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HomeMy WebLinkAbout1978-05-15-BOS-min 241 SELECTMEN'S MEETING May 15, 1978 A regular meeting of the Board of Selectmen was held in the Select- men's Meeting Room, Town Office Building, on Monday May 15, 1978 at 7 30 p m. Chairman Battin, Mr Busa, Mrs Miley, Mr Kent (7 40 p.m ) ; Mr Hutchinson, Town Manager; Mrs Banks, Assistant to the Town Manager; Mrs McCurdy, Executive Clerk were present At the request of the Town Clerk, the following jurors were drawn Jurors Thomas J Kirkham 17 Peachtree Road Thomas G Magner 259 Woburn Street Paul Jones 5 Leroy Road John M Murray 31 Eaton Street Gerda R Herzlinger 181 Grant Street Rev Handley, Director of Guides, met with the Board to recommend Guides the appointment of Guides to conduct tours of the Battle Green during the summer months All new candidates had successfully passed the examination given by Rev Handley Upon motion duly made and seconded, it was voted to appoint the following Official Guides of the Town of Lexington for a term expiring June 1, 1979 Bertolini, Stephen 9 Brown Street Brouillard, Marianne 1308 Mass Avenue Hagedorn, Frederick H 17 Fiske Street John, Richard 19 Saddle Club Road Lyons, James 12 Chase Avenue Ostrow, Peter 7 Castle Road Soparker, Charles 12 Saddle Club Road Sutton, Richard 37 Winthrop Road Hayden, John 4 Davis Road Takacs, Jim 7 Elena Road Gerrig, Richard 44 Eldred Street Ford, Charles V 4 Grove Street Carroll, Ann 8 Peacock Farm Road Baron, Bruce 236 Worthen Road Greim, Michael 15 Hutchinson Road Hagedorn, Charles H 17 Fiske Road Harrington, David 240 Worthen Road John, Robert 19 Saddle Club Road Karrel, Craig 121 Kendall Road Levingston, Judd 358 No Emerson Road Lindstrom, Paul 96 Hancock Street Macey, Andrew S 359 No Emerson Road Marin, David 68 Colony Road Wasserman, David A. 188 Waltham Street Zeltzer, Deborah 5A Eliot Road 242 Selectmen's Meeting - 2 - May 15, 1978 Chairman Battin, in behalf of the Board, congratulated e th Guides and presented each with a certificate of appointment She• told the group that, as in the past, each should strive to do a good job and to leave each visitor with a positive impression of the youth of our Town. The matter of Guide badges was discussed and Mr Harvey Smith a member of the Lions Club, offered to submit a proposal to the Lions Club to purchase and donate a badge to each Guide The Board thanked Mr Toye for his generous offer and it Was agreed that he and Rev Handley are to work out the details Rev Handley and the Guides retired from the meeting NET&T Chairman Battin opened a hearing on the N.E T & T Co petition Conduit- to install conduit and one manhole on Hayden Avenue west of Waltham Hayden Ave Street Notices of the hearing had been sent to abutters, as shown on the petitioner's plan, and also filed with the Public Works Depart- ment Mr Roland Pinault, NET & T Co representative, stated that the request is made in order to provide service for the new Hayden Office Trust Building and the existing house at #16 Hayden Avenue. A portion of the work would be in the street layout and we have received a per- mit from the State to work in that section of Route 2 Chairman Battin read a report from Mr McSweeney recommending that the petition be approved No one else was present in favor or in opposition, and Chairman Battin declared the hearing closed Upon motion duly made and seconded, it was voted to grant permis- sion to the New England Telephone Company for the following location of underground conduit and one manhole Hayden Avenue on the northerly side, from existing Telephone Company conduits located approximately 144'+ (feet) west of Waltham Street, running westerly approximately 726'* (feet) to new manhole 54/44A, thence westerly approximately 75'+ (feet) to private property; also, from manhole 54/44A running southerly approximately 55'+ (feet) thence easterly approximately 150'+ (feet) to private property #16 Hayden Avenue; a total of approxi- mately 1006'+ (feet) of conduit Hayden Avenue on the northerly side, approximately 870'+ (feet) west of Waltham Street, one (1) manhole NET&T Chairman Battin opened a hearing on the NET & T Co petition Conduit- to install conduit on Forest Street, southeast of Clarke Street, to Forest St #33 Forest Street Notices of the hearing had been sent to abutters, as shown on the petitioner's plan and also filed with the Public Works Department X43 Selectmen's Meeting - 3 - May 15, 1978 Mr Roland Pinault, N E T.