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HomeMy WebLinkAbout1977-09-06-BOS-min i)U 1 SELECTMEN'S MEETING September 6, 1977 A regular meeting of the Board of Selectmen was held in the Select- men's Meeting Room, Town Office Building, on Tuesday, September 6, 1977, at 7 30 p.m Acting Chairman Bailey, Mr Busa, Mrs Miley and Mr Kent; Mr Hutchinson, Town Manager; Mr Cohen, Town Counsel, Mr McSweeney, Director of Public Works/Engineering; Mrs McCurdy, Executive Clerk, were present Mr Hutchinson informed the Board that Patrolman Allen McSherry Police Sgt has been appointed to the position of Sergeant and he will be sworn McSherry in by the Town Clerk this evening Allen is a Lexington resident, a member of the Lexington Police Department for eighteen years, and a graduate of Northeastern University with an Associate degree in Criminal Science We are very pleased to have a man of this calibre assuming this post Chief Corr said that it is indeed an honor to give Allen his Sergeant's stripes, and he added that Allen is one of two members of the department to have the medal of merit, which was awarded to him in September, 1974 Miss Mary McDonough, Town Clerk, administered the oath of office, Ill Mrs McSherry pinned on his Sergeant's badge, and members of the Board congratulated Sergeant McSherry upon his appointment Mr Zehner, Town Treasurer, met with the Board to request approval Treasurer of borrowing $1 Million Bids have been received and the recommenda- tion is to award to the lowest bidders Harvard Trust Co $200,000 @ 1 99% $750,000 @ 2 50% New England Merchants $250,000 @ 2 00% $750,000 @ 2 15% Newton-Waltham $200,000 @ 2 00% ) Middlesex Bank $200,000 @ 2 00% ) $600,000 @ 2 19% State Street $ 75,000 @ 2 03% $250,000 @ 2 26% $500,000 @ 2 52% First National $ 75,000 @ 2 03% $750,000 @ 2 19% Acting Chairman Bailey asked if the interest rates are quoted on an annual rate? Mr Zehner replied that they were, and the interest would be divided by 360 He informed the Board that Brookline and Newton, also AAA rated towns, have recently borrowed $1 Million and $7 5 Million with interest rates ranging from 1 99% to 2 85% He commented that he had been asked by the bank examiners if it were wise for him to have as many bank accounts as he has, and the answer is seen in the fact that those banks with winning bids gave the Town preferred rates for a smaller segment of the total borrowing; they look upon this as their obligation to help a favored customer and, by giving us a segment of it, then felt they had done their part, with the balance at a higher 111 rate He felt it better for the Town to borrow at preferred rates from Selectmen's Meeting September 6, 1977 6 or 8 banks than tog o with a smaller number of banks Acting Chairman Bailey remarked that it was incredible and thanked Mr Zehner for his accomplishment Mrs Miley agreed and, in response to her expression of thanks, Mr Zehner replied that it is the Town's credit standing that does it Upon motion duly made and seconded, it was voted to approve the recommendation of the Town Treasurer to borrow $1 Million in tax antici- pation with notes dated September 9, 1977 and due on November 7, 1977, interest at maturity, from the following banks Harvard Trust Co $200,000 @ 1 99%; New England Merchants $250,000 @ 2 00%; Newton-Waltham $200,000 @ 2 00%; Middlesex Bank $200,000 @ 2 00%; State Street $75,000 @ 2 03%; First National $75,000 @ 2 03% Mr Zehner retired from the meeting after receiving the sincere thanks of the Board for his efforts in obtaining remarkably low interest rates Special Town The Board tnd the Town Manager discussed a letter from the Planning Meeting Board concerning a date for a Special Town Meeting to deal with proposed zoning changes related to acceptance of Chapter 808 of the Acts of 1975 Mr Hutchinson recommended Monday, November 28, as it would dove- tail with the final report of the School Sites Conversion Committee regarding the disposal of Hancock School Acting Chairman Bailey commented that, because it is right after Thanksgiving, it might make sense to schedule the date of December 5 Also, at an early stage, TMMA should be contacted to ask if they have comments Mr Busa suggested that the Warrant be restricted to the two issues at hand and if the firefighters are ready, fine He felt it unfair to have a lengthy Warrant that would take a lot of time, research, and hearings to bring Town Meeting members up to date The Planning Board Articles have been washed once and have been revised; the latest informa- tion to Town Meeting members will be easily received and the Hancock School information will be given to them after a decision has been made by the Board of Selectmen If enlarged beyond that