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HomeMy WebLinkAbout2013-06-12-LEX300-min.pdf Lexington 300th Anniversary Celebration Subcommittee Meeting of Wednesday, June 12, 2013 12:00 p.m.—Ellen Stone Room, Cary Memorial Building Subcommittee Membership Attend Name Appy Term Attend Name Appt/Term Attend Name AppN Tenn Date Date Date Suzanne Berry.TCC Chair Yes Mary Gillespie 2010- Yes Cheryl Meadow 2012- Yes Susan Rockwell.Chair 2007- Yes Donna Hoover 2007- Yes Tanya Morrisett 2012- Yes Eric Carlson 2010- Yes Jane Hundlev 2010- GeetaPadald 2013- Yes Cann Casey 2013- Polly Kienle 2013- Cynthia Savage 2007-2012 Kimberly Coburn 2013- Richard Kellen 2007- Yes Ernest V.Seasholes 2010- Margaret Counts-Klebe 2012-2013 Melanie Lin 2013- Yes Jessie Steigerwald 2010- Denise Dube 2010-2012 I Lawrence Link 2012-2013 Eeniamin Soule 2010-2012 Others Present: Bebe Fallick,Tourism Committee Agenda: • Financial Report o Image archive transition • Merchandise inventory&disposal status o Needed data to complete financial • Volunteer Thank You Event report • Committee Wrap-up matters: o Tentative target timing for final o Commemorative Book publication report to Selectmen o Website transition • Other 1. Financials—Additional funds needed for clock installation to cover granite base,granite marker for the tree planted on Lexington Common,time capsule marker,and book publishing 2. Merchandise Status—300th book distribution to 3rd 5th &8th graders, 150 books to the elementary schools, 120 books to Lexington High School,5 to every school library and 10 to Cary Library additional books available for sale;discussion on distribution&holding back books for some inventory 3 Clock—Eric Carlson addressed the gold leafing of the 4 rosettes to beautify and enhance appearance. a. Motion: Approve gold leaving of rosettes and write letter to Historic Districts Commission for approval. Motion Adopted Unanimously Sue Rockwell will write the letter. 4 Volunteer Thank You—Thank you event was very well attended and appreciated by all. 5 Wrap-Ups a. Book Proposals—book printer proposal writing discussed b. Web Transition—Cheryl Meadow reported plans for transition c. Image Archive transition—Carin Casey—pending final image cataloging d. Finances—too early for final report e. Book Team—need to designate book team to review proposals— i. Motion: The following be appointed and authorized in concert with Sue Rockwell& Donna Hooper,to select a publisher&printer for the 300th book: Carin Casey,Tanya Morrisett,Polly Kienle and Jessie Steigerwald Motion Adopted Unanimously Meeting adjourned approximately 1.30 p.m. Respectfully submitted, Donna Hooper,Scribe Additional Meeting of June 12,2013-Web Site Transition Tanya Morrisett,Cheryl Meadow,Linda Vine,Deputy Town Manager,Candy McLaughlin,Assistant to the Town Manager, Cathy Santos,Webmaster,Donna Hooper,Town Clerk/Lexington 300th Web Site Discussion: • Discussion was held on`google'analytics,Facebook,Twitter,and other social media used;transition of web site from Weebly hosted,URL to be maintained,and when and how to archive the web site. • Interest in connecting the 300th web site to Town Celebrations web presence • Town Information Services staff to oversee the 300th web site through March 31,2014,turnover for July Pt • Questions on cancelling the assigned emails for 300th committee members,and which of any email to continue to retain. • Spotify—Facebook&Twitter—staff to handle— •---Book orders-continue-on=line through-on=line-electronic-payment system.