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HomeMy WebLinkAbout1938-08-31488 SELECTMEN IS MEETING AUGUM 310`1938. , A special meeting of the Board of Selectmen of Lex- ington, Massachusetts held pursuant to the prededing call of the Chairman, was held on the 31st day of August, 1938, at 5:30 P.M. The meeting was called to order by the Chairman and on roll call the following answered present: Chairman Archibald R. Giroux; William G. Potter, Albert A. Ross, and A. Edward Rowse. The following were absent: Philip M. Clark. Mr. Raymond asked if the Board wished to authorize the Town Treasurer to take bids on the $183,000, loan for Vine Brook. He said that the money had to be available Borrowing before he could ask for bids on the project. Mr. Potter for Vine moved that the Town Treasurer be authorized to take bids Brook. on a loan in the amount of $1183,000. under authority of and in accordance with the provisions of Chapter 50 of the ' Acts of 1938; the notes to be issued for a period of fifteen years, payable as follows: 1939 to 1941, inclusive, $13,000. each year; 1942 to 1953, inclusive, $12,000. each year; bidders to set own rate of interest the rate not to be in excess of 3J percent. The bids are to be opened on Tuesday, September 6th, 1938 at 7:00 P.M., and the notes ' are to be dated September 1st, 1938. Mr. Rowse seconded the motion, and it was so voted. Mr. Raymond submitted two proposals for the engin- eering in connection with the North Lexington sewer pro- ject. Frank A. Barbour agreed to do the work for eleven percent of the total cost, exclusive of the cost of land, Engineering engineering and legal services. Mr. Raymond figured that proposals Mr. Barbour's proposal figured about $14,000. for North Metcalf & Eddy agreed to do the work for 8% of the Lexington cost of construction, plus reimbursement of the actual sewer. salaries paid the field staff, plus taxes and compulsory insurance thereon, plus 25% for overhead. Mr. Raymond figured that with Metcalf & Eddy as the engineers, the job would cost about $10,000, if it lasted ten months, and X12, 000. if it lasted fifteen months. He said that their bid was higher than on the Vine Brook project, the main reason being that there is a pumping station in the project, which requires a great deal of engineering, and he told the firm they would have to do the surveys for the land takings. The Chairman asked if, from the bids submitted, he thought that Metcalf & Eddy would be less expensive, and he replied in the affirmative. He said he recommended that Metcalf & Eddy be employed to do the engineering work. Mr. Potter moved that the proposal of Metcalf & Eddy be accepted. Mr. Rowse seconded the motion and.it was so voted. The Chairman stated that Mr. Clark felt that the ' Board should have an opinion from the Town Counsel on the question of the Board of Selectmen receiving a bid from Anthony Ross & Son while Albert A. Ross was a member of the Board. It was decided to invite the Town Counsel to appear before the Board next Tuesday night to discuss the matter. Mr. Raymond asked if the Board would authorize him to allow the engineers on the Vine Brook and North Lexing- ton sewer projects to use space in the Barnes property. Under PWA regulations, the owner has to furnish quarters for the engineer, and one way is to require the contractor to furnish them. The Chairman asked when he would have to have the office space, and he said that it would not be until the last of September. Mr. Potter moved that the engineers be allowed space in the Barnes property. Mr. Rowse seconded the motion, and it was so voted. A. Ross & Son, bid. Off ices f or engineers Mr. Raymond said that there was a possibility that it would be necessary f or him to go to New York, if the Mr. Ray - EWA authorities requested it. Mr. Potter moved that Mr. •mond to go Raymond be authorized to go to New York if necessary. to N.Y. Mr. Rowse seconded the motion, and it was so voted. Mr. Potter moved that Mr. Raymond be given authority Loan for ' to request the Emergency Finance Board to approve the loan sewer pro - for the North Lexington sewer project. Mr. Rowse seconded ject. the motion, and it was so voted. Mr. Potter moved that the Supt. of Public Works be authorized to determine the extent 4nd width of any land takings and easements in the Vine Brook project, subject Land to the limitations of the vote of the Town Meeting. Mr. takings, Rowse seconded the motion and it was so voted. Vine Brook The Chairman said he would like to suggest that these land takings be held down to the minimum required by the Town during construction, and afterwards. He said he saw no necessity of taking land for a road. Mr. Raymond advised him that by taking this action the Town would cause no more damage to the Viano's than has already been caused. He said that Messrs. Ross and Clark were of the same opinion. Mr. Rowse asked Mr. Raymond how the brook would be cleaned out. He said that if the permanent taking was limited to fifty feet, Mr. Burnham would not object to the Town going on his land for the purpose of maintaining the brook and cleaning it out. Mr. Raymond asked the Board's approval of advertising Advt. Vine the Vine Brook project in the Engineering News Record, the Brook Job. Boston Transcript, and the Lexington Minute -Man. Mr. Potter ' moved that this approval be given. Mr. Rowse seconded the motion and it was so voted. 