scope, it would be too lengthy to have 20 or 30 Articles in the Warrant , and he would advise both the Board and the Town Manager to try to postpone any other Articles until March Acting Chairman Bailey replied that there would be a good bit of contrary debate for getting as much out of the way in between in order to save the March meeting for those that are critically focused on budget items He stated that there has been a lot of talk over the years to have two Town Meetings, one for housekeeping non-budget items and the March one devoted toward budget items Mr Busa said that he had no problem with housekeeping budget items but to have new housekeeping budget items come at this late time of the year, we are talking about the middle of September before we make a decision, and then we will have October and November Acting Chairman Bailey said that the observation there might be II/ ) 63 Selectmen's Meeting September 6, 1977 that anybody who wants to try to float something like that off on the Town Meeting does so at his own risk The Planning Board's situation - on their Articles is a classic example of the reaction of the Town Meeting when they feel that they haven't been well prepared to deal with something Acting Chairman Bailey said that Mr Busa's comment is noted He then asked Mrs Miley if the dates would fit in with the School Conversion Committeds progress? Mrs Miley replied that the Committee would feel pretty comfort- able with either week, although she had not checked with them yet The Town Manager had mentioned the end of November but a week later would be very good Mr Cohen said that in response to Mr Busa's comment, he would hope that the Board would wait and see if there are some housekeeping- type of Articles that they may want to put into this Town Meeting that would require some certain type of legislation Mr Buse said that he had no problem with housekeeping items but he didn't want to construct a new building or a new house Acting Chairman Bailey asked if it is the Board's consensus to go toward Town Meeting starting the last Monday in November or the first Monday in December, with possible preference leaning toward the later date Also, to ask the Manager to contact TMMA to get their reaction The Board agreed and Mr Hutchinson said that he would contact TMMA. Mr Hutchinson informed the Board that tax bills have gone out Joint Meeting- and we are also coming into the budget process once again; therefore, Appropriation the Selectmen should consider having a joint meeting with the Cap Expend Appropriation Committee, the Capital Expenditures Committee and the School Comm - School Committee to discuss budget timetables and the general ap- Budgets proach and goals of the budget The Board agreed that Mr Hutchinson is to arrange a joint meet- ing for September 26th Mr Hutchinson recommended that the Board schedule regular Select- Selectmen's men's meetings for the first and third Mondays of the month, with Meeting work sessions to be held on the call of the Board on other Monday Schedule evenings and also open to the public He felt that by having work sessions on alternate Mondays, the Board could talk about specific subjects such as Selectmen's policies and procedures, goals and long range planning Chairman Battin has indicated to me that she does support this The Board agreed to Mr Hutchinson's recommendation and, effec- tive October 3, 1977, regular meetings will be held on the first and third Mondays of the month, with work sessions on other Mondays of the month, which would be open to the public 56-1 Selectmen's Meeting September 6, 1977 Recycling Mr Hutchinson advised the Board that they are still working on the program and remain geared to the November 1 date It does appear that separation will be more detailed than anticipated, and separate con- tainers will be necessary for brown, green and clear glass, as well as separation of papers and cans Mr Busa said that at this point in time, he felt that somebody was not telling the complete story at Town Meeting; he had raised that point then that this was going to happen and was informed at that time that it would not, and that all the glass would be put in one container and that we would be picking up glass and cans and then the papers It had been brought to his attention that an early report stated that we would have to separate the glass in 2, 3 or 4 containers After telling this to Town Meeting members, they voted to support the recycling committee that it would not be a separation of recyclable articles; he also voted for it at that point in time and it is unfortu- nate that we are now telling the citizens that we have to divide and separate the glass into four different segments He added that he