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HomeMy WebLinkAbout2017-12-13-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING—DECEMBER 13, 2017 MINUTES 1. ROLL CALL The meeting was called to order by Chairman, Weidong Wang at 6:00 P.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Weidong Wang NONE Caileen Foley Melinda Walker Dan McCabe Nicholas Santosuosso Andrew Riffin Robert D. Peters Heather B. Doyle Richard F. Perry 2. PUBLIC COMMENT Andrew Riffin spoke about his displeasure with the recent clean up at Greeley Village. He stated that objects he moved from his porch and placed on the side of his building were thrown out. Dan McCabe also spoke about the cleanup and how personal items of his were removed from the front and rear hallways of his building. He also stated that the rear porch and door project is not going well. The Board allowed Caileen to clarify, and she said that Mr. McCabe was aware the cleanup was occurring. The Board asked Mr. McCabe to put his issues in writing and request to be put on the agenda if he wants to continue the discussion. 3. MINUTES Approval of Minutes of Regular Meeting of November 8, 2017 Upon motion by Robert D. Peters and seconded by Nicholas Santosuosso, the Board voted to approve the Minutes of the Regular Meeting of November 8, 2017, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE Melinda Walker Nicholas Santosuosso Richard F. Perry Robert D. Peters 4. BILLS & CHECKS Approval of Bills and Checks paid in November 2017 NOVEMBER 2017 REVOLVING FUND Check Numbers 15302 through 15380 689-C MANAGEMENT Check Number 2238 PARKER MANOR Check Number 2033 BEDFORD STREET Check Number 1226 MRVP VOUCHER PROGRAM Check Numbers 4049 through 4051 SECTION 8 Check Numbers 17982 through 18012 Upon motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted to accept the Bills and Checks as presented for November 2017. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Robert D. Peters Richard F. Perry 5. EXECUTIVE DIRECTOR'S REPORT A. LHA Financials Caileen updated the Board on the current financial standing of the LHA. She also explained that DHCD has not released the budget guidelines for FY 18 yet. They are expected to be released by the end of the year. DHCD was going to release the guidelines along with the Executive Director salary comparability study but that is being held up at the Department of Administration and Finance. DHCD has decided to separate the guidelines from the salary comparability study in the hopes that A&F will move it along. The LHA is now six months into FYI and has been operating at level funding as directed from DHCD. This is one of the longest gaps between beginning a fiscal year and not having budget guidelines released in recent memory. Upon a motion by Richard F. Perry and seconded by Robert D. Peters, the Board voted to accept the Financial Statements as presented for October and November 2017. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Robert D. Peters Richard F. Perry 2 B. TD Bank Signature cards for Pine Grove The Board signed new signature cards for the Pine Grove Village checking account opened at TD Bank. C. CSC and CFC for FISH 4155094 Upon a motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted to approve the Certificate of Substantial Completion for FISH 155094 —87 Hill Street rear porch repair project as of November 9, 2017. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Robert D. Peters Richard F. Perry Upon a motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted to approve the Certificate of Final Completion for FISH 155094—87 Hill Street rear porch repair project and release the final retainage amount of$7,729.34. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE NONE Melinda Walker Nicholas Santosuosso Robert D. Peters Richard F. Perry D. Pine Grove update Caileen informed the Board that as of December 1, 2017 the Lexington Housing Authority owns five condominiums at Pine Grove Village located at Judges Road, Lexington MA. Caileen met with the Pine Grove Board of Trustees on December 4, 2017 to discuss the exterior capital improvement projects that must be completed with the funds received from MassHousing. The Pine Grove Board decided the primary focus will be exterior siding replacement. The Managing Agency, Alan Slawsby and Associates, hired an architect to assess the extent of improvements necessary. Pine Grove Village is located in the Battle Green Historic District and any changes will need to be approved by the Historic District Commission. The Board discussed the hurdles Pine Grove may face with that. Mr. Perry suggested he walk the site with Caileen and help with estimating amount of work needed. The LHA received approximately $330,000 from MassHousing and the Town of Lexington for interior capital improvements to the 5 units. Next steps will include 3 contracting with an architect, meeting with residents and determining what work takes priority. E. Project updates Caileen updated the Board on the current Greeley Village Rear Porch and Door project. The contractor, MJS, has doubled the time to complete the project from their original schedule date. The work is approximately 90% complete, but they are having difficulty finishing up the punch list items. Residents are unhappy with the disruption to their lives. The Board discussed different courses of action they can take against MJS if they continue to be unable to finish the project. The Board told Caileen to reiterate their frustrations to MJS as well as the possibility of liquidating damages and terminating the contract. The Board would like to see an actual schedule for completion as well as proof that MJS has enough skilled people on staff to complete the punch list items at a high standard. Caileen said she would write a letter of apology to the residents of Greeley and host a gathering once the project is complete. F. Legislative Committee update Caileen recently became a member of the MassNAHRO Legislative Committee. One of the agenda items of the Committee meeting on December 5, 2017 was discussing the required tenant board member per the Acts of 2014 Section 235. The Committee created a list of options and wants to gather opinions of Housing Authority Board members across the State to take a position for future discussions. The LHA Board discussed the options, and generally agreed that the best option would be allowing the Selectmen to appoint the tenant. Caileen asked the Board to come prepared to the January Board meeting with their top 3 choices to report back to MassNAHRO. G. Any other new business that may come before the Board Caileen informed the Board that she successfully completed all the required Massachusetts Certified Public Procurement Official (MCPPO) courses through the State Inspector General's office. She will now apply for her MCPPO designation. 6. UNFINISHED BUSINESS 7. NEW BUSINESS 8. ADJOURNMENT 7:25 PM A true copy attest........................... CAILEEN B. FOLEY, SECRETARY 4