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HomeMy WebLinkAbout1977-09-26-BOS-min 1 111 SELECTMEN'S MEETING September 26, 1977 A regular meeting of the Board of Selectmen was held in the Select- men's Meeting Room, Town Office Building, on Monday, September 26, 1977 at 7 30 p.m Chairman Battin, Mr Bailey, Mr Busa, Mrs Miley and Mr Kent; Mr Hutchinson, Town Manager; Mr Cohen, Town Counsel; Mr McSweeney, Director of Public Works/Engineering, Mrs McCurdy, Executive Clerk, were present Mr David Eagles, Mr Ralph Lord, Coordinator of High School Parker Field Athletics, and Mr James Lima, Vice President of the Pop Warner League, Refreshment met with the Board to request approval of the construction of a re- Stand freshment stand/ticket booth, at no cost to the Town, at the Senior High School football field Mr Hutchinson informed the Board that the Recreation Director, Health Director, and the School Committee fully support the proposal The building will be erected inside the enclosed field, will be 12' x 24' , and constructed of concrete block with a spancrete roof and steel doors There will be two ticket windows built into the rear of this structure for the sale of tickets and will also include a stainless steel countertop and a surplus US government stainless steel field stove for cooking hot dogs, etc ; electricity, probably water, and a direct telephone line to the fire department for emergency pur- poses Mr Busa recommended that the Board endorse the project and the Board enthusiastically approved this worthwhile venture on the part of volunteer citizens groups Upon motion duly made and seconded, it was voted to approve the construction of a refreshment stand/ticket booth at Parker Field, at no cost to the Town, subject to the regulations of the Health De- partment and the Public Works Department, and coordination of the project to be under the direction of the Town Manager Chairman Battin read a report from Mrs Joyce Hals, Chairman of Transportation the Transportation Advisory Committee, stating that the vanpool work- Committee- shop conducted by the committee for companies in the Hanscom Field Vanpool area appeared to be successful and, in particular, had added stimula- tion to the Hanscom Air Force to provide a vanpool prograxh for their employees Perhaps this will stimulate other companies in the area to follow their lead. Similar meetings are being planned for discus- sion with Bedford, Lincoln and Concord Transportation Committees to discuss common problems of congestion in the 128, 2A, 4-225, and Hartwell Avenue areas Chairman Battin read a recommendation from the Traffic 2 Selectmen's Meeting September 26, 1977 111 metered Safety Committee requesting that the Board approve an amendment to the Parking Traffic Rules and Orders to include the metering of the Cary Library Lots parking lot The Muzzey Street and Edison Way parking lots are also included because, although metered for many years, have never been in- cluded in Schedule #4 of the Orders Metered Lots- Upon motion duly made and seconded, it was voted to amend the Library, Traffic Rules and Orders of the Town of Lexington, adopted by the Board Waltham/ of Selectmen on November 13, 1967, be amended by adding to Article V, Mussey, Section 12, Schedule #4, the following, and to request approval of the Edison Way State D P W Location Off-street parking lot between Waltham Street and Muzzey Street Off-street parking lot between Massachusetts Avenue and Edison Way Off-street parking lot off Clarke Street at the rear of Cary Memorial Library Center Chairman Battin read a letter from Mr Giroux, Realtor, concern- Parking - ing parking in Lexington Center recommending that free parking for all- Giroux day parkers in the Meriam Street parking lot should cease and the entire area metered, with revenues to be applied to the cost of an underground garage; if going underground is not feasible, to consider a parking structure in the Waltham Street lot; to eliminate taxi stands and bus stops within the Center and relegate them to the fringes Also, if 111 no better use is found, the Hancock School grounds might be considered for all day parkers and the fees charged to pay for and carry the pro- ject A report from the Traffic Safety Committee stated that the Committee fully recognizes that there are problems relative to parking in the Cen- ter; however, without further and much more detailed study, we can neither accept nor reject Mr Giroux's ideas for parking structures and the use of Hancock School grounds We do feel that elimination of taxi stands and bus stops would be a serious mistake, as the majority of people who use them do so because of their easy access in the Center If we elimi- nate the easy access, we would also eliminate the usage Also, the Police Department is currently studying the feasibility of increasing the price at parking meters and their report is expected in about two months The committee would prefer not to comment on metering of the entire Meriam Street lot until it has reviewed the report Mrs Miley didn't think that metering the lot behind Depot Square seemed relevant and would have to be taken into consideration as far as changing