hoped the recycling project is successful as he would hate to see the Town dump $45,000 into a project that was not completely and truthfully told at that time Mr Hutchinson said that, in fairness, at that time everything was looked at in a truthful context It was said that green and brown would be mixed, there would be a separate container for clear glass, and separation of paper and cans As he understood it, that was the marketplace at the time He would defer to Mr McSweeney that if we mix green and brown glass today, we won't get the same type of money we are looking for Those market agencies have said that they don't want to mix anymore as they are not getting the product they deem necessary in recycling process He pointed out that he had received marketplace proposals and they are also looking at the idea of estab- lishing bunkers at the landfill and perhaps transporting it ourselves or having independent transportation contract We are bidding this a number of ways to maximize revenues for the Town Mr McSweeney said that he was more involved than anybody since beginning, including getting it ready for Town Meeting, and he had to take exception to the way Mr Busa presented it We did say that we evaluated it before Town Meeting that the marketplace was to schedule three separate pickups of paper, glass and cans Since that time, the whole recycling thing changes from day to day Mr Hutchinson's last comment proves that we are entertaining an idea which we hope to es- tablish even before we get the contract approved; we have practically everything in line and will be giving a written report of what we would like to do - to set up bunkers because the highest marketplace is total separation We aren't sure if we can operate to pick up five separate ways but we will know that when we go out to bid We will be present- ing a proposal and I don't think it is any contradiction of what we tried to say at Town Meeting Mrs Miley said that the picture has changed and is continuing to change, and we certainly want to recycle Last August, on a visit to 565 Selectmen's Meeting September 6, 1977 Recor, the mixture at that time could be colored glass and cans which could be separated by their mechanisms - a very complicated procedure but they said it worked At one point, we thought we weren't going to be able to collect brown bottles at all but that was corrected on the floor of Town Meeting Mr Busa said that the point is that we need to recycle and if we have to separate occasionally in different ways, that is not a big issue Mr Bailey said that the difficulty here is the changing market from Town Meeting time to now, and everybody agrees that it was an easier project than what we are facing now The market is still going to change by the time we get going on it This Board will be dealing with this matter at the time you come in with the contract to be let The success of the whole program is going to hinge on the combination of market factors and the collection philosophy finally adopted here When it is all put together, it is not going to hinge on what the Town Meeting thought or wanted When it is all put together, the moment of truth comes when you actually put the things out to be collected, be they in one bucket or, if you have to put out seven buckets, maybe it's going to collapse - and that's logic and you can't deny that If the market dictates that, then that's the way it is going to have to be Mr Kent added that when the final figures come in, we will then be in a position to understand just how much of an economic differen- tial will be involved and whether there are three or five separations Mr Hutchinson stated that the report will show that differential Mr Bailey agreed and said that the Board will await the written report on a final recycling proposal Mr Hutchinson reported that they are still working on the sani- Sanitary tary landfill Water quality samples were completed on August 15 and Landfill are being analyzed for presentation of a leachate control plan to the Department of Environmental Quality Engineering, which should be ready by November 1 We anticipate having our closing plan ready by January 1 and, if you remember, from the order, this is a reverse process as they wanted the closing plan by November 1 and the leachate control plan by January 1 We said that once we knew what the leachate factor was, we agreed that we might design a leachate control plan that would integrate any long range closing plan for the landfill The Public Works Department has a close liaison with them and progress is moving along very nicely He added that there are some people who would be critical of the landfill on a continuing basis but he felt that have done an excellent job of