 2
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $3,329,971 $3,380,551 $3,460,565 $3,691,461 $230,896 6.67%
� . . � . � � . � . . �
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FY2023 FY2024 FY2025 FY2026 Dollar Percent
Appropriation Summary Actual Actual Revised Request Increase Increase
Compensation $2,650,088 $2,720,515 $2,748,471 $2,950,596 $202,125 7.35%
Expenses $679,883 $660,036 $712,094 $740,865 $28,771 4.04%
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FY2023 FY2024 FY2025 FY2026 Dollar Percent
Program Summary Actual Actual Revised Request Increase Increase
Total 5110 Admin. & General $656,328 $673,781 $677,590 $698,070 $20,480 3.02%
Services
Total 5120 Adult Services $1,743,146 $1,776,170 $1,832,244 $1,967,095 $134,851 7.36%
Total 5130 Youth Services $930,497 $930,600 $950,731 $1,026,296 $75,565 7.95%
� . . � . � � . � . . �
• . � � • . � � • � � � •� • � • � • � � • • • • �
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Code Summary Actual Actual Revised Request Increase Increase
Salaries &Wages $2,588,481 $2,653,678 $2,683,345 $2,885,470 $202,125 7.53%
Overtime Sunda Premium $61,607 $66,837 $65,126 $65,126 $0 %
Personal Services $2,650,088 $2,720,515 $2,748,471 $2,950,596 $202,125 7.35%
Contractual Services $155,484 $154,362 $162,500 $167,586 $5,086 3.13%
Utilities $430 $371 $500 $400 $(100) (20.00)%
Supplies $492,839 $467,725 $514,094 $537,879 $23,785 4.63%
Small Capital $31,131 $37,579 $35,000 $35,000 $0 %
Expenses $679,883 $660,036 $712,094 $740,865 $28,771 4.04%
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• . � � • . � � • � � � •� • � • � • � � • • • • �
5100 - Cary Memorial Library 3
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Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library
FY2023 FY2024 FY2025 FY2026
Budget Budget Budget Request
Library Director 1 1 1 1
Deputy Library Director 1 1 1 1
OfFice Manager 1 1 1 1
Web & Digital Engagement
Specialist 1 1 1 1
Head of Adult Services 1 1 1 1
Head of Youth Services 1 1 1 1
Head of Technology &Training 1 1 1 1
Head of Bibliographic 1 1 1 1
Services
Librarian I* 8.73 11.7 11.7 11.7
Librarian II/Manager 3 3 3 3
Library Associates 6 9.4 9.4 9.4
Library Technician I* 2.9 2.6 2.6 2.6
Library Technician II* 6
Adult Pages 2.56 2.6 2.6 2.6
Seasonal/Sunday Substitutes As Needed As Needed As Needed As Needed
Total FTE 37.2 37.3 37.3 37.3
Total FT/PT 28FT/22PT 28FT/22PT 28FT/22PT 28FT/22PT
*In FY2024,the Town settled with the Library StaffAssociation for the years FY2024-2026.This contract reorganized
several positions and eliminated the Library Technician II position.
5100 - Cary Memorial Library 4
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Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library
Element: 5110 Administration & General Services
Budget Description: Administration and General Services includes three administrative stafF,
the library's Webmaster, and funding for general library expenses such as postage, supplies,
equipment, Minuteman Network fees, and contractual services.
This is a level-service budget. Amounts requested reflect increases in annual fees for contractual
services (website hosting, copy/scan station maintenance, people counter, etc.), Minuteman
Network membership fees, supplies and equipment.
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $428,896 $446,850 $438,590 $447,574 $8,984 2.05%
511010 Part-Time Wages $0 $0 $0 $0 $0 %
Subtotal Compensation $428,896 $446,850 $438,590 $447,574 $8,984 2.05%
520000 Contract Services $45,095 $42,373 $45,000 $48,500 $3,500 7.78%
538080 Printing & Forms $3,000 $2,150 $3,000 $3,000 $0 %
524030 Equip. Service & Repair $772 $0 $1,000 $1,000 $0 %
527030 Lease Agreements $16,089 $20,733 $21,000 $21,000 $0 %
572000 Mileage $491 $59 $500 $500 $0 %
542020 Postage & Mailing $2,831 $2,810 $3,000 $3,000 $0 %
571000 Travel $5,954 $3,954 $6,000 $6,000 $0 %
534070 Minuteman Library Network $81,252 $82,284 $83,000 $84,586 $1,586 1.91%
534020 Telephone $430 $371 $500 $400 $(100) (20.00)%
558000 Supplies $39,887 $31,069 $40,000 $40,000 $0 %
585020 Small Equipment $31,131 $37,579 $35,000 $35,000 $0 %
Subtotal Expenses $226,932 $223,382 $238,000 $242,986 $4,986 2.09%
Total 5110 Administration &General �655,828 $670,232 $676,590 $690,560 $13,970 2.06%
Services
5100 - Cary Memorial Library 5
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Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library
Element: 5120 Adult Services
Budget Description: The Adult Services element reflects the cost of personnel providing
services to Adult library patrons, as well as the cost of personnel involved in ordering/receiving/
processing of books and the oversight of library technology. DifFerential costs are paid to stafF
working after 6 PM and on Saturdays. Sunday Premium is paid to stafFworking on Sundays.
This is a level-service budget. Compensation increases reflect contractually obligated step
increases and cost of living increases pursuant to the Library StafF Association contract settled
for FY2024-2026.
In order to comply with state certification requirements, the library must spend the equivalent of
13% of its municipal appropriation on library materials. The materials budget is increased by 5%
to cover increases in the costs of library materials as well as to ensure that the library remains in
compliance.
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $1,035,461 $1,062,937 $1,003,010 $1,095,576 $92,566 9.23%
514000 Other Compensation $14,532 $15,653 $18,705 $18,705 $0 %
513000 Overtime $524 $1,685 $0 $0 $0 %
514040 Sunday Premium $34,288 $36,952 $46,953 $46,953 $0 %
514090 Longevity $6,448 $7,540 $6,992 $15,673 $8,681 124.16%
511010 Part-Time Wages $310,844 $310,643 $405,945 $421,937 $15,992 3.94%
Subtotal Compensation $1,402,097 $1,435,410 $1,481,605 $1,598,844 $117,239 7.91%
551060 Audiovisual Materials $28,050 $27,209 $31,199 $32,759 $1,560 5.00%
551030 Books $237,960 $251,960 $261,004 $274,054 $13,050 5.00%
558080 Public Technology $9,778 $10,086 $12,155 $12,763 $608 5.00%
558090 Minuteman Digital Content $65,261 $51,506 $46,281 $48,675 $2,394 5.17%
Subtotal Expenses $341,049 $340,761 $350,639 $368,251 $17,612 5.02%
Total 5120 Adult Services $1,743,146 $1,776,171 $1,832,244 $1,967,095 $134,851 7.36%
5100 - Cary Memorial Library 6
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Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library
Element: 5130 Youth Services
Budget Description: The Youth Services budget includes personnel costs for stafF working in
the Children's Room and Teen Space as well as funding for library materials for children and
Teens. DifFerential costs are paid to stafF working after 6 PM and on Saturdays. Sunday
Premium is paid to stafFworking on Sundays.
This is a level-service budget. Compensation increases reflect contractually obligated step
increases and cost of living increases pursuant to the Library StafF Association contract settled
for FY2024-2026.
In order to comply with state certification requirements, the library must spend the equivalent of
13% of its municipal appropriation on library materials. The materials budget is increased by 5%
to cover increases in the costs of library materials as well as to ensure that the library remains in
compliance.
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $686,445 $692,954 $679,517 $736,248 $56,731 8.35%
514000 Other Compensation $8,203 $8,344 $6,155 $6,155 $0 %
513000 Overtime $953 $4,097 $0 $0 $0 %
514040 Sunday Premium $25,843 $24,103 $18,173 $18,173 $0 %
514090 Longevity $2,419 $3,956 $3,262 $8,651 $5,389 165.21%
511010 Part-Time Wages $94,732 $101,251 $120,169 $127,441 $7,272 6.05%
Subtotal Compensation $818,595 $834,705 $827,276 $896,668 $69,392 8.39%
558080 Public Technology $7,916 $0 $12,155 $12,763 $608 5.00%
551030 Books $103,986 $95,896 $111,300 $ 116,865 $5,565 5.00%
Subtotal Expenses $111,902 $95,896 $123,455 $129,628 $6,173 5.00%
Total 5130 Youth Services $930,497 $930,601 $950,731 $1,026,296 $75,565 7.95%
5100 - Cary Memorial Library 7
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Car Memorial Librar
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Pro ram I m rovement Re uest
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Fiscal Year 2026
Submitted b :
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Koren Stem brid e Li brar Di rector
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FY2026 Program Improvement Request # 1 of 1
Department: Library
Element: 5130 - Youth Services
PIR Title: Full Time Teen Services Librarian
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2026 Only FY2026 & Future FY2026 Request
Compensation
511000 Regular Wages 1.00 $ 80,038 $ 80,038
511010 Part-Time Wages $
513000 Overtime $
Other Compensation $
Total Compensation 1.00 $ $ 80,038 $ 80,038
Benefits
Benefits Eligible? 1 $ 21,394 $ 21,394
Expenses
$
$
Total Expenses $ $ $
Purpose/Description of Request:
The Library needs an additional Youth Services Librarian I in order to meet the needs of middle
and high school students. Approximately 50% of the library's circulation and 75% of the
programming takes place in Youth Services and demand has outpaced stafFing Ievels.There are
three major factors driving this request:
• There are significant impacts on our building after school hours, on early release days,
and no school days. During these times, the library's Teen Space and Lower Level fill with
100-150 teens. The demand for programs, reference help, and readers' advisory is
significant and we generally do not have sufFicient stafFing to meet demand and ensure
safety.
• Ongoing work to improve diversity, equity, and inclusion is an essential component of
service to the community. Tasks such as collection development and assessment,
training, and collaborations with community members and organizations are worth the
investment of time.
• Our newly renovated Lower Level Meeting Room space will include kitchen and maker
equipment to provide additional programming and community building activities for Teens.
It will be difFicult to activate this new space without additional stafFing.
Service Implication:
The Library's Youth Services team will continue to scramble to meet the stafFing/safety/
accessibility needs of their busy spaces, and will struggle to meet the community's demand for
5100 - Cary Memorial Library 8
programming. The team may not be able to participate in Library and town-wide DEI activities
due to a lack of bandwidth.
NOTE: other than a few additional hours for weekend coverage, we have not added new staff to
our Youth Services team since we opened the Teen Space in 2017.
5100 - Cary Memorial Library 9
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
FY2026 Proposed Budget - Department of Public Facilities Presentation
PRESENTER: ITEM
NUMBER:
Mike Cronin, Director of Public
F ac ilities I.5
S UMMARY:
C ategory: Informing
No vote is�equested fo�th is agenda item.
R eview p reliminary F Y2026 b udget fo r the D ep artment o f P ub lic F ac ilities.
