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Home My WebLink About2013-02-14-LEX300-min.pdf Lexington 300th Anniversary Celebration Subcommittee Meeting of Thursday, February 14,2013 — 11:00 am Cary Memorial Building—Ellen Stone Room Subcommittee Membership Attend Name Appt/Term Attend Name Appy Term Attend Name Appt/Term Date Date Date Suzanne Barry,TCC Chair Mary Gillespie 2010- Yes Cheryl Meadow 2012- Ye Susan Rockwell.Chair 2007- Yes Donna Hooper 2007- Yes Tanya Monisett 2012- Yes Eric Carlson 2010- Yes Jane Hundlev 2010- Geetha Padald 2013- Quin Casey 2013- Polly Kienle 2013- I Cynthia Savage 2007-2012 Yes Kimberly Coburn 2013- Yes Richard Rotten 2007- h Ya Ernest V.Seasholes 2010- MargaretCounts-lathe2012-2013 Melanie Lin 2013- h Yee Jessie Steipervreld 2010- Denise Dube 2010-2012 Lawrence Link 2012-2013 h Beniamin Soule 2010-2012 Others: Originally scheduled meeting of February 11,2013 rescheduled to February 14,2013 Agenda: 1 Financial—current status,fundraising update,budget requests 2. Programs&Events—Incorporation weekend,All-Town Bell Ringing,Patriots' Day Parade,Old Time Baseball Game,Closing Ceremonies—Clock/Time Capsule Dedication&Concert 3 Community events for approval 4 Publicity&Communications 5 Continuing 300`s Activities 6. Other 1 Financials—Financial update provided • Estimated$142,000 raised,with$25,000 appropriation from Town of Lexington • Expended thus far—estimated$86,000 • Estimated balance $81,000 • Public Relations Budget request(line 5600) i. Lawn signs for incorporation weekend&May closing—Approved unanimously$23,000 to cover—townwide mailing,Minuteman advertisement,Colonial Times advertisement, banners&lawn signs (Banners&Brackets Eric Carlson to photograph banners& locations) 2. Programs&Events • Incorporation Weekend—plans moving forward,golden tickets,panels&activities,seating, tickets&buttons distribution at Town Clerk's Ofice. • All-Town Bell Ringing—Use of Lexington Common on March 3131@ 5:13 pm,Reading of State Document. Small bells to be ordered. MOTION: Approve up to$500 to order official bells to be used in bell-ringing by Selectmen,etc. ADOPTED UNANIMOUSLY • Sue Rockwell to order 1,000 mini-bells • Other arrangements—join mailing with Town Celebrations for town-wide mailing, • `Other Lexingtons' Invitations issued to the other Lexingtons,but no responses other than Lexington,Kentucky—Jessie Steigerwald in contact with the Mayor. • Golden Hat—Cristina Burwell idea to spray Tricon hats gold&decorate for use at Incorporation weekend,with local artists to design,300 hats for kids,adults,etc.to decorate for hats to be hidden around Lexington. Finders of hats to march in the Patriots Day parade—36 hats,300 kids. • Old Time Baseball— i. Memorial Day Weekend,food,activities,etc • Discovery Day 2013—300`s Theme • Lions&Rotary dedication ceremony Monday • Time Capsules—Governance&Peoples capsules,with Julia Steigerwald to oversee the`Peoples' capsule contents and Donna Hooper the`Governance' contents --- — — l --- —300th- , on eww resew: w.:,...Gere.,, .,_rTFJo A re r e __ b GSm�t-'CiCmenlCS—� -Affil:�:n&"� ..3:IC� .. _. .... .........�^p _ .. -.. ....^a�^' • Clock Update—Approvals for clock to be erected at the corner of Massachusetts Avenue&Depot Square sidewalk received from the authorizing Town committees—Tree Committee,Center Committee,with return visit to the Historic Districts Committee needed,and appearance before the Design Advisory Committee set for March 7°h • Musket Ball—awaiting band reply • 3. Community Events for Approval • Lexinaton Symphony—February 16,2013—300th Celebration Performance Approval as official Coordinating Event UNANIMOUS. • Cary Memorial Library—Elizabeth Dickinson—A Celebration of Lexington Authors&Artists— March 17 2013 3:00 p.m.®Cary Memorial Library—Approval as official Coordinating Event— UNANIMOUS • William Diamond Fife&Drum Corns—May 4,2013 event/Muster @ Minuteman National Historical Park—Experience the Sights&Sounds of American History—Approval as official Coordinating Event—UNANIMOUS • Lexinaton 300Th Publication—what type of publication are we seeking,who is willing to oversee, how to publish? • 300th Comix Books—`Lexington Then and Now' Bentley Boyd— i. 3000 books received,Lexington 300i°selling at price of$8/ea. Free copies to those credits— 1. LWV Town Meeting Members Association(each 15 free),and Chinese American Association(4 free) • Quilts @ Cary Memorial Library—2 quilts created and gifted to the Lexington 300Th celebration— hanging temporarily at the Cary Memorial Library 4. Publicity&Communications • Cheryl Meadow—possibly consider Bob Collins on Publicity Team,for social media&digital content;currently 225 followers on Facebook. Bob Collins—Tweeter. Lots of attention on the Website,upcoming Patriots' Day preparations—need web content. Meeting adjourned 12;45 p.m. Respectfully Submitted, Donna Hooper,Scribe