HomeMy WebLinkAbout2017-11-15-REC-min.attach e , Town of L• *ngton
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I P Recreation and Co.. ..unity Progra
.,41r
Melissa Battite, •• • Tel: 781-698-4800
Director of -tion and Community ' Fax:781.861-2747
Recreation&Community Progra
November 2017 Report
MOOP.••••••••••••••••••••,-,
Up.- -s&FY1
• The Winter Program Brochure Is at the printer and expected in . es on/about ThanicsghtIng.
Re: lion begins on Tuesday,December 5th.
• The Community Center Is hosting a Cradles to Crayons children's'book drive until
November 20th Response has been greatl
Budget&C.eolta1
FY19 Budget
• Review of FY17 Annual Report Highlights.
• Update from CEC meeting
• imp. r nt dates-Staff presentations
o November 30th,9:45am. BOS review of FY19 Capital&Operating budgets
o December 7th,3:00pm,CPC review of FY19 Capital req - w/CPA funding
P
• Swimming Pool Renovation is proceeding and is still on schedule
• 4th Green Reconstruction at Pine Meadows
• Swing Set Replacement at Bow Street,Franklin,and Munroe will be ordered and installed In the
early spring
• Irrigation Upgrade's—work on this project will begin-shortly
• Clarke Tennis/Pickleball Courts—The courts will be lined for both tennis and pickleball. Once
.leted,there will be 3 tennis courts and 6 plckleball courts at this site
MITE THE DATE
o Friday,November 17,2017—Family Movie Night at the . munity Center
o Saturday,January 20,2018—Open House(flyer attached).
2018 ProO0Sed Meeting Dates
January 17th February 21u—School Vacation-Alternate 14*or 2W1,
March 22e April 18th-school Vacation-Alternate 11th or 25th
May 16fth-Ramadhan Begins-Alternate 9'h or 23"i
20th
July 18th Au 15"
Sept 19th-Yom Kippur Alternate 12"'or 26th
Oct 17th
•
21 -Thanksgiving Is the day after Alternate 14th or 28th
Dec 19th
39 MARRETT ROAD,LEXINGTON,MASSACHUSETTS 02421
Lexington • - •orb end Community Progssna strives to• • • -• • •le,qualiiy• • • • meeting then•-•-critic
community. We are-• •Clad to pro • • active and passive I .•• •••• • • •-that art - •• fun and -•richIng.
The -• • -t promotes perdcipuion by all Lexington residents in safe, - -.1ble and wsdl•nmintained facilities.
Prams&Services
Basketball
• Tyler Radicioni,Recreation Supervisor oversees our winter basketball programs. This includes
the 5th/6th grade and 7'"/8"'grade in-town leagues,high school league,youth clinics for grades 2-
4,Smart Start Basketball for ages 5-7,and Adaptive Basketball for individuals with special
needs. Tyler met with all of the league coaches on Tuesday,November 14th. The leagues will be
getting started over the next couple of weeks with the first day of games on Saturday,
December 2nd There are 66 participants(6 teams)in the 5h/6t grade league,93 participants(8
teams)in the 7th/8"'grade league,and 66 participants(6 teams)in the high school league,for a
total of 225 participants. All other basketball programs will begin in January
• An update from last month,there are now approximately 310 people registered for our youth
ski/snowboard programs at Nashoba Valley this winter
Summer 2018 Staff Recruitment
• Staff will be contacting individuals who worked for the department last summer over the next
month to see if they are interested in returning for Summer 2018.
• The application deadline for returning staff is Friday,January 5th and the application deadline for
new applicants is Thursday,March 1g
Facilities
Fields. Parks, &Playgrounds
• Very successful season for the football field
• All other fields have been fertilized and seeded several times this fall
• Center Track has been patched and waiting on the sealer
• The Parks crew have been putting in over 24 small bike racks all over town as part of a Town
project
• Getting all the parks and athletic field closed down for the winter
• We have the final specs written for the irrigation upgrades and that is going out this month
• We will also be working on a few ball fields this fall for spring prep and the rest will be done in
the spring
If
• October was a very solid month of play
• The season is winding down with the colder temps and shorter days
• Tee times are not being taken for weekday play,walk on
• Beginning to review the RFP for the Management of the course which is valid through December
2018. Will go out to bid in the late spring.
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Community Center
Programs&Services
• We went into Friday evening with approximately 100 individual child registrations and had an
additional 73 sign ups that evening byphone or drop in. As you can imagine,the front desk was
w
buzzing. Tracy and Maria handled it withpoiseand positivity!A huge thanks to Kristie and the
SADD club for their enthusiasm in planning,setting up and staffing the haunted house. The
pumpkin decorating and candy supplied by Human Services and distributed by Phil was a huge
hit. Scott certainly had his work cut out for him,as the cleanup efforts went well into
h
Saturday And none of this could have genpossible without the vision and execution by Tom.
