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HomeMy WebLinkAbout1978-07-31-BOS-min 306 SELECTMEN'S MEETING JULY 31, 1978 1 A regular meeting of the Board of Selectmen was held in the Selectmen's Meeting Room, Town Office Building, on Monday, July 31, 1978 at 7 30 P M. Chairman Battin, Mr Busa, Mrs Miley and Mr Crain; Mr Hutchinson, Town Manager; Mr Cohen, Town Counsel; Mrs Banks, Assistant to the Town Manager; Mrs McCurdy, Executive Clerk, were present Mr Hutchinson introduced John Quinlan, Arthur Washburn, Robert Walton, Richard Sullivan and Theodore Setterland, who have been appointed as Lieu- tenants in the Fire Department Chief Bergeron explained the extensive process involved in passing the requirements for the position, and Miss Mary R. McDonough, Town Clerk, administered the oath of office to the five Lieutenants Members of the Board congratulated them and wished them success in their new positions Liquor- Mr Busa left the meeting room during the following hearing Vinebrook Chairman Battin opened the hearing on the application from Vinebrook Corporation Corporation, Daniel P Busa, Manager, for approval of a transfer of location Location to a temporary location at 1666 Massachusetts Avenue, Lexington, comprising Changes one floor ground level containing 1650 square feet with an entrance or front door off the parking lot and a rear door to the right of the leased premises,. and for a transfer of location from 1666 Mass Avenue to a permanent location upon completion of a building at 55 Bedford Street, Lexington, comprising 4700 square feet, one floor ground level with front entrance from parking area in front of the building and side door to the left rear, together with a basement thereunder Attorney Alfred P Tropeano, representing the petitioner, submitted the affidavit that notices of the hearing were sent to all abutters; the letter sent to Lillian Nielson, 16 Vine Brook Road, was returned but neither the letter nor the certified mail card for Re-Lex Realty Co., 13 A Medford Street, Arlington, was received back from the Post Office Chairman Battin asked for the letter of permission to use the leased space Atty Tropeano did not have the letter but presented the lease, signed by Mr George Rowe, owner, for the Vinebrook Corporation to use 1650 square feet of the premises, terminable on a 1-month notice by Mr Daniel Busa as soon as the new location is ready for occupancy; an extension of the lease is for up to one year Mr Cohen read the lease and stated that it fulfilled the requirements Atty Tropeano said that Vinebrook was formerly owned by Connors Brothers and has been at the same location for 20-25 years. Two years ago, Vinebrook was given notice to vacate and they were able to extend the lease for two years During that period, they had investigated temporary sites and finally reached an agreement for a land-lease with the Lexington Lumber Company; to lease 22-24,000 square feet of land upon which a house is now situated. The owners at the present location did not wish to wait until the building was completed and they want occupancy by September; therefore, we were forced to negotiate for a temporary site and Mr Rowe has leased us 1650 squqre feet of his building The building plans for the Bedford Street site have been 3©? Selectmen's Meeting - 2 - July 31, 1978 completed and will comply with all the building by-laws, etc. When and if the permits are granted, application will be made forthwith for a building license and construction will proceed Mr Rowe wants us out by November 1 but did condescend to extend it beyond that time if it took longer to build the building; but they must be out of the present site Mrs Miley commented on her concern for traffic in the future location; the whole area is difficult and it is going to be more difficult. Atty Tropeano said that the plan for the building to be erected is that it be set back to the present line of the Lexington Lumber Company building and there will be parking for 20+ cars; there will be parking on the side and in the rear for employees It will be more than adequate to take care of the parking He did not think that liquor stores generate that much traffic. Mrs Miley replied that the one across the street does No one appearing in favor or in opposition, Chairman Battin declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the transfer of location of the Vinebrook Corporation fromv1700 Massachusetts Avenue to a temporary location at 1666 Massachusetts Avenue; also to approve the transfer from the temporary location at 1666 Massachsuetts Avenue to the permanent location at 55 Bedford Street, Lexington Mr Buse returned to the meeting at 7 45 P M. Chairman Battin requested approval of the appointment of Democratic Election and Republican Election Officers The Chairman of the Democratic Town Officers Committee had submitted a list of thirty-four persons for appointment and, because there was no response from the Republican Commitee, the Town Clerk recommends the re-appointment of the twenty-eight officers now serving Upon motion duly made and seconded, it was voted, in accordance with G.L. Chapter 54, s 12, to appoint thirty-four Democratic and twenty-eight Republican Election Officers for terms of office expiring