upgrading the landfill from what it was and where it is going, including the fact that fencing has been replaced There is a regular maintenance program from the Selectmen's authoriza- tion of closing on Wednesday and, in general, the landfill is looking better and we are hopeful that we can enhance its life with those opera- ' tion techniques 66 Selectmen's Meeting September 6, 1977 Mr Kent asked if, at the moment, we are on schedule with what the State requested that we do? Mr Hutchinson replied that we are and have just changed over one item date for the other but they are all on the same frequency Mr Bailey added, "With the State's concurrence?" Mr Hutchinson said that it was Emergency Mr Hutchinson reported on emergency planning regarding sewer Sewer system overflows and said that a chlorination device that would cost Systems about $3,000 is available if we had to pump into the North Lexington Overflow Brook, which leads to Kiln Brook This should alleviate any problems with Burlington and/or Bedford and that cost would be economical for Burlington the necessary equipment to do this We expect to have some answers - Bedford on what equipment would be necessary and will recommend acquisition of certain equipment In the interim, we are going to continue to follow our updated operating methods which we hope would alleviate the necessity for utilizing this equipment but, if necessary, we will be ready In the interim, also, the alternate sewer line that Bedford has been pursuing, as discussed at our recent joint meeting, has been moving forward in the Legislature and he understood that it has been reported out of Committee and referred to Ways and Means Rep Cole serve on Ways and Means and has been requested that when he sees it, to point out that the Selectmen are in favor of extending this line to relieve the sewer system in the Town based on the information that we have today So, things go slowly but we are progressing Fire/Police Mr Hutchinson acknowledged the excellent performance of the Fire Emergency and Police Departments during a recent emergency call to the home of Call a man who was chocking to death The Firemen quickly applied the Heimlich treatment and the man's passageways were cleared immediately He sent a letter that he does owe his life to the Fire Department and the firefighters involved Mrs Miley said that it was great that the Fire Department came through and was able to take care of the situation She commented that she had been in a restaurant one evening and had seen a person saved by this method She wondered if it might not be a good idea for any person in our departments who might be involved on an emergency basis to know how to utilize this particular method; the Police Department as well, as they might get there before the Fire Department and it might make a difference in saving a life Mr Hutchinson agreed and said that he is reviewing the overall safety programs, not only this but the CPR program, in the hope that they might be extended on a voluntary basis to other departments, in- cluding the Library, Public Works, and the administration building, for those people who wished to be trained in it Emerson & Mr Hutchinson said the the Board was approached concerning com- Worthen Roads plaints about the numbers on Emerson Road North and instructed me to e/h r Selectmen's Meeting September 6, 1977 P review the situation, as there was a petition received from individual residents pointing out that they had been advised (at the Planning Board hearing) that the numbers would not be changed but the names of the streets would be changed The Public Works Department was not ad- vised of that, and the minutes not having reflected that, did, under the proper procedure, prepare logical, numerical listings for the new streets They have executed what is properly their responsibility and can see no reason to endorse another method, but this is really a matter for the Board, Manager and other people to comment on what people thought was going to take place In that context, he recom- mended instituting a reveral back to original number designations on Emerson Road North, at least We have received complaints from people on Emerson Gardens Road, people in Emerson Gardens and in the nursing home, requesting specifically that their numbers be changed back By treating this as an exceptional case, we run the gauntlet of this per- haps happening in other projects that we have, and we have to be sensi- tive to the breaking down of the street numbering process He stated that it was not within the province of those who conducted the hearing but is a Public Works' matter and works through this Board and not the Planning Board. At the time, he didn't think anyone was