the cost of meters in other parts of town That is a separate issue which doesn't necessarily have to come under the Traffic Safety Committee study which we are doing and will take two months For the last five or six years, she has felt that it is necessary for the lot to be metered, and other Town Meeting members have mentioned this I 3 Selectmen's Meeting September 26, 1977 Mr Bailey and Mr Busa agreed that if the Meriam Street parking lot were metered, it would move all-day parkers up into residential areas of Meriam Hill and, before a decision is made on metering, an up-to-date study should be conducted on where the overflow will go Mr Bailey added that Town Meeting must wake up and cope with parking problems in the Center; all they say is that it is not our problem but the merchants' problem - it isn't the merchants' problem, it is the Town's problem The Planning Board has been studying this for many, many years, and they don't seem to be any further along than they were before Chairman Battin said that there is concern about the whole Center, and asked if the Planning Board had a study currently underway as Town Meeting can't take action until we or the Planning Board put something on the Warrant Mrs Miley said that a Subcommittee of the Planning Board is work- ing on a study She reminded the Board that a possible solution, which was brought up at Town Meeting by the Selectmen several years ago, was to use the area behind the Edison building for parking for postal workers As a follow-up after speaking about this at one of our meetings, she was in touch with Congressman Tsongas's office to ask if it could be possible for the Postal Department to perhaps lease this piece of property and hot top it the way the Town was asked to do (and Town Meeting turned it 111 down) and that would ease up this whole area The recommendation from Congressman Tsongas's office was that if this Board was interested in this particular issue, to write and ask him to get in touch with the Postal Department to see if they would consider doing this Mr Kent said that Mr Bailey is right in terms of the great diffi- culty of taking ad hoc steps with regard to a particular portion of the whole problem He also said that the problem does need assessment of the Town Meeting but the expeditor of all this has got to be this Board and that this, in terms of our working on policy, is such a big part of anything we do with respect to the Center, that the sooner we can see what studies are being done, and by whom? When will they be com- plete? When do we get around the table with the people involved and get a package? There are all kinds of possibilities with respect to that lot -- certainly, the danger that Mr Busa speaks of is very real The possibility is of metering for all-day purposes but he felt that it's got to be done as a big package and the Board has some responsi- bility for seeing that it gets done Chairman Battin said that she didn't know where the report of the Subcommittee of the Planning Board is but if they come in with a plan of the whole traffic situation, we should meet, and the Board of Select- men and the Planning Board come up with a very strong recommendation and an Article in the Warrant for Town Meeting to take action on the whole situation This will be our #1 priority, and we will write to Congress- man Tsongas's office The Board agreed, and a letter will be written to Mr Giroux to this effect 4 Selectmen's Meeting September 26, 1977 Meter Limit The Board discussed a letter from Ms Patricia Kaczmarczyk, 13 Signs Gleason Road, regarding a parking violation she had received for feed- ing the 2-hour meters in the parking lot off Massachusetts Avenue She asked for the installation of signs informing citizens that at the end of the parking limit a car must be moved Mr Hutchinson agreed to discuss the matter of signs with Chief Corr Street Chairman Battin read a request from Mr McSweeney for the Board Betterments - to sign lists of sewer and water assessments and, also, to abate water bills Upon motion duly made and seconded, it was voted to sign the lists Sewer of sewer betterment assessments on Emerald Street, Garfield Street, Betterments - Elm Street, Walnut Street, Waltham Street; plus an abatement of the betterment assessment for Mr and Mrs Tomao, 758 Waltham Street, in the amount of $1,472 12, having been previously assessed on Blossom- crest Road Water Bill Upon motion duly made and seconded, it was voted to abate the Abatements following water bills Josephine Noonan, 309 Marrett Road, $11 25, water having been turned off; Raymond Tomlinson, 3 Brent Road, $12 15, incorrect meter reading by meter reader Upon motion duly made and seconded, it was voted to sign the list of water betterment assessments on Cliffe Avenue Permits Chairman Battin read requests for the use of Cary Hall and for a block party Upon motion duly made and seconded, it was voted to grant permis- sion to Mr Richard S Batchelder, 81+ Bertwell Road, for the use of Cary Hall on Saturday, October 22, 1977, for a concert of classical music by the Mystic Valley Chamber Orchestra, subject to a fee of $35 00 for Cary Hall; fees for custodian, policeman and