September 1, 1979 Upon motion duly made and seconded, it was voted to approve the follow- Permits ing requests for permits September 9, 10 00 a m , Diane Porter political motorcade September 12, 7 30 p m -9 00 p.m , Cary Hall, Fernald School Seminar September 17, 1 00 p m Annual American Cancer Society Bike-a-Thon raindate September 24 October 15, Annual Walk for Disadvantaged Youth Chairman Battin read a report from the Traffic Safety Committee rel- Traffic ative to a request from Mr. Otis Brown, Chairman of the School Committee, Paddock for an investigation and advice on the safety conditions in the Paddock Lane/Pollen Road area. The report stated that in the opinion of the Committee while it is possible to determine the relative safety of a spe- cific intersection, it cannot define the safety of any area at any given time; in addition the committee strongly feels that we have no unsafe areas in Town Therefore, after review of traffic records, the committee voted to reiterate traffic safety problem. 3 © 8 Selectmen's Meeting - 3 - July 31, 1978 Upon motion duly made and seconded, it was voted to accept the recom- mendation of the Traffic Safety Committee that the Paddock Lane/Follen Road area does not have a traffic safety problem. The Chairman of the School Committee is to be so informed Water Chairman Battin read a recommendation from Mr. Warren Empey, Acting Abate Director of Public Works, for abatement of water bills ments Upon motion duly made and seconded, it was voted to abate the follow- ing water bills Frederick A. Gemerizio 255 Marrett Road $151 65 Owner incorrect reading Lexington News 135 Mass. Avenue 11 25 Biller's error Beatrice M. Casey 9-11 Maple Street 103 50 Meterman Incor reading Edward Stoddard 8 Fairlawn Lane 77 85 Owner incorrect reading Thomas Baird 57 Baker Avenue 25 65 Biller's error Robert Merkle 6 Brent Road 76 50 Meterman Incor reading Edward Dubois 207 East Street 73.80 Owner incorrect reading Hanscom Air Base Bedford 180 00 Biller's error Mr Maxtant 52 Bellflower St 36 00 Owner incorrect reading David Wellinger 11 Fifer Lane 11 25 Biller's error Donald Cordell 76 Grassland St. 35.55 Meterman incor reading Alice Salhaney 539 Concord Ave. 22.50 Biller's error Primary Chairman Battin read quotations on printing 9,500 copies of the Warrant Warrant for the State Primary on September 19, 1978; Maran Printing Service Inc , Printing $258 00; Lexington Press, $297.00 111 Upon motion duly made and seconded, it was voted to award the contract to Maran Printing Service, Inc , Arlington, in the amount of $258.00 for printing 9,500 copies of the Warrant for the State Primary on September 19, 1978. "Minutes Upon motion duly made and seconded, it was voted to approve the minutes of Selectmen's meeting of March 6, March 13, June 5 and June 19, 1978 Cert. of Chairman Battin read a request from Secretary Guzzi to approve the loca- Incorp. tion at 13 Hazel Road for a Certificate of Inco!poration for Clarendon Hazel Rd. Family Day Care Inc The Board voted to table the matter pending further information from State Secretary Guzzi's office as to whether this was simply a request for approval of a mail drop or if it is proposed to locateia day care center at 13 Hazel Road Common Chairman Battin read an application for a Common Victualler's license. Victualler Upon motion duly made and seconded, it was voted to sign the Common Victualler license for the Minuteman Restaurant, 1715 Massachsuetts Avenue; new owner, George Zaharopoulos; hours of 6 00 A M. to 10 00 P M. 7 days Hancock For informational purposes, Mr Hutchinson advised that the State has Street terminated the contract on Hancock Street because of the excessive price for Contract drainage provisions of the contract He has requested that it be re-bid and it is anticipated that it will be re-bid in the fall Hancock Street will not be done this year 309 Selectmen's Meeting - 4 - July 31, 1978 Mr Hutchinson discussed the end of the year balances He,reported T Manager that there is available for E & D $1,082,919, which should assist in our Available efforts towards tax stabilization The School system turned back $300,000, Funds the Town $250,000 in this year's operating budget; also, $150,000 from past budgets where old articles were closed out We generated approximately $400,000 of revenue above our estimates because of varying factors, one being that the State is getting its excise bills and cherry sheet reim- bursements to us in a more prompt fashion We are working our way back towards tax stabilization even with some of the constraints that we have and the School Committee and the municipal department heads deserve some real credit for working towards this and providing good services despite austerity demands placed upon them A new statute requires us, at an additional cost to the Town, to include on individual tax bills what the additional revenue from the State was going to save the taxpayer on the local property tax We are designing a form to put in the tax bill what the charges are to the Town He hoped that people would not be mislead by the additional revenue, and it is important to know that the Town has no idea of what the additional charges are for the MBTA, court system, Middlesex County Hospital and County