really con- centrating on that issue Mr Bailey asked Mr McSweeney to explain a map of the area as he would like to ask the Board to consider if they are going to be sympathetic to going back to the original numbers, and that the Board not try to pick and choose particular streets just because those people made the loudest noise He stressed that the Board has to be absolutely consistent on this decision Mrs Miley said that the most important issue we have to think about is the safety of the people on the streets and, if leaving the numbers as they have been before the change - and this is the way they are known for all sorts of emergencies - she would recommend that we go back to the original numbers of Emerson Road, except for the one section which is to become Brent Road; this, of necessity, would have to be renumbered Mr Kent asked if the same philosophy would also apply to Worthen Road? He felt that Worthen Road East, which has been renamed and re- numbered, falls into the same category as Mrs Miley has suggested re- garding Emerson Road, except Brent Road which is a very special situa- tion One of the things that bothered him was how the Board was going to handle it procedurally and, before any decisions are made with re- spect to this, in the light of the direct citizen interest of the people living there, he suggested that somebody ought to formally listen to those people Acting Chairman Bailey replied that, at this juncture, it should be the Board of Selectmen We should sit with everybody and say that this is where we are at and we are ready to make a move on it All Board members agreed with Mrs Miley's recommendation, and the Town Manager is to compose a letter to be sent to all residents of 568 Selectmen's Meeting September 6, 1977 Emerson Road and Worthen Road informing them that the Board will be considering, on September 19, the matter of changing the numbers back to their original designation The letter will indicate that it is not necessary for them to attend the Selectmen's meeting and they may contact the Manager's Office to register their feelings East Village Mr Hutchinson informed the Board that he had indicated to the Nursing East Village Nursing Home that the Town might be disposed to put up Home Sign a sign since there were problems with people finding their way to the nursing home He has been advised that it is Town policy to put up a sign but, in fact, that the property owner reimburses the Town He asked the Board to authorize a temporary sign, similar to what we have for churches, to be placed, indicating where the nursing home is Just because of the name change of the road, there is a problem indicated, and he felt that a temporary permit for up to a year would help them out during the transition period as there are quite a few people located at the nursing home Acting Chairman Bailey asked what he recommended that the sign say? Mr Hutchinson replied, Nursing Home; for up to a year would be fair Mr Busa said that, in all fairness, he thought that the owner should be contacted to see if he would like a permanent sign, such as we have for Greeley Village, Vynebrooke, churches and temples Or, if that is the case, if he would like a permanent sign at the end of Emerson Gardens as we do have it in other parts of Town for churches, etc or if he would like a temporary sign Acting Chairman Bailey said that there is a substantial difference between Greeley Village, Vynebrooke, churches and temples and a pri- vately owned establishment Mr Busa asked about Symmes Hospital and Mrs Miley said that it was not in Lexington Acting Chairman Bailey said that the others are non-profit organi- zations and that is why we are taking the position in regard to East Village, to address the immediate dilemma and to provide a time span to solve that problem Mr Busa said that if that is the wish of the Board, then that is the wish of the Board Acting Chairman asked if anyone wished to make a motion and there was no response Mr Bailey then said that in the absence of any further discussion, will this be accepted as the concensus of the Board? The Board agreed to the installation of a temporary sign for the East Village Nursing Home, and Mr Hutchinson was instructed to proceed on that basis Chapter 90 Mr Hutchinson informed the Board that the Mass Department of Hancock St Public Works has submitted a list of seven bids, ranging from $122,514 50 Contract 569 Selectmen's Meeting September 6, 1977 Mr McSweeney requested that the Board also vote to sign the contract The Board agreed not to sign the contract until it has been re- viewed and approved by Town Counsel Upon motion duly made and seconded, it was voted to award the contract for Chapter 90 reconstruction of a