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RECEIVED
SELECTMEN LEXHAB
HH 0 fl19S4Minutes of the Meeting of July 18, 1984
Present Jean Gaudet, Don Wilson, Dave Eagle, Bill Kennedy, Linda Conrad
Bea Phear
Guests Jim McLaughlin and Rita Sullivan, Lexington Housing Authority
Staffing
There was initial discussion on the possiblility of LexHAB's ' contracting with
the Housing Authority for approximately 5 hours per week of clerical time. The
LHA will discuss this at their next meeting The possibility of also using extra
time for maintenance tasks was suggested. Jim McLaughlin suggested that LexHAB
identify one tenant who can, on a retainer basis, perform minor maintenance
such as leaky faucets and lost keys
The LHA said they are interested in asking LexHAB to set aside a couple of units
for section 8 tenants The certificate holder would come to LexHAB for their
lease, but the unit might be reserved for holders The section 8 waiting list
is long enough, so that LexHAB might rent to a tenant who was on the waiting
list, and then transfer him to section 8, when the time came Lexington is
aloowed 58 section 8 slots We can know where someone is on the list, but the
time rate of turnover is variable and unpredictable
Legal Counsel
LexHAB now has money, and must pay its own legal fees It is Jean Gaudet's
opinion that they should use Dave Rogers of Palmer and Dodge as counsel, since
he is already very experienced with their role Jean talked with Bill Hays
about this, and he was reluctant because of the cost of the firm, but then
expressed his agreement.
Jean talked with Dave Rogers, who is interested. As an associate in the firm,
the payment structure would have to go through Norm Cohen, and Dave will discuss
this with Norm. It is likely that he will be able to offer the same 'break"
that Norm gives to the Town
Linda Conrad,moved, Bill Kennedy seconded, that LexHAB use Dave Rogers as its
counsel. Passed unanimously
Financial
The account has been established at the Massachusetts Municipal Depository Trust.
The Town requested that LexHAB name an auditing firm, and the bonding agency,
Aetna, wanted a letter from the auditor Dave and Jean met with Robert Ryan of
Riley and Ryan, 394 Lowell Street, Lexington. Mr Ryan has drafted a letter to
the insurance agent The letter mentions the LexHAB "Board of Directors" but
it was voted to proceed with authorizing sending it, since it was the reponsibility
of Ryan, not LexHAB, what language he used. Kennedy moved, Wilson seconded,
to send the letter Voted unanimously
The bonding costs $1,054 per year The CPA firm's current bill is $200 for the
letter, and is estimating their annual audit fee as $750-$1,250
n
Appeals Process
Penny Haggerty said she might appeal. Jean talked to Dave Rogers, who thinks
the process is that the developer initiates the appeal. Our letter had told
Ms Haggerty that she initiated it. Dave Rogers will get back to Jean on the
correct interpretation of the deed.
Certifications
LexHAB has certified 20, denied 2, and has 3 pending There were 2 no-shows
and 10 withdrew
Bea Staff Time
Bea informed the committee that she will be on vacation most of August, and will
not be able to work on LexHAB during that month. She will be able to help
during September LexHAB may need staff work lining up certifications for
the final 19 Jean will talk to Ruth Senft about delaying the last group until
September After September, LexHAB will have its own staff.
Don suggested accelerating the interviews by scheduling them 10 minutes apart,
as there has been plenty of lag time the 1AaF_two_interview sessions.
Next Meeting
Wednesday, September 5, room G-15 at 8.00 p.m.
Respectfully fSubmii�ttted,
)142
Beatrice Phea v '
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