SUGGESTED MOTION:
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/5/2024 3:15pm
ATTACHMENTS:
Description Type
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De artment of Pu bl ic Faci I ities
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Re u ested B u d et
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Fiscal Year 2026
Submitted b :
y
Michael Cronin Director of Public Facilities
,
Select Board Presentation
December 5 2024
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Departmental Budget Requests
Program: 2000 Shared Services Subprogram: 2600 Public Facilities
Mission: The mission of the Department of Public Facilities is to manage the efFicient operation
and daily maintenance of Town Buildings, preserve the facility and equipment assets of the
Town, and plan and implement Capital improvements. This mission will be accomplished through
establishing appropriate services in support of building users, fostering continuous improvement
in delivery of services, and by establishing a 5-year Facility Capital plan which is informed by the
20-year capital plan.
Budget Overview: The Department of Public Facilities (DPF) FY2026 budget consists of three
divisions: Educational Facilities, Municipal Facilities and Shared Facilities.
The DPF FY2026 level-service All Funds budget is increasing by $534,043 or 3.49%. The
General Fund budget is increasing by $518,318 or 3.54%. The primary driver of this increase is
electricity costs specifically, the conversion of 173 Bedford Street to all electric. Compensation is
increasing by $190,114 or 2.72% due to contractually obligated increases.
Overall Utility costs are currently increasing. With the anticipation of the Central OfFices going ofF
line and 173 Bedford Street being converted to all electric, gas use is going down and electricity
budgets are proportionally going up.
Uti I ity FY2023 FY2024 FY2025 FY2026
Summary Actual Actual Appropriation Request Change %
Electricity $ 2,229,452 $ 2,588,256 $ 3,216,959 $ 3,399,114 $ 182,155 5.7%
Natural Gas $ 807,547 $ 777,179 $ 950,000 $ 897,501 $ (52,499) (5.5)%
Water/Sewer $ 85,130 $ 86,648 $ 107,625 $ 110,500 $ 2,875 2.7%
Total $ 3,122,130 $ 3,452,084 $ 4,274,584 $ 4,407,115 $ 132,531 3.1%
Revenues from building rentals have remained consistent the last couple of years. There are
many in person events and revenues are expected to increase slightly.
Department Goals: DPF Goals for FY2026 include: Support the day to day operations of all
town buildings, support the School Department especially the LHS project, review and refine the
20-year capital plan information and incorporate into a thoughtful 5-year capital plan, and
implement other capital and priority projects.
Program Improvement Requests Division Comp. Expenses Benefits Total
Solar Canopy and Rooftop System
Maintenance Shared Facilities $ $ 20,000 $ $ 20,000
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2600 - Public Facilities 1
Budget Summary - General Fund
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $11,844,162 $14,107,228 $14,627,529 $15,043,455 $415,926 2.84%
Connected Solutions $0 $0 $0 $100,000 $100,000 100.00%
PEG Special Revenue Fund $21,212 $22,285 $23,325 $25,717 $2,392 10.26%
• . . 11 , . , . , . , . , . . �
. • � • • � � � � � • � • � � • � • • � �
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation $5,975,877 $6,451,007 $6,990,292 $7,180,406 $190,114 2.72%
Expenses $5,889,497 $7,678,506 $7,660,562 $7,988,766 $328,204 4.28%
• . . 11 , . , . , . , . , . . �
. • � • • � � � � � • � • � � • � • • � �
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
2610 - Education Facilities $8,459,351 $10,290,307 $10,061,535 $10,243,252 $181,717 1.81%
2620 - Municipal Facilities $2,316,221 $2,366,101 $3,069,423 $3,372,696 $303,273 9.88%
2630 - Shared Facilities $1,089,802 $1,473,105 $1,519,896 $1,553,224 $33,328 2.19%
• . . 11 , . , . , . , . , . . �
. • � • • � � � � � • � • � � • � • • � �
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries &Wages $5,655,659 $5,949,532 $6,600,476 $6,775,651 $175,175 2.65%
Overtime $320,218 $501,475 $389,816 $404,755 $14,939 3.83%
Personal Services $5,975,877 $6,451,007 $6,990,292 $7,180,406 $190,114 2.72%
Contractual Services $1,624,750 $2,280,448 $2,013,519 $2,074,700 $61,181 3.04%
Utilities $3,165,957 $3,476,446 $4,409,000 $4,542,840 $133,840 3.04%
Supplies $996,954 $1,300,597 $949,675 $1,080,226 $130,551 13.75%
Small Capital $101,836 $621,014 $288,368 $291,000 $2,632 0.91%
Expenses $5,889,497 $7,678,505 $7,660,562 $7,988,766 $328,204 4.28%
• . . 11 , . , . , . , . , . . �
. • � • • � � � � � • � • � � • � • • � �
2600 - Public Facilities 2
Budget Summary - Revolving Funds* and Grants
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Building Rental Revolving $558,955 $732,969 $635,000 $650,000 $15,000 2.36%
Fund
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*Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4.
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Appropriations Summary Actual Actual Appropriation Request Increase Increase
Building Rental Revolving
Fund $600,824 $541,047 $631,318 $647,043 $15,725 2.49%
Personal Services $293,761 $306,925 $413,089 $427,344 $14,255 3.45%
Expenses $290,747 $217,716 $198,000 $198,000 $0 %
Benefits $16,316 $16,406 $20,229 $21,699 $1,470 7.27%
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FY2023 FY2024 FY2025 FY2026 Dollar Percent
Appropriations Summary Actual Actual Appropriation Request Increase Increase
Compensation $6,269,638 $6,757,932 $7,403,381 $7,607,750 $204,369 2.76%
Expenses $6,180,244 $7,896,221 $7,858,562 $8,186,766 $328,204 4.18%
Benefits $16,316 $16,406 $20,229 $21,699 $1,470 7.27%
• . . 1 1 � • '� � . . • : '� � . 1 • '� : '� : . '� � 1 � � •' �
2600 - Public Facilities 3
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Departmental Budget Requests
Program: 2000 Shared Services Subprogram: 2600 Public Facilities
FY2023 FY2024 FY2025 FY2026
School Facilities 2610 Budget Budget Budget Request
Maintenance Staff 12 12 12 12
C u stod i a n 54 54 54 54
Subtotal FTE 66 66 66 66
Municipal Facilities 2620
Custodian 12 12 12 12
Subtotal FTE 12 12 12 12
Shared Facilities 2630
Director of Public Facilities 1 1 1 1
Assistant Director of Public Facilities 1 1 1 1
Superintendent of Custodial Services 1 1 1 1
Project Manager 1 1 1 1
Facility Superintendent 1 1 1 1
Facility Engineer 1 1 1 1
Event Manager/AV Tech 1 1 1 1
LHS Facility Manager 1 1 1 1
Office Manager 1 1 1 1
Admin.Asst. - Facility Coordinator 1 1 1 1
Admin.Asst. - Clerical/Rental
Administrator 1 1 1 1
Data Analyst** 1 1 1 1
Subtotal FTE 12 12 12 12
Total FTE 90 90 90 90
**In FY2023, a program improvement request revised the Municipal Assistant's responsibilities to reflect the
management of the 20-year capital plan database, and increased the FTE from 0.5 to 1.0. Title change
from Municipal Assistant to Data Analyst.
2600 - Public Facilities 4
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Departmental Budget Requests
Program: 2000 Shared Services Subprogram: 2600 Public Facilities
Element: 2610 Education Facilities
Budget Description: The Education Facilities division provides maintenance and custodial
care, contracted services, landscaping and utilities for school facilities. The budget includes 54
school custodians and 12 maintenance employees that serve both school and town buildings.
The All Funds FY2026 budget request reflects an increase of$188,822 or 1.81% from FY2025.
This level-service budget reflects an increase in Compensation of$128,279 or 2.63% from
FY2025, which reflects contractual obligations for annual increases.
Expenses are projected to increase by $53,438 or 1.03% from FY2025, which reflects increasing
costs overall, but especially in electronic circuit boards and security system parts.
The Rental Revolving Fund will increase spending by $7,105 for FY2026, which is driven by a
projected increase in overtime costs.
Division Goals: Continue to develop capabilities of Townwide maintenance staff with lower
costs and improved service. Support students and staff with excellent service to provide for
optimal learning environments.
