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HomeMy WebLinkAbout1978-06-05-BOS-min 957 SELECTMEN'S MEETING JUNE 5, 1978 A regular meeting of the Board of Selectmen was held in the Selectmen's Meeting Room, Town Office Building, on Monday, June 5, 1978 at 7 30 P M. Chairman Battin, Mr Busa, Mrs Miley, Mr Kent and Mr Crain; Mr Hutchinson, Town Manager; Mrs Banks, Assistant to the Town Manager; Mr Cohen,Town Counsel; Mrs McCurdy, were present Mr Louis Zehner, Town Treasurer, met with the Board to request ap- Treasurer proval of the sale of the bond issue to the First National Bank of Boston on May 23, 1978 Upon motion duly made and seconded, it was voted to approve the sale of the following 4 15 percent bonds of the Town dated June 15, 1978 to the First National Bank of Boston at 100 009999 and accrued interest $452,000 Conservation Bonds (Nos 1 to 85) payable June 15 $110 000 in 1979 and $105,000 in 1980 to 1982, $200,000 Sewer Bonds (Nos 1 to 40) payable June 15 $50,000 in 1979 to 1982 Upon motion duly made and seconded, it was voted to authorize the Town Treasurer to cause facsimiles of the signatures of the members of the Board of Selectmen to be engraved or printed on the above mentioned bonds; also, to empower him to proceed with the transaction Mr William Sen, Chairman, and members of the Council on Aging met Senior with the Board Center - Chairman Battin said that the Baord had previously met with the CoA Senior Center Site Committee and, unfortunately, we had not gotten their report before that meeting; they were looking for temporary quarters and also move the Council on Aging office as a combined package by Sept 1 The four members of the Board present at that meet- ing remembered very distinctly that strong impression that we got from Town Meeting was that the two were quite separate, and we were to move the CoA office from the second floor of the Visitors' Center as soon as possible We directed the Manager and the Committee to separate the two and find a place for the CoA office within 30 days Since that time, the CoA has met and officers of TMMA have been contacted, in- cluding a representative from each precinct, and they both feel that the Selectmen' s strong feeling was not shared necessarily by them Chairman Battin read the vote taken at the May 30 CoA meeting, that the CoA feels it is imperative that the CoA Administrative Offices and the Senior Center testing activity remain unified, as the Senior Center Site Committee in conjunction with the Town Manager is attempt- ing to do A split of the CoA office function and pilot senior center would prevent establishing good pilot programs The concept of the Senior Center was endorsed by the 1978 Town Meeting Cary Hall and the Town Offices do not meet the conditions and are therefore unsuitable The Council on Aging resolves that multiple temporary moves will be dis- advantageous to the efficiency and continuity of CoA services There- fore the Council is willing and desirous of working very closely with the Town Manager's office and the SSSC in their endeavors to solve these '58 Selectmen's Meeting - 2 - June 5, 1978 problems without the limitations ihapo, 6 by the Board of Ssleotmea- Chairman Battin read a letter from the TMMA Chairman stating that although the Town Meeting felt the CoA should be moved from its current second story location, it should only be moved at a time and to a place which will improve its current situation TMMA officers oppose the setting of a mandatory date for moving the CoA since this could result in a less desirable location rather than improving the location; they should have a ground floor entrance, no steps to climb, plenty of park- ing close to the entrance and separate areas for counseling and social activities TMMA is willing to work with the Selectmen and the CoA in finding such a location Mr Sen said that the Council is disturbed about the 30-day deadline If we moved downstairs, we fully intended that we should be able to ex- periment and if we were moved to a location that would never have an administrative office, etc , that would nullify the fact that there was a need After discussion, Mr Hutchinson agreed to come back to the Board with recommendations He said that his office is working with the CoA and SSSC trying to get an office move and they are looking at all public buildings and other locations There may be some problems with moving the CoA downstairs and setting them up and he felt that a more desirable location in the Town could be found He added that negotiations are now underway with the Church of Our Redeemer The Council on Aging retired from the meeting Hanscom Mrs Catherine Donaher, representative of Massport, Mr Fred Bailey, Massport and representatives of the Planning Board and the Conservation Commission met with the Board Chairman Battin recommended that the Board appoint Mr Bailey as Lexington's representative on the new Hanscom Field Advisory Committee Upon motion duly made and seconded, it was voted to appoint Mr Fred C Bailey as Lexington's representative on the Hanscom Field Advisory Committee Mrs Donaher informed the Board that Massport is proposing to under- take an Airport Noise Control and Land Use Compatibility Study at Hanscom Field The project will be (1) to develop a noise