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HomeMy WebLinkAboutSemiquincentennial Commission (Lex250) Charge 120924 SEMIQUINCENTENNIAL COMMISSION (Lex250) Members: 16 Members Appointed by: Select Board Length of Term: Following the completion of all planned activities in 2026. Meeting Times: As determined by the Commission. Provide for a minimum of three community meetings (one daytime/one evening/one weekend day) to solicit public comment within the first 18 months of the Commission’s formation. Quorum: Quorum shall be a majority of members serving. Description: To evaluate, make recommendations and coordinate the Town-wide activities to be th held to commemorate the 250 Anniversary of the Battle of Lexington (which will take place in April 2025) and other historical events related to the founding of our Country. And to further the coordination of the Town’s events with local, state, regional and federal events. Deliverables: As part of its study and investigation, the committee shall develop a th comprehensive plan for celebrating and promoting the 250 anniversary of the Battle of Lexington to include: 1. Identify funding needs 2. Identify potential sources of funding including but not limited to: a. Commemorative Memorabilia b. Public / Private Partnerships c. Gifts and Grants (private, State and/or Federal) 3. Identify opportunities for individuals or organizations to participate in celebrations with a commitment to diversity, inclusiveness, and opportunity at all levels and activities 4. Investigate opportunities for a possible permanent memorial 5. Transportation-related issues 6. Marketing and communication 7. Determine what sub-committees or additional staffing requirements (event planning) may be necessary and seek proper approval from the Select Board 8. Updates will be presented to the Select Board at least Quarter Criteria for Membership: Appointments will be made by the Select Board. The Select Board will also designate a Chair. Members from each of the following Boards or Committees will serve on this committee:  Select Board (current or former Board member) (2 Members)  Tourism Committee (1 Member)  Town Celebrations Committee (1 Member) Along with representatives from each of the following groups:  Civic/Community Group Representative  6 Community Members with a background or interest in history, event planning, logistics, transportation, security, fundraising and/or publicity  Local Museum or Historical Organization Representative  Lexington Public School Representative  Local Business Representative  Music & Arts Community Representative  Reenactment Community Representative Staff support as appropriate from the following departments: Department of Public Works, Economic Development Office, Cary Memorial Library, Fire Department, Police Department, Town Manager’s Office, Department of Public Facilities Ex Officio/Liaisons (non-voting):  Appropriation Committee  Capital Expenditures Committee Prior to serving as a member of this Committee, appointees are required to: 1. Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to continue to serve on the Committee the member must acknowledge annually receipt of the Summary of the Conflict of Interest Statute. Said summary will be provided by and acknowledged to the Town Clerk. 2. Provide evidence to the Town Clerk that the appointee has completed the on-line training requirement required by the Conflict of Interest Statute. Further, to continue to serve on the Committee, the member must acknowledge every two years completion of the online training requirement. Ref: Adopted by the Board of Selectmen on January 13, 2020 Amended by Select Board on January 25, 2021 Select Board voted to: increase number of members from 11 to 15; add “Quorum: Quorum shall be a majority of members serving”; update Criteria for Membership to increase the number of Community Members from 2 to 6; update the background options for the Community Members to include: "...transportation, security, fundraising and/or publicity” on July 24, 2023 Select Board voted to: increase number of members from 15 to 16; add a second Select Board Member to the membership on November 27, 2023 Select Board voted on 12/9/2024 update the charge to indicate the Select Board member seat can be appointed with a current sitting or former Select Board member.