490 The Chairman asked if the Board wished to authorize ' Payroll him to request the Town Treasurer to make the necessary deductions. payroll deductions from employees salaries Y.o are -members of the Blue Cross Hospital plan. Mr. Potter moved that the Town Treasurer be requested to co-operate with'.the Town employees by making the necessary payroll deductions. Mr. Rowse seconded the motion, and it was so voted. The Chairman said that there were serious complaints about the drunks in Lexington Center. There is a great deal of drinking going on. Mr. Potter moved that the Chairman discuss the matter with the Chief of Police and demand that the situation be rectified. Mr. Rowse seconded the motion, and it was so voted. The Board discussed the offer of the Federal Government in connection with the North Lexington Sewer Project. After discussion of the offer of the United States of America to aid by way of grant in financing the con- struction of a sanitary sewer, force main and pumping station, including the acquisition of necessary land and rights of way therefor, the following Resolution, numbered 2, and entitled "A Resolution Accepting the Offer of the United States to the Town of Lexington to Aid by Way of Grant in Financing the Construction of a Sanitary Sewer, Force Main and Pumping Station" was proposed by Mr. Ross, and read in full: ' RESO LUT ION No. 2. A RESOLUTION ACCEPTING THE OFFER OF THE UNITED STATES TO THE TOWN OF LEXINGTON, MASSACHUSETTS, TO AID BY WAY OF GRANT IN FINANCING THE CONSTRUCTION OF A SANITARY SEWER, FORCE MAIN, AND PUMPING STATION. Be it resolved by the Board of Selectmen of Lexington: Section 1. That the offer of the United States of America to the Town of Lexington to aid by way of grant in financing the construction of a sanitary sewer, force main, and pumping station, a copy of which offer reads as Resolution.follows: F, W. 82577-169 FEDERAL EMERCILNCY ADMINISTRATION OF PUEL IC WORKS. Washington, D.C., Dated: Aug. 12, 1938 Docket No. Mass. 1464-F Town of Lexington, Lexington,-Middlesex,County, Massachusetts. ' 1. Subject to the Terms' and Conditions (PWA Form No. 230, as amended to the date of this Offer), which are made 491 a part hereof, the United States of America hereby offers to aid in financing the construction of extensions to the ' existing sewerage system, including the acquisition of necessary land and rights of way (herein called the ft Pro j ect' ) , by making a grant to the Town of Lexington (herein called the "Applicant"), in the amount of 45 percent of the cost of the Project upon completion, as determined by the Federal Emergency Administrator of Public Works (herein called the "Administrator"), but not to ex- ceed, in any event, the sum of 669,300. 2. By acceptance of this Offer the Applicant covenants to begin work on the Project as early as possible but in no event later than 14 weeks from the date of this Offer and to complete such Project with all practicable dispatch, and in any event within 10 months from the commencement of construction. 3. This Offer is made subject to the express con- dition that, if the Administrator shall determine at any time that the Applicant has paid or agreed to pay, whether directly or indirectly, a bonus, commission or fee to any person, firm or corporation for attempting to procure an approval of the Applicant's application, or for alleged services in procuring or in attempting to procure such approval, or for activities of the nature commonly known as lobbying performed or agreed to be performed in connection with the application, then the Administrator shall have the right, in his discretion, to rescind this offer and any agreements resulting herefrom, and, in the event of such recission, the United States of America shall be under no further obligation hereunder. UNITED STATES OF AWRICA Federal Emergency Administrator of . Public Works By (s d.) H. A. Gra Assistant Administrator be and the same is hereby in all respects accepted. Section 2. That said Town of Lexington agrees to abide by all the Terms and Conditions of said offer, including the Terms and Conditions annexed thereto and made a part thereof. Section 3. That the Superintendent of Public Works be and he is hereby authorized and directed forthwith to send to the Federal Emergency Administration of Public ' Works three certified copies of the proceedings of the Board of Selectmen in connection with the adoption of this Resolution, setting forth this Resolution in full, 492 and such further documents or proofs in connection with the acceptance of said offer as may be requested by the Federal Emergency Administration of ,Public Works. Archibald R. Giroux Majority Albert A. Ross of William G. Potter Selectmen A. Edward Rowse of Lexington The above resolution was seconded by Mr. Potter, and was adopted, with the following voting aye- Messrs. Giroux, Ross, Rowse, Potter; and no one voting nay. The Chairman thereupon declared said Resolution carried and the majority of the members of the Board of Selectmen thereupon signed said Resolution in approval thereof. The meeting adjourned at 6:15 P.M. A true record, Attest: clerk. 1