abatement program for Hanscom Field, and(2) to provide guidelines and direction for the planning and development of contiguous noise acted property in the four surround- ing Towns of Lincoln, Lexington, Bedford and Concord The project will be conducted under the supervision of the Planning Department and Aviation De- partment at Massport with extensive participation of land use, aviation planning and acoustical consultants All of these activities will be coordinated with the Hanscom Field Advisory Committee, the FAA, the four Towns, airport users and other interested parties We will be gathering data in the summer and in the fall we will know the direction we will take Mr Bailey said that he was pleased with the way the whole situation was being approached by gathering facts The Advisory Committee is going to be very broadly based and will work with them; it is not going to be 111 a Massport thing saying that this is what we are going to do 239 Selectmen's Meeting - 3 - June 5, 1978 Mrs Frick recommended, Lexington'sthat as MAPC representative, the study be integrated with MAPC and Central Transportation projects Mrs Donaher agreed to submit more technical data to the Town Manager and Mr Bailey as a member of the Advisory Committee is to keep the Selectmen and the Planning Board informed of the progress Mrs Donaher retired from the meeting Chairman Battin read a recommendation from the Traffic Safety Committee Traffic that the Stop signs remain at the intersection of Middle Street and Marrett Cary Ave Road However, further studies indicate that Stop signs are warranted at Middle St Middle Street and Cary Avenue and because Middle Street is the major street Stop Signs by virtue of its volume of traffic, the signs must be installed on Cary Avenue, the minor street Upon motion duly made and seconded, it was voted to amend the Traffic Rules and Orders of Lexington by adding to Article VIII, Section 22, Schedule #7, the following STREET LOCATION REGULATION Cary Avenue Northeastbound at Middle Street Stop Cary Avenue Southwestbound at Middle Street Stop Approval of the State Department of Public Safety is to be requested The Board approved Mr McSweeney's recommendation to sign the forms State Aid- for State Aid-Highways. Highways Upon motion duly made and seconded, it was voted to sign the forms accepting State Aid for Highways in the amount to be determined by the Massachusetts Department of Public Works State Aid Office, District #4, which is in accordance with Section 14, Chapter 497 of the Acts of 1971 Upon motion duly made and seconded, it was voted to grant permission Permit to the Department of Mental Health, Region III, to use the turning circle at the end of Park Drive on June 13 at 10 30 A.M to 12 00 Noon for pony rides for children with special needs Upon motion duly made and seconded, it was voted to approve the re- 1-Day quest of Mrs Alice Pierce for a 1-Day special liquor license for the Liquor Dukakis Campaign Committee fundraising event at the Follen Church on License June 21 from 6 00 P.M to 11 00 P M. Upon motion duly made and seconded, it was voted to approve the Minutes minutes of the Selectmen's meeting of May 15, 1978 Upon motion duly made and seconded, it was voted to approve the Poles - request from the New England Telephone Company to abandon occupancy Hartwell on six J/O poles at the following location Boston Edison now being sole owner Mr Crain abstained Hartwell Avenue on the northwesterly side, running east of Maguire Road, four poles 411/23, 411/22, 411/21, 411/20; also on the southeasterly side opposite Maguire Road, two poles 411/23B and 411/23A 260 Selectmen's Meeting - 4 - June 5, 1978 water Upon motion duly made and seconded, it was voted to accept Mr Abatement McSweeney's recommendation to abate the following water bills due to biller's error Hanscom Air Base, $1,275 20; $142 90 Permit Upon motion duly made and seconded, it was voted to grant permission to the residents of York Street/Woodland Road/Grant Street to conduct a block party on June 22 from 6 30 P M to 12 00 Midnight Mr Busa agreed to represent the Board at the meeting at Hanscom Field to discuss plans for the Hanscom Open House on July 8 and to recom- mend that invitations be sent to the Board of Selectmen, Manager, Public Works Director, Police and Fire Chiefs, Chairmen of the Town Celebrations Committee, School Committee and the Planning Board PAB The Personnel Advisory Board met with the Board to discuss an Affirma- Affirmative tive Action Policy Action Mr Hutchinson said that some time ago, the Board of Selectmen had en- Policy dorsed the idea of an affirmative action policy for the Town and we have been working administratively with the Personnel Advisory Board on the preparation of a plan that would outline the executive of that policy Mrs Banks has been working with the PAB and the work that has been done is com- patible with the policy guidelines outlined by the Selectmen Mr Butler, PAB Chairman, said that we feel this is a sound beginning of a policy which should, over a period of time, bring about results The document has grown out of consultation not only with the Personnel Advisory 111 Board but with other interested citizen groups and covers those areas that one may expect to find in a comprehensive affirmative