Government Once they are received, we will then be able to find out how well we really did rather than reference the fact that if everybody held their budgets and had no expenses go up on the State government in excess of 10 percent that there would be no tax increase Chairman Battin opened the hearing on the Boston Edison Company and the J/0 Poles- New England Telephone Company petition for the location of three poles on Concord Concord Avenue east of Spring Street Avenue Notices of the hearing had been sent to abutters and also filed with the Public Works Department Ms Carol Clinton, representing Boston Edison, and Mr Roland Pinault, representing the Telephone Company, were present Mr Pinault informed the Board that the joint petition is for approval of the location of three poles to provide service for a new home at #575 Concord Avenue. Chairman Battin read a recommendation from the Director of Public Works that the petition be approved No one appearing in favor or in opposition, the hearing was declared closed Upon motion duly made and seconded, it was voted to grant permission to the Boston Edison Company and the New England Telephone Company for the fol- lowing location Mr Crain abstained Concord Avenue, on the northerly side, approximately 83- feet east of Spring Street, three poles, 16/564-565-566 Chairman Battin opened the hearing on the Boston Edison Company petition Bos Edsn for the location of one pole on Hayden Avenue Pole - Notices of the hearing had been sent to abutters and also filed with the Hayden Ave 111 Public Works Department 310 Selectmen's Meeting - 5 - July 31, 1978 Ms Carol Clinton, representing the Boston Edison Company, said that on July 17, the Board had approved the location of three poles in this area but because of a change in the customer's plans, an additional pole is being re- quested She has talked with the abutters, who have no objection Chairman Battin read a recommendation from the Acting Director of Public Works that the petition be approved No one appearing in favor or in opposition, the hearing was declared closed. Upon motion duly made and seconded, it was voted to grant permission to the Boston Edison Company for the following location Hayden Avenue, northwesterly side, approximately 1,005 feet southwest of Waltham Street, one pole, one guy wire and anchor Also, that permission be and is hereby granted to said Company to lay and maintain underground laterals, cables and wires in the above or intersecting public ways for the purpose of making connections with such poles and buildings as desired for distributing purposes. Poles- Chairman Battin read petitions from the Boston Edison Company and the Great Rock New England Telephone Company to relocate Pole 3 on Great Rock Road and Pole 3 Road on Briggs Road Mr Pinault, representing the Telephone Company, explained that these Briggs Rd are lateral moves for existing poles in connection with highway construction on both roads Chairman Battin read a recommendation from the Director of Public Works that the petions be approved Upon motion duly made and seconded, it was voted to grant permission to the Boston Edison Company and the New England Telephone Company for the following relocation of poles Mr Crain abstained. Great Roack Raod, on the southerly side, approximately 169±feet west of Crescent Road, one pole 247/3; one pole to be removed Briggs Road, on the southerly side, approximately 270±feet east of Crescent Road, one pole 169/3; one pole to be removed N.E T &T CO Mr Roland Pinault, Mr Daniel Yauckoes and Mr William Mirley, repre- Service sentatives of the New England Telephone Company, met with the Board to dis Concepts cuss proposed design concepts for telephone service to a given studied area with a minimum amount of maintenance and reduction of hardware Mr. Yauckoes explained that the area serving concept consists of three integral parts, (a) the distribution area in the neighborhood; (b) the interface, a unit from which service to any location within an area is dis- bursed; (c) a feeder cable, the main route of service from the interface through the switching or central office to any place in the world In the Town of Lexington, the key part of the concept is the serving area interface which is a new unit and is to be used to connect the various neighborhood distribution cables to the feeder cable Interface will enable the Tele- pone Company to more accurately forecast the need for additional main feeder cable to a given neighborhood area; it will also pinpoint any maintenance problem and eliminate aerial congestion. Because the interface will be easily accessible, new service will be provided quickly Once a distribu- tion area has been established, there will be virtually no changes to the neighborhood cables; this is because the serving area concept is intended 311 Selectmen's Meeting - 6 - July 31, 1978 to provide the ultimate amount of distribution cable needed from the interface to every street in the neighborhood Many aspects of maintenance would be re- duced and there would be a reduction of workmen activity on the line which would prolong the life of the cable There would be fewer delayed service orders due to the flexibility of this new concept and, with the established