fireman Upon motion duly made and seconded it was voted to grant permis- sion to the residents of Independence Avenue and Smith Avenue to con- duct a block party on Saturday, October 1, 1977, from 6 30 p.m to 10 00 p.m , subject to the regulations of the Police Department Council on Chairman Battin read a request from the Council on Aging for an Aging expenditure from the Selectmen's Gift Account Upon motion duly made and seconded, it was voted to approve an expenditure in the amount of $380 25 from the Selectmen's Gift Account for minibus service Initiative Mr James Wood, Lexington coordinator of the initiative petition Petition- drive for local acceptance of arbitration awards, representatives of Binding the Appropriation Committee, Personnel Advisory Board, Town Meeting Arbitration Members Association, and Mass League of Cities and Towns, met with the Board to plan strategy with respect to the initiative petition drive Chairman Battin said that she hoped that it would be a joint effort by all to participate Town Meeting, with the approval of the Appropriation Committee, did vote unanimously to support; also, 5 Selectmen's Meeting September 26, 1977 the Mass Selectmen's Association, Mass League of Cities and Towns, Middlesex County Selectmen's Association, and the Managers' Association It is important that we carry through as municipal officials and get the signatures on the petitions She mentioned that there is a fear of a drive by Police and Fire Associations Mr Hutchinson said that the unions have a right to petition for unfair or incompatible practice This seems to be the best avenue and we hope that people will give the democratic process a chance The Legislature seems to be the best alternative the Town has Ms Sheila Cheimetz, representative of the Mass League of Cities and Towns, emphasized the point strongly that it is the municipal associations' intention to speak to the hearbof the basic issue, which is an attempt to restore local control over local budget, which is being eroded Chairman Battin recommended that members of the Board collect 20 signatures on two petitions for each of the 9 precincts and submit them to the Town Manager's office The five Selectmen agreed and signed the petitions The repre- sentatives present agreed to contact their members of the Town Meet- ing Members Association, the Personnel Advisory Board, and the Appropri- ation Committee and inform the Board of the decision on how they can give assistance during the petition drive Chairman Battin thanked Mr Wood for accepting the position of the coordinator of Lexington, and all involved persons retired from the meeting Mr James Reilly, Chairman, and members of the Regional Refuse Bedford Study Committee; Mr Albert Zabin, Chairman, and Dr Eric Clarke of Resource the Planning Board, met with the Selectmen to discuss the parcel of Recovery land at Hanscom Field on the Bedford/Lexington town line, which has Facility been nominated by the Town of Bedford as a possible site for a Re- source Recovery facility Mr Bailey explained that he and Mr Kent had given a report to the Board last week and it was agreed to reconsider the Board's previous position not to support Bedford's nomination because it might be beneficial to everyone involved Mr Reilly showed a map of the area, including approximately six acres of Lexington land abutting the proposed Bedford site He said that the Bedford land is small and the adjoining Lexington land is smaller still; with our land, it just makes the site more feasible, not completely feasible An access road brings up the subject of the Hartwell Connector and the traffic on Bedford Street and that generated by the Plant has to be considered and included in the study We didn't recommend it to Town Meeting but we do now The Committee is not unanimous but, personally, he felt that we should let the State know that Lexington feels it makes sense to support it Upon motion duly made and seconded, it was voted to communicate 6 Selectmen's Meeting September 26, 1977 with the Massachusetts Bureau of Solid Waste Disposal that the Town of Lexington nominates the Hanscom Field land in Lexington, and contiguous to the Bedford site, for inclusion in the parcel being considered for the Resource Recovery facility, subject to the clear understanding that Lexington is adamantly opposed to use of the Bedford or Lexington land for any purpose related to solid waste disposal unless an ade- quate connection is made between the site and Route 128 by the Hart- well Avenue Connector Also, the Board of Selectmen recommends that further technical, economic, and environmental studies of the Hanscom Field site be conducted The Regional Refuse Study Committee retired from the meeting MBTA Red Mrs Joyce Hals, Chairman of the Transportation Advisory Committee, Line met with the Board to submit a report on the Final Environmental Impact Extension Statement for the Red Line Extension to Arlington Heights Chairman Battin read the report, and Mr Busa said that he agreed to the recommendations with the exception of the reference to signali- zation on Massachusetts Avenue at Bow Street and Fottler Avenue inter- sections until the residents