It was so fun to be a part of this community event that hosted an estimated SOO people. We
look forward to providing this tradition for years to comet For pics:L:\Community
Center\Haunted House
• 20 Kids showed up for the Half Day of Fun:Yamaha did a Ukulele group,martial arts with Charlie
Crayton,Zumba kids with Renae,played
bingo,ate lunch with seniors,wrote cards to veterans.
• 6 Families registered for Family Movie Night this Friday,hopes that more will come and sign up
at the door
• Dec 1-Half Day trip to Boda Borg is full(80)
• Dec 8-Half Day to Launch Trampoline Park has 71 sign ups
• New programming for next session:
o Kensington Enrichment programs starting in the Winter
o Calm Body Calm Mind yoga class for everyone but specializes in ADD and ADHD children
starting in the Winter
o Tabata Boot Camp
o Vinyasa Yoga
o PiTo
o Core Body and More
o Stretch and Relax
o Watercolor drop in
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Friday,Nov. 10th-BINGO Friday,October 27th—Haunted House
Lexington Recreation & Community Programs Fee Schedule
I Program Area Specific Program I_ 2013 I 2014 2015 2016 2017 2018
rAguatics Non-Resident family Tag I $365.00 $375.00 $375.00 $375.00 $375.00 $375.00
Non-Resident Individual Tag n/a $150.00 $150.00 $150.00 $150.00 $150.00
Resident Family Tag $200.00 $225.00 $225.00 $225.00 $225.00 $225.00
Resident Individual Swim Tag $60.00 $75.001 $75.00 $75.00 $75.00 $75.00
Resident Senior Tag $50.001 $50.00 $50.00 $50.00 $50.00 $50.00
Replacement tag $25.001 $25.00 $25.00 $25.00 $25.00 $25.00
Daily admission Youth/Adult $5.001 $5.00 $5.00 $5.00 $5.00 $5.00
Non-resident Daily Old Res $6.001 $6.00 $6.00 $6.00 $6.00 $6.00
Swim Lesson Youth $40.00 $40.00 $40.00 $40.00 $40.00 1111111111111111111111111111111 '1.,,;',00
Swim Lesson Adult $50.00 $45.00, $45.00 $45.00 $45.00 lettmo$,,110
Tennis Youth Lessons $30-$75 $35-$80 $35 $80 $35-$801 $35-$80 $35-$80
Adult Lessons $80.00 $85.00 $85.00 $85.001 $85.00
$8500111111111.1111jjlj11111111,$70,00
Tennis ID Cards Adult $50.00 $60.00 $60.00 $60.00 $60.00
Tennis ID Cards Senior $35.00 $45.00 $45.00 $45.00 $45.00 M1'1'111111{14$0-00
Tennis ID Cards Non Resident $100.00 $100.00 $100.00 $100.00 $100.00 $100.00
Reservations-hr/w/ID free free free free free free
Reservations-hriw/ID-lights $10.00 $10.001 $10.00 $10.00 $10.00 $10.00
Reservations-hr/no OD $10.00 $10.00 $10.00 $10.00 $10.001 $10.00
Reservations-hr/no ID-lights $20.00L $20.00 $20.00 $20.00 $20.00 $20.00
Summer Camps Discover the Fun $200-$225 $205-$230 $205-$230 $205-$230 $205-$230 $215,7'$240
Teddy Bear per week $90 $100 $95 $1251 $95-$125 $95-$125 $95-$125 $95-$125
,Minuteman Sports Clinics - $90-$170 $100-$1701 $100-$170 $100-$170 $100-$170 116$1401r-'''$1101
Adult Gym Resident Annual Gym/FH Pass $75.00 $95.00 $95.00 $95.00 $95.00 o' ,11$1 05:'0
INR Annual Gyrn/FH Pass $95.00 $115.00 $115.00 $115.00 $115.00 IIIIINIO 11111OS„25:00
Resident Evening FH Pass $50.00 $60.00 $60.00 $60.00
$60.00 foonoomoom.645,,,,00
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INon Resident Evening FH Pass $75.00 $85.00 $85.00 $85.00 $85.00 II m000,490„00
Daily admission Res/NR -- $3.00-$5.00 $3.00-$5.00 $3.00-$5.00 $3.00-$5.00 ...$3.00-$5.0k$3.00-$5.00
Adult Leagues Co-Ed Softball $450.00 $450.00 $450.00 $450.001 $450.00 $450.00
Men's Summer Basketball $450.00 $400.00 n/a rife' n/a n/a
.