distribution areas, fewer out-of-service troubles would occur Inherent to this concept in the shortened cable distance between the switching office and the subscriber, which enhances the quality of transmission Whenever possible, feeder cables will be placed underground and existing aerial feeder systems will be removed, thus improving the appearance of an area In most areas, a single distribution cable will replace numerous cables on congested pole lines A typical example of the rehabilitation of an area would be at Cedar Street/Massachusetts Avenue north, and the overall picture is to replace many of the numerous cables on the pole lines, remove the many older cables and in- stall one of these new units opposite #6 Hastings Road This would enable us to have the means to remove older area feeder cables which were necessary from, roughly, Hastings Road back to Worthen Road A considerable amount of engineering has gone into this project in this area as it is extremely critical to pick well established areas to rehabilitate when and where required. Our intent is not to go in and mushroom all over the town indiscriminately We pick and choose our areas when we know we need to do something under one of those new concepts Chairman Battin asked Mr Pinault if the Board of Selectmen decides whether it wants to institute it or not? Mr Pinault replied that this is the newest concept; it is system-wide and has been established throughout the country very successfully and we feel it is in the best interests of the subscribers, the municipalities, we well as the Company This is the way we have been asked to go with the feeder distribution, so the important issue is, because of the equipment, that the pedestal terminals not be placed so they would be vulnerable to traffic. Our engineers looked for those sites where they would be out of the line of traffic and still not be offen- sive aesthetically We are trying to describe the concept to you and then we will be formally applying for those locations Mr. Yauckoes said that if permission is granted by the Board, when all arrangements are made we would start construction in the fall and have every- thing changed over to the new system and all the older cables would be removed possibly by December or most likely Fdbruary Mr Busa said that he understood that they are trying to eliminate the excess wiring on the poles but at what time in the future will everything be buried and going directly into the homes, or will that ever happen? Mr Pinault said that the design for this first unit is for it to go on Hastings Road, just opposite Mass Avenue, strategically located so that it could tie into the system with a minimum amount of conduit It is also placing it so that it could be off the travelled way in the historic districts' area He had appeardd before the Historic Districts Commission and they felt that this was not the location for it so we are looking to place it within the public way rather than encumber the area with this sort of distribttion. The feeder cables beyond the serving area terminal would be upgraded and there would be a I III great number of the older cables removed Once these things are installed, it is wired directly to the interface in its cabinet and in turn comes back to the 312 Selectmen's Meeting - 7 - July 31, 1978 central office where it can be distributed everywhere This particular area was chosen because it is a trouble area and we had a study made to see what could be done to eliminate this particular situation. This is where the con- cept came into being and that is why we are making our presentation to you. All of the new areas in town are required to go underground and we have been working on designing the feeder jobs and to have as much underground as possible This particular location would eliminate some of the aerial feeder distribution We would do something about removing some of the cables within the Hastings Park area, but, again, it is no elimination of all of your over- head wires Mr Busa commented that some people feel that once this happens, everybody will be fed underground and all the poles in the streets will be eliminated except the Edison ones. Mr Pinault said that this is not so; if this were the way to go, there would be a certain amount of expense in those established areas to the property owners that we serve. You just can't come in and make the complete change. Mr Hutchinson said that the concept seems to be sound from a maintenance' standpoint and the Board could endorse the concept with the understanding that each proposal would still come before them on a case-by-case basis Mr. Briggs, Planning Director, asked if there would be a charge to a sub- scriber if he was overhead and went underground? Mr Pinault replied that if we were going to the concept of underground in the whole area, that would be required as there would be a responsibility to meet. Mr Hutchinson felt this was an important question He asked if the Tele- phone Company, while trying to protect its maintenance costs would also expend an additional charge to those homeowners that are currently being served by overhead lines since they are not a new subdivision? IS there a company posture on this? Mr Mirley said that there is a statute; we can't