of East Lexington were consulted to see if they wanted traffic lights there Mrs Miley disagreed with Mr Busa and pointed out that there are two blocks of stores in that area and many residents felt that there should be pushbutton lights The Board agreed to delete the reference at this time but future consideration is to be given to signalization at those intersections Upon motion duly made and seconded, it was voted to adopt the recommendations of the Transportation Advisory Committee, as amended, regarding the Final Environmental Impact Statement for the Red Line Extension to Arlington Heights, and to advise the U S Department of Transportation that the plans have not adequately dealt with the following items A 350 car garage at Arlington Heights is planned to meet the needs of the Heights residents only, and supply will be greatly exceeded by demand No adequate plans have been made for controlling or dealing with the spill-over which is inevitable A revitalization of the area is being encouraged, but again no plans are forthcoming to reconcile the increased parking demand the changes will bring with the need to provide parking for the transit patrons A station at Arlington Heights will attract riders from Bedford, Burlington and Lexington, however bus service from these areas has been planned to increase only minimally If good bus ser- vice is not provided, residents of these towns will drive to the Heights and try to park, thereby increasing traffic on Lexington's already congested streets and gravely adding to the parking prob- lems at the station area 7 Selectmen's Meeting September 26, 1977 Increased traffic along Massachusetts Avenue in Lexington will be inevitable, and its impact and control should be given serious consideration During the construction period, plans call for transporting materials over the Lexington Branch No details have been pro- vided regarding the point of loading, nor the frequency of travel for the freight trains In Summary, the Transportation Advisory Committee believes that more de- tailed planning is needed to meet the serious increase in demand for parking which will occur in the Arlington Heights area Furthermore, the MBTA should re-examine its plans for bus service from adjacent com- munities Specifically, it should consult with the communities in- volved and seriously consider the benefits of substantially increasing the level of service to Arlington Heights If the MBTA fails to do so, then plans should be made for coping with the increased traffic along Massachusetts Avenue, Route 4+-225, and Lowell Street in Lexington Mrs Miley said that the School Sites Conversion Committee has com- Hancock pleted its work to the point of recommending the use of the Hancock School School, and Roger Trudeau will give the report Mr Trudeauread the following report and recommendations of the School Sites Conversion Committee "In its last report to the Selectmen, the committee was asked to continue the effort of analyzing uses and proposals for the Hancock School At that point in time, the committee had reduced the uses under consideration to two; namely, housing and housing/office mix The committee indicated its intent to select two proposals from the twenty-six received for closer study With the consent provided by the Selectmen, the committee proceeded on that course It now presents its findings, and seeks the guidance of the Board of Selectmen before taking further action In accordance with its plans, ten developers were selected and in- vited to meet with the Committee Seven chose to do so Extensive dis- cussions were held relative to possible uses within the housing and hous- ing/office framework, and relative to the specific proposals and capabili- ties of each developer The Committee now feels that the use of the Hancock School should be limited to housing In view of the locale and the size of the building, the Committee feels that office use is inappropriate The Committee further feels that the Hancock School property should be sold outright, subject to restrictive covenants with regard to protecting the historical character of the building, and further subject to the re- tention by the town of approximately 1 acre of the 2 4 acre site Other means of conveying the property were examined, including leasing, ground lease, purchase with buy-back option, and purchase with reversion to the 111 town after a stipulated number of years It is felt that an outright sale 8 Selectmen's Meeting September 26, 1977 is in the best interests of the town 111 With regard to the type of housing to be developed, the Committee felt that the final decision should be made by the Selectmen The Committee itself heavily favored condominium use Its second choice was for rental apartments for moderate income families In terms of selecting a developer, the Committee reached a quick concensus on three, namely Lexington Loft Sidney & Noyes Associates American Properties Team Of these, one expresses reticence to implement condominiums A sec- ond is not interested in building rental apartments It thus seems that if all three are invited to submit a further proposal based on the Select- men's choice of use, at lease