2600 - Public Facilities 5
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511300 Regular Wages $3,255,837 $3,316,351 $3,560,407 $3,644,839 $84,432 2.37%
513000 Overtime $208,819 $357,114 $218,838 $227,225 $8,387 3.83%
514100 Stipends $31,800 $35,400 $33,400 $40,500 $7,100 21.26%
Custodial Compensation $3,496,456 $3,708,865 $3,812,645 $3,912,564 $99,919 2.62%
511300 Regular Wages $690,243 $846,631 $987,673 $1,011,704 $24,031 2.43%
513000 Overtime $31,588 $55,927 $66,000 $68,529 $2,529 3.83%
514100 Stipends $4,800 $2,400 $7,200 $9,000 $1,800 25.00%
Maintenance Compensation $726,631 $904,958 $1,060,873 $1,089,233 $28,360 2.67%
Subtotal Compensa tion $4,223,087 $4,613,823 $4,873,518 $5,001,797 $128,279 2.63%
530000 Professional Services $14,847 $22,160 $18,980 $23,100 $4,120 21.71%
524030 Equip. Service & Repair $31,000 $46,959 $32,960 $48,800 $15,840 48.06%
545000 Supplies & Materials $270,316 $309,512 $242,050 $329,200 $87,150 36.00%
571000 Travel $2,576 $1,376 $4,326 $4,326 $0 %
585000 Equipment $34,858 $34,552 $35,360 $36,000 $640 1.81%
Custodial Expenses $353,597 $414,559 $333,676 $441,426 $107,750 32.29%
520000 Contract Services $186,569 $340,440 $226,106 $230,600 $4,494 1.99%
529000 Security Infrastructure Maint. $59,221 $35,506 $95,850 $97,700 $1,850 1.93%
524070 Pa i nti ng $107,162 $111,814 $108,150 $110,300 $2,150 1.99%
524020 Facility Service & Repair $147,960 $98,545 $177,881 $181,500 $3,619 2.03%
524030 Equip. Service & Repair $268,866 $508,657 $265,496 $270,800 $5,304 2.00%
530060 Prof Dev&Training $6,698 $5,431 $10,000 $10,000 $0 %
558000 Supplies $33,231 $0 $35,000 $35,000 $0 %
545000 Supplies & Materials $368,420 $616,638 $335,225 $342,000 $6,775 2.02%
582040 Roof Repairs $37,843 $38,167 $40,314 $41,000 $686 1.70%
Maintenance Expenses $1,215,970 $1,755,198 $1,294,022 $1,318,900 $24,878 1.92%
520000 Contract Services $123,547 $219,278 $116,699 $120,000 $3,301 2.83%
524010 Landscaping Maintenance $137,387 $231,626 $160,000 $175,000 $15,000 9.38%
524030 Equip. Service & Repair $64,943 $107,095 $73,906 $65,000 $(8,906) (12.05)%
531030 Gasoline/Diesel $27,349 $30,261 $37,500 $37,500 $0 %
545000 Supplies & Materials $24,198 $38,645 $24,924 $25,000 $76 0.30%
558010 Clothing&Safety Equipment $23,202 $21,320 $27,200 $31,000 $3,800 13.97%
585000 Equipment $3,141 $269,613 $66,000 $66,000 $0 %
Landscaping Expenses $403,767 $917,838 $506,229 $519,500 $13,271 2.62%
521010 Electricity $1,501,914 $1,863,533 $2,158,535 $2,111,466 $(47,069) (2.18)%
521030 Natural Gas $643,622 $621,807 $750,000 $700,778 $(49,222) (6.56)%
531000 Water/Sewer $67,333 $71,619 $79,950 $83,000 $3,050 3.81%
534010 Network& Communications $13,760 $15,536 $17,220 $18,000 $780 4.53%
534020 Telephone $35,822 $16,395 $46,125 $46,125 $0 %
531030 Gasoline/Diesel $478 $0 $2,260 $2,260 $0 %
Utility Expenses $2,262,929 $2,588,890 $3,054,090 $2,961,629 $(92,461) (3.03)%
Subtotal Expenses $4,236,263 $5,676,485 $5,188,017 $5,241,455 $53,438 1.03%
Total General Fund- Education �g�459,350 $10,290,308 $10,061,535 $10,243,252 $181,717 1.81%
Facilities
2600 - Public Facilities 6
Public Facilities Building Rental Revolving Fund
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $0 $0 $0 $0 $0 %
513000 Overtime $120,785 $145,070 $185,376 $192,481 $7,105 3.83%
511010 Part-Time Wages $0 $0 $0 $0 $0 %
Personal Services $120,785 $145,070 $185,3 76 $192,481 $7,105 3.83%
524020 Facility Service & Repair $72,000 $72,000 $79,000 $79,000 $0 %
521010 Electricity $36,000 $36,000 $36,000 $36,000 $0 %
521030 Natural Gas $18,000 $18,000 $18,000 $18,000 $0 %
542000 Office Supplies $42,000 $42,000 $45,000 $45,000 $0 %
Expenses $168,000 $168,000 $178,000 $178,000 $0 %
Total Revolving Fund-Education �288�785 $313,070 $363,376 $370,481 $7,105 1.96%
Facilities
Total 2610 Education Facilities $8,748,135 $10,603,378 $10,424,911 $10,613,733 $188,822 1.81%
2600 - Public Facilities 7
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Departmental Budget Requests
Program: 2000 Shared Services Subprogram: 2600 Public Facilities
Element: 2620 Municipal Facilities
Budget Description: The Municipal Facilities division provides maintenance and custodial
care, contracted services, and utilities for municipal facilities. The budget includes 11 custodians
and 1 head custodian. The recommended FY2026 General Fund budget reflects an increase of
$303,273 or 9.95% from FY2025. This budget reflects an increase in Compensation of$30,683
or 3.75%, which reflects contractually obligated step increases. Expenses increase by $272,590
or 12.22%, which reflects increases in utilities and overall rising costs, but especially in cleaning
and maintenance supplies.
Rental Revolving Fund compensation is increasing slightly to $107,997 to reflect anticipated
overtime increases. Expenses are maintained at $20,000.
Division Goals: Support operation of the Community Center, Cary Memorial Library, the
Visitors Center, Cary Memorial Building Events, plus the maintenance of the town pool facility,
the Center and Lincoln bath houses, and prioritized projects.
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $650,681 $596,940 $698,524 $721,584 $23,060 3.30%
513000 Overtime $79,811 $88,433 $104,978 $109,001 $4,023 3.83%
511010 Part-Time Wages $0 $0 $0 $0 $0 %
514100 Stipends $7,200 $7,200 $15,600 $19,200 $3,600 23.08%
Subtotal Compensation $737,692 $692,573 $819,102 $849,785 $30,683 3.75%
529000 Other Contract Services $43,593 $37,882 $42,024 $42,500 $476 1.13%
524030 Equip. Service & Repair $5,026 $22,321 $4,429 $4,500 $71 1.60%
545000 Supplies & Materials $75,548 $81,129 $75,705 $84,000 $8,295 10.96%
585000 Equipment $9,973 $14,027 $12,730 $13,000 $270 2.12%
Custodial Expenses $134,140 $155,359 $134,888 $144,000 $9,112 6.76%
2600 - Public Facilities 8
520000 Contract Services $92,964 $129,508 $289,974 $290,000 $26 0.01%
529000 Security Infrastructure Maint. $31,017 $46,681 $57,510 $59,200 $1,690 2.94%
524070 Painting $49,692 $52,100 $49,440 $55,000 $5,560 11.25%
524020 Facility Service & Repair $93,706 $45,314 $77,250 $80,000 $2,750 3.56%
524030 Equip. Service & Repair $125,173 $154,218 $131,329 $133,000 $1,671 1.27%
527010 Building Rental $19,585 $19,560 $20,000 $20,000 $0 %
530060 Prof Dev &Training $88 $122 $1,000 $1,000 $0 %
558000 Supplies $42,956 $12,621 $10,000 $30,000 $20,000 200.00%
545000 Supplies & Materials $99,429 $144,888 $108,150 $110,000 $1,850 1.71%
558010 Clothing&Safety Equipment $2,948 $3,705 $4,635 $5,000 $365 7.87%
585000 Equipment $0 $1,392 $0 $0 $0 %
582040 Roof Repairs $5,027 $4,684 $15,450 $17,000 $1,550 10.03%
Maintenance Expenses $562,585 $614,793 $764,738 $800,200 $35,462 4.64%
534060 Comm. & Network Supp. $5,778 $26,826 $18,285 $20,000 $1,715 9.38%
521010 Electricity $691,538 $688,723 $1,058,424 $1,287,648 $229,224 21.66%
521020 Oil Heat- Propane $2,473 $1,217 $4,221 $4,200 $(21) (0.50)%
521030 Natural Gas $145,926 $137,372 $200,000 $196,723 $(3,277) (1.64)%
531000 Water/Sewer $17,798 $15,029 $27,675 $27,500 $(175) (0.63)%
534030 Mobile Devices $950 $600 $0 $0 $0 %
534020 Telephone $11,673 $11,953 $18,450 $19,000 $550 2.98%
531040 Diesel $2,903 $0 $3,640 $3,640 $0 %
Utility Expenses $879,039 $881,720 $1,330,695 $1,558,711 $228,016 17.14%
Subtotal Expenses $1,575,870 $1,651,872 $2,230,321 $2,502,911 $272,590 12.22%
Total General Fund-Municipal �2�313,562 $2,344,445 $3,049,423 $3,352,696 $303,273 9.95%
Faci I ities
Public Facilities Building Rental Revolving Fund
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $0 $0 $0 $0 $0 %
513000 Overtime $54,825 $52,767 $104,011 $107,997 $3,986 3.83%
511010 Part-Time Wa es $0 $0 $0 $0 $0 %
Personal Services $54,825 $52,767 $104,011 $107,99 7 $3,986 3.83%
524020 Facility Service & Repair $109,547 $36,516 $20,000 $20,000 $0 %
521010 Electricity $0 $0 $0 $0 $0 %
521030 Natural Gas $0 $0 $0 $0 $0 %
542000 Office Supplies $13,200 $13,200 $0 $0 $0 %
Expenses $122,747 $49,716 $20,000 $20,000 $0 %
Total Revolving Fund-Municipal �177,572 $102,483 $124,011 $127,997 $3,986 3.21%
Faci I ities
Total 2620 M u n ici pal Faci I ities $2,491,134 $2,446,928 $3,173,434 $3,480,693 $307,259 9.68%
2600 - Public Facilities 9
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Departmental Budget Requests
Program: 2000 Shared Services Subprogram: 2600 Public Facilities
Element: 2630 Shared Facilities
Budget Description: The requested FY2026 General Fund budget reflects an increase of
$33,328 or 2.19% from FY2025. This includes an increase in General Fund compensation of
$31,152 or 2.40% due to contractually obligated step increases ofFset by employee turnover.
For FY2026, $13,000 in Contract Services covers the cost of solar consulting services for the
cemetery building and other Town buildings. In total, General Fund expenses increased from
FY2025.
Division Goals: Support the operation of the Cary Memorial Building events, Cary Memorial
Library, and support the operations of the Lexington Community Center and support the
development of Municipal Building projects.
Budget Data (by Object Code)
FY2023 FY2024 FY2025 FY2026 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $1,004,098 $1,130,610 $1,259,357 $1,283,924 $24,567 1.95%
513000 Overtime $0 $0 $0 $0 $0 %
512000 Seasonal Part-Time $0 $0 $0 $0 $0 %
514100 Stipends $11,000 $14,000 $38,315 $44,900 $6,585 17.19%
Subtotal Compensation $1,015,098 $1,144,610 $1,297,672 $1,328,824 $31,152 2.40%
520000 Contract Services $0 $14,959 $24,720 $25,000 $280 1.13%
538060 Catering/Meals $1,121 $891 $1,030 $1,000 $(30) (2.91)%
572000 Mileage $289 $119 $2,500 $2,500 $0 %
530060 Prof Dev &Training $8,517 $2,438 $8,000 $8,200 $200 2.50%
534030 Mobile Devices $2,420 $2,400 $5,000 $5,000 $0 %
545000 Supplies & Materials $8,493 $4,867 $6,696 $6,700 $4 0.06%
585000 Equipment $0 $0 $2,678 $3,000 $322 12.02%
585030 Vehicles $53,864 $302,822 $171,600 $173,000 $1,400 0.82%
Subtotal Expenses $74,704 $328,496 $222,224 $224,400 $2,176 0.98%
Total General Fund-Shared Facilities $1,089,802 $1,473,106 $1,519,896 $1,553,224 $33,328 2.19%
2600 - Public Facilities 10
Public Facilities Building Rental Revolving Fund
511000 Regular Wages $118,151 $109,088 $118,271 $121,228 $2,957 2.50%
513000 Overtime $0 $0 $5,431 $5,639 $208 3.83%
511010 Part-Time Wages $0 $0 $0 $0 $0 %
Personal Services $118,151 $109,088 $123,702 $126,867 $3,165 2.56%
519080 Health Insurance $16,316 $16,406 $20,229 $21,699 $1,470 7.27%
Benefits $16,316 $16,406 $20,229 $21,699 $1,470 7.27%
Total Building Rental Revolving Fund $134,467 $125,494 $143,931 $148,566 $4,635 3.22%
Total 2630 Shared Facilities $1,224,269 $1,598,600 $1,663,827 $1,701,790 $37,963 2.28%
2600 - Public Facilities 11
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Fiscal Year 2026
Submitted b :
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Michael Cronin Director of Public Facilities
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FY2026 Program Improvement Request # 1 of 1
Department: Public Facilities
Element: 2600 - Facilities
PIR Title: Solar Canopy and Rooftop System Maintenance
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2026 Only FY2026 & Future FY2026 Request
Compensation
511000 Regular Wages $ $ $
511010 Part-Time Wages $ $
513000 Overtime $ $
Other Compensation $ $
Total Compensation 0.00 $ $ $
Benefits
Benefits Eligible? 0 $ $
Expenses
520000 Contract Services $ 20,000 $ 20,000
$
$
Total Expenses $ $ 20,000 $ 20,000
Purpose/Description of Request:
Now that the Town is the owner of both Rooftop and Canopy solar installations, maintenance will
need to be performed to keep the systems operating at optimum performance. The Department
of Public Facilities does not have the expertise in house for this work and requests an outside
contractor to perform this annual check-up. In fiscal year 2026 the Town will have systems on
Main Fire Headquarters, Westview, and the Police Station.
