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HomeMy WebLinkAbout1978-10-11-BOS-min 060 0 SELECTMEN'S MEETING OCTOBER 11, 1978 A regular meeting of the Board of Selectmen was held in the Selectmen's Meeting Room, Town Office Building, on Monday, October 11, 1978 at 7 30 P.M Chairman Battin, Mr Busa, Mrs Miley, Mr Kent and Mr Crain; Mr. Hutchinson, Town Manager; Mr Cohen, Town Counsel; Mrs Banks, Assistant to the Town Manager; Mrs McCurdy, Executive Clerk, were present Juror At the request of the Town Clerk, one juror was drawn Irwin E Goldman, 30 Whipple Road Chairman Battin recommended that the Board set the polling hours and sign the Warrant for November 7, 1978 Upon motion duly made and seconded, it was voted to set the polling hours of 7 00 A.M to 8 00 P.M on November 7, 1978 and to sign the Warrant for the State Election on November 7, 1978 Minutes Upon motion duly made and seconded, it was voted to approve the minutes of the Selectmen's meeting held on September 11, 1978 Conser- The Board briefly discussed a copy of a letter from the Conservation vation Commission to State Secretary of Environmental Affairs, Evelyn Murphy, Comm./ stating "it is apparent to this commission that the Department of Environ- DEQE mental Quality Engineering hastens the demise of wetlands rather than assists the local administering body in protecting them." The Board agreed to treat the letter as a copy for the Board's infor- mation Mr Busa and Mrs Miley agreed to welcome a group of foreign diplomats to Lexington on Saturday, October 21, and arrangements will be made for a tour of the Green and Buckern Tavern Act The Board agreed to appoint an Acting Chairman and an Acting Town Chairman Manager during the Chairman's and Manager's absence to attend the Inter- , national City Management Association conference in Cincinnati Upon motion duly made and seconded, it was voted to designate Selectmen Alfred S Busa as Acting Chairman during the period of October 15 through October 17, 1978 Act Upon motion duly made and seconded, it was voted to designate Manager Mr Richard M. Perry, Town Comptroller, as Acting Town Manager during the period of October 15 through October 18, 1978 Chairman Upon motion duly made and seconded, it was voted to designate the Cincin- Chairman, Margery M Battin, to attend the International City Management nati conference to be held in Cincinnati Cap Expend The Board agreed to Mr Hutchinson's recommendation to schedule time Budget at a meeting in November to discuss the Capital Expenditures' budget which had been submitted to the Board and the Appropriation Committee 359 1/ Selectmen's Meeting - 2 - October\, 1978 Upon motion duly made and seconded, it was voted to sign the Test Borings contract for test borings in the amount of $5,600, as recommended by the Town Manager The Board authorized Mr Hutchinson to go forward on the storm sewer project on Dexter Road at an estimated cost of $3,800, work to Storm Sewers be done by town forces and using available funds under Article 17 of Dexter Road the 1975 Annual Town Meeting Mrs Nancy Banks updated the Board on the communter bus service Commuter which had commenced in April At that time, the Bus Company got a Bus Ser. temporary license from the MBTA to operate a bus service within the MBTA service area of the town and Lexington granted them a 3-month permit We are at the point where we have to get permanent rights in order to run the bus service The MBTA is reluctant to give permanent rights and has asked if they could contract with the town MBTA has suggested a 1-year contract and we have asked for a 5-year contract We are negotiating with MBTA on the lenghth',of time; the form of the contract has been reviewed by Town Counsel and MBTA has no problem with it The Bus Company had indicated that it could not live with anything less than a 5-year contract Mr Cohen said that there is no money involved and Town Meeting action is not necessary If the Bus Compnay maintains certains standards, we would be interested in giving it to them for 5 years and we can build in performance standards Mrs Banks is to come back to the Board at a later date Mr Hutchinson reported that Temple Scanlon of the Housing Scattered Authority had informed him that excellent proposals for scattered Sites - sites have been received by the Housing Authority LHA in the very Lex. Housing near future is going to designate a developer Of the four pro- Authority posals, three are going to be stick-built homes vs modular There was some feeling that they might wind up, because of the scope of the project, with modular housing and they did have one proposal in that area They were quite pleased with what was submitted and it looks as if there is some quality development, which would be com- patible with the goals of the town, coming out of the project The Board discussed the Operating Procedures of the Board of Selectmen's Selectmen Operating Upon motion duly made and seconded, it was voted to adopt the Procedures Operating Procedures of the Board of Selectmen, with the exception of I (F) - Selectmen's Expense Reimbursement Upon motion duly made and seconded, it was voted to authorize the Town Manager to grant permission for the use of Cary Hall, Estabrook Hall and the Visitors' Center; also, to issue permits for block parties, subject to the coordination of the Police and Fire Departments L 360 Selectmen's Meeting - 3 - October 11, 1978 Club Liquor Mr Cohen agreed to research the statute on Club liquor licenses Fee and to inform the Board whether the town is charging the maximum fee allowed ($250 00 current fee) Goal Chairman Battin said that she, Mr Crain and Nancy Banks had met Setting and had come up with a tentative goal setting process to be discussed Process later on by the Board as a beginning of a process for Lexington The Selectmen could determine what we think are the major needs and what the problems are,and then set fortified, preliminary goals; that they be 5-year goals; that they be measurable; that they be tied directly to the needs and problems identified The Board agreed to discuss the process at a later meeting Executive Upon motion duly made and seconded, it was voted 5-0 by roll call vote to go into Executive Session, with no intention of resuming the open meeting, for the purpose of discussing matters concerning real estate negotiation and strategy with respect to litigation After discussion, it was voted to go out of Executive Session Upon motion duly made and seconded, it was voted to adjourn at 11 40 P.M A true record, Attest xecutive Clerk, Selectmen I