action program The person to be called the affirmative action officer is the Assistant to the Town Manager, who will implement the goals, identify problem areas and ar- range for training sessions A quarterly report is to be submitted to the Town Manager, Board of Selectmen and the Personnel Advisory Board and an annual report would be made available to the staff, the public, and in- cluded in the Town Report The heart of the plan, rather than taking the traditional approach and focusing on numbers, will be to have greater rep- resentation of minorities and women in the work force The proposal ends with the development of a grievance procedure and the employee who feels discriminated against has an opportunity to be sure the matter is heard. Questions raised by members of the Board on the language used to describe minorities and the grievance procedure were resolved and the Board agreed to adopt the policy A member of the Concerned Black Citizens thanked the Board of Selectmen and the Town Manager and his staff for the cooperation to his group Upon motion duly made and seconded, it was voted to adopt the affir- mative action policy for the Town'of Lexington I 961 AFFIRMATIVE ACTION PLAN TOWN OF LEXINGTON The Town of Lexington recognizingindividualto work, the right of an and to advance on the basis of merit, ability and potential, without regard to race, sex, color, religion, national origin, age, or physical handicap, resolves to make a legal and moral commitment to provide equal opportunity to all individuals The Town of Lexington further recognizes that certain employment practices and policies may inadvertently discriminate against certain persons and thereby deprive them of equal opportunity The Town of Lexington therefore hereby resolves to implement a program of affirmative action which has as its goals both the achievement of equitable and fair personnel practices and policies without regard to race, color, reli- gion, sex, national origin, age or physical handicap and the achievement of an environment which will effect the full utilization of minorities and women at all levels of municipal government Statement of Affirmative Action Policy The Town of Lexington consistent with this policy will review all employ- ment and personnel policies to insure that they are in compliance with the spirit and meaning of federal and state laws governing equal opportunity in employment Applicable laws presently include Massachsuetts General Laws, Ch. 151B; Title VII of the Civil Rights Act of 1964 as amended, 42 U S C s2000e; Age Discrimination in Employment Act of 1967, 29 U S C s621; and the Fair Labor Standards Act of 1938 as amended, 29 U S C s201 In implementing this policy, the Town intends to comply fully with the letter and spirit of the law The Town will use personnel practices which enable the Town to 1 Recruit and hire persons who are capable of performing the defined duties and responsibilities of the position to be filled 2 Provide all employees with the privileges and benefits of employment 3 Promote, transfer, discipline, and discharge employees on a non- discriminatory basis 4 Provide all employees with an equal opportunity to participate in training programs 5 Compensate all employees based upon the principles of equal pay for equal work and measured performance I 262 Statement The Board of Selectmen hereby directs the Town Manager to oversee the Town's implementation of this program, develop a monitoring system and in- form the Board as to the Town's adherence to the program goals and principles Definitions Minorities a Black - all persons of African descent as well as those identified as Jamaican, Trinidadian, West Indian and Cape Verdean. b Hispanic - all persons of Mexican, Puerto Rican, Cuban Dominican or or other Latin American Heritage c Native American - all persons who are knownI.as such by virtue of their tribal associations d Asian American - all persons of Japanese, Chinese, Korean, or Filipino descent e Other - all persons of Aleut Eskimo, Malayan, Thais, and other nonwhites not specifically noted above DISSEMINATION Internal Dissemination The policy will be distributed to all Department Heads by the Town Manager In addition the policy 1 will be incorporated as part of the Personnel Manual; 2 will be incorporated into the Employees' Handbook distributed to each employee; 3 will be sent to each of the municipal unions; 4 will be posted on all employee bulletin boards External Dissemination Notification of the Town's policy and program will be made 1 in writing to each recruitment resource; 2 appropriate minority and women's groups in the Town of Lexington 3 other interested groups and organizations 63 IMPLEMENTATION The Town Manager as part of his responsibility to oversee the Town's affirmative action program appoints the Assistant to the Town Manager to direct the affirmative action program and serve as Affirmative Action Officer The Affirmative Action Officer's duties will include, but not be limited to 1 Recommend to Town Manager and Board of Selectmen affirmative action policies 2 Implement the affirmative action goals outlined in this plan as appropriate and assist others in the implementation of these goals in their scope of responsibility 3 Identify areas which do or may potentially