& T Co representative, stated that the request is made to provide service to the condominiums in the old Hancock School This is a conduit system which is going to be picked up from an existing manhole on Forest Street and extended to the building and, at the same time, we are going to turn up conduit to the pole which is just outside the building and this will give us access to the under- ground for any further work in the area Chairman Battin read a report from Mr McSweeney recommending that the petition be approved No one else was present in favor or opposition, and Chairman Battin declared the hearing closed Upon motion duly made and seconded, it was voted to grant permission to the New England Telephone Company for the following location of under- ground conduit Forest Street on the northeast side, from existing manhole #54/76 located approximately 10'+ (feet) southeast of Clarke Street, running northwesterly approximately 293'+ (feet) to existing pole #35/8 and to private property #33 Forest Street, approximately 293'+ (feet) conduit Chairman Battin read a N.E T &T Co petition for approval of J/O Poles - 1 joint ownership of two poles now owned by the Boston Edison Company Bowker St one pole on Massachusetts Avenue west of Bowker Street and one pole on Wallis St Massachusetts Avenue east of Wallis Court Upon motion duly made and seconded, it was voted to grant permis- sion for the joint ownership by the Boston Edison Company and the New England Telephone Company of the following poles Massachusetts Avenue on the northerly side, approximately 125+ feet west of Bowker Street, one (1) Pole 64/15A Massachusetts Avenue on the southerly side approximately 61+ feet east of Wallis Court, one (1) Pole 64/121 Chairman Battin read a N E T &T Co and Boston Edison Co petition Grant of for approval of a grant of location for an existing pole on Kendall Road, Location - formerly a private way and now an accepted street J/O Pole Upon motion duly made and seconded, it was voted to approve the Kendall Rd location of an existing pole on Kendall Road, owned by the New England Telephone Company and Boston Edison Company, as follows Kendall Road on the easterly side, approximately 175+ feet south of Sherburne Road, one (1) Pole 7/19 Chairman Battin read a Boston Edison Company petition for a grant Grant of of location of 15 poles on Nickerson Road, formerly a private way and Location Bos now an accepted street and a request to install and maintain such under" Edsn, Poles- ground house service connections from these poles as are necessary Nickerson Rd Mr Pinault, NET&T Co representative, and a representative of the & Carmel Cir Boston Edison Company were present 4)44 Selectmen's Meeting - 4 - May 15, 1978 A report from Mr McSweeney recommended approval of the request Questions were raised about the previous N E T.&T Co petition for this area being presented and withdrawn in December, 1976 Mr Pinault explained that when the petition was submitted, the Telephone Company was unaware at the time that Boston Edison had not requested formal approval of the Board of Selectmen for a grant of location, which is routine when a private way becomes an accepted street We were already in there, underground, and we were having some problems Boston Edison was in there on poles and we were proposing to buy interest in the poles and put our plan overhead There was some oppo- sition to this and, after reviewing the petition, we dug up the area and we were able to repair the damages; there have been no recurrences It was pointed out during the discussion that the Boston Edison poles were installed in accordance with the subdivision plan and, at that time, it was not required to go underground No one else was present in favor of in opposition Upon motion duly made and seconded, it was voted to approve the location of existing Boston Edison Company poles on Nickerson Road and Carmel Circle Nickerson Road, commencing on the easterly side, from a point approximately 80 feet north of Morgan Road, -- Five (5) poles Nickerson Road, commencing on the southea terly side, from a point approximately 16 fe t southwest of Morgan Road, -- Ten (10) oles Also, that permission be and hereby is gr nted to said Company to lay and maintain underground laterals, cables nd wires in the above or intersecting public ways for the purpose of making connections with such poles and buildings as desired for distributing purposes Grant of Chairman Battin read a Boston Edison CompEny petition for a grant Location'- of location for an existing pole on Brent Road, formerly a private way Bos Edison and now an accepted street A report from Mr NcSweeney recommended Pole - approval of the request Brent Road Upon motion duly made and seconded, it wa: voted to approve the location of an existing Boston Edison Company pole on Brent Road, as follows Brent Road, westerly side, approximately 625 feet north of Emerson Road, -- One (1) pole Orders of Chairman. Battin read a request from Mr Cohen, Town Counsel, to Taking sign orders of taking for easement purposes Upon motion duly made and seconded, it was voted to sign the orders of taking for Temporary construction easements on Crescent Road, Briggs Road, and Great Rock Road; Sewer easements on Briggs Road; Sewer and drain easements on Green Lane 945 Selectmen's Meeting - 5 - May 15, 1978 Chairman Battin read a request from the Knights of Columbus for Liquor - an extension of hours on two evenings K of C Upon motion duly made and seconded, it was voted to approve the request from the Knights of Columbus for an extension of hours under the Club liquor license to 1 00 a m on Saturday, May 20, and to 12 00 Midnight on Sunday, May 28, 1978 In response to a request from the Chairman of the Planning Board, Planning Board Mr Busa was designated to represent the Board of Selectmen