two responsive proposals can be anticipated for the final selection process prior to Town Meeting Considerable thought was given by the Committee to using the Hancock School property to partially satisfy the Town's need for subsidized low income housing Three responsive development proposals were received; from. American Properties Team Sidney & Noyes Associates and Lexington Interfaith Corporation For a variety of reasons, the Committee chose not to recommend this use for Hancock School These reasons included the time element required to obtain subsidy funding, the size of the building, and the neighborhood The Committee did feel, however, that the Town should address this need at the earliest possible time for one of the other school buildings to be made surplus Both the Committee and the Lexington Housing Authority felt that either Adams or Parker School would be more satisfactory for this use By addressing the problem now, the Selectmen could set aside one of the buildings for subsidized housing and allow potential developers to begin to address the complex problems of isolating subsidy funds In summary, the Committee's finds are 1 That Hancock School be sold 2 That Hancock School be used for housing 3 That the Selectmen specify whether the housing consist of condominiums or rental apartments 4 That all three selected developers be asked to propose on the selected use, and 5 That the Selectmen address the problem of allocating another school for Low-income housing use School Sites Conversion Committee" Mrs Miley said that the Committee had done a remarkable job during the summer and the Board appreciates all the hours devoted to this work; it was a wonderful group and worked very well together Chairman Battin agreed and thanked Mrs Miley for chairing the com- mittee Chairman Battin commented that the report states the reason that the 9 Selectmen's Meeting September 26, 1977 rental units were rejected was because of the size of Hancock School, and Hancock this was probably because it was going to be a mix and only a certain School number of units were going to be designated as moderate income (cont'd) Mr Trudeau said that it was just that we felt we should try and maintain the present makeup of the neighborhood as much as possible and that would have changed it somewhat The overriding consideration was the fact that it could have remained empty if we found ourselves with no subsidy funding, and we would have to go through this exercise again to find another use for the building Mr Bailey said that the Committee has done a great job He ex- pressed a great preference for rental units vs condominiums because of the situation where you don't have to have equity in order to have a place to live Mr Kent asked Mr Trudeau to what extent in approving one of these uses is it possible to build in any control notions about the economic status, whether we are talking about luxury condominiums or what the Town didn't get at Drummer Boy? Mr Trudeau said that it was his understanding that there would be less control over condominiums To some extent, you would have to put some trust in the developer We are inviting people to make offers to the Town and, at this particular point, the Board is only indicating the types of offers we are receiving now and would give to Town Meeting He felt it within the prerogative of the Board of Selectmen to make it known to the developers what they would like Mr Grossimon stated that the committee had voted heavily in favor of condominiums and the reasons for that were that it seemed to represent a minimum of units in the property The condominium tentative proposal was around 17 to 18 units and from their point of view they saw it as a viable economic package The committee saw condominiums as a more stable situation in that the site would be developed, units sold, and people would move in, whereas, if handled for apartments, they might be sold to for- eign or distant investors, with a less stable situation Dr Clarke asked if Town Meeting would be given an opportunity to choose between larger or smaller number of units, whether there would be subsidization, and charge less for the land to the developer if he went in a certain direction that the Town wanted? He knew that the Selectmen will take a position but will Town Meeting be given an opportunity to choose? Chairman Battin replied that we aren't giving them alternatives Mr Trudeau said that we would whittle it down to two and the Select- men would make a final choice We would go out and ask three people for bids and the Selectmen would select the better of the three proposals and go to Town Meeting with a proposed use by the developer - and Town Meeting approve or disapprove Mr Zabin said that, if possible the Planning Board would like to see that choice made for whatever kind of housing the Board of Selectmen see fit, with as low a possible cost as can be done We think there is a real need for housing which keeps the cost of living in Lexington down l0 Selectmen Meeting September 26, 1977 Hancock Mr Busa said that he also compliments the committee for a job School well done He disagreed with Mr Bailey on apartments vs condominiums (cont'd) for the reasons Mr Grossimon stated From reports he has received, condominiums will give the highest tax return with the least amount of headaches in the future If we are going to go into moderate apartment complex in order to bring the apartments down to a reasonable rental for moderate or medium income people, we would have to increase the density of the apartments, and he believed that Town Meeting has already given us direction on the amount of apartments per acre on the other proposed condominiums vs apartments and in talking with Mrs Miley, there will be only one acre that will go with those with condominiums and the Town will maintain an acre and one-half If we are talking of putting 24 units into one acre, he didn't think the neighborhood will be very receptive to that type of use of Hancock School From this report, he could not make a serious judgement but would have to rely on the committee, which has done an excellent job of weighing all the possibilities - and he would go along with their recommendation of condominiums for this particular school and, in the future, when the other schools become avail- able, we then can look into other means of housing He stated that he would not commit himself to subsidized housing in any of the schools Mr Hutchinson said that he thought it important that when they talk about apartments and at the same time talk about moderate income, that the proposals we received have been essentially for building apart- ments and the proposition was advanced that a number of units could be designated for subsidized housing within it As you know, the Housing Authority just lost 17 places because it did not have units available - so that's one policy matter At this point in time, he did not see even the apartment proposal being all moderate income From the developers' standpoint, they do want to compete on the same grounds because they want to be able to make a proposal to the Board and eventually to Town Meeting predicated around condominiums and/or apartments One has al- ready indicated to us rather strongly that they chose not to participate on the apartment basis The quality of proposals received has also in- fluenced our decisions In response to Mr Bailey's question as to whether the Planning Board would be acting on a specific proposal from a developer, Mr Zabin said that they would like to have a fairly good idea of the kinds of things that the Board of Selectmen might want, and they do not need a precise proposal from the developer Mr Zabin agreed that the Planning Board would submit a letter of recommendation to the Board of Selectmen Re- garding zoning, there are no fixed zones that will be put in to get the kind of housing you are talking about; you either have to modify existing multi-dwelling zones or create new zones Chairman Battin asked for the Board's feeling on the first two recommendations submitted by the committee Vote Upon motion duly made and seconded, it was unanimously voted that the Hancock School is to be sold outright, with restricted covenants, and that the Hancock School is to be used for housing purposes it Selectmen's Meeting September 26, 1977 Mr Trudeau said that the Housing Authority felt that Hancock School was not suitable for low income housing and either Adams School or Parker School would be better They felt there was definitely a need for low income housing in the Town and the School Sites Conversion Committee went along with that Chairman Battin said that this is something to which she has been committed for a long time Mr Grossimon added that although the vote for condominiums was not unanimous, the vote for this report was There is considerable strength and togetherness, and they are anxious to have that carried to Town Meet- ing The Board again thanked the committee and they retired from the meet- ing It was agreed to further discussion next week on the Hancock School The Town Report was discussed and Mrs Miley and Mr Busa submitted Town Report recommendations to the Board It was agreed not to discuss distribu- Committee tion at this time A list of nominees had been submitted by the Town Meeting Members Association for the Board's consideration and it was agreed to appoint the Committee and forward a copy of guidelines to each new member Upon motion duly made and seconded, it was voted to appoint the following members of the 1977 Town Report Committee Mr Sam V Nablo, 6 Brigham Road; Mr Wallace B Baylies, 50 Spring Street; Mr George E Cooper, 191 Lincoln Street, Rev Harold T Handley, 42B Worthen Road; Mr Frank Totman, 46 Moreland Avenue; Mr Louis A Zehner, Chairman Emeritus, 6 Fair Oaks Drive Guidelines to be used by the Town Report Committee are as follows 1 There should be only one version of the Town Report Each report should include the technical material 2 The material should be concise and informative 3 In some instances, there should be a reduction in extraneous clerical material - this would be after discussion with department heads 4 Pictures should be used only where necessary 5 A decision as to the format should be reached after discussion between the committee and the board Possibilities are magazine (present