stand in the way or delay the enactment of any affirmative action goals 4 Provide technical assistance to Department Heads in their efforts to achieve affirmative action goals 5 Review and obtain suitable training upon approval of this plan and on a continuing basis for department heads, super- visors, and other municipal staff in affirmative action The training shall be designed to assure staff understanding and identification of barriers that stand in the way of achieving equal opportunity in employment 6 Monitor and review the accomplishment of the goals and objectives in the affirmative action program 7 Evaluate and report to the Town Manager, the Board of Selectmen and Personnel Advisory Board on the Town's progress towards achieving the goals and objectives outlined in this affirmative action program 8 Serve as liaison between the Town and community groups concerned with employment opportunities for minorities and women 9 Maintain current information on equal employment legislation, regulation and court rulings WORKFORCE ANALYSIS, March 1978 In 1974-75 Arthur D Little, Inc , under agreement with the Town of Lexington reviewed the Town's personnel classification system and made recommendationsfora revised system designed to streamline the structure then in existence These recommendations, implemented by the Town provide for a classification structure consisting of three major schedules, clerical (S-Schedule) , wage (W-Schedule) and management (M-Schedule) In addition, the Fire and Police Departments each have a rank schedule Certain functions were not put into any of the schedules and these are categorized as Specials on the classification structures 264 Workforce Analysis by Race and Sex Chart 1 indicates the number of positions authorized by classification and the number currently employed by sex and race, with Chart 2 providing a summary by schedule Chart 3 lists the specific job title in each of the classifications listed Chart 4 shows the workforce analysis using the Equal Employment Opportunity Commission classifications The four charts show the number of minorities now employed by the Town is 1% of the total workforce in comparision to the 7 5% minorities employed in the Boston SMSA. Women represent 17 7% of the total workforce Within the S-Schedule and Chart 4, the Clerical employees represent 91 3% and 97% respectively In the M-Schedule, women represent 14 8% of the total work- force, and 0% of the W-Schedule Using the EEOC Classifications, 17% of the administrators, 20% of the professionals, 6 9% of the technicians, 1 6% of the protective service workers and 88 9% of the paraprofessionals are women These percentages represent significant increases from a year ago as a result of the appointment of a female police officer, Recreation Coordinator and Assistant to the Town Manager The percentages in the M-Schedule and EEOC classifications are favorable with the exception of protective service workers Workforce Analysis by Age Distribution Graph 1 illustrates the age distribution of Town of Lexington employees This graph shows that Town employees come from a wide variety of age groups with all groups enjoying substantial representation The youngest full-time employee of the Town is 21 years of age; the oldest is 71 Approximately 51% of the Town's employees are between the ages of 33 and 53, 29% are over 53, and 25% under 33 The wide representation of different age groups remains in effect even when the total employee population is broken down into occupational groups as evidenced by the remaining graphs The clerical (S-Schedule) group is perhaps the only group in the Town without such an optimal representation The distribution for this group is 9% under 33 years of age, 28% between the ages of 33 and 53, and 63% are over 53 years of age Recent hiring of four new employees has helped to expand the age distribution in this group AFFIRMATIVE ACTION GOALS - FY 79 Projected Vacancy Report Annually after the adoption of the Budget, the Affirmative Action Officer shall prepare a projected vacancy and promotional opportunity report for the following two-year period taking into consideration retirements, general turnover, reorganizations and creation of new positions Employment Goals During 1979 and 1989 there will be no vacancies as a result of new positions or reorganizations One major reorganization is scheduled in the Fire Department which will create 5 new Lieutenant positions and eliminate Affirmative Action Goals (Continued) Employment Goals (Continued) an equal number of Firefighter positions It is anticipated that the recruit- ment for the new positions will be within the Department Other reorganizations may take place in 1980, but at this time the Town Manager does not see any new positions resulting from such actions Turnover among present employees is very low During 1977 there were approx- imately 12 turnovers (16 2%) in the Department of Public Works, 1 turnover (less than 1%) among the clerical employees and 1 turnover (less than 1%) in the manage- ment level In DPW, about half of the turnovers result in new employees, the re- maining in promotions Under Chapter 32B, Sec 118 passed in 1977, there is no longer a mandatory retirement age for municipal employees A review of thr ages for recent