Service Implication:
Annual inspections will need to be performed on all wiring connections, conduit connections,
inverters, panel connections, etc. Immediate repairs to any maintenance issues found will need
to occur. The funds requested should cover the maintenance contract plus any equipment. As
the Town expands the number of self owned and operated systems, and as installations age, the
maintenance funds will be projected to increase over time.
2600 - Public Facilities 12
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ID# Program Name FY2026 FY2027 FY2028 FY2029 FY2030 Funding Source
5005 Public Facilities Bid Documents $ 125,000 $ 125,000 $ 150,000 $ 150,000 $ 150,000 General Fund
5006 Public Facilities Interior Finishes $ 468,000 $ 486,720 $ 506,189 $ 526,437 $ 547,494 General Fund
5007 Public Facilities Mechanical/Electrical/ � � 4 565 000 $ $ 3 000 000 � General Fund
Plumbin Re lacements ' ' ' '
5009-1 Municipal Building Envelopes and � 1,100,000 $ $ 2,670,000 $ $ 3,300,000 General Fund-Tax Levy
Associated Systems
5009-2 School Building Envelopes and Associated � � � � $ 3,000,000 General Fund
Systems
503 8 School Paving and Sidewalks $ 200,000 $ 225,000 $ 250,000 $ 250,000 � General Fund
Total Facilities Capital Programs $ 1,893,000 $ 5,401,720 $ 3,576,189 $ 3,926,437 $ 6,997,494
ID# Proj ect Name FY2026 FY2027 FY2028 FY2029 FY2030 Funding Source
DPF-26-1A Lexington High School Construction Project $645,000,000 $ � � � General Fund,Excluded Debt,MSBA
Grant
DPF-26-2A Central Administration Building Demolition $ 3,550,000 $ $ $ $ General Fund
DPF-26-3A Existing Field House 5-10 Year Band Aid Plan $ $ $ $ 900,000 $ 8,350,000 TBD
DPF-26-4 East Lexington Fire Station � � 1,000,000 � 14,000,000 � � General Fund,possible Excluded Debt
DPF-26-5 Clarke HVAC Replacement and Electrification, � � � 1,500,000 $ 2,000,000 $ 35,000,000 General Fund,Excluded Debt
Roof,Wlndows,Flooring,Securlty
DPF-26-6 Cary Memorial Library Upper Floors HVAC 2 1 21 General Fund,Excluded Debt,CPA,
Renovation $ $ 00,000 $ ,800,000 $ ,000,000 � Grant/Gift/Trust
DPF-26-7 Estabrook Elementary School Nurse Bathroom
Renovation � 300,000 � � � � Cash Capital,Bonding,State Aid
Total Facilities Capital Proj ects $648,850,000 $ 1,200,000 $ 17,300,000 $ 23,900,000 $ 43,350,000
Facilities-Page 1 P�inted Novernbe�27, 2024
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ID# Project Name FY2026 FY2027 FY2028 FY2029 FY2030 Funding Source
DPF-26-1 B LHS Building Systems Replacement $ $ 10,000,000 $ 20,000,000 $270,000,000 $ Excluded Debt
DPF-26-2B Renovation of Central Administration- 146 Maple � � 2,000,000 $ 18,000,000 $ $ TBD
Street
DPF-26-3B LHS New 146-Meter Track Field House-36,000 � � 1,000,000 $ 3,000,000 $ 34,000,000 $ TBD
SF
DPF-26-3C New Field House-72,000 SF $ $ 1,000,000 $ 6,000,000 $ 64,000,000 $ TBD
Total Facilities Capital Projects $ $ 14,000,000 $ 47,000,000 $368,000,000 $
ID# Proj ect Name FY2026 FY2027 FY2028 FY2029 FY2030 Funding Source
Total Facilities CPA Proj ects $ $ $ $ $
Facilities-Page 2 P�inted Novembe�27, 2024
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ID# Program Name FY2026 FY2027 FY2028 FY2029 FY2030 Funding Source
5005 Public Facilities Bid Documents $ 125,000 $ 125,000 $ 150,000 $ 150,000 $ 150,000 General Fund
5006 Public Facilities Interior Finishes $ 468,000 $ 486,720 $ 506,189 $ 526,437 $ 547,494 General Fund
5007 Public Facilities Mechanical/Electrical/ � � 4 565 000 $ $ 3 000 000 � General Fund
Plumbing Replacements ' ' ' '
5009-1 Municipal Building Envelopes and � 1,100,000 $ $ 2,670,000 $ $ 3,300,000 General Fund-Tax Levy
Associated Systems
5009-2 School Building Envelopes and � � � � $ 3,000,000 General Fund
Associated Systems
5039 School Paving and Sidewalks $ 200,000 $ 225,000 $ 250,000 $ 250,000 � General Fund
Total Facilities Capital Programs $ 1,893,000 $ 5,401,720 $ 3,576,189 $ 3,926,437 $ 6,997,494
Facilities-Page 3 P�inted Novembe�27, 2024
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Program Name: Public Facilities Bid Documents Date: 11/8/2024
Program ID: 5005 Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: Email: mcronin@lexingtonma.gov
Description of Capital Program:
FY2026 - $125,000
This program appropriates a fund for professional services to produce engineering, design development documents,
construction documents, and/or bid administration services for proj ects. Eligible proj ects would be proj ects seeking
authorization at the Annual Town Meeting or any Special Town Meeting,which have a high probability of approval
and the intended schedule would be unattainable if the project design process could not begin until after the close of
Annual Town Meeting.
Goals of Capital Program:
Public Facilities manages proj ects for municipal and school buildings with very short construction windows due to
the academic calendar and the summer construction window. With the Annual Town Meeting closing in late April
or early May,there is insufficient time to obtain professional services for bid documents, complete the bidding
process, execute a contract, and implement the proj ect before the summer construction window closes. With this
available funding,proj ects that have a high probability of approval at Town Meeting can be developed with
suf�cient time to implement them in the same calendar year as Town Meeting.
Impact if Not Maintained:
Impact if not completed is to delay implementation of proj ects for 12 months or use available operating dollars to
supplement capital projects.
Major Spending over Past 5 Years:
No maj or spending, however there has been a steady uptick in the number of proj ects requiring these services.
Specifically, the 20-year capital plan has identified a number of annual projects which will require both architect
and engineering services to inform for a more de�ned proj ect scope and budget for each proj ect. These proj ects
include HVAC, roofing and electrical,building envelope, etc. to name a few.
Work Currently Underway:
Design Engineering services including MEP (Mechanical Electrical Plumbing) assessments at Harrington, Fiske and
Clarke Middle schools, and solar opportunities at Muzzy Lot.
Planned Spending for Next 5 Years:
The 20-year capital plan is extremely helpful in identifying the need for the next 5 years. There are many projects
where we would need to utilize these services in order to have good information to present to Town Meeting. .
Basis for Cost Projections:
For FY2017, this funding was increased to $100,000 as $75,000 was insuf�cient in FY2015. Because this request
is annual, it makes sense to turn back unused funds from previous year's allocation. FY2025 request is in the
amount of$125,000 due to increase in billing rates plus the increase in the number of proj ects requiring these
services.
Stakeholders: Public Facilities and project stakeholders.
Sustainability& Resilience:
Facilities-Page 4 P�inted Novembe�27, 2024
Operating Budget Impact:
None.
Funding Source: General Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2017/16E $ 217,979 $ 8,777 $ $ $ 209,203
2018/20B $ 100,000 $ 63,029 $ $ $ 36,971
2019/20A $ 100,000 $ 60,790 $ $ $ 39,210
2020/16I $ 100,000 $ 92,755 $ 7,245 $ $
2021/16A $ 100,000 $ 83,928 $ 14,175 $ 1,897 $
2022/16A $ 100,000 $ 53,223 $ 43,877 $ 2,900 $
2023/16A $ 125,000 $ 12,364.27 $ 85,335.00 $ 27,301 $
2024/16A $ 125,000 $ $ $ 125,000 $
Totals $ 967,979 $ 374,866 $ 150,632 $ 157,098 $ 285,384
*Data cu��ent as of Octobe�8,2024.
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Design/Engineer $ 125,000 $ 125,000 $ 150,000 $ 150,000 $ 150,000
Construction $ $ $ $ $
Equipment $ $ $ $ $
Contingency $ $ $ $ $
Totals $ 125,000 $ 125,000 $ 150,000 $ 150,000 $ 150,000
CPA Amount $ $ $ $ $
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Program Name: Public Facilities Interior Finishes Date: 11/8/2024
Program ID: 5006 Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: Email: mcronin@lexingtonma.gov
Description of Capital Program:
FY2026 - $468,000
This in an Annual Program that was previously called Building Flooring. After looking at the 20-year capital plan,
it made sense to expand this category to include all interior finishes. Any interior finish that needs replacing or
upgrading would fall into this capital program. This work would include mill work, flooring, ceiling replacement,
tile work, countertop replacement,bathroom�nish renovation, etc.
Goals of Capital Program:
As identified in the 20-year Capital Plan, all flooring systems were evaluated across the Town and School buildings
and has made recommendations for replacement. DPF has developed a plan to start replacing classroom floors in
school buildings at a current cost of approximately $10,000 per classroom. The plan focuses on Clarke, Diamond,
Bowman,Bridge, Harrington, and Fiske schools. Town buildings will be included in this plan as that building
comes up in the 5-year capital plan.
Impact if Not Maintained:
Without adequate funding for replacement, these systems will potentially develop into unsafe conditions and
become hazards to the students, staff and the public. In addition,these systems could become difficult to clean and
maintain at our typical high standard.
Major Spending over Past 5 Years:
• FY2020 Projects: Clarke Gym Floor(complete), Diamond Stairwell (tread replacement-complete), Town Of�ce
Building(carpet removal and replacement complete). Fiske first floor corridor replacement(complete). LHS
�eld house track flooring (complete).
• FY22 Projects: Fiske 2nd Floor Corridors, Town Office Buildings Of�ce Space, Field House BB Court.
• FY23 Projects: Classroom flooring replacement at Clarke, and 1 st floor hallways at Fiske, and Bridge.
