HomeMy WebLinkAbout2013-05-29-LEX300-min.pdf Lexington 300th Anniversary Celebration Subcommittee
Meeting of Wednesday,May 29, 2013
12:00 p.m.—Ellen Stone Room, Cary Memorial Building
Subcommittee Membership
Attend I Name Appt/Term I Attend Name Appt/Term Attend Name Appt/Term
Date Date Date
I Suzanne Barry,TCC Chair Yes Mary Gillespie 2010- Yes Cheryl Meadow 2012-
Yes Susan Rockwe4 Chair 2007- Yes Donna Hooper 2007- Tanya Momsett 2012-
Eric Carlson 2010- I Jane Handley I 2010- I Geetha Padaki 2013-
Yes Carin Casey I 2013- I Yes I Polly Kierde 2013- I Cynthia Savage 2007-2012 I
Yes Kimberly Coburn I 2013- I I Richard Kollen 2007- Yes I Ernestv..Seasboles 2010-
MargaretCounts-Klebe I 2012-2013 I I Melanie Lin I 2013- Yea I Jessie Steiaerwald 2010-
Denise Dube I 2010-2012 I I Lawrence Link I 2012-2013 I Benjamin Soule I 2010-2012 I
Others Present: Bebe Fallick,Tourism Committee
Agenda:
1. Financial—report on current status b. Acceptance of donated items to
2. Merchandise sales status Town of Lexington
3 Volunteer Thank You Event c. Sales items—consignment to
4. Committee Wrap-Up Matters stores?
a. Commemorative book publication 5. Publicity and Communications
6. Other
1. Financial Report—Revenue from the Incorporation Weekend celebration is estimated at$5,000-1-
2.
5,000+2. Merchandise Sales—merchandise sales at Discovery Day
3. Volunteer Thank You Event—Plans moving ahead for the thank you event,Carin Casey dealing with
caterer—Neillios,estimating for 600 attendees;entertainment to be provided by Eric Eid-Reiner—
estimated$1,100 for music;
a. Interest in having a bench dedicated for the volunteers if funding is sufficient; Selectmen's Office
is checking for possible location. Estimated cost is$2,000.
4. Wrap-Up Matters:
a. Commemorative book—consider hiring a layout&design expert
b. Acceptance of Items—discussion on items donated,including 2 quilts,town clock and time
capsules that have already been presented publicly and received by the Town.
c. John Phelan image,and image collection gathered by Carin Casey are also questioned.
d. Janet Post—Concert—Lexington Pops Chorus
• The concert was wonderful
o Time Capsule—300th Anniversary Commission
o .Gwenneth Walker—Midnight Ride of Paul Revere;published piece—7.5 min.long
o May 27th performance—ownership,copy/reproduction rights?
o John Tan,Jonathan McPhee,Mr.Legue; Janet Post? Publisher?
e. Committee Coordinators and Chairs—to collect and transfer emails for Archiving.
f. Sales Items—discussion on placing items on consignment with local shops.
i. Issuing comic books to 5th&8th graders as their`moving up'gift,comic books possibly
also to the Visitor's Center,Cary Library,and elementary and middle schools $8.00
value each.
ii. Fiber Arts—remaining inventory of goods made and donated as fundraisers—reviewed
options for donations to others
g. Publicity&Communications
i. Web site views—38,300 viewers,consisting of approximately 32,479 unique viewers;
Cheryl Meadow has snapshot of the viewers and pages viewed—95,511 page views,
72,000 unique views
ii. Tanya Morrisett&Bob Collins will review the Facebook and Twitter activity
Next meeting: June 12th
Meeting adjourned approximately 1:50 p.m.
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