section of Hancock Street to the lowest bidder, William P Capone Corp , Roslindale, Massachusetts in the amount of $122,514 50 Mr Hutchinson informed the Board that he had been approached French during the summer months by one of the educational institutions in the Visitors region involved with a program for the education of foreign officials of how government works within the United States, and he was asked if French Public Officials could come to Lexington during their Boston tour They are arriving in Lexington September 14 and will plan to be here from 9 30 a m to 3 30 p.m Members of the Board agreed to be present to welcome the French group and Mr Hutchinson is to contact other officials and the Town Meeting Members Association to invite them to participate Acting Chairman Bailey read a letter from Mr Leonard Kluytenaar Pinery Park of the Lexington Amateur Radio Club requesting the use of a small Permit section of Emery Park for the demostration of an amateur radio station in operation, for the purpose of interesting people in amateur radio just prior to an adult education course in preparing amateurs for the FCC examination The dates requested are September 22, 23 and 24, 1977 Mr Kluytenaar was present and explained that they are primarily trying to interest young people in order to relieve the congestion of CB, and this would be a way of showing what ham radio is as opposed to CB radio Mrs Miley was in favor of granting permission as there are many young people who are interested in radio as a future career Upon motion duly made and seconded, it was voted to grant per- mission to the Lexington Amateur Club to use a small section of Emery Park for demonstration purposes on September 22, 23 and 24, subject to working out details with the Town Manager Acting Chairman Bailey read a letter from the Council on Aging Council on requesting approval of the expenditure of $75 00 from the Special Aging Gifts Account to enable Mrs Joan Melcher to attend a Crisis Interven- tion Counseling Course at Middlesex Community College Upon motion duly made and seconded, it was voted to approve the request for the expenditure of $75 00 from the Special Gifts Account of the Council on Aging to enable Mrs Joan Melcher to attend a Crisis Intervention Course Mr Hutchinson said that he had been asked by the Comptroller to CoA Gift advise the Board that the Council on Aging does solicit special gift Solicitation 570 Selectmen' s Meeting September 6, 1977 corporation accounts , and this does require the Board's sanction and and approval Upon motion duly made and seconded, it was voted to endorse the solicitation of gifts by the Council on Aging to support community programs Permit Acting Chairman Bailey read a request from the 1977 Revolutionary Relays of the National Jogging Association to conduct a relay race on October 16 Upon motion duly made and seconded, it was voted to grant per- mission to the National Jogging Association to conduct the Revolutionary Relays on October 16, 1977 from the Battle Road at Minuteman National Park at Fiske Hill, along the sidewalk on the north side of Massachusetts Avenue, and finishing at the west corner of the Battle Green, subject to the conditions of the Police Department Common Acting Chairman Bailey read an application from the Minute Man Vict Restaurant for approval of a new Manager Approval has been given License by the Board of Health Upon motion duly made and seconded, it was voted to approve the new Manager of the Minute Man Restaurant in Lexington Center, Mr Robert St Thomas, and to sign the Common Victualler license, with hours of operation of 6 00 a.m to 10 00 p.m seven days a week Theatre Acting Chairman Bailey read applications from the Lex-Mil Theatre Licenses for renewal of Sunday and weekday licenses to operate Cinema I and Cinema II Also, to sign the application for approval of the State Commissioner of Public Safety Upon motion duly made and seconded, it was voted to sign the Lexington licenses for the exhibition of motion pictures at Lex-Mil Threatre, Inc - Cinema I, 1794 Massachusetts Avenue, and Cinema II, 10 Muzzey Street Weekday hours of operation are from 10 00 a.m. to 12 30 p.m ; Sundays from 1 00 p.m to 12 00 Midnight Also, to sign the application for approval of the State Commissioner of Public Safety for Sunday licenses for Cinema I and Cinema II Hancock Acting Chairman Bailey read a request from Town Counsel to sign Street the Order of Taking for Hancock Street Slope Easements Easements Upon motion duly made and seconded, it was voted to sign the Order of Taking for Hancock Street Slope Easements Hancock Acting Chairman Bailey read a request from Town Counsel to sign Street the Order of Taking for Hancock Street Slope