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Home My WebLink About1975-03-27-TCC-min.pdf :dill T:i 4a. oh 27 1471 Chmr Ba 'n s N' Oci:g,aan Mrs Lit L _eld 1k. Mcioiiag.e, Mr s 1. )'',Che 1 1• s']yna Mr Brenchse.-.i Mr Fitzgerald 1-r Turner Chief Marshvl Broderic .0 ac .Te_ (boy ,Dcouts) press sentat 'he Le.-E3 n&;tou Pao iot .xNUTES Ui the meetings eI 14: r h 6 ' and i•!i reb 13 1975 w :re distributed COhhES; ONDEt Cr1 Mrs L. .hfield. Y'e't ioit(d eat, Dr J Allen broyle of the United Methodist Church pro ld be ,plea, el ,o offer the benediction fol— lonng the morning ceremonies. It was agreed •o au:,hori e Mrs . Mitchell to pu^chase a supply of plain envelopes ao be -u -d for m iscel.l:aro.lous commi otee mailings POST PAhADE HECEPTIuN Mr Gaughan preaonts4 a letter of confirmation from Page Latorers regarding menu ad coats for _ a?fair .. Me also re -orted that costs for the use of Aienitage )fail i<ould ineludc a 25 ree for cus— todial help and a t35 fee for se_v ce aiel? I was agreed that this infor— mation and a copy of the con .ract h th the c'alierers wou..d be given to the proper LBC—C of C r. espr'esncatiwes =or autho<i :ation and signatures The Page contr et calls ior thet firxii to 9u "aash ta ':,i es linen and silverware; Mrs. McGonagle and Mrs Litchfield. -ill Kira,;e for suitable Ua?-le decorations. SPIRIT OF '76 6 Mr '3renchick r ported ti..at tin &e oexington youth .could , o ro tray the chair dors in. the mo: n.ing panicle 1r Maxner sal t4.o y'o'ung people will lead tae aft ,rnoon redo Costumi nv ?a6 been arranged With the eK•- ce1tion of one outfit to be .s ;d in the afternoon Iu i;as greed to clarify to the LBC that the March 7 TCC votte at.t"io- sing the request to be made for payment for new wigs in. ol.ved coats of `,75 pe: wig for a ;i15O tot .1 FISKE H1LL Bruce Ward of the Boy Snouts re orted on arrangements for. this April 12 ceremony he will see tha the necessary ,,ermi.ts for a march from the Methodist Church parking lot back and fertn to the site are arranged. The TCC will be respons ble to: I. ibi..ng ,ha Selectmen to attend PRINTING Mr •n igha del v'eredt the completed order fog certificates of appreciation, as Jell as the venous rde'.atiPication cards which had been ordered. Both cards and Gaitsiaca. .es, as w-•.l1 as the printing bill, will be given to the Lao ; the TCC unanimou sy v )ted to authorize payment, but costs .re chargable to the Bice.a:'Letitaial acoeunt FLOATS Mr 13r;a;nchict- reported on cetai1; of the r..olyolce St. Pa t:°ick's Day parade; he h ..d the opportunity to r`e'ly the entire parade as well as view the three floats wnich will a,)ipear in .4.ocing't.ono It was moved ,seconded, and voted that the float application"ton cut—off" taken by the TCC on March 13 was meant to apply to the total number pi f oats to be entered the float chi. .rnlan noted that subsr,_ i•ut ons or drop cut entries were: available LEal ILA ING SL- N1) Mr. Flynn _ e L)orted that a% l preliminary arrangements wore, satisfactory ; h.wever fiaai order to. chairs additional platform space, etc could not be compl'_ted until a inal guest ) est was obtained from the invitations camp t ,ce of the LBC f1rK 2 1975 Town Celebrations Committee -- Minutes March 27, 1975 Page 2. COMMUNICATIONS Chmn. Barnes reported that PA system arrangements with Raytheon 'ere complete Mr. Flynn .nd Mr Fitzgerald will check out power supp=ly availability. Mr. Flynn believes that arrangements for the tie line to Concord are .satisfactorily underway Mr Fitzgerald reported that the .,alkie—tallies being supplied by Motorola for parade use are now available; he, Chmn Barnes Chief Marshal Broderick and parade staff and parade monitors will work out use and placement of this equipment PARKING Mr Fitzgerald reported that arrangements for bus parking at the reviewing stand were underway; final arrangements with Chief Corr depend on information needed from Concord. The Liberty Mutual parking lot ad— jacent to Heritage Hall has been made available to the TCC; barrier placement and entry control must be finalized. Arrangements for private vehicle parking and assembly time et Herituge hall are still pending receipt of the LBC guest acceptance list DECORATIONS Mr. Fitzgerald noted that decoration of public buildings was scheduled to begin about April 1; he noted later at the joint TCC— LBC meeting that arrangements with the decorator were substantially as in prior years i. e. , no written contract had been demanded and there was no agreement that the TCC- LBC would assume any liability for vandalism. The latter has not proved a major problem in. past years. Mr Fitzgerald also introduced the idea of making arrangements for lining the center stripe p< inted on Massachusetts Avenue through the center of the Town a.ith red and blue, in addition to the white already there. This question was later raised at the joint meeting; Ohmn. Cole of the LBC, hearing no ob— jection from LBC and TCC members, assumed. the obligation of further in— vestigation. MORNING PARADE Mrs. McGonagle noted that the Lexington High School Cumberland Exchange Group planned 60 participate AFTERNOON PARADE Chief Marshal Broderick stated that he was well pleased with results of the first meeting for parade staff held on Saturday, March 29 Staff duties were assigned and division appointments made nix divi— signs are planned; working parade monitors will be used. The second staff meeting is scheduled for April 5 , and Chmn Barnes. noted that since Esta— brook Hall would not be available he had arranged for this meeting to be held in Cary Hall The Chief Marshal announced that he hoped to have the roster in :,Tint during the upcoming week; it was moved by Mr. lirenchiek and seconded by Mr Fitzgerald and voted unanimously that 9500 be authorized as a participa— tion fee for the Ancient Fife and Deum Corps. The fee requested by the Nutmeg Volunteers is excessive; they Will not appear. At the joint LBC— TCC meeting, the Chief Marshal further explained the makeua of the parade roster by use of a color coded chart showing placement of the various types of units as well as listing of individual entries. No written confirmation regarding military cadet participat. on is available. BUS CLEANOUT it was agreed that the Chief Marshal should assign this duty to the Boy Scouts JUINT LBC- TCC meeting: The preceding business was covered; in addition,it was agreed that the TCC would assume the : es;.onsibility of ,,resenting the gifts to guests Booklets will not be sent. Respectfully submitted, Huth Mitchell, recording Secretary