go in and do one without doing the other as it wouldn't be fair to charge one person a fee and not another There would be a flat cost to everybody and that would have to be figured out as to how far you are from the street, etc With the completion of this job, there would be a small cable out there with the individual services to the building. Everything else would be underground Mr Hutchinson stated that the cost would have to be a component of an engineering process when they came before the Board Mr Pinault said that the Telephone Company will be formally petitioning the Board for Hastings Road. He, Mr Yauckoes and Mr Mirley retired from the meeting Transpor- The Transportation Advisory Committee, Mrs Angela Frick, Lexington's tation MAPC representative, and Mr Kenneth Briggs, Planning Director, met with Adv.Com.- the Board. Discussion followed on a request from the Central Transportation CTPS Pro- Planning Staff for recommendations on proposed steps to be taken on trans- posals portation proposals and it was agreed to recommend the following A Proposals to be advanced la MassPool (CPTA) The ongoing MaSSPool efforts, concentrated at the Northwest Industrial Park in Burlington and the Hanscom industrial 313 Selectmen's Meeting - 8 - July 31, 1978 area will continue This effort is being conducted primarily by Mass DPT in cooperation with BITS The impacts of the ambitious carpool/ vanpooling program will be closely monitored The responsibility agency is Mass DPW Recommendation Lexington supports this proposal and suggests they work harder in this endeavor 3a Minuteman Vocational Technical School Access Improvements (CTPA) The need to develop short range solutions to the school access problem, particularly in emergency situations, will be addressed this summer. Longer range solutions will be the subject of further study Recommendation Lexington supports its advancement Its resolution is of critical importance to Lexington B. Proposals to be dropped from consideration in the study lb. Veteran's Hospital Connector to Rte 3 in Bedford (CTPS) Present traffic problems associated with the hospital are primarily due to the use of the complex by Middlesex College This use will be phased out as the college moves to a new site on land to be acquired this summer near the Bedford- Billerica line Recommendation At this time, the Board cannot determine a stand but has asked the Transportation Advisory Committee to review the situation and notify us of the possible impact on Lexington if the proposal is dropped CTPS will then be notified of Lexington's position 2b Relocation of Route 2A in Lincoln and 3b Selective Closings of Route 2A in Minuteman Park Recommendation Lexington supports dropping these from the study 4b Western Ring Road and new East-West Road in Bedford (CTPS) These pro- posed roads would extend from Hartwell Avenue in Bedford to North Road and from North Road to the Middlesex Turnpike respectively They would pass through environmentally sensitive areas and newly developed resi- dential areas and, therefore, do not seem to be feasible (Other ways of facilitating movement from Route 3 around Bedford to the Hanscom Complex will be investigated in the study ) Recommendation Lexington withholds support pending additional information from the Central Transportation Planning Staff on the reasons for drop- ping this proposal from the study 6b Hartwell Avenue Extension (CTPS) The proposal to extend Hartwell Ave in an easterly direction toward Burlington would encroach on wetlands and recently developed residential areas Justification for the project is virtually non-existent in light of the severe impacts which would result Recommendation Lexington supports dropping this from the study 314 Selectmen's Meeting - 9 - July 31, 1978 7b Fringe Parking 128 in Lexington (CTPS) Fringe parking in Lexington near sanitary landfill and Bedford Branch MBTA indicates express service to the core area and the necessary support services, such as fringe parking, will be examined in their study Recommendation Lexington supports dropping this from the CTPS study C Proposal for further study 2c Hartwell Avenue Connector Recommendation Lexington supports continued study of this connector which all recent Boards of Selectmen have unanimously endorsed The Board shares the concern of the Transportation Advisory Committee that the connector not lead to Massport expansion of Hanscom Field 3c Hanscom Ring Road (including consideration of alternatives using a proposed extension of Wiggins Avenue and a proposed Hanscom Drive Connedtor Recommendation Lexington supports further study Mr Briggs, Planning Director, agreed to submit to the Central Transportation Planning Staff the requested population and employment numbers to be used in the comprehensive planning effott October Discussion was held on a request from the Town of Carlisle and it was agreed Trans- to participate in the Minuteman Area Alternative Tranportation Week of October 16 porta. to October 20, 1978, which is to encourage individuals to use an alternative means Week of transportation in the conduct of business including commuting to work. Northeast Mr Hutchinson recommended that the Board authorize membership in the Solid Waste Northeast Solid Waste