on an Adv Comm advisory committee to assist the Planning Board in the preparation of Housing Plan a comprehensive plan for publicly assisted housing -for persons of low Mod Inc Hous and moderate income The committee will be comprised of a representa- tive of the Housing Authority, the Town Meeting Members Association, the Board of Appeals, several interested citizens, and the Town Manager Upon motion duly made and seconded, it was voted to defer dis- Hanscom Field cussion of the letter from the Concord Board of Selectmen concerning Committee the proposed agreement on the Hanscom Field Committee Upon motion duly made and seconded, it was voted to approve the Minutes minutes of the Selectmen's meeting held on May 1,1978 The Board discussed Senator Kennedy's invitation to attend the Invitation Massachusetts municipal Officials' Conference in Washington on June 12 and June 13,and it was agreed that there are no monies available to send Selectmen representatives to out-of-state conferences Chairman Battin is to write a letter of regret to Senator Kennedy Mr Hutchinson briefly discussed the request from Lincoln Labora- Lincoln Lab tory for a connection to the Town's sewer system to service the Annex Sewer 5 building Because of the sewer moratorium, we are unable to con- sider this request; however, they have a substantial septic system and the building could be connected to this, subject toTconditions of the Board of Health As of now, it is in the Board of Health's hands Mr Hutchinson informed the Board that Mr George Sheldon, former Flag Act Selectmen, had visited him today to present the framed copy of the Act of Congress allowing the flag to fly twenty-four hours a day; also included were the pen used by President Johnson to sign the Act on February 25, 1965, and an Act signed by the current Board of Selectmen The Board agreed to write a letter of thanks to Mr Sheldon, and to request the Town Manager to hang the gift in an appropriate area in the Town Office Building Mr Hutchinson said that he had filed with the Board the current Bonds bond prospectus for the Town, and the information which is now required is much more extensive than in past years A copy is to be sent to the Lexington Minute-man and also circulated within the Town depattments 4,4 Selectmen's Meeting - - 6 May 15, 1978 Willards Mr. Hutchinson reported to the Board that he, Chief Corr .and Woods Chief Bergeron had met with the residents of the Willards Woods area and, as a result, signs will be erected, the area will be patrolled on a random basis, and neighbors were asked to monitor and report any activites within the woods The Fire Department requested better access for fire vehicles Resignation Chairman Battin read a letter of resignation from Mr William Trustee McEwen Public Trusts Upon motion duly made and seconded, it was voted to accept, with regret the resignation of Mr William R McEwen, Jr as a Trustee of Public Trusts and a Trustee of the Bridge Charitable Fund Annual The Board discussed the annual appoints to be made, and it was Appointments agreed to change the dates of appointments to May 31 of each year, except those mandated, by statute for a particular date Board of Upon motion duly made and seconded, it was voted to reappoint Appeals Mr Woodruff M. Brodhead a member of the Board of Appeals for a term of office expiring May 31, 1983 Associate Upon motion duly made and seconded, it was voted to reappoint Members Robert M Gary, Natalie H Riff in, Clarence D Turner,and William J Scouler as Associate Members, and to appoint Eric T Clarke. and Robert A Bowyer as Associate Members of the Board of Appeals; all for terms of office expiring May 31, 1979 Town Celebrat Upon motion duly made and seconded, it was voted to reappoint Committee Edward W Turner and France P Mallett as members of the Town Celebrations Committee for terms of office expiring April 30, 1981; to appoint Margot Tutun for a term of office expiring April 30, 1981, and Paul W Jenkins for a term of office expiring April 30, 1979 Trustee of Upon motion duly made and seconded, it was voted to appoint Public Trusts Frederick B James a Trustee of Public Trusts and a Trustee of the Bridge Charitable Fund to fill unexpired terms of office to May 31, Bridge 1980 Also to reappoint Gaynor K. Rutherford a Trustee of the Charitable Fund Bridge Charitable Fund for a term of office expiring May 31, 1981 Jonas Gemmel Upon motion duly made and seconded, it was voted to appoint Income Trustees Leona Martin and Helena Butters as trustees of the Jonas Gemmel Trust for terms of office expiring May 31, 1979 Town Report Upon motion duly made and seconded, it was voted to reappoint Committee Sam V Nablo, George B Cooper, Rev Harold T Handley, Frank H Totman, Louis A Zehner, and appoint Erna S Greene as members of the Town Report Committee for terms of office expiring May 31, 1979. Mr Zehner, Chairman Emeritus, has agreed to be available to the committee for advice and counsel 47 111 Selectmen's Meeting - 7 - May 15, 1978 Upon motion duly made and seconded, it was voted to reappoint Fence Viewers Rev. Harold T Handley and Louis A Zehner as Fence Viewers for terms