retirees shows, however, that the average age is between 62 and 65 years There are pres- ently 33 employees who are or will reach 62 years of age in the next two years Approximately 75% of these can be expected to retire, assuming the same retirement trends continue under the new law The total number of vancancies for FY 79 and FY 80, therefore, based on pro- jected turnover and retirements is anticipated to be Clerical 4 Special 2 Management 4 Ill DPW 11 Police 4 Fire 8 The Town is responsible for the hiring of all employees Except for the Police which is under Civil Service, the Town does its own recruitment A fire examination was given one year ago and this will serve as the basis for our re- cruitment during the next two years The examination has been structured in a manner which we believe is consistent with the affirmative action goals in this plan Recruitment Essential to affirmative action employment is an aggressive recruitment program which brings to the Town qualified candidates representing all popu- lation groups The Town in the last year has begun to develop an extensive recruitment resource file which includes media sources, job banks, educational facilities and community groups Chart III lists the specific resources in- cluded in the file Our experience this year, however, indicates that recruitment efforts must be expanded Specific actions will be taken so that minorities and women repre- sent a portion of all qualified candidates considered for employment by 1978 a) Personal contact with community groups to obtain expanded listing of groups and agencies providing employment referrals 4)66 Affirmative Action Goals ( continued) Recruitment (continued) b) Personal contact with community groups and agencies offering employ- ment referrals to determine degree of specialization in field of employment, geographic preference, population group served and pro- cedures for obtaining applicants c) Developmentof an evaluation mechanism so that resources can be re- viewed for appropriateness, ability to provide qualified candidates and expanded as new resources become available d) Recruitment areas will vary for each position In the clerical levels, the geographical recruitment area will be limited to the Northwest Boston Metropolitan Area, based on the salary levels and type of work performed Management recruitment can range from a national to a regional search depending on the level The projected vacancies are not of a level to warranta national recruitment effort, but will be a regional effort In addition, management searches where possible will tie into affirmative action efforts undertaken by the appropriate professional organizations Personnel Policies The policy clearly states that discrimination may be inadvertent We recognize that this situation may exist in the Town of Lexington and in 1979 the following actions will be undertaken to correct any such practice or policy a) Review existing personnel policies for compatibility with affirmative action policies Included in this review will be recommendations for a residency requirement, age limitations, and a maternity-leave policy In addition, The Personnel Advisory Board, is with the Affirmation Action Officer, reviewing the police cadet program and the current recruitment policies A recommendation on this program is expected by May 1978 b) Complete and print a Personnel Policies Manual Presently a personnel policies manual is only partially completed A manual will set forth clearly the procedure for recruiting and screening appli- cants, promotion and general personnel administration c) Institute regular review of minimum qualification requirements for each position posted prior to posting to insure appropriateness of qualifications by May 1978 d) Institute regular and on-going reviews of all job descriptions and classifications so that each position is reviewed at least every three years by August 1978 111• 267 Affirmative Action Goals (continued) Employee Evaluations During 1977 an Employee Evaluation was instituted so that every employee would be evaluated at least once annually In 1978 the evaluation program has been expanded so that each new employee will be evaluated within three months after employment At that time the employee will be provided with a performance rating and advised of his/her strengths and weaknesses in performing his/her duties At this time the employee will be advised if performance is so unsatis- factory to warrant termination Employees with an unsatisfactory rating will be provided, after the evaluation, a reasonable period to adjust their performance In addition to rating performance, the evaluation asks the Supervisor to identify training and skill enhancements which could benefit the employee During 1979, efforts will be made to expand the use of this section, so that a comprehensive training program can be designed Such a program should include provisions for promotion opportunities Monitoring and Review Establish a quarterly review system to count -percentage of minority applicants for each opening -percentage of women applicants for each opening -percentage of minorities within workforce -percentage of women in workforce Quarterly report to be submitted to Town Manager, Board of Selectmen and Personnel Advisory Board