Council in the amount of $200 000 This would give Council the Town an opportunity to participate in the decision-making process of Dues the proposed North Andover plant, which may be our alternate disposal site Upon motion duly made and seconded, it was voted to join the Northeast Solid Waste Council in the amount of $200 000 High School Mr Hutchinson requested approval of a transfer up to $10,000 for re- Bleachers pairs to the bleachers at the High School This would not allow for full repairs but would allow for approximately 1,300seats We could utilize the Town's work forces and hope to get a favorable bid on lumber to replace the wood. Mr Coscia had submitted the information to him today and we would propose as part of our normal budgetprocess to work on a 3 to 5 year program to replace what bleachers we have The lumber that we would replace right now would still last for a substantial period of time and we feel that it would get us by an immediate situation This is what we feel we can do with a minimum request and it does assume a transfer of some monies which are encumbered in the building maintenance account amounting to $13,000; we think we can meet our fall deadline to do that He had spoken to Dr Lawson and there is some reluctance at this point in time to participate in the fixing 315 Selectmen's Meeting - 10 - July 31, 1978 of the bleachers it is a Town maintenance responsibility but the bulk of use is for the school system He understood Dr Lawson's reluctance as the School Department has geared the budget to a certain type of program. Mr Coscia, DPW Manager, said that 1,300 seats are rotted and condemned and will be taken down. He felt comfortable with having 1,300 seats as the High School Recreation Director has said that the maximum at a game is 1,000 Mr. Busa recommended a budget program of less than 5 years because of escalating costs Also, to meet with the School Department for input on the number of seats necessary Mr. Crain felt that this is a reasonable compromise to an immediate situation and at the next budget sessions to attempt to establish priorities and consider how far to proceed M . Miley agreed. Upon motion duly made and seconded, it was voted to request the approval of the Appropriation Committee for a transfer from the Reserve Fund to Account 6000-Parks in the amount of $10,000 Mr Hutchinson discussed amendments to the Traffic Rules and Orders as Tref Rules recommended by Police Chief Corr Chief Corr and Capt Lima were present at Meter Fees- the meeting Penalties The amendments cover increased parking meter fees, penalties, and by Towing adding a new Section 7A (Towing and holding vehicles) to Article II-Authority and Duties of Police and Board of Selectmen A memo from Capt Lima stated the "one of the problems encountered during the processing of parking viola- tions is the repeat offender of intentional and deliberate scofflaw, one who is a contemptuous law violator Characteristically, this motorist ignores the parking ticket, then ignores the court summons and, accordingly, is de- faulted and subject to arrest if and when he/she is located Therein lies the problem because location of the individual is not always possible It is possible, however, to locate the motor vehicle by its description and regis- tration number if parked within the confines of the town and found to be in violation of a traffic rule and/or order This proposed amendment would authorize us to tow the vehicle and hold it until all parking fines, past and present, were paid in full at the district court It is significant that the usual storage fee is $6 per day while, under this proposal, the storage fee is $2 per day." A memo from Chief Corr stated that the present regulations allow one hour Traffic metered parking on the streets and two hour metered parking in the two lots Rules - The present fee is 104 for two hours, 54 for one hour and 12 minutes pro- Meter Fees portion thereof The amendment, in effect, will eliminate the use of the penny in the meters The new fee will be 5 (nickel) for each 30 minutes and 10 (nickels or dime) for each hour of parking The parking lots which allow for 2-hour parking will have meters that will charge as abovementioned (up to 20 for 2 hours) but will also be designed to accept the "courtesy" quarter (254) to give 2 hours of parking therefor The present police parking meter expense budget has money provisions for the changeover of the present meters to accept the new coins. Upon motion duly made and seconded, it was voted to amend the Lexington Rules and Orders, adopted by the Board of Selectmen November 13, 1967, by 316 Selectmen's Meeting - 11 - July 31, 1978 eliminating the use of the penny in the parking meters The new fee will be 5 (nickel) for each 30 minutes, and 104 (nickels or dime) for each hour of parking The parking lots which allow for 2-hour parking will have meters for up to 20 for 2 hours and designed to accept 254 for 2 hours of parking Chief Corr and Captin Lima retired from the meeting Sewer Mr Hutchinson said that a number of requests for sewer extensions have Extension been received and he felt they should be integrated into the budget process Policy consistent with the current sewer and water extension policy After discus- sion, it