Youth Leagues Fall Flag Football 1 $75-$85 $80-$901 $80-$90 $80-$90 $80-$90 1""" 'NEr...$1 pi
Winter Youth Basketball Clinic 1 $90-$100 $95-$105 $95-$105 $95-$105, $95-$105 100; 140
Winter In-Town Basketball Leaguel $150 $160 $155-$165 $155-$165 $155-$165 $155-$165 $160-$170
Winter High School Basketball Leagui $125-$135_$130-$140 $130-$140 $130 $140 $130-$140 OlOil$1351,$.140
Summer Youth Basketballi League n/a I n/a n/a $60.00 $60.00 $60.00
Pine Meadows* Res Golf ID Card 2wk tee time $10.00 $10.00 $10.00 $10.00 $10.00 $10.00
Resident 9 holes M-F $18.00 $19.00 $19.00 $19.00 $19.00 20.00
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Resident 9 holes senior M-TH<3 $15.00 $16.00 $16.00 $16.00
$16.00 HOONHOOMpo
Resident 9 holes Weekend $20.00 $21.00 $21.00 $21.00 $21.00 „sgzmol
Non res M-F $21.00 $22.00 $22.00 $22.00 $22.00 $22.00
Non res Senior M-Th before 3 $17.00 $18.00 $18.00 $18.00 $18.00 $18.00
Non res Weekend $23.00 $24.00 $24.00 $24.00 $24.00 $24.00
IGolf Cart Rental 9 holes _ $16.00 $18.001 $18.00 $18.00 $18.00 11(1, $20.00
ra-o7-nrnunity Center Resident n/a n/a n/a Free Free Free
Non-Resident Senior(60+) n/a n/a rile! $12.00 $12.00 $12.00
Non-Resident Youth(under 18) n/a n/a n/a $25.00 $25.00 $25.00
Non-Resident Adult(18-59) n/a n/a n/a $50.00 $50.00 $50.00
Non-Resident Family n/a n/a n/a $125.00 $125.00 $125.00
Non-Resident Adult work in Lex n/a n/a n/a $25.00 $25.00 $25.00
Non-Resident Daily Guest Fee n/a nia n/a Free Free ii1)1111111111111111111iilli111111)11wo 5001
Replacement Card n/a n/a n/a $5.00 $5.00 $5.00
iField Permits I _see attached fee schedule ' -1
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Ballfield Permits-In 2003 the Recreation Department instituted a"Tier System"for assessing field permit rate
•With permission from the Director of Recreation,NE Golf will be allowed to offer periodic"specials" during slow non-peak times
Approved by the Recreation Committee on 11115/17
irta. t
2019-2023 • :. ; • ':, - Pro ; ►.
I ..1.1.1... =< a , .iir iii t1= a i = FY 2O23 "int
278 2 Athletic F Lighting 5975•+r $975.1*•
8 Pkw Meadows . . ,- ,,•1; 5110,"
282 10 ,r,• $70,1,• $251,1,r
518 7 Pail Ntti • "' 5125" 51 it, ..•»,,r,t
519 8 r"`
532 9 Pwk Mwmvements-Hard Oast Resurtiming $0 558. 571 - $1,580 $1,784,
732 1 Cater Track sad Field Recone 53,340,*•, SO $0 SO SO $3,340,
•
13 Reasetion Site Assessment a1 Potential Land Acq SO SO 50 SO $0 50
1013 11 $1 •'' $0 SO $100.,..
1014 12 .",,,, SO 5200,WM
1046 4 Oid Revow Bathhouse Renovebon $75 ,• ,i 5,'''
1048 3 Community Center Campus Expansion $250,000 $210 $8.100.• 4 S0 ,,a c,
1049 5 Rim Meadows Clibitouse Rermvaen SO 93 $100,000 $750 »t,rrr
T• - .. $4,700,jai 51,522,',a 7 $1 •...,,.,.: $1, ' ,,, $17,945. '
Approval by 1011542017 4:5222 PM
Page 1 of 1
(department Head Shure ieq+dred)
in I 4 44 41
Personnel FY15 FY16 FYI7
Full Time 7.34 11.34 11.34
Part Time 175 268 285
Bak
To plan and administer public playgrounds and recreational facilities in the Town and to expand
and promote recreation,leisure activities,play,sport,physical fitness and education for all citizens
I II J 4I
Chair Rick DeAngelis,Vice-Chair Lisali Rhodes,Sandra Shaw,RtliXi Yuan and Jason
Denoncourt.