• FY24 Projects: Replaced 30 classroom floors with Luxury Vinyl Tile (LVT) at Harrington Elementary School,
4 multi stall and 6 individual restrooms at Diamond Middle School and two single stall Town Of�ce Building
bathroom renovations.
• FY25 Projects: Replaced 30 classroom floors with Luxury Vinyl Tile (LVT) at Harrington Elementary School,
and bathroom renovations including 6 multi stall and 4 individual restrooms at Clarke Middle School, and one
single stall at Town Of�ce Building.
Work Currently Underway:
See above.
Planned Spending for Next 5 Years:
Utilizing the Facilities Condition Index(FCI)as a measuring tool,the Department of Public Facilities intends to
utilize the 20 year capital plan to prioritize capital requests. The 5 Year plan is described generically as following
the flooring replacement plan described above and to replace other interior finishes as required.
Basis for Cost Projections:
The 20-Year Capital Plan with cost estimates from VFA, Inc, including inflation.
Facilities-Page 6 P�inted Novembe�27, 2024
Stakeholders: Building users, employees, and community.
Sustainability& Resilience:
Operating Budget Impact:
The current operating budget is not budgeted for large square area flooring changes due to unforeseen failures.
Funding Source: General Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2017/16D $ 367,226 $ 322,226 $ $ $ 45,000
2018/20C $ 361,890 $ 361,890 $ $ $
2019/20B $ 451,740 $ 451,740 $ $ $
2020/16H $ 250,000 $ 250,000 $ $ $
2021/16B $ 250,000 $ 250,000 $ $ $
2022/16B $ 295,000 $ 294,941 $ $ $ 59.29
2023/16B $ 407,200 $ 393,595 $ 13,605 $ $
2024/16B $ 450,000 $ 134,000 $ 206,000 $ 110,000 $
Totals $ 2,833,056 $ 2,458,392 $ 219,605 $ 110,000 $ 45,059
*Data cu��ent as of Octobe�8,2024. Reflects total autho�ization f�om a�ticle,which includes both Floo�ing an d Paving.
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Design/Engineer $ $ $ $ $
Construction $ 468,000 $ 486,720 $ 506,189 $ 526,437 $ 547,494
Equipment $ $ $ $ $
Contingency $ $ $ $ $
Totals $ 468,000 $ 486,720 $ 506,189 $ 526,437 $ 547,494
CPA Amount $ $ $ $ $
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Program Name: Public Facilities Mechanical/Electrical/Plumbing Replacements Date: 11/8/2024
Program ID: 5007 Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: Email: mcronin@lexingtonma.gov
Description of Capital Program:
FY2026 - $
This proj ect is an annual replacement of Mechanical, Electrical and Plumbing systems that have exceeded their
useful life and require replacement before catastrophic failures occur. After the development of the 20 year Capital
Plan, the report identi�es significant proj ects that are coming due in the next 5 years. This category has significant
dollars scheduled for investment over the next 5 years.
Goals of Capital Program:
The goal of the program is to assess the need of each building and to determine the priority order and to repair/
replace equipment as required.
Impact if Not Maintained:
Without the replacement of these systems,we would risk being able to supply heat, AC, fresh air or exhaust to both
staff and in turn,provide service to the general public. If the systems are not replaced in a timely fashion, the
potential risk for unplanned interruptions may occur.
Major Spending over Past 5 Years:
• FY21: Lexington High School, Main Building- Domestic Hot Water Storage Tanks
Clarke Middle School, Domestic Hot Water Heater
• FY22: TOB HVAC
• FY23: Replacement of AHU4 at Clarke, Diamond Domestic Hot Water replacement
• FY24: Clarke RTU 1 and 2,Fiske& Harrington Elementary School Domestic Hot Water Heaters
• FY25: Harrington ERU's/HVAC replacement of equipment
Work Currently Underway:
Town Office building Energy recovery ventilation system
Planned Spending for Next 5 Years:
• FY26 -
• FY27 -Fiske Elementary School Energy Recovery Units
• FY28 -
• FY29 - Clarke Burg-DSX-CCTV, Diamond Burg-DSX-CCTV, Harrington Fire-Burg-DSX-CCTV,
• FY30 -
Basis for Cost Projections:
20 Year Capital Plan. Estimates are Class 3 Estimates per Association for the Advancement of Cost Engineering
(AACE) for budgeting purposes from VFA Inc.
Stakeholders: General Public, Public Meetings and Occupants of the building.
Facilities-Page 8 P�inted Novembe�27, 2024
Sustainability& Resilience:
Operating Budget Impact:
If we continue to use operating dollars to repair the Mechanical systems it reduces the opportunity to utilize those
funds for other purposes.
Funding Source: General Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2015/18D $ 463,000 $ 463,000 $ $ $
2017/16F $ 489,000 $ 489,000 $ $ $
2018/20I $ 544,500 $ 544,500 $ $ $
2019/20F $ 605,000 $ 603,899 $ $ 1,101 $
2020/16J $ 672,000 $ 105 $ 671,895 $ $
2021/16C $ 728,000 $ 728,000 $ $ $
2022/16C $ 787,000 $ 785,260 $ 1,740 $ $
2023/16C $ 849,200 $ 846,93 6 $ 3,600 $ (1,3 3 6) $
2024/16C $ 4,015,000 $ $ $ 4,015,000 $
Totals $ 9,152,700 $ 4,460,700 $ 677,235 $ 4,014,765 $
*Data cu��ent as of Octobe�8,2024.
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Design/Engineer $ $ 250,000 $ $ 100,000
Construction $ $ 400,000 $ $ 127,273
Equipment $ $ 3,500,000 $ $ 2,500,000
Contingency $ $ 415,000 $ $ 272,727 $
Totals $ $ 4,565,000 $ $ 3,000,000 $
CPA Amount $ $ $ $ $
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Program Name: Municipal Building Envelopes and Associated Systems Date: 11/8/2024
Program ID: 5009-1 Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: Email: mcronin@lexingtonma.gov
Description of Capital Program:
FY2026 - $1,100,000
This request is for continued funding of Municipal Building Envelopes and Systems projects as approved in a 2006
operating override in the amount of$150,000, annually increased by 2.5%. The FY26 request is to begin the
exterior envelope maintenance including windows, caulking, masonry sealing,paint, etc. The request in FY26 and
28 are in excess of the typica12.5%, a decision was made to request for the entire project instead of waiting a few
years until the budget accumulated the required amount.
Goals of Capital Program:
Sealing the masonry,replacing windows and upgrading caulking and paint will extend the life of this building.
Impact if Not Maintained:
Possible water in�ltration, damage to the interior finishes and poor conditions for staff and building users.
Major Spending over Past 5 Years:
Work was performed at:
• Lexington Community Center(masonry, exterior stair repair,brick repointing)
• Cary Memorial Library Ice Dams -south entrance
Work Currently Underway:
• Lexington Community Center exterior stairway,brick walkways, siding replacement,brick under the
rotunda.
• Town Of�ce Building attic weatherization.
• LCC slate roof replacement
Planned Spending for Next 5 Years:
Work plan based on the 20 Year Capital Plan:
FY26: Cary Memorial Building, Building Envelope
FY27:
FY28: Lexington Community Center,roof replacement, window replacement-main building and mansion
FY29:
FY30: Town Office Building Envelope(Roof and Windows)
Basis for Cost Projections:
Facilities-Page 10 P�inted Novembe�27, 2024
The 20 Year Capital Plan with cost estimates from VFA, Inc. including inflation. Design/Engineering based on
10%of construction cost. These �gures have all been rounded to the nearest thousand.
Stakeholders: Town staff, Lexington residents
Sustainability& Resilience:
Operating Budget Impact:
The proj ects within this program would not increase the size of the public building stock and therefore do not result
in increased utility usage or maintenance costs. In fact,with the better insulated windows, the building could see a
drop in heating and cooling costs.
Funding Source: General Fund- Tax Levy
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/15D $ 187,329 $ 172,058 $ $ $ 15,271
2017/16C $ 194,713 $ 194,713 $ $ $
2018/20E $ 198,893 $ 117,277 $ 57,917 $ 23,699 $
2019/20C $ 203,865 $ 144,457 $ $ 59,408 $
2020/16G $ 208,962 $ $ $ 208,962 $
2021/16D $ 214,186 $ $ $ 214,186 $
2022/16D $ 219,540 $ $ $ 219,540 $
Totals $ 1,427,488 $ 628,505 $ 57,917 $ 725,795 $ 15,271
*Data cu��ent as of Octobe�8,2024.
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Design/Engineer $ 100,000 $ $ 220,000 $ $ 250,000
Construction $ 900,000 $ $ 2,400,000 $ $ 2,500,000
Equipment $ $ $ $ $ 250,000
Contingency $ 100,000 $ $ 50,000 $ $ 300,000
Totals $ 1,100,000 $ $ 2,670,000 $ $ 3,300,000
CPA Amount $ $ $ $ $
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Program Name: School Building Envelopes and Associated Systems Date: 11/8/2024
Program ID: 5009-2 Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: Email: mcronin@lexingtonma.gov
Description of Capital Program:
FY2026 - $ (moved to DPF-26-5)
This proj ect is requesting funds to perform annual prioritized extraordinary repairs and modi�cations to school
buildings and systems. The FY26 request will be used to replace the window systems at Clarke Middle School.
The FY26 appropriation will focus on the original windows. Those windows are not energy efficient,the seals have
failed and is evidenced by the observation of condensation between the glass, and allows outside air into the
classrooms
Goals of Capital Program:
Properly maintaining the buildings operated by the School Department requires continual investment in the building
envelope and systems. This includes repairs to siding, caulking, masonry,weather proo�ng materials, windows,
doors, and painting of wood exteriors based on priority.
Impact if Not Maintained:
Without continual maintenance the building exterior will continue to deteriorate, allowing more moisture to become
entrapped in the envelope and propagate cracks in the exterior masonry facade through the freeze-thaw cycle. The
building occupants will experience more discomfort created by air and water infiltration.
Major Spending over Past 5 Years:
Central of�ce chimney, Harrington front entrance and skylights,Fiske front entry water infiltration.
Work Currently Underway:
Clarke exterior precast/weatherization
Planned Spending for Next 5 Years:
The 20-Year Capital Plan has identi�ed the following work for the next 5 years
FY26 - Clarke Middle School, Exterior Windows replacement(Move to Capital request DPF 26-5)
FY27 -
FY28 - LPS Central Administration Building, Exterior poors - $720,000
FY29 - Clarke roof replacement(Moved to Capital request DPF 26-5)
FY30 - Diamond Roof replacement(roofs not replaced when the addition was completed in 2018)
Basis for Cost Projections:
Design/Engineering based on 10% of construction cost. Construction costs are estimates and placeholders until an
engineer can provide better�gures. All figures have been rounded to the nearest thousand.
Stakeholders: School users,public.