was agreed that Mr Hutchinson and Mr. Cohen are to review the policy and the Board will continue the discussion at a future meeting Sewer Adv The Board agreed with Mr Hutchinson's recommendation that the charge Com. Charge to the Sewer Advisory Committee be expanded This will also be discussed at a future meeting Town Audit Mr Hutchinson recommended that the Board sign the memorandum of under- Andersen standing with Arthur Andersen, in the amount of $8,000, for an audit of Lexington's accounts for the period ending June 30, 1978 Upon motion duly made and seconded, it was voted to sign the agreement with Arthur Andersen & Co , 100 Federal Street, Boston, in the amount of $8,000 to audit the accounts of the Town of Lexington for the period of July 1, 1977 to June 20, 1978 Parker School Mr Hutchinson informed the Board that EdCo is now occupying 7,740 sq ft EdCo of the Parker School, generating a revenue of $1,935 per month Employees' Mr Hutchinson requested approval of a handbook covering a summary of Handbook policies and benefits of interest to Town employees. Bereavement leave was briefly discussed and it was agreed that employees may be granted up to a maximum of three days on the death of a member of the immediate family. A decision would be made by the Department Head on an employee's request for four or more days Upon motion duly made and seconded, it was voted to approve the Town of Lexington Employee Handbook Acting Mr Hutchinson requested the Board's approval of an Acting Town Manager Town during his vacation in August Manager Upon motion duly made and seconded, it was voted to approve the appoint- ment of Chief James F Corr as the Acting Town Manager during the period of August 7 through August 14 and Richard M Perry, Comptroller, as the Acting Town Manager during the period of August 15 through August 20 Mr Hutchinson will return from vacation on August 21, 1978 DPW Mr. Hutchinson informed the Board that the bid for the new dozer has been Equipment awarded to Hedge & Mattheis Company in the amount of $22,000 (Budget-$25,000) Personnel Mr Hutchinson recommended the appointment of Mr Harold Page, 3 Bushnell Adv Bd Drive, as a member of the Personnel Advisory Board for a term of office to May 31, 1981 The Appropriation Committee has endorsed the appointment 317 Selectmen's Meeting - 12 - July 31, 1979 Upon motion duly made and seconded, it was voted to appoint Mr Harold Page, 3 Bushnell Drive, a member of the Personnel Advisory Board for a term expiring May 31, 1981, effective immediately Chairman Battin informed the Board that she had attended the regional Nat'l meeting of the National League of Cities held in Boston Workshops covered League taxpayers' revolt and the impact of all federal and state government legis- Cities lation She had attended the workshops on controlling Social Service costs Seminar which were geared to the New England States and small municipalities, partic- ularly for recreation programs that involve the handicapped, retarded and the elderly, and a very important workshop on downtown revitalization in small communities She suggested that the Planning Board contact the speakers for information on their successful endeavors Chairman Battin stressed the im- portance of these workshops and urged Selectmen participation at future meet- ings Chairman Battin informed the Board that the Middlesex County Selectmen's Mdlsx. Association had voted unanimously to appoint a committee to work with Mr County Edward McCann, State Director of Accounts, to develop a rational County Budget budget prosess The Association has appointed a committee consisting of three Selectmen (1 laywer, 2 former finance committee members) , the former V. Chairman of the Mass Association of Town Finance Committees and the Lexington Comptroller, Richard M Perry Chairman Battin discussed the Planning Board's Central Business District Pln Bd Study and the importance of insuring Selectmen's input on transportation and Center traffic Mr Crain agreed to work with the study sub-Acommittee and Mr Study Hutchinson is to talk with the Planning Board Chairman regarding the Select- men's interest in receiving the study committee reports The Board agreed with Chairman Battin's recommendation for periodic, Breakfast informal meetings with major boards and committees to discuss working to- Meeting gether to set goals and priorities, to identify and anticipate problems and Boards & plan for their joint resolution Arrangements are to be made to send letters Committees of invitation to the Chairman of the Planning Board, School Committee, Housing Authority, Board of Appeals, Recreation Committee, Board of Health, Conserva- tion Commission, Council on Aging, and the Youth Commission to attend an informal breakfast meeting on September 6 at 7 30 a.m. in the Selectmen's meeting room Upon motion duly made and seconded, it was voted 4-0 by roll call vote Executive to go into Executive Session, with no intention of resuming the open meeting, to discuss strategy with respect to litigation and a personnel matter After discussion, it was voted to go out of Executive Session Upon motion duly made and seconded, it was voted to adjourn at 10 20 p.m. A true record, Attest �C V ,n111``61\c"a� Executive Clerk, Selec en