Director of Recreation and Community Programs .Melissa1B9a9tti1 wte,heresinbceylpanrouary 2and017facuity fees
The Departnaent has operated as an En Fund.emw ea ... in February of 2015,adding
cover the direct cost of operations. The Department asThe
the management of the Lorin a n Community Center.onty Department now ow has 3adiviseionan ;
Recreation,Pine Meadows Golf Club and the Lexington Iteulify Center.suppoWit ofthe the operation
and
Praglamming of the Community
cen2tes, tax
avacel andumeso epportaaniiires
Center. The Community Center provides drop-in
to promote social, emotional, cognitive well-beingroand wellness for residents of all ages and
Recreation&Community Programs Department operating budget may increase or
abilities. The year Ihnent and facility use demands.The Director of
decrease — to to meet
throughill : the Recreation Committee, Sets fees with the
Recreation & Community Programs,approval of the Board of Selectmen. erg operating budget supports staff'that manage
The Department
ed to o those pro:, • . Revenue
and deliver programs along with the supplies
generatedhelp fund Capital Improvement Proj ,, and
through the Recreation Enterprise
financially supports other Town services including those provideden . by the Department of Public
and In FY2017, the Department
Works to the aquatic facilities' tennis courts
ngolf employee benefits and indirect services
contributed $247,826 to cover the cost of relive eel: town
departments. The Fund also
provided to Recreation & Community Programs men—att.
contributes$100,000 towards the debt payment for Lm r
04c Bull%FY2019!Vi. - Re' LI,Tan
II
Capital Protects Update:
u FY16 CPA Project Park Improvement/Athletic Field Improvement Lincoln Softball
Field. This project was completed in Fall 2016 and Spring 2017 and the field came back
online in April 2017
o FY16 CPA Project—Park&Playground Improvement—Marvin Playground. The new
playground at Marvin was installed in December 2016.
o FY16 CPA Project—ADA Accessibility Study. This project has been completed and the
finalized Recreation Facilities and ADA Compliance Study was received in September 2017
o FY17 Capital Project(Enterprise)—Pine Meadows Improvements. Reconstruction of the 4th
green is ongoing and is scheduled to be completed in November 2017.
o FY17 CPA Project—Park&Playground Improvement—Fencing at the Center Recreation
Complex along Worthen Road and at Muzzey Field. New fencing was installed at both sites
and this project was completed in May 2017.
FY17 CPA Project—Town Pool Renovation(Design phase and bid/construction documents).
This phase of the project was completed in Winter 2017 The contract was awarded in
Spring 2017 and the renovation is tentatively scheduled to be completed in May 2018.
c FY17 CPA Project—Park Improvement/Athletic Field Improvement—Adams Multi-Purpose
Field. This project was completed in July 2017 and the field came back online in Fall 2017.
FY17 CPA Project—Park Improvement/Hard Court Resurfacing—Kinneens and Madge
Basketball Courts. These resurfacing projects were completed in June 2017.
Community Center
u The Lexington Community Center operates 73 hours per week
o From July 2016-June 2017,an estimated 121,572 individuals have come to the Community
Center to participate in planned programs,drop in activities,discussion groups,community
meetings,and to register for upcoming activities
o FY17 the Community Center offered 355 pro ; with a total of 3,704 individual
participants.
o Received a grant from CEL(Community Endowment of Lexington)for S1,000 which will
• encompass two CPR/First Aid/AED courses and one train the trainer course.
.o The End of the Summer Party attracted 350+residents.There was afood truck,DJ,prizes,
and a movie played.
o Programs included 60+wellness activities,a myriad of adult and youth classes and clinics,
10 Family Fun night activities,school vacation programs,youth special events,
nue Meadows Gel(C'ouree
o 33,538 Pine Meadows rounds played
o 358 Golf League participants(2 youth leagues and 16 adult leagues)
o 45 Golf ID cards issued.
o Renovation of the sand bunkers on the 2°s and 9'h hole.
o Improved playing conditions at the 7th tee,Ste green,and 9th tee with the removal of six large
trees.
o Replacement of the two well pumps.
o Repaired and replaced seals and bearings on two main irrigation pumps.
▪ Various repairs and maintenance to drainage end irrigation lines.
u Replaced oil tank in the clubhouse
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