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HomeMy WebLinkAbout2011-09-21-LEX300-events-min.pdf Lexington 300th Anniversary Celebration Committee Events Subcommittee September 21, 2011 — 8:30 AM— Town Office Building— Selectmen's Meeting Room Minutes Lexington 300th Committee & Subcommittee members present: Lexington 300th— Sue Rockwell, Van Seasholes, Donna Hooper, Jessie Steigerwald, Jane Hundley Town Celebrations Suzie Barry Events Subcommittee &Event Chairs/Coordinators Tanya Morrisett, Betty Gau, Kelly Tazannes, Shelby Kashket, Carin Casey, Colleen Smith, Creetha Padaki, Carolyn Goldstein Others: Dawn McKenna, Tourism Committee EVENTS CALENDAR REVIEW—(HANDOUT DATED SEPTEMBER 21,2011)Jessie Steigerwald reviewed tentative calendar for opening weekend,fashion show, opening ceremony Incorporation Weekend Opening Weekend—family activities,hopes to involve Minuteman National Historical Park Fashion Show—Tanya Morrisett, Coordinator—Fashion show is fundraiser,sewers are sought Opening Ceremony—to include various ethnic groups, including Indian Community Incorporation Weekend—Betty Gau,Coordinator Technology in Lexington—Shelby Kashket,Coordinator identified individuals/groups to which outreach should be made: Alan Earles,Lincoln Labs, Cubist Pharmaceuticals. Lexington Historical Society has agreed to look into early technology. Corporate sponsorships should be sought The 300th celebration should also have: • Cary Lecture Series plan their speakers/programs for the celebration • Lexington Community Education speaker topics of relevance March 16,2013 events: Evening Dance, Multi-cultural dance,venue—preferred LHS gymnasium Use `dance cards' Closing Ceremonies—Margaret Counts-Klebe, Coordinator • Olde-time baseball—Rick DeAngelis—Blue Sox vs. another(Braintree White Sox?) • Steve Buckley(Cambridge)—Olde Time Baseball • Food—Lions Club food trailer? • 300th Anniversary T-shirt at the game, pass the hat for fundraising • Sponsorships? • Fireworks or Laser show—Sunday evening after the Baseball games Van Seasholes—asked how scheduling conflicts can be minimized and charges/free-of-charge programs can be handled consistently Other events: Trivia Bee,Pops Corus Lexington Farms—tentative thoughts are for a bus tour the first day—possibly to current farming sites and historical farm sites and possibly using the Liberty Ride. Farming supporters are also considering a panel discussion for Incorporation Weekend. Patriots Day—Beverly Kelly to chair the 300th Anniversary float Lexington Field&Garden Club to have a float Web Site—many photos sought, an email to be sent for Lexington photos Theme—Theme options were discussed and explained once the main committee votes the theme it will be publicized. Lexington Public Schools—Jane Hundley explained the public schools are developing lesson plans as part of their Lexington Education Foundation sponsored grant. Tourism Committee Dawn McKenna explained the Committee had voted that within the Liberty Ride tours it will conduct tours in the off-season(October 2012-April 2013) Mrs.McKenna also indicated the-plans_of the Tourism_Committee to again sponsor the-Revolutionary=Rev elry' for May 2013 and seeks to work closely with the Lexington 300t Committee on publicity Meeting adjourned 9.40 a.m. Respectfully Submitted,Donna Hooper, Scribe Lexington 300th Anniversary 1