Easements Easements Upon motion duly made and seconded, it was voted to sign the Order of Taking for Hancock Streit Slope Easements Permit Acting Chairman Bailey read a request to use the Visitors' Center lawn I 571 Selectmen's Meeting September 6, 1977 Upon motion duly made and seconded, it was voted to grant permis- sion to the Painters' Guild of the Lexington Arts and Crafts Society, Inc to use the Visitors' Center lawn for an exhibition on Sunday, September 25, 1977 from 10 00 a m to 4 00 p.m , rain date of October 2, with the understanding that no sales are to be consummated Also, arrangements are to be made with the Public Works Department for the use of the grounds The Board briefly discussed a letter from an Attorney, who stated Legal his qualifications in the field of labor relations Mr Cohen informed the Board that several Attorneys have written recently, and it would be up to the Manager to make recommendations Mr Hutchinson advise the Board that the Town has been negotiating in-house, with matters of a delicate nature being taken care of by our own Labor Counsel Emerson Mr Hutchinson wished to continue with Attorney Emerson's services The Board agreed Acting Chairman Bailey read a request from the Institute of Electri- Estabrook cal and Electronics Engineers for the use of Estabrook Hall as a class- Hall-IEFF room on October 24 through October 28 or October 31 through November 4 Mr Busa did not think it would be in the best interest of the Town to have a private corporation using Town facilities, and suggested that they rent space from private organizations Mr Bailey said that this is not a corporation, it is a non-profit professional society and that would influence my feeling about it Mr Kent agreed and said that if this were simply a corporation meeting in seminar form, he would agree with Mr Busa completely but, under the circumstances, it was very much in keeping with the whole history and basis for the facility of Cary Hall, and we have done this sort of thing liberally in the past Unless there is something he ' understand,t un tand, on the face of it, the Chairman rather well de- scribes what it is, that it is an educational program Mr Busa said that, in his opinion, there is a $10 per day resi- dent fee and $35 per day non-resident fee and whether the instructors are going to be paid for their services on those five days is something he didn't know about If that is a non-profit organization, then he is mis-reading the whole situation Private organizations like the Flks, etc would be in a better position to handle them and could use the small stipend For what we are going to receive there is a large amount of work involved He stated that he has given his comments and will vote in the negative Upon motion duly made and seconded, it was voted 3-1 to grant per- mission to the Institute of Electrical and Electronics Engineers for the use of Estabrook Hall on October 24 through October 28 to conduct a course in Microprocessors for Twenty Students, subject to a rental fee of $10 00 per day for five days Mr Busa voted in the negative 572 Selectmen's Meeting September 6, 1977 Minutes Upon motion dulymade and seconded, it was voted to approve the P PP minutes of the Selectmen's Meeting held on August 22, 1977 Special Acting Chairman Bailey informed the Board that we have finally Primary & been officially notified by the House of Representatives that there Election will be a special election on Tuesday, November 1, for the 37th State Rep Middlesex County District, to fill the vacancy in the Mass House of Representatives caused by the election of Representative to the Senate Precincts 7 and 8, only, are involved in Lexington We have been informed by Secretary Guzzi's office that formal notification will not be sent about the primary but October 4 seems to be the date Bedford and Billerica are having polling hours on both dates of 10 00 a.m to 8 00 p.m Our typical hours are 7 00 a.m to 8 00 p m Mr Bailey said that he, personally, would not wish to change the hours as people like to be able to vote early in the morning Upon motion duly made and seconded, it was voted to call the Special Primary on Tuesday, October 4, 1977, and the Special Election on Tuesday, November 1, 1977, for the election of a State Representa- tive, with polling hours of 7 00 a m to 8 00 p.m , for Precincts 7 and 8, only Krebs School Acting Chairman Bailey read a request from the Krebs School Founda- Fair tion to conduct a Fair on school grounds at 453 Concord Avenue on September 17 with a rain date of Sunday, September 18, 1977 Mr Bailey said that the Board of Health has no objection Mr Cohen said that the Selectmen have no jurisdiction on private property, and the Board agreed to write