Sustainability& Resilience:
Facilities-Page 12 P�inted Novembe�27, 2024
Operating Budget Impact:
Operating budget will continue to fund small, individual items such as failure of a specific door or window or small
painting proj ects.
Funding Source: General Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2013/14I $ 235,000 $ 234,248 $ $ $ 752
2015/18G $ 210,000 $ 197,809 $ $ $ 12,191
2016/15B $ 215,000 $ 215,000 $ $ $
2017/16A $ 222,200 $ 197,845 $ 9,581 $ 14,774 $
2018/20G $ 227,755 $ 47,338 $ 30,122 $ 150,295 $
2019/20D $ 233,448 $ 90,539 $ 36,000 $ 106,909 $
2020/16F $ 239,285 $ 64,060 $ 48,000 $ 127,225 $
2021/16F $ 245,199 $ $ $ 245,199 $
2022/16F $ 251,400 $ $ $ 251,400 $
Totals $ 2,079,287 $ 1,046,839 $ 123,703 $ 895,802 $ 12,943
*Data cu��ent as of Octobe�8,2024.
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Design/Engineer $ $ $ $ $ 250,000
Construction $ $ $ $ 2,500,000
Equipment $ $ $ $ $
Contingency $ $ $ $ $ 250,000
Totals $ $ $ $ $ 3,000,000
CPA Amount $ $ $ $ $
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Program Name: School Paving and Sidewalks Date: 11/8/2024
Program ID: 5039 Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: Email: mcronin@lexingtonma.gov
Description of Capital Program:
FY2026 - $200,000
This program funding is to replace in kind on school grounds specifically: parking lots, hardscape play spaces,bus
loops, sidewalks,retaining walls, and other associated site work.
Goals of Capital Program:
Extraordinary repairs for school paving areas are necessary to maintain parking and pedestrian surfaces in a
condition suitable for public safety and Safe Routes to Schools. In addition,proper drainage of the site is equally
important and will be addressed through this capital item as well. This capital request would address pedestrian,
bicycle and driver safety on school grounds.
Impact if Not Maintained:
If deteriorated conditions are not addressed in a timely manner, additional paving replacements may be required and
building envelope conditions could deteriorate. Drainage will be impacted causing slip and fall hazards in winter.
Major Spending over Past 5 Years:
Harrington Elementary School site work. Fiske Elementary School site work. LPS Central Administration Building
site work. Bridge Elementary School site work. Bowman Elementary School site work. Diamond driveway and
sidewalk replacement.
Work Currently Underway:
Bowman rear play area,parking lot and access road completed
Planned Spending for Next 5 Years:
FY26 - Harrington Sidewalks
FY27 - Clarke/Diamond Courtyard
FY28 -Fiske Sidewalk replacement
FY29 - Estabrook Sidewalk replacement
FY30 - Clarke site improvements (Moved to Capital request DPF 26-7)
Basis for Cost Projections:
Past Operational Repair Projects and budget proposals plus the new 20 year Capital Plan.
Stakeholders: Community, students,parents, staff.
Sustainability& Resilience:
Operating Budget Impact:
Making these repairs through capital would reduce impact to the operating budget due to repair cost from contracted
services.
Facilities-Page 14 P�inted Novembe�27, 2024
Funding Source: General Fund
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2023/16D $ 265,000 $ 214,491 $ 49,790 $ 719 $
2024/16D $ 265,000 $ 265,000 $ $ $
Totals $ 530,000 $ 479,491 $ 49,790 $ 719 $
*Data cu��ent as of Octobe�8,2024.Reflects total autho�ization f�om a�ticle,which includes both Floo�ing and Paving.
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Design/Engineer $ $ $ $ $
Construction $ 200,000 $ 225,000 $ 250,000 $ 250,000 $
Equipment $ $ $ $ $
Contingency $ $ $ $ $
Totals $ 200,000 $ 225,000 $ 250,000 $ 250,000 $
CPA Amount $ $ $ $ $
Facilities-Page 15 P�inted Novembe�27, 2024
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ID# Proj ect Name FY2026 FY2027 FY2028 FY2029 FY2030 Funding Source
DPF-26-1 A Lexington High School Construction �645 000 000 $ � � � General Fund,Excluded Debt,MSBA
Pro�ect ' ' Grant
DPF-26-2A Central Administration Building Demolition General Fund
$ 3,550,000 $ $ $ $
DPF-26-3A Existing Field House 5-10 Year Band Aid TBD
Plan � $ $ $ 900,000 $ 8,350,000
DPF-26-4 East Lexington Fire Station $ $ 1,000,000 $ 14,000,000 $ $ General Fund,possible Excluded Debt
Clarke HVAC Replacement and
DPF-26-5 Electrification,Roof,Windows,Flooring, General Fund,Excluded Debt
Security � $ $ 1,500,000 $ 2,000,000 $ 35,000,000
DPF-26-6 Cary Memorial Library Upper Floors HVAC General Fund,Excluded Debt,CpA,
Renovation $ $ 200,000 $ 1,800,000 $ 21,000,000 $ Grant/Gift/Trust
DPF-26-7 Estabrook Elementary School Nurse Cash Capital,Bonding,State Aid
Bathroom Renovation $ 300,000 $ $ $ $
Total Facilities Capital Projects � 648,850,000 $ 1,200,000 $ 17,300,000 $ 23,900,000 $ 43,350,000
E���������� _ '�- ���E �� �� � � � �� � � s� � � E �� �� � � � ��� � == = � �� � � ���� - _  � � � � ���
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ID# Proj ect Name FY2026 FY2027 FY2028 FY2029 FY2030 Funding Source
DPF-26-1 B LHS Building Systems Replacement Excluded Debt
$ $ 10,000,000 $ 20,000,000 $ 270,000,000 $
DPF-26-2B Renovation of Central Administration- 146 TBD
Maple Street $ $ 2,000,000 $ 18,000,000 $ $
DPF-26-3B LHS New 146-Meter Track Field House- TBD
36,000 SF $ $ 1,000,000 $ 3,000,000 $ 34,000,000 $
DPF-26-3C New Field House-72,000 SF $ $ 1,000,000 $ 6,000,000 $ 64,000,000 $ TBD
Total Facilities Capital Projects � � 14,000,000 � 4�,000,000 $ 368,000,000 �
Facilities-Page 16 P�inted Novernbe�27, 2024
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Proj ect Name: Lexington High School Construction Proj ect Date: 11/7/2024
Proj ect ID: DPF-26-1 A Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: 781 274 8958 Email: mcronin@lexingtonma.gov
Description of Proj ect:
FY2026 - $645,000,000
Lexington High School was invited into the Massachusetts School Building Authority School Building(MSBA)
Grant Program in June 2022. During the Eligibility Period,the Town had a number of steps to complete before
March of 2023 in order to move along to the next module in the MSBA prescribed process. Module 2 includes the
selection of the Owners Proj ect Manager and the Designer(architect) for the high school proj ect. The Town
selected Dore and Whittier as the Owners Proj ect Manager(OPM) and has selected Symmes Maini and McKee
Associates (SMMA) as the Designer. This will be the proj ect team for the duration of the LHS proj ect. Module 3 is
the actual Feasibility Study which will determine whether it's an addition/renovation or a completely new building
and the location and size of the proj ect. Once Module 3 is completed, the Town will need to have funds available to
contract with the designer to complete the Schematic Phase drawings. This will establish the true budget for the
proj ect. Before this phase is completed, all construction�gures used in these documents are rough estimates based
on a square footage take off only.
Justification/Benefit:
Enrollment at LHS as of the 2023 school year is 2,379 with a design for only 1,950 students. The enrollment is
projected to continue to increase up to 2,450 students in the next few years. The classrooms are undersized and the
lab spaces are too few in quantity and are undersized by 25%. The community spaces are also undersized,these
spaces include cafeterias, gym space, locker rooms, and the auditorium. The building is also 70+years old and has
had significant work done during the last 40 years,most recently in 2000. The HVAC system needs a complete
replacement, a significant amount of the roof needs replacement, and most of the windows are original and need
replacement.
Impact if Not Completed:
The educational program won't be able to be delivered in the manner in which the school department and the
residents of Lexington desire.
Timeframe:
This project is likely to be 5-7 years in total duration including design, construction, and all work on the fields.
Replacement Frequency:
None.
Basis for Cost Projections:
The current estimated�gure of$1,3 64 per square foot has been used to calculate the proj ect cost given a building
size of approximately 464,000 sq. ft. The $10,000,000 initial request for Design funds supports testing, site
analysis, traf�c studies, the completion of Schematic Design(SD), and carries the designers through the 120 waiting
day period from the end of SD into Design Development(DD)before the Debt Exclusion vote. The date for the
LHS Debt Exclusion vote hasn't been decided yet,however, it could be scheduled for late in 2025. The request for
the $654,000,000 would be in FY26 (approx. November 2025) includes the balance of the project funding. Please
note that the MSBA Grant will only provide reimbursement for items that are deemed"eligible" by the MSBA
proj ect review team.
Stakeholders:
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Lexington Community.
Sustainability& Resilience:
Will follow the Integrated Building Design and Construction Policy
Operating Budget Impact:
The building of a new/refurbished high school will certainly add to the operational costs to the Town. Having the
ability to add solar and battery systems would mitigate some of the operational costs for utilities. The expectation
would be to design for Net Zero with a speci�c eye toward a reduced carbon footprint in both the construction of
the new building and in the daily operations.
Funding Source: General Fund, Excluded Debt, MSBA Grant
Prior Authorizations:
Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned
2022 STM-2/2 Lex High Sch �1 825 000 $1 523 615.82 $673 23 8.19 $5 5 84.73 $
Feasibility Study > > > > > >
2024/26 LHS Design Funds $10,000,000 $ 59,984 $ 2,809,374 $ 7,130,642 $
Totals $11,825,000 $ 1,583,600 $ 3,482,612 $ 7,136,227 $
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Site Acquisition $ $ $ $ $
Design/Engineer $ 25,000,000 $ $ $ $
Proj ect Management $ 5,000,000 $ $ $ $
Construction $ 5 80,000,000 $ $ $ $
Equipment $ 20,000,000 $ $ $ $
Contingency $ 15,000,000 $ $ $ $
Totals $ 645,000,000 $ $ $ $
CPA Amount $ $ $ $ $
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Proj ect Name: LHS Building Systems Replacement Date: 11/7/2024
Proj ect ID: DPF-26-1 B Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: Email: mcronin@lextingtonma.gov
Description of Proj ect:
FY2026 -
In 2020 the Department of Public Facilities contracted with an independent professional assessment firm,VFA, to
perform a Facilities Conditions Assessment of the towns building assets. The assessment was performed in
conformance with the American Society for Testing and Materials Standard Guide for Property Condition
Assessments. The information was entered into a database and analyzed, with the obj ective of helping to inform
capital planning budgetary decision-making for the Town. As each building was evaluated, it yielded a Grade, or
score based on the condition of the systems within each building. In the case of LHS, it received a grade of D. To
put this into perspective,no other school building received a grade below a B. The report highlighted a number of
deficiencies with the existing systems, in particular: roof, windows, HVAC, masonry, electrical,plumbing,
accessibility, and general finishes. These systems are at their end of life and need replacing immediately. This
evaluation does not opine on overcrowding or the educational program. When the Town hired SMMA as the
architect for he LHS project,this report was given to them to evaluate. As part of the MSBA process, the architect
needed to evaluate a "Code Upgrade Only" option. Meaning,what would it cost to bring the existing building up to
current building code without moving a wall or adding one square foot of additional space. This Code Upgrade
Only option was sent to two separate professional cost estimators who determined that it would cost$300,000,000
to perform this work.