outlining progress on each of the goals outlined above and new or recurring problem areas An annual report should be made available to the staff and public and included in the Annual Town Report The Town Manager, Affirmative Action Officer, department heads and other staff charged with carrying out portions of the affirmative action goals will, as part of the annual performance review, be reviewed on their performances in carrying out their portions of the Town's goals with respect to affirmative action This annual performance review shall serve as the basis for determining annual salary levels Complete annual goal statement for FY 1980 based on quarterly progress reports and submit to the Board of Selectmen no later than June 1, 1979 GRIEVANCE PROCEDURE A Grievance Review Committee shall be established to provide each employee and applicant for Town employment the opportunity to have complaints of dis- IIIcrimination heard and reviewed by an impartial body This committee shall consist 968 Grievance Procedure (continued) of three (3) persons, one member of the Personnel Advisory Board selected by the Chairman, one department head selected by the Town Manager, one citizen at large selected by the Board of Selectmen Appointments shall be made for cases as they arise Employees of the Town or candidates for employment may file a grievance if they feel that they have not been granted equal employment opportunity as guaranteed by the law or as stated in the Town's Affirmative Action Plan Grievances shall be filed with the Affirmative Action Officer (in the Town Manager's Office) within two weeks from the date of the alleged dis- crimination. All such grievances shall be in writing and will include a detailed statement of the facts constituting the grievance Upon receipt of the grievance, the Affirmative Action Officer shall be responsible for the investigation and objective appraisal of the merit of the grievance, unless the Affirmative Action Officer feels he/she can not provide an impartial investigaion because of his/her involvement in the grievance If the Affir- mative Officer can not investigate the grievance, the grievance shall be sent to the Grievance Review Committee for investigation Within four weeks of the original notice the Affirmative Action Officer will have (1) completed the investigation of the grievance; (2) filed a notice that the complaint has been made, completed investigation with the Town Manager, and (3) with Town Manager approval, provide written notification to the grievant describing either corrective action to be taken by the Town or reasons for denying the grievance The Town Manager shall notify the •Board 111of Selectmen of each case filed The grievant may appeal this decision to the Grievance Review Committee for an opinion to the Town Manager on the merit of the grievance within two weeks of the decision from the Affirmative Action Officer Such notification will require the Committee to review the previous investigation, obtain addi- tional information as needed and make a determination whether or not to support the Affirmative Action Officer's decision The grievance procedure shall not bar any grievant from seeking relief under provisions of federal and state laws at any point in the grievance pro- cedure Further any employee under a union contract shall be governed by their contract should there be any discrepancy between this procedure and the contract Replace Chairman Battin informed the Board that Mr Hutchinson has agreed to assign Mrs Banks to be part of the selection process to replace Jim McKee Re-Place Director, who has resigned No Selectman wished to be involved and Mrs Banks will give the Board a progress report Meeting The Board agreed not to meet on June 12 and scheduled the next meeting for June 19 at 7 30 P M. School Mrs Miley advised the Board that Mr Roger Trudeau is unable to serve Sites Com on the School Sites Conversion Committee A letter has been received from Housing the Housing Authority requesting the appointment of a member to the committee, Authority and the Board agreed that Mrs Miley is to talk with the Chairman of the Housing Authority and come back to the Board on June 19 Z69 Selectmen's Meeting - 5 - June 5, 1978 Mr Hutchinson asked the Board to endorse a proposed agreement to pro- Bedford vide water to the Town of Bedford with the approval of the Metropolitan Water District Commission In the interim, Lexington is providing water to Bedford Upon motion duly made and seconded, it was voted to authorize the Town Manager to proceed with the agreement to provide water to the Town of Bedford subject to the approval of the MDC - 1 Charge existing rate of 45 per 100 cu ft ($601 00/m g p d ) as this is the rate charged to Lexington residents In the event that a rate change is instituted for Lexington residents, said rate change would be passed on to Bedford 2 Continue on a temporary basis providing water through the Raytheon connection which will be metered 3 Coordinate separately amounts due for period when water was unmetered 4 Bedford D P W will contact Lexington D P W at emergency number, 862-1618 or daytime hours, 862-0500, notifying when water is turned on and/or off. 5. Bedford will investigate a connection through Pine Knoll Street, which may be more