of office expiring May 31, 1979 Upon motion duly made and seconded, it was voted to reappoint Registrar of Reed Kingston Taylor (R) as a Registrar of Voters for a term expiring Voters March 31, 1981 Upon motion duly made and seconded, it was voted to reappoint Executive Eleanor M. McCurdy as the Executive Clerk of the Board of Selectmen Clerk for a term of office expiring May 31, 1979 Upon motion duly made and seconded, it was voted to reappoint Comptroller Richard M. Perry as the Comptroller of the Town of Lexington for a term of office expiring March 31, 1981 Upon motion duly made and seconded, it was voted to reappoint Youth Charles L McManus as the Youth Counselor for the Town of Lexington Counselor for a term of office expiring March 31, 1981 Upon motion duly made and seconded, it was voted to reappoint Police Robert B Kent, Chairman, James F Corr, William C Hays, Alexander Manual Policy J Cella, Leroy Keith, Hugh M Chapin, and Irving H Mabee as members Committee of the Police Manual Policy Committee for terms of office expiring May 31, 1979 Upon motion duly made and seconded, it was voted to reappoint School Sites Mary W Miley, Chairman, Robert M Hutchinson, Jr , Iris C Wheaton, Conversion Otis S Brown, Jr as members of the School Sites Conversion Committee; Committee also, to appoint Francis X Fields a member of the School Sites Con- version Committee; all for terms of office expiring May 31, 1979 Upon motion duly made and seconded, it was voted to reappoint Sewer Adv George F McCormack, Katherine G Fricker, Gordon E Barnes, Jr and Committee Richard J Rycroft as members of the Sewer Advisory Committee. Also, to appoint Charles J Code, Jr and David Laredo as members of the Sewer Advisory Committee; all for terms of office expiring May 31,1979 Mr Hutchinson is to contact Dr Kenneth Nill to see if he is in- terested in being reappointed as a member of the committee The Board briefly discussed the Community Relations Committee and Community it was agreed to dissolve the committee as its purpose had been accom- Relations plished Committee Upon motion duly made and seconded, it was voted to dissolve the Community Relations Committee and to send a letter of thanks to each member of the committee for his assistance at a period of time when there were many evident issues and divided factions within the Town e48 Selectmen's Meeting - 8 - May 15, 1978 Street & Upon Mr Kent's recommendation, it was agreed to defer action the Sidewalk Design reappointment of a member of the Street and Sidewalk Design Advisory Adv Comm. Committee until such time as the three members of the committee meet with the Board for discussion of the purpose, functions and goals of the committee The Youth Commission met with the Board Mrs Marcia Feakes asked for the direction of the Board on funding and implementing a summer youth employment program from June 12 to August 31, 1978 Estimated operating costs are $800 00 and a carry-over of $141 00 would be used to offset some of the expenses to be incurred A part-time worker would be hired at $636 00, based on $2 65 an hour for a 20-hour week At a general meeting attended by people who hired youth and worked with youth in the schools, it was indicated that one of the gaps occurs when school ends Last summer, the Advisory Youth Commission conducted a successful program with a student located in an office in the town office building to accept and record all jobs, interview applicants,etc Monies to cover expenses were raised by the students and a concert was held at the High School Mr Hutchinson said that the Commission had talked with him about the necessary support for funding and the possibility of having a CETA worker available to them He had explained to them that the Board of Selectmen would have to condone the matter of raising funds Mrs Nancy Banks, Assistant to the Town Manager, said that CETA had overextended itself and periodically shuts off applications for workers; then, word is received that applications are opened again. The Commission is ready to submit an application for a CETA worker and it is hoped that the CETA employee could be here at the proposed starting date Mr Hutchinson stated that the Town could provide some money fox temporary help, but not for an extended period Mr Busa felt that the Youth Commission should have started on this project when it was appointed last year It was also his feeling that the program should be self-supporting, with a sliding-scale application fee being charged to all students Mr Kent did not agree with a commercial approach He recommended that the matter be deferred until next week, during which time the Commission is to compile more information, meet with Mr Hutchinson, and come back to the Board The Youth Commission agreed and retired from the meeting Executive Upon motion duly made and seconded, it was voted 4-0 by roll call Session to go into Executive Session, with no intention of resuming the open meeting, for the purpose of discussing the reputation of individuals Upon motion duly made and seconded, it was voted to adjourn at 10 15 p.m A true record, Attest. IfLEAte\ It 7)1 G r Executive Clerk, Selec n