Justification/Benefit:
These systems need immediate replacement. If the LHS proj ect does not move forward, funds will need to be
directed to replace failing systems.
Impact if Not Completed:
System failure and the potential loss of use of the facility for an undetermined period of time.
Timeframe:
Immediate
Replacement Frequency:
Between 15-25 years depending on the particular system.
Basis for Cost Projections:
Cost Estimator.
Stakeholders:
The staff and students of LHS and the community at large
Sustainability& Resilience:
Will follow the Integrated Building Design and Construction Policy
Operating Budget Impact:
None
Funding Source: Excluded Debt
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Prior Authorizations:
None
cu��ent as of Octobe�19,2023.
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Site Acquisition $ $ $ $ $
Design/Engineer $ $ 10,000,000 $ 20,000,000 $ $
Proj ect Management $ $ $ $ $
Construction $ $ $ $ 270,000,000 $
Equipment $ $ $ $ $
Contingency $ $ $ $ $
Totals $ $ 10,000,000 $ 20,000,000 $ 270,000,000 $
CPA Amount $ $ $ $ $
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Proj ect Name: Central Administration Building Demolition Date: 11/7/2024
Project ID: DPF-26-2A Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: 7812748958 Email: mcronin@lexingtonma.gov
Description of Proj ect:
FY2026 - $3,550,000
Demolition of the current Central Administration Offices (CO) (Old Harrington Elementary School)would make
way for new playing fields (see separate Recreation capital item). When the new Harrington Elementary School
was built in 2005,the old Harrington School was supposed to be torn down for the construction of�elds that were
displaced by the construction of the new Harrington School. The school department administrative offices moved
into the old Harrington and repurposed it as the new Central Administration Of�ces. When the High School project
begins, the area currently used for athletic fields will be used as a lay down area, or geothermal well drilling, or a
possible location for the new LHS. As a result of taking all the athletic �elds off line,there will be a signi�cant
shortage of playing fields and the old Harrington site would provide some relief to the shortage. Once the Central
Administration Offices are demolished,the Recreation Department would construct up to three fields which would
help signi�cantly during the LHS construction period.
An architect was hired to evaluate the building and perform an assessment of it's materials for demolition. The
report showed a significant amount of material used in damp proofing on foundations and within the brick/masonry
wall cavity. This masonry material will need to be removed and categorized as "hot" material and disposed of
properly. The cost of this is signi�cantly above what was previously understood.
Justification/Benefit:
To make room for three new playing �elds replacing the lost fields when the Harrington Elementary School was
built in 2005. Also, the new fields will offset the lost fields at Center when those fields come offline for the
construction of the new LHS.
Impact if Not Completed:
Significant investment is needed to replace the expired systems including windows,roof, HVAC, etc. In the 20 year
capital plan,the CO building is currently rated as an "F" building,meaning it has signi�cant immediate
infrastructure needs. If the building were actually being kept in service, The building would need a new HVAC
system, new windows,new exterior doors, new roof, incoming electrical distribution,masonry waterproo�ng, and
complete life/safety systems replacement. The amount of investment that is required for deferred maintenance is
$20,000,000. At this point it would require the building occupants to vacate the building for 18-24 months.
Timeframe:
If the building is vacated and demolished, it would allow the Recreation Department to proceed with their plan to
construct at least two rectangle playing�elds before the High School fields are displaced during the construction of
the new LHS. The field con�guration has not been set in stone and many conversations will take place in the future
to determine field layout and materials used.
Replacement Frequency:
None
Basis for Cost Projections:
Cost per square foot estimate.
Stakeholders:
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Lexington community
Sustainability& Resilience:
Will follow the Integrated Building Design and Construction Policy
Operating Budget Impact:
The impact would be reducing all operational costs to the budget.
Funding Source: General Fund
Prior Authorizations:
None.
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Site Acquisition $ $ $ $ $
Design/Engineer $ 150,000 $ $ $ $
J——-
Management $ $ $ $ $
Construction $ 575,000 $ $ $ $
Equipment $ 2,675,000 $ $ $ $
Contingency $ 150,000 $ $ $ $
Totals $ 3,550,000 $ $ $ $
CPA Amount $ $ $ $ $
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Proj ect Name: Renovation of Central Administration- 146 Maple Street Date: 11/7/2024
Project ID: DPF-26-2B Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: Email: mcronin@lextingtonma.gov
Description of Proj ect:
FY2026 -
The Central office building was constructed in 1956 and was used as an elementary school unti12007 when it was
scheduled for demolition as part of the New Harrington Elementary School construction proj ect. At the time, the
superintendent relocated the School Administration into the building and has been in use ever since. There have
been no maj or investments into the building for decades. The HVAC, electrical, windows, and masonry are all
original. The roof has had periodic replacement. In the 2020 Building Facilities Assessment,the Central
Administration was rated an "F" building. It requires the immediate replacement of its roof,windows, HVAC
system, electrical system, and signi�cant work to the porous masonry. This work is currently in arrears and must
take place asap. The risk is complete failure to one or more of the building systems if this work isn't completed
immediately.
Justification/Benefit:
The bene�t of this work will be to renovate a 68 year old building so that it's occupants can work in a reliable
facility.
Impact if Not Completed:
If this work is not completed,the risk is complete failure.
Timeframe:
Immediate.
Replacement Frequency:
Basis for Cost Projections:
20 year capital plan.
Stakeholders:
LPS School Administration
Sustainability& Resilience:
Would follow the Integrated Building Design and Construction Policy
Operating Budget Impact:
Building occupants may need to relocate for a period of time.
Funding Source: TBD
Prior Authorizations:
None.
cu��ent as of Octobe�19,2023.
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Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Site Acquisition $ $ $ $ $
Design/Engineer $ $ $ $ $
Proj ect Management $ $ $ $ $
Construction $ $ 2,000,000 $ 18,000,000 $ $
Equipment $ $ $ $ $
Contingency $ $ $ $ $
Totals $ $ 2,000,000 $ 18,000,000 $ $
CPA Amount $ $ $ $ $ 2
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Proj ect Name: Existing Field House 5-10 Year Band Aid Plan Date: 11/7/2024
Project ID: DPF-26-3A Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: Email: mcronin@lextingtonma.gov
Description of Proj ect:
FY2026 -
In the event the community wants to keep the existing�eld house and construct a New Field house in the near
future,the building will need some minimum enhancements. This building will need the following in order to last
the next 10 years: new electric service to support a stand alone building, new all electric HVAC, new �re alarm
system,bathroom facilities to support 900 occupants, meeting accessibility codes, a sma113,000 sq ft building to
house the bathrooms and HVAC, and the perimeter windows.
Justification/Benefit:
This approach is to allow the community to take time and develop a plan for an investment to a new field house
option.
Impact if Not Completed:
Once the new LHS is constructed and the existing building is demolished,this building won't be allowed to open as
a stand alone facility.
Timeframe:
2029
Replacement Frequency:
Basis for Cost Projections:
Cost Estimate from Architects
Stakeholders:
LSH student teams and the Lexington community users.
Sustainability& Resilience:
Would follow the Integrated Building Design and Construction Policy
Operating Budget Impact:
Funding Source: TBD
Prior Authorizations:
Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned
Totals $ $ $ $ #REF!
cu��ent as of Octobe�19,2023.
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Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Site Acquisition $ $ $ $ $
Design/Engineer $ $ $ $ 900,000 $
Project Management $ $ $ $ $ 750,000
Construction $ $ $ $ $ 7,000,000
Equipment $ $ $ $ $
Contingency $ $ $ $ $ 600,000
Totals $ $ $ $ 900,000 $ 8,350,000
CPA Amount $ $ $ $ $
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Project Name: LHS New 146-Meter Track Field House - 36,000 SF Date: 11/7/2024
Project ID: DPF-26-3B Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: Email: mcronin@lextingtonma.gov
Description of Proj ect: To demolish the current�eld house and construct a new 3 6,000 square foot�eld house.
FY2026 -
Justification/Benefit:
The existing field house was constructed in 1960 and requires massive investment in order to bring it up to current
code. The existing field house has a 146 meter banked track, it is not accessible, the heating is supplied by the main
building, and does not have air conditioning. The new facility will be a modern well designed facility to include a
4 lane 146 meter indoor track, all electric utilities, stands, air conditioning, and all the required amenities to
accommodate the Lexington sports teams and community users for decades to come.
Impact if Not Completed:
The LHS proj ect will include the renovation of the existing Field House at a cost of$27,000,000.
Timeframe:
At the same time as the new LHS construction
Replacement Frequency:
75 years
Basis for Cost Projections:
Estimate provided by architect through cost estimator
Stakeholders:
LHS staff and students, and the Lexington community
Sustainability& Resilience:
Will follow the Integrated Building Design and Construction Policy
Operating Budget Impact:
Unknown at this time.
Funding Source: TBD
Prior Authorizations:
cu��ent as of Octobe�19,2023.
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Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Site Acquisition $ $ $ $ $
Design/Engineer $ $ $ $ $
Project Management $ $ $ $ $
Construction $ $ 1,000,000 $ 3,000,000 $ 34,000,000 $
Equipment $ $ $ $ $
Contingency $ $ $ $ $
Totals $ $ 1,000,000 $ 3,000,000 $ 34,000,000 $
� CPA Amount $ $ $ $ $
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Proj ect Name: New Field House - 72,000 SF Date: 11/7/2024
Project ID: DPF-26-3C Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: Email:
Description of Proj ect:
FY2026 - $ To replace the existing field house with a 72,000 sq ft, 61ane, 200 meter track field house.
Justification/Benefit:
The existing field house was constructed in 1960 and requires massive investment in order to bring it up to current
code. The existing field house has a 146 meter banked track, it is not accessible, the heating is supplied by the
Science building, and it does not have air conditioning. The new facility will be a modern, well designed facility to
include a 4 lane 146 meter indoor track, all electric utilities, stands, air conditioning, and all the required amenities
to accommodate the Lexington sports teams and community users for decades to come.
Impact if Not Completed:
The LHS proj ect will carry the costs to renovate the existing field house at a cost of$27,000,000
Timeframe:
Construction should begin one year after the start of the LHS project.
