HomeMy WebLinkAbout2013-01-15-LEX300-min.pdf Lexington 300th Anniversary Celebration Subcommittee
Meeting of Tuesday, January 15, 2013
Subcommittee Membership
Attend Name Appel Term Attend Name Appt/Term Attend I Name Appa/Term
Date Date Date
Suzanne Barry,TCC Chair Yes Mary Gillespie 2010- Yes I Cheryl Meadow 2012-
Yes Susan Rockwell.Chair 2007- Yes Donna Hooper 2007- Yes I Tanya Monisett 2012-
Eric Carlson 2010- Yes Jane Hundlev 2010- I Geetha Padaki 2013-
CansCasey 2013- Polly Menlo 2013- I Cynthia Savage I 2007-2012
Kimberly Coburn I 2013- I Richard Kollin 2007- I Yes Ernest V Seasholes I 2010-
Margaret Counts-Klebe I 2012-2013 I Melanie Lin 2013- I Yes Jessie Steigerwald 2010-
Denise Dube I 2010-2012 I Lawrence Link I 2012-2013 I Benjamin Soule 2010-2012
Others:Bebe Fallick,Tourism Committee
Agenda:
1 Programs and Events,Financial/Budget updates
a. Wrap-up reports on Opening Ceremonies&Fashion Revue,Incorporation Weekend,Musket Ball,
Patriots'Day Parade,Old Time Baseball Game,Closing Ceremonies—Clock/Time Capsule
Dedication&Concert
2. Community Events for Approval
3 Publicity and Communications—Current Publicity Plan,Third Party use of 300th materials
4 Financial—Current Status,Fundraising update&matching gift challenge
5 Other
Programs&Events,Financials/Budgets
5 Costs for Opening events not finalized
6. Incorporation Weekend—postcard mailing $1,600 postage to Town of Lexington bulk postage account
7 Golden Ticket for Incorporation Weekend events $1 cost
8. Dance Around the World $3 donation
9 Budget Adjustment—VOTED UNANIMOUSLY—Jan. 15,2013 budget adjustment—account#5380
10. Bentley Boyd Book—estimated cost of$2/book—MOTION ADOPTED UNANIMOUSLY—Approve not
more than$1,000 to host Bentley Boyd at an event in Mid-March,with Lexington 300th to sponsor a'meet
the author' event.
Community Events for Approval—
• All-Town Bell Ringing—March 31,2013—5:13 p.m.—(Easter Sunday) Clergy Association,Invite all to
participate;Lexington 300th to organize
• Possible Panel—Lexington Military History—Hanscom AFB,etc. elected officials?
• Musket Ball—Event coordinator has resigned,seeking co-chairs to make the current vision happen—or re
design or cancel event? Had estimated$50 ticket cost
o Volunteers committed to handle vendors,Police,Fire&facilities
0
Updates:
• Float for Patriots'Day coming along
• Time Capsule—Publicity—Jessie Steigerwald;Capsule donor Stanley Abkowitz—Sue Rockwell
• Publicity Team—working together
Third Party Use of 300th Materials—
• Publishing an EBook on how to run a Country Fair,Blue Ribbon Contest-give credit to Lexington 300th
Anniversary Image Collection
Fundraising—Matching challenge extended to end of February
Next Meeting—Thursday January 17th—6:00 p.m.
Meeting adjourned 2:08 p.m.
Respectuflly-submitted, Donna Hooper,Scribe