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HomeMy WebLinkAbout1978-12-06-BOS-min 394 Special Meeting of Board of Selectmen - December 6, 1978 The meeting was called to order at 7 30 p.m. Present were Mr Kent, Mr. Busa, Chairman Battin, Mrs. Miley and Mr Crain Also present were Mr Hutchinson, Warren Empey, Acting Director of Public Works and Emanuele Coscia, Director of Planning and Administration for Public Works. The Manager reviewed the expense accounts of the Public Works Departtent with the Board of Selectmen outlining areas of increased and decreases. The accounts reviewed were 5000 DPW office 5150 Engineering 5250 Town Building Maintenance 5400 Highway Maintenance 5450 Road Machinery 5500 Snow Removal 5550 Traffic Regs & St Signs 5600 Street Lights 5700 Sewer Maintenance & Sewer Service 5800 Garbage Collection 5850 Sanitary Landfill 5900 Water Maintenance & Water Service 6000 Park 6050 Insect Suppression 6100 Shade Trees 6150 Dutch Elm Disease 6400 Cemeteries Questions were generated by the Board asking for a brief overview of streets that would be done in the overlay program recognizing that these might change somewhat Mr Crain asked what was the ratio of the payroll to expenses in the Public Works Department The Manager responded that approximately 2/3 of the DPW budget- direct and indirect - was for payroll One third was for expenses Mr Crain requested a brief review of sick leave experience within the Public Works Department and the Manager said that he would obtain this data. The Board instructed the Manager to pursue money for the bleachers for a transfer from the Reserve Fund with the Appropriation Committee in order that the bleachers might be completed this year. Mr Coscia pointed out that our timetables would be tight even with this transfer and some other projects would have to be delayed to get the bleachers done The Board instructed the Manager to pursue getting the bleachers repaired Chairman Battin asked the Manager and the Board of Health to review insect suppression as to whether the mosquito that carries encephalitis was really being controlled with this limited program 390 Special Meeting of Board of Selectmen - December 6, 1978 The Board of Selectmen asked for a review of the Building Maintenence proposals and the Manager outlined them, which included certain roof repairs on the Town Office Building, maintenance, energy conservation measures on Cary Memorial Hall, replacement of hydraulic lifts at the DPW barn, etc The Board agreed to review the Police and Fire expense budgets the following week with the overall approach being to look at details of various Departments after assessing the total picture and then to review the total picture again after the administration generates responses to the specific questions generated by the Board The Board asked for updated information on equipment being requested at the Cemetery and man hours that would be saved by new equipment The Manager said he would get this for them The Board completed its original review of the Public Works expense area at 900 P M Upon motion duly made and seconded,it was voted by Mrs Battin, Mr. Buse, Mrs. Miley, Mr Kent and Mr Crain, in a 5-0 roll call vote to go into Executive Session, with no intention of resuming the open meeting, for the purpose of dis- cussing the purchase, exchange, lease or value of real property. After discussion, it was voted to go out of Executive Session Upon motion duly made and seconded, it was voted to adjourn at 10 00 P.M. Respectfully submitted, 44-4), Robert M. Hutchinson, Jr Town Manager