advantageous to the Town of Bedford and the Town of Lexington rather than the current temporary connection and such connection will provide an appropriate meter pit and gate valves The Board approved Mr Hutchinson's request for Reserve Fund Transfers Transfers in the amount of $64,300 The bulk of the over-expenditures were necessary because of utility costs or items beyond control, such as the Burlington line case A transfer of $18,000 from Article 5 will help offset $25,000 of addi- tional overtime costs in the Fire Department caused by illness of firefighters who have since been retired on disability and overtime blizzard costs; $7,000 will be authorized out of Account 1070-Temporary Help and Overtime Upon motion duly made and seconded, it was voted to request approval of the Appropriation Committee to transfer $64,300 from the Reserve Fund to the following Accounts Public Works Directors Office Account #5000 $ 2,000 Town Office Building Maintenance Expense Account #5250 5,000 Road Machinery Account #5450 5,000 Street Lights Account #5600 9,000 Sewer Maintenance Account #5700 13,000 Cemetery Division Account #6400 1,200 Treasurer/Collector Expense Account #2525 4,900 Office Copier and Supplies Account #2935 500 Appropriation Committee Expense Account #2250 100 Non Contributory Pension Fund 5,800 Fire and Police Medical Account #1125 800 Legal Fees Account #1775 and Account #1800 17,000 $64,300 Mr Hutchinson informed the Board that Mrs Banks had attended the MCAB Middlesex County Advisory Committee meeting on May 25 and cuts totaling $736,697.88 from the $35,000,000 budget were approved, including the 270 Selectmen's Meeting - 6 - June 5, 1978 elimination of the proposed Historical Advisory Board, Tourism and De- velopment Board, major equipment expenditure for the courts because of the pending state takeover, several new positions, some temporary help monies and other double-budgeted items Hancock St Mr Hutchinson recommended that the Board approve payment to the Capone contractor on the Chapter 90 reconstruction of Hancock Street Corp Upon motion duly made and seconded, it was voted to approve pay- ment of $1,289 69 to William P Capone Corporation for expenses in- curred in relation to the Chapter 90 reconstruction of Hancock Street, subject to the condition that the Town of Lexington be reimbursed for said amount if the Capone Corporation is the successful low bidder on the readvertised project Drain Mr Hutchinson recommended that Mr Bullock of 17 Wheeler Road Bullock be authorized to tie into the Town drainage system as he has filed the Wheeler Rd necessary documentation with the Public Works Department The plan proposes to construct a French drain along the property to the exist- ing catch basin in Wheeler Road in order to alleviate the existing drainage problem. It is required that the actual construction of the drain be done by a contractor from the Town's list; also the Engin- eering Department is to be contacted at the start of the construction for inspection purposes and all necessary permits must be obtained in order to work on Town property Upon motion duly made and seconded, it was voted to approve the recommendation of the Town Manager to authorize Mr John J Bullock, 17 Wheeler Road, to tie into the Town drainage system, subject to the conditions c;a#tlis l above Flood Mr Hutchinson requested approval of the necessary language re- Insurance quirements of the Federal Flood Insurance program. , Program- Upon motion duly made and seconded, it was voted to amend the Town of Lexington, Massachusetts, Regulations of Sewer Use, by adding to Sewer Article II, "Building Sewers and Connections," a section 12, as follows Regulations Section 12 All proposed new and replacement sanitary sewer systems to be located in the Flood Plain District established under the Zon- Water ing By-Law shall be designed to minimize or eliminate infiltration Regulations of flood waters into the systems and discharges from the systems into flood waters Upon motion duly made and seconded, it was voted to amend the Town r, of Lexington,Massachusetts, Department of Public Works Rules and Regula- tions Governing the Use and Sale of Water by adding a Section 9, as follows: 9 ) All proposed new and replacement water supply systems to be located in the Flood Plain District established under the Zoning By-Law shall be designed to minimize or eliminate infiltration of flood waters into the systems 71 6441 Selectmen's Meeting - 7 - June 5, 1978 Mr Hutchinson recommended that the Board request the Trustees of Trustees Public Trusts for an expenditure of $600 00 Pub Trusts Upon motion duly made and seconded, it was voted to request the Tower Park approval of the Trustees of Public Trusts for the expenditure of $600 00 from the Tower Park Fund for planting trees and upgrading the Monument area in Tower Park Upon motion duly made and seconded, it was voted 5-0 to go into Executive Executive Session, with no intention of resuming the open meeting, for Session the purpose of discussing strategy with respect to litigation and a matter of personal reputation After discussion, it was voted to go out of Executive Session Upon motion duly made and seconded, it was voted to adjourn at 10 40 P.M 0 A true record, Attest 7)21c Executive Clerk, Selectmen