to the Krebs School and wish them a successful fair Block Party Acting Chairman Bailey read a request from the residents of Dewey Road for permission to conduct a block party on September 10 Upon motion duly made and seconded, it was voted to grant per- mission to the residents of Dewey Road for a block party on September 10, with a rain date of September 11, 1977, from 3 00 p.m to 7 30 p.m , subject to the regulations of the Police Department DeVincent The Board agreed to defer a letter from Mr DeVincent concerning Waltham St the sewer at 990 Waltham Street, pending a report from the Manager and Sewer (Ricci) the Director of Public Works/Engineering Air Force Mr Busa reported that he, Mr Hutchinson and Chief Corr had gone Tour on the two-day excursion provided by the Air Force to tour their facili- ties They had visited Griffin, Rome, New York, and Wright Patterson Field, which is a logistics research division of the Air Force Rome has all computer mechanisms There is also a squadron of Air Force fighter planes flying out of Griffin Hanscom Field has the electronics division and the air base generates around $1 5 billion in the New Eng- land area He felt that all the citizens should know about this, and 573 Selectmen's Meeting September 6, 1977 that it isn't strictlydefense orientated has a lot e tested but of spin-offs in both research and development in private sectors of our community The tour was both educational and beneficial Mr Busa added that he had spent $25 50 and at some point in time the Board should have a meeting to discuss the expense policy and expenditures of their future needs Mr Hutchinson added that there were 34 people on the tour, busi- nessmen, Selectmen, and community groups, and it was very interesting Looking at the spin-off of employment from Hanscom, they are the 11th or 14th largest business concerns in New England and this data is going to be provided to the Board Perhaps there will be a tour of the faci- lities at Hanscom to tie in with our September 30th trip We found it to be most informative and also learned that it is a worthwhile ef- fort on the part of the Air Force Mr Busa informed the Board that the Lions Club is seeking a per- Lions Club mit to construct a facility at the Parker football field to replace a Parker Field concession stand which is deteriorating They would like permission to excavate and put in a foundation this year and to construct a building next year Acting Chairman Bailey said that it would be helpful if they sub- mitted a plan Mr Kent suggested that other Town agencies be consulted as they are talking about park and recreation land Mrs Miley asked if this might possibly be a matter to be brought before Town Meeting as they have the feeling that many of their deci- sions are being eroded as the years go on It is Town property and perhaps they would at least like to have a say on what sort of thing it would be Mr Bailey said that it was his personal point of view that this is serving everybody involved and, unless somebody squawks, we do it Mr Kent said that that is the reason why he would like to have the Recreation Committee have a chance to squawk It is Mrs Miley's concern that the failure to squawk is because they didn't know anything about it That certainly is a possible resolution of it but if on looking at the plan and in talking with the Recreation Committee, where appears to be a very favorable matter, then he wouldn't have any trouble going ahead with it The Board agreed to request the Lions Club to submit a plan and then invite the Recreation Committee in for discussion Mrs Miley urged members of the Board to attend two important Middlesex meetings scheduled for Sptember 8 and September 13 On September 8, County there will be an emergency meeting to discuss the Middlesex County Meeting Hospital and the dismissal of Miles Mahoney Fifty-two cities and towns have been invited by the Executive Board of the Middlesex County Advisory Committee On September 13, there will be a meeting in Bedford of the North 574 Selectmen's Meeting September 6, 1977 Binding Middlesex District of the Mass League of Cities and Towns for the Arbitration planning and organization to kick off a referendum drive opposing Petition binding arbitration This will be chaired by Mrs Grace Erdman of the Bedford Board of Selectmen Executive Upon motion duly made and seconded, it was voted 4-0 by roll call vote to go into Executive Session, with no intention of resuming the open meeting, for the purpose of discussing strategy with respect to litigation After discussion, it was voted to go out of Executive Session Upon motion duly made and seconded, it was voted to adjourn at 9 55 p.m A true record, Attest E ecutive Clerk, Select I