Replacement Frequency:
75 years
Basis for Cost Projections:
Cost estimate from the architects
Stakeholders:
All of Lexington community members including the staff and students of LHS
Sustainability& Resilience:
This proj ect will comply with the Integrated Building Design and Construction Policy
Operating Budget Impact:
unknown at this time
Funding Source: TBD
Prior Authorizations: None
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Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Site Acquisition $ $ $ $ $
Design/Engineer $ $ $ $ $
Proj ect Management $ $ $ $ $
Construction $ $ 1,000,000 $ 6,000,000 $ 64,000,000 $
Equipment $ $ $ $ $
Contingency $ $ $ $ $
Totals $ $ 1,000,000 $ 6,000,000 $ 64,000,000 $
CPA Amount $ $ $ $ $
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Proj ect Name: East Lexington Fire Station Date: 11/7/2024
Project ID: DPF-26-4 Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: 781 254 8958 Email: mcronin@lexingtonma.gov
Description of Proj ect:
FY2026 - $
The East Lexington Fire House was built in 1951 and is roughly 5,250 square feet in total size. This facility houses
fire personnel and its required equipment. The facility has been modified a number of times to �t modern�re
fighting equipment,but unfortunately is still not large enough for a Ladder Truck, an Ambulance and an Engine
Truck. For example, the �re trucks cannot be pulled out of the garage bays because they extend past the end of the
driveway and block the sidewalk. The facility was part of the town wide conditions assessment by VFA in 2020 and
received an overall grade of D. The facility needs major investments in all it's major systems including roof,
HVAC, electrical,plumbing, interior�nishes, etc.
The $50,000 in FY24 is to perform a feasibility study of the site to determine if the new station could�t on the
current site. If the current site is not adequate,the architect would recommend the appropriate size of land that
would be required to house a new station.
*There is a TBA placeholder for site acquisition in FY26 in case the feasibility study determines that the current site
is too small and a new site would be required.
In FY2027, the $1,000,000 request will be for the design/engineering costs for the station.
Justification/Benefit:
The facility was built in 1951 and no longer serves the needs of the Fire Department. The building needs many
upgrades including a larger garage for the �re trucks. This may require a different site given the square footage
limitations with the current site.
Impact if Not Completed:
Fire fighting operations could be hampered. The Fire Fighting staff are currently housed in a sub standard facility.
Timeframe:
The proj ect could begin when funds are made available.
Replacement Frequency:
None.
Basis for Cost Projections:
Estimate based on a number of other�re station projects in the area. All costs are estimates based on cost per
square foot of other sub stations being built nearby. All costs are simply estimates at this point.
Stakeholders:
The Lexington Community and Fire Department staff.
Sustainability& Resilience:
Will follow Integrated Building Design and Construction Policy
Operating Budget Impact:
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The current facility requires significant investment to bring the building up to standard. When the new facility is
constructed it would be limited to utility and maintenance costs, similar to the costs with the current facility.
Funding Source: General Fund,possible Excluded Debt
Prior Authorizations: ATM 2023 $50,000
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Site Acquisition TBA $ $ $ $
Design/Engineer $ $ 1,000,000 $ 1,000,000 $ $
Project Management $ $ $ 150,000 $ $
Construction $ $ $ 12,000,000 $ $
Equipment $ $ $ 100,000 $ $
Contingency $ $ $ 750,000 $ $
Totals $ $ 1,000,000 $ 14,000,000 $ $
CPA Amount $ $ $ $ $
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Clarke HVAC Replacement and Electri�cation, Roof,Windows,
Proj ect Name: Flooring, Security Date: 11/7/2024
Project ID: DPF-26-5 Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: 7812748958 Email: mcronin@lexingtonma.gov
Description of Proj ect:
FY2026 - $
Clarke Middle School is in need of a major HVAC renovation. A large scale HVAC project was completed in
2008. Ironically the systems went from an all electric system to a fossil fuel HVAC system in 2008. Although a
sizable proj ect was completed then,the primary air handling units (AHU's)were all installed in 2000. These have a
20-year life expectancy and are now past their life cycle. Typical of�ce spaces and classrooms spaces use Unit
Ventilators (UV's) and Variable air Volume fan boxes. The UV's are in each classroom and provide fresh air and
heating. The AHU's provide fresh air and heat to spaces other than classrooms such as corridors, library, cafeteria,
gym, auditorium, etc. The goal of this proj ect is to replace the fossil fuel classroom UV's with all electric Variable
Refrigerant Flow(VRF)heating and cooling units. The AHU's, from 2000,use fossil fuel, and are all on the 20
year capital plan for replacement. Clarke has only about 50% of the building air conditioned and most of the
classrooms are not. On hot and humid days,the temperature in this building is not adequate for teaching and
learning. When this project is complete, Clarke, like the new LHS, Diamond and the newer elementary schools will
be fully air conditioned. This would leave Bridge and Bowman as having "partial cooling",meaning there is Air
Conditioning,but only when there are temps below 80 and if the humidity is below 75%. Beyond those set points
the systems can not handle the cooling load. Because this project will follow the Integrated Building Design and
Construction Policy, a geothermal well system has been included in the rough estimate. While examining other
capital requests for Clarke, it was decided to move the requests for roof replacement($4.4M),Windows and exterior
doors ($2.125M, Security($1 M), and flooring replacement($SOOK) from Capital Programs to this request.
Justification/Benefit:
The equipment is at end of life and needs to be replaced before complete failure.
Impact if Not Completed:
If the systems fail, the school may have classrooms without heating and fresh air.
Timeframe:
This work would likely take place during the summer months of 2030. Once an architect is engaged and can assess
the complexity of the project, a better understanding of this project will allow planning for phasing over two
summers.
Replacement Frequency:
None
Basis for Cost Projections:
20 year capital plan which includes escalation through 2029.
Stakeholders:
Lexington community
Sustainability& Resilience:
Will follow the Integrated Building Design and Construction Policy
Operating Budget Impact:
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The impact would be improving the comfort and reliability of the HVAC system and reducing all fossil fuel costs to
the budget.
Funding Source: General Fund, Excluded Debt
Prior Authorizations:
None.
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Site Acquisition $ $ $ $ $
Design/Engineer $ $ $ $ $
J——-
Management $ $ $ $ $
Construction $ $ $ 1,500,000 $ 2,000,000 $ 35,000,000
Equipment $ $ $ $ $
Contingency $ $ $ $ $
Totals $ $ $ 1,500,000 $ 2,000,000 $ 35,000,000
CPA Amount $ $ $ $ $
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Proj ect Name: Cary Memorial Library Upper Floors HVAC Renovation Date: 11/7/2024
Project ID: DPF-26-6 Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: 7812748958 Email: mcronin@lexingtonma.gov
Description of Proj ect:
FY2026 - $
It has been nearly 20 years since the Cary Library's maj or renovation proj ect in 2004. Over the course of the next
ten years,the library will need signi�cant capital investment due to wear and tear to aging mechanical systems.
The Lower Level of the building is moving forward as a capital request in the FY25 budget process. This second
project will cover the remaining two levels of the building(Main and Upper Levels), as well as exterior needs.
The upper two levels will be converted to an all electric HVAC system and will be integrated with the lower level
system. New ceilings, insulation, and lighting will be installed. Restrooms on these levels will be renovated,
carpeting will be replaced, and some programmatic spaces will be reconfigured. Because of the need to access the
duct work, existing sof�ts will need to be removed necessitating significant finished carpentry work to make the
rooms look as if no work ever took place. The roof is due to be replaced in 2024 and 2026, therefore it will be
completely replaced as part of the proj ect.
Because the bulk of the new HVAC systems will be located outside the building, there is expected to be significant
amount of work performed on the chiller pit area. It's possible the pit could be partially filled in and slightly
enlarged to accommodate the Variable Refrigerant Flow condensing units.
Justification/Benefit:
The library's HVAC system reaches end of life in FY30 and needs addressing. The library circulates over a million
items each year and hosts over 350,000 visitors.
The library is an important community resource, supporting lifelong learning and community connection. It is one
of the few resources in Town that serves people of all ages and is an anchor to both the business and historical
districts. This project will ensure that the building can continue to serve its current functions and allow some
reimagining of existing spaces based on current and future needs,potentially adding some new group study/small
meeting spaces.
Impact if Not Completed:
The library's HVAC system has never functioned optimally and will reach end of life in FY30. HVAC system
failure would result in a lengthy(and unplanned) service interruption. The library has several areas where additional
insulation is needed. Sprinkler system pipes have cracked in the past, causing damage to the building and
collections. This is likely to happen again if the insulation issues cannot be permanently�xed.
Timeframe:
Construction to take place in FY29 with a 12-month timeframe. Library will need to move offsite during this
project.
Replacement Frequency:
N/A
Basis for Cost Projections:
The 20 year capital plan
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Stakeholders:
Community members and organizations, students, library staff
Sustainability& Resilience:
Will follow the Integrated Building Design and Construction Policy
Operating Budget Impact:
None
Funding Source: General Fund, Excluded Debt, CPA, Grant/Gift/Trust
Prior Authorizations:
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Site Acquisition $ $ $ $ $
Design/Engineer $ $ 200,000 $ 1,800,000 $ $
J——-
Management $ $ $ $ $
Construction $ $ $ $ 21,000,000 $
Equipment $ $ $ $ $
Contingency $ $ $ $ $
Totals $ $ 200,000 $ 1,800,000 $ 21,000,000 $
CPA Amount $ $ $ TBD TBD
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Proj ect Name: Estabrook Elementary School Nurse Bathroom Renovation Date: 11/7/2024
Project ID: DPF-26-7 Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: 7812748958 Email: mcronin@lexingtonma.gov
Description of Project: This project is to renovate the Estabrook nurses bathroom to provide proper facilities to
service a new student with significant special physical needs. The expansion of the room will impact the larger
nurses suite. It will need to be kept in operation while the construction takes place.
FY2026 -
Justification/Benefit:
A new incoming student has signi�cant physical disabilities and needs assistance with toileting. Because the
student is larger, the nurses can't physically lift the student, a Hoyer lift will need to be installed. This requires an
expansion of the footprint to the bathroom into the nurses suite. Wall construction, structural, finishes, electrical,
plumbing will all need to take place in the nurses suite.
Impact if Not Completed:
The student would need to be placed out of district.
Timeframe:
The construction would take place the summer of 2025 allowing the student to use the facilities for the fall of school
year 2025.
Replacement Frequency:
None
Basis for Cost Projections:
Very rough estimate. An architect has been hired to develop more accurate costs.
Stakeholders:
Students and staff at Estabrook Elementary School.
Sustainability& Resilience:
None
Operating Budget Impact:
None
Funding Source: Cash Capital, Bonding, State Aid
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Prior Authorizations: None.
Funding Request:
FY2026 FY2027 FY2028 FY2029 FY2030
Site Acquisition $ $ $ $ $
Design/Engineer $ 35,000 $ $ $ $
Proj ect Management $ $ $ $ $
Construction $ 265,000 $ $ $ $
Equipment $ $ $ $ $
Contingency $ $ $ $ $
Totals $ 300,000 $ $ $ $
CPA Amount $ $ $ $ $
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