form) , paperback (textbook size), pamphlet 6 Distribution may be limited by that will not be deter- mined at this time Mr Hutchinson requested authorization of the Board to establish Recycling bunkers for recycling at the landfill at a cost of $3,000 and to further authorize the collection of recyclables based upon clear, brown and green glass, and cans and papers He informed the Board that the Town had received the highest market prices based upon this type of separation II/ 12 Selectmen's Meeting September 26, 1977 Chairman Battin commended Mr McSweeney and Miss Ellen Maguire for working on the report, which gave all options and consequences Mr Busa said that he had no objection to building the bins but he asked what will happen if someone throws brown glass into the white glass bin Miss Maguire replied that it would depend on the amount; if a small amount, it wouldn't make any difference Upon motion duly made and seconded, it was voted to approve the collection of recyclables in five separate categories, clear, brown, green glass, cans and papers; also, to authorize the Town Manager to go forward with the construction of sectional transfer stations, including bunkers Miss Maguire and Mr McSweeney retired from the meeting Lucky Penny Mr Hutchinson advise the Board that the Conservation Commission Trust Land had informed him today of the closing on the Lucky Penny land Mr Zehner, Treasurer, will not be able to have the bids until tomorrow so it will be necessary for the Board to come in and sign the forms, if they are ready Upon motion duly made and seconded, it was voted that, if it be- comes necessary, Board members are to sign the documents required for borrowing money from the lowest bidder in order to acquire the land owned by the Lucky Penny Trust and located off Grove Street, as authorized under Article 42 of the 1977 Annual Town Meeting Sanitary Mr Hutchinson informed the Board that Whitman & Howard will meet Landfill with them next week to discuss the leachate report and possible closing of the sanitary landfill on January 1, 1978 He commented that closing the landfill would not solve the leachate problem, so why not keep it open He will meet with the Sanitary Landfill Committee to bring them up to date, and recommended that the committee continue to serve until the final closing plan of the landfill is approved Soybel Drain- Mr Hutchinson recommended that the Board approve the request from Winchester Mrs Ruth E Soybel for a drain connection to her property at 14 Drive Winchester Drive Plans had been submitted and reviewed by the Engineer- ing Department, and their reco,r,mendation is to approve subject to no excavation of existing pavement or construction of new structures Upon motion duly made and seconded, it was voted to approve the re- quest of Mrs Ruth Soybel for a drain connection to her property at 14 Winchester Drive, subject to all conditions set forth by the Director of Public Works/Engineering Special Town The Board agreed to vote next week to call the special Town Meeting Meeting on December 5, and to close the warrant on October 17 Mr Cohen requested the Board to sign the exercise of option on par- Arts 43-44 cels to be acquired for conservation purposes Cranberry Upon motion duly made and seconded, it was voted to sign the exer- Hill Land cise of options on land owned by Foley, Sayre and Cosgrove located on 13 Selectmen's Meeting September 26, 1977 on Cranberry Hill, for conservation purposes, as authorized under Articles 43 and 44 of the 1977 Annual Town Meeting The Board briefly discussed the list of eight areas in which to Selectmen's develop policies, and the following members were designated to submit Policies suggested policies and procedures for discussion at workshop sessions Chairman Battin I Operating Policies and Procedures of the Board Robert Kent of Selectmen Robert Kent II Lexington Center all problems, revitalization traffic, etc Mr Hutchinson's III Brook Cleaning recommendation to Board Chairman Battin IV Sale of tax Title Lots; sale or exchange of any Mrs Miley Town-owned land to private individuals Mrs Miley V Use of Town property by private groups; fees for Cary Hall, etc Add to policy VI Water and sewer for private or unaccepted streets folder Mr Hutchinson VII Who gets appointed Special Police Officer, how to Mrs Miley long a period of appointment; how trained if guards at private institutions No policy at VIII Fire Bnxes on Street this time - Fire Department to Mr Hutchinson to the Board at later date Mrs Miley recommended action of the Board regarding material which Hancock is in the Hancock School School- Upon motion duly made and seconded, it was voted to transfer the Historical material in the Hancock School to the Lexington Historical Society Society Upon motion duly made and seconded, it was voted 5-0 by roll call Executive vote to go into Executive Session for the purpose of discussing matters Session with respect to litigation, with no intention of resuming the open session After discussion, it was voted to go out of Executive Session Upon motion duly made and seconded, it was voted to adjourn